HomeMy WebLinkAboutCC AG PKT 2010-10-25 #O AGENDA STAFF REPORT
DATE: October 25, 2010
TO: Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Sean Crumby P.E., Director of Public Works
SUBJECT: REJECT BIDS FOR EISENHOWER PARK
RESTROOMS REMODEL PROJECT NO. PRO901
SUMMARY OF REQUEST:
The City Council is asked to reject all bids for the Eisenhower Park Restrooms
Remodel Project No. PRO901 and authorize to re- advertise the project for bids.
BACKGROUND:
At the August 9, 2010 City Council Meeting, Council approved plans and
specifications to solicit for bids. The project consists of remodeling the existing
restrooms at the park, under the pier, to include the replacement of entrance
doors and frames, upgrading the ventilation system, and the removal and
replacement of plumbing valves and fixtures and other appurtenances.
On October 7, 2010, the City Clerk's office received four bids with the following
results:
RANK I CONTRACTOR I BASE BID OPTIONAL BID TOTAL BID
1 _ A.J. Fistes Corporation ! $50,900.00 $2,250.00 $53,150.00
2 I Unique Performance ; $72,000.00 $3,000.00 $75,000.00
3 I AMG & Associates $88,000.00 $3,500.00 $91,500.00
4 ; Premier West $102,652.00 $4,295.00 $106,947.00
After reviewing the bids and discussing the results with the Architect, staff does
not feel that the low bid price is appropriate for the required work in the plans and
specifications. The average price for the remaining bidders is $91,149, which is
$37,999 (71%) higher than the lowest bidder. This project is being funded
through grant funds in totaling $85,554. The plans will be modified to reduce the
amount of work and bring the cost down to within the allocated budget.
Agenda Item 0
Page 2
This project will be revised to bring the cost below the grant allocation prior to re-
advertising for bids. The grant has a requirement that the funds be spent by
March of 2011.
ENVIRONMENTAL IMPACT:
This project complies with all requirements of the California Environmental
Quality Act and is found to be Categorically Exempt under Section 15301 (C).
FINANCIAL IMPACT:
This project is funded through 2002 Resources Bond Act Block Grants. The City
has $85,554.00 granted to cover the cost of design, construction and inspection
and there is no City match requirement. The cost for design is $17,900 which
leaves $6 for construction and inspection. City Council approved a budget
amendment on November 9, 2009 to cover the upfront costs for this project. The
funds are sufficient to complete this project.
RECOMMENDATION:
It is recommended City Council reject all bids for the Eisenhower Park
Restrooms Remodel Project No. PRO901 and authorize to re- advertise the
project for future bidding.
SUBMITTED BY: NOTED AND APPROVED:
40
Sean Crumby, P.E. I t avid Carman &ty Manager
Director of Public Works
Prepared by: David Spitz, Associate Engineer