HomeMy WebLinkAboutCC AG PKT 2005-02-28 #D 5 3 Og
AGENDA REPORT
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DATE: February 28, 2005 `° 7 `� °• `
• TO: Honorable Mayor and City Council
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THRU: John B. Bahorski, City Manager
FROM: Pamela Arends -King, Director of Administrative Services/Treasurer
SUBJECT: Professional Services Agreement for Maintenance
of City Website
SUMMARY OF REQUEST:
Staff requests Council approve the extension for one year professional services
agreement with QUECORE Inc. for the maintenance of the City's website and authorize
the City Manager to sign the agreement and approve budget amendment 05 -14 for the
additional services provided by QUECORE Inc.
BACKGROUND:
Over the past year QUECORE Inc. has been maintaining the City's website. Staff is
very satisfied with the service QUECORE Inc. is providing. With the amendment to the
original agreement QUECORE Inc. will increase the services provided to include the
Public Works department. The Public Works department maintained its own website, but
due to time constraints and the increase .in the complexity of the services needed
QUECORE Inc. will now maintain the Public Works department website. Attached is a
copy of the amendment to the original agreement between the City and QUECORE Inc.
QUECORE Inc. will assist and provide website template, unlimited text updates and
unlimited PDF update to all City departments. Charles Abbott and Associates provides
the website for the Building department but QUECORE Inc. will maintain the link
between the City's website and the Building website. QUECORE Inc. will also update
the "Headlines" on the front page, recommend and plan the incorporation of leading edge
technologies to improve the website and coordinate with web hosting provider for
technical problems or issues.
Agenda Item ,D
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FISCAL IMPACT:
The website maintenance fee will increase from $900 a month to $1,400 a month. The
increase is due to the maintenance of the Public Works department website and the
increase in website maintenance fees for the Recreation Department. The original
agreement stated QUECORE Inc. would provide website services to the Recreation
Department and in return the Recreation Department would place advertising in the
Recreation Brochure. In the amendment to the agreement QUECORE Inc. will not be
advertising in the recreation brochure in lieu of payment, but will be paid for its services.
Budget Amendment 05 -14 increases contract professional services for Non - Departmental
$2,000 for fiscal year 04/05. The estimated General Fund undesignated fund balance for
fiscal year 04/05 is $ 5,289,072. The proposed budget amendment will decrease the
estimated General Fund undesignated fund balance for fiscal year 04/05 to $5,287,072.
RECOMMENDATIONS:
Council approve the extension for one year professional services agreement with
QUECORE Inc. for the maintenance of the City's website and authorize the City
Manager to sign the agreement and approve budget amendment 05 -14 for the additional
services provided by QUECORE Inc.
.441A,16 att4A.C4 1 - -- t)
Pamela Arends -King
Director of Administrative Services/Treasurer
N • 9 ' 9 APPRO ' D:
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J. B. Bahorski
Manager