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HomeMy WebLinkAboutCC Min 1987-01-12 12-8-86 I 12-22-86 I 1-12-87 the I Approved: ~1t;ol/q Attest: Notice of Cancelled Meeting NOTICE IS HEREBY given that the regular City Council meeting of Monday, December 22, 1986 is hereby cancelled pursuant to action taken by the Seal Beach City Council. The next regular meeting of the City Council will be held Monday, January 12, 1987. DATED this 9th day of December, 1986. I J Seal Beach, California January 12, 1987 The City Council of the City of Seal Beach met in regular session at 7:00 o'clock p.m. with Mayor Clift calling the meeting to order with the Salute to the Flag. ROLL CALL Present: Mayor Clift Councilmembers Hunt, Risner, Wilson Absent: Councilmember Grgas I Councilman Grgas arrived at the meeting at 7:29 p.m. Also present: Mr. Nelson, City Manager Mr. Stepanicich, City Attorney Mr. Knight, Director of Development Services Chief Picascia, Police Department Capt. Garrett, Police Department Mr. Osteen, Recreation Department Mrs. Yeo, City Clerk 1-12-87 WAIVER OF FULL READING Hunt moved, second by Wilson, to waive the reading in full of all ordinances and resolutions and that consent to the waiver of reading shall be deemed to be given by all Councilmembers after reading of the title unless specific request is made at that time for the reading of such ordinance or resolution. AYES: NOES: ABSENT: Clift, Hunt, Risner, Wilson None Grgas Motion carried I. PUBLIC HEARING - ZONING TEXT AMENDMENT 4-86 - LARGE/SMALL FAMILY DAY CARE Mayor Clift declared the public hearing open to consider Zoning Text Amendment 4-86 relating to large/small family day care facilities. The City Clerk certified that notice of the public hearing had been advertised as required by law and reported no communications had been received either for or against this item. The Director of Development Services presented the staff report and recommendations of the Planning Commission. The Director reported the ZTA establishes small family day care homes for up to six children as a permitted use in the Residential Low Density Zone in compliance with State law, also allows large family day care homes in the RLD Zone subject to the issuance of a Conditional Use Permit, prescribes specific standards permitted by State law, and further addresses concerns relating to safety, noise and parking impacts on a neighborhood. Councilmember Risner questioned Section 2-C of the proposed Ordinance relating to the allowable location of more than one large family day care home. The Director explained that the State precludes a large family day care I home within a three hundred foot radius of another such home, that provision having been amended by the Planning Commission due to their concern that too many large family day care homes could be located on the same street, therefore the five hundred foot regulation. The City Attorney suggested that the language be revised to read "...within 500 feet of an existing licensed large family day care home on the same street for which the home is proposed." There were no communications from the audience for or against this item~ Mayor Clift declared the public hearing closed. ORDINANCE NUMBER 1237 - ZONING TEXT AMENDMENT 4-86 - ZONING REGULATIONS - SMALL and LARGE FAMILY DAY CARE HOMES Ordinance Number 1237 was presented to Council for first reading entitled "AN ORDINANCE OF THE CITY OF SEAL BEACH ESTABLISHING ZONING REGULATIONS FOR SMALL AND LARGE FAMILY DAY CARE HOMES AND AMENDING THE CODE OF THE CITY OF SEAL BEACH, CALIFORNIA." By unanimous consent, full reading of Ordinance Number 1237 was waived. Acknowledging that the regulations proposed by ZTA 4-86 relate directly to RLD zones, Councilman Hunt questioned the application of the ZTA or requirements of State law to a I child care facility such as is located at the Zoeter site, specifically referring to the requirements for walls, self- locking gates, and parking, and costs that may relate thereto. The City Manager stated that the State regulations would be applicable to the Zoeter site whether the child care facility is City operated or contracted. The 'Development Services Director confirmed that the Zoeter facility would be subject to many of the State requirements, 1-12-87 I and explained that the intent of the large family day care regulations is to protect the children and make the care facility as compatible as possible with the residential neighborhood. With regard to the wall enclosure required by Ordinance 1237, he advised that although a wooden wall would more than likely be acceptable, a masonry wall would provide a greater degree of safety over a period of time. A member of the Council noted that a masonry wall would be a greater deterrent to disturbance of a surrounding property than would a wooden or chain link fence. Risner moved, second by Clift, to approve the introduction of Ordinance Number 1237, with the amendment to Section 2-C as stated by the City Attorney, and tha~ Ordinance Number 1237 be passed to second reading. AYES: NOES: ABSENT: Clift, Hunt, Risner, Wilson None Grgas Motion carried AGENDA AMENDED Risner moved, second by Wilson, to postpone agenda item "B", the public hearing regarding hotel regulations, until the arrival of Councilman Grgas. AYES: NOES: ABSENT: Clift, Hunt, Risner, Wilson None Grgas Motion carried I PUBLIC HEARING - AMENDING POSITION CLASSIFICATION PLAN - SECRETARY TO THE POLICE CHIEF and PERSONNAL ASSISTANT Mayor Clift declared the public hearing open to consider an amendment to the Position Classification Plan relating to the proposed positions of Secretary to the Police Chief and Personnel Assistant. The City Clerk certified that notice of the public hearing had been advertised as required by law and reported no communications had been received either for or against this item. The City Manager presented the staff report and recommendations of the Civil Service Board, and stated that at the conclusion of a study of the City's clerical positions, certain revisions have been recommended to more accurately reflect the duties and responsibilities of certain positions. Mr. Nelson reported it is recommended that the salary range of the Secretary to the Police Chief be established five percent above that of the Executive Secretary position, that increase to be absorbed within the current Police Department budget, and that the salary range of the Personnel Assistant is to be equal to that of the position of Secretary. He also recommended adjustment of the salary for the Secretary to the City Manager, the duties and responsibilities of that position exceeding those of clerical only positions, this adjustment not requiring an amendment to the current budget. There were no communications from the audience~ Mayor Clift declared the public hearing closed. I RESOLUTION NUMBER 3662 - AMENDING POSITION CLASSIFICATION PLAN - SECRETARY TO THE POLICE CHIEF and PERSONNEL ASSISTANT ReSOlution Number 3662 was presented to Council entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH; CALIFORNIA, AMENDING THE POSITION CLASSIFICATION PLAN TO INCLUDE THE POSITION OF SECRETARY TO THE POLICE CHIEF AND PERSONNEL ASSISTANT." By unanimous consent, full reading of Resolution Number 3662 was waived. . Wilson moved, second by Hunt, to adopt Resolution Number 3662 as presented. Councilmember Risner requested that future amendments of 1-12-87 personnel positions and adjustment of salary ranges be proposed during the meet and confer process or budget considerations. AYES: NOES: ABSENT: Clift, Hunt, Risner, Wilson None Grgas Motion carried RESOLUTION NUMBER 3663 - ESTABLISHING SALARY/WAGE SCHEDULE - I SECRETARY TO THE CITY MANAGER/SECRETARY TO THE POLICE CHIEF/ PERSONNEL ASSISTANT Resolution Number 3663 was presented to Council entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, ESTABLISHING A SALARY AND WAGE SCHEDULE FOR CERTAIN NON-REPRESENTED EMPLOYEES AND AMENDING ANY RESOLUTIONS IN CONFLICT THEREWITH." By unanimous consent, full reading of Resolution Number 3663 was waived. Wilson moved, second by Hunt, to adopt Resolution Number 3663 as presented. AYES: NOES: ABSENT: Clift, Hunt, Risner, Wilson None Grgas Motion carried RESOLUTION NUMBER 3664 - ESTABLISHING SALARY !WAGE SCHEDULE - BUILDING INSPECTORS Resolution Number 3664 was presented to Council entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, ESTABLISHING A SALARY AND WAGE SCHEDULE FOR CERTAIN NON-REPRESENTED EMPLOYEES AND AMENDING ANY RESOLUTIONS IN CONFLICT THEREWITH." By unanimous consent, full reading of Resolution Number 3664 was waived. The City Manager reported that the Building Inspectors have withdrawn from the Orange County Employees Association and are now I non-represented employees. He advised that upon comparison with other governmental agencies for comparable positions, it has been determined that a salary inequitiy does exist, that an adjustment is warranted, and that an increase of $110 monthly is reflected in the proposed Resolution. Risner moved, second by Wilson, to adopt Resolution Number 3664 as presented. AYES: NOES: ABSENT: Clift, Hunt, Risner, Wilson None Grgas Motion carried RESOLUTION NUMBER 3665 - HIGHWAY MAINTENANCE AGREEMENT - STATE" OF CALIFORNIA Resolution Number 3665 was presented to Council entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, APPROVING AN AGREEMENT FOR MAINTENANCE OF STATE HIGHWAYS BETWEEN THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION AND THE CITY OF SEAL BEACH." By unanimous consent, full reading of Resolution Number 3665 was waived. Councilmember Risner expressed her particular concern with liabilities that could arise in connection with this agreement. She requested that the City Attorney provide a written analysis of the potential for liability, without the I agreement, for street sweeping only as compared to this proposal for all Pacific Coast Highway maintenance, the possibility of the State refusing to approve expenditures that may be incurred in the case of a lawsuit, the advantages and disadvantages of the City assuming mainte~ance of a portion. of the County area not included within the corporate limits, the proposed agreement to be compared with the existing agreement, taking into ,t' ... II .. I:. ~ 1-12-87 consideration the feasibility of providing maintenance without the agreement, or the possibility of providing adequate liability provisions within the proposed agreement. Risner moved, second by Hunt, to hold this item over until a future meeting, pending receipt of the requested report from the City Attorney. I AYES: NOES: ABSENT: Clift, Hunt, Risner, Wilson None Grgas Motion carried Councilman Grgas arrived at 7:29 p.m. RESOLUTION NUMBER 3666 - COMPLETION - PROJECT NUMBER 553 - WESTMINSTER BOULEVARD OVERLAY Resolution Number 3666 was presented to Council entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR PROJECT #553, WESTMINSTER BLVD. OVERLAY, PHASE I, IN ACCORDANCE WITH A CONTRACT ENTERED INTO BETWEEN SULLY MILLER CONTRACTING COMPANY AND THE CITY OF SEAL BEACH." By unanimous consent, full reading of Resolution Number 3666 was waived. Risner moved, second by Hunt, to adopt Resolution Number 3666 as presented. . AYES: NOES: Clift, Grgas, Hunt, Risner, Wilson None Motion carried By unanimous consent, the Council determined the consider Zoning Text Amendment 2-86, Hotel Definition, at this time. I PUBLIC HEARING - ZONING TEXT AMENDMENT 2-86 - HOTEL DEFINITION Mayor Clift declared the public hearing open to consider zoning Text Amendment 2-86, hotel/motel definition. The City Clerk certified that notice of the public hearing had been advertised as required by law, notice also having been mailed to residents within three hundred feet of the Seal Beach Inn, as had been requested, and reported no communications had been received either for or against this item. The Development Services Director presented the staff report and recommendations of the Planning Commission. Mr. Knight explained that ZTA 2-86 provides a new definition of hotel, deletes the term that defines motel from the Municipal Code, excludes all lodging facilities from the RHD Zone with the exception of any facility that lawfully existed as of January 1, 1987 and obtains a Conditional Use Permit on or before January 1, 1988, and allows hotels in the C-2 Zone subject to a Conditional Use Permit. Mayor Clift invited members of the audience wishing to speak to this item to come to the microphone and state their name and address for the record. Mr. George Kimball, 225 - 6th Street, advised he is the attorney representing the Seal Beach Inn. Mr. Kimball stated that although the Inn is not necessarily the issue in considering this matter, it has been referred to on numerous occasions during the public discussion. He. stated he wished to point out that the Inn does not have a restaurant and has no plans for one, however does serve breakfast to its guests, the Inn has no liquor license and house rules forbid the service of alcoholic beverages out of deference to neighbors concerns, also does not allow amplified music, and reported there is ample off- site parking through contractual arrangements with neighboring businesses. Mr. Kimball stated that the I 1-12-87 renovation of the Inn has been done, to the best of his client's knowledge, in full conformity with all legal requirements. He advised that the Inn wishes to continue to host small business conferences, teas and weddings that are felt to be consistant with the character of the neighborhood, also felt to be consistant with the present lawful non~conforming use, those functions important to the marketing of this small family business which can not afford expensive advertising. Mr. Kimball acknowledged that should I the Zoning Text Amendment be approved, his client would apply for a Conditional Use Permit for specific ancillary uses. Mr. Kimball requested the opportunity to speak to any comments that may be made during this hearing process. Mr. Robert Cook, 441 Central Avenue, read his prepared statement regarding the proposed ZTA and its application to the Seal Beach Inn. He noted specifically that although it has been argued that the ZTA was not aimed at the Inn, it is the only such property that would be effected, would allow expansion of their scope of operation, and expressed his concern with possible violations of the Municipal Code resulting from alterations at the Inn, noting that the City staff has been unable to locate permits allowing such alterations. Mr. Cook stated that there were several points that had not been subject to discussion at the Planning Commission hearings, and questioned: 1) if ancillary uses are granted by a CUP, are those uses independent from the transient lodging operation, and if not, the level of lOdging activity that would need to be maintained~ 2) should the lodging function of a country inn no longer be a viable use would the ancialliary use remain as a legal activity~ 3) if ancillary uses are permitted independent of the lodging operation, would that constitute rezoning of that specific piece of property to allow such uses~ 4) the application of the ZTA I to Oakwood Apartments should that facility request to convert their units to hotel use~ and 5) the rebuilding of a . non-conforming hotel in an R-3 Zone should it be destroyed, with specific regard to the number and size of units, height, parking, setbacks, etc. Mr. Cook made specific reference to advertisements of the Seal Beach Inn contained in two 1986 publications, those advertisements relating to weddings at the location, and the addition of kitchen facilities and a chef. Mr. Cook requested that the Council refer this matter back to the Planning Commission for further research and discussion of the questions posed. At the request of the Council, the Director explained it would be inappropriate to address the issue of rebuilding and non- conformity under the definition of hotel and that it would be best covered under the study that the staff will be undertaking regarding that issue. He noted also that the ZTA precludes hotels from RHD Zone with the exception of the Inn and possibly Oakwood Apartments, the staff understanding that Oakwood has been utilizing some of its rooms for transient occupancy and paying the required tax to the City, however they would not be entitled to operate as a hotel unless the appropriate permit were obtained, which would be questionable. Mr. Knight clarified that in the case of the Inn, lodging is the primary use, ancillary uses secondary thereto, all of which become an issue of a Conditional Use I Permit, and likewise the secondary uses would not continue should the primary use. cease to exist. Ms. Maureen Ramer, 223 - 5th Street, expressed her opposition to the zoning Text Amendment, stating she felt it was an unnecessary liberalization of existing law, allowing expansion of business activity in a residential zone, which she stated is unacceptable. There being no further comments, Mayor Clift declared the public hearing closed. .".' 1-12-87 I ORDINANCE NUMBER 1238 - ZONING TEXT AMENDMENT 2-86 - HOTEL DEFINITION/REGULATIONS Ordinance Number 1238 was presented to Council for first reading entitled "AN ORDINANCE OF THE CITY OF SEAL BEACH AMENDING THE ZONING REGULATIONS FOR HOTELS AND AMENDING THE CODE OF THE CITY OF SEAL BEACH, CALIFORNIA." By unanimous consent, full reading of Ordinance Number 1238 was waived. In response to Council comments, the Director reported that there are numerous examples in cities throughout California of hotels located in r~sidential zones, compatible with" the surrounding area, and although most current zoning codes preclude hotels from residential zones, communities usually allow those facilities that exist to continue under specific regulations. In response to Counci~man Grgas, Mr. Knight reported that through staff research of bed and breakfast facilities, most were limited to a maximum of six rooms and primarily located in R-l zones with strict limitation on their operation. He noted that the proposed Ordinance does not specifically address bed and breakfast facilities, offering that staff could develop regula~ions governing same upon direction of the Council. The City Attorney clarified that should a facility offer six or more guest rooms, that operation would then fall under the definition of hotel and be automatically regulated. Councilma~ Grgas acknowledged that the Seal Beach Inn has become a special and unique operation in the community, however pointed out the concerns of residents in the immediate vicinity with parking, noise, expanded use, etc., and indicated his preference that the proposed Ordinance be expanded to incorporate regulatory provisions for a hotel to be located in a RHD Zone similar to those set forth in the staff report of October 28th. Councilman Grgas urged that Council consider establishing guidelines to be used by the Planning Commission, setting forth criteria that must be met when considering ancillary uses and the degree of those uses under the Conditional Use Permit process. Discussion followed. Members of the Council suggested that direction to the staff to prepare preliminary regulatory guidelines for Council consideration may be in order. The City Attorney concurred that administrative guidelines could be developed for processing this type of CUP, however once an application is filed and the public hearing process commences at the Commission level, caution~d against Council interjection that could be conceived as prejudicing the hearing before the Commission on the specific requests of the application. The Director suggested that the staff could review further the regUlations previously contained in the staff report as well as any others that may relate directly to the regulation of hotels in'RHD Zones for review of the Council, however explained that the matter would also be required to be referred to the Commission. Noting that the Seal Beach Inn and possibly one other site would be effected by the ZTA, Mr. Stepanicich pointed out that it is quite.~ikely that the Council would have the final review authority of a permit on appeal if it is felt that the Commission did not impose adequate conditions to regulate the use. Wilson moved, second by Hunt, to approve the introduction of Ordinance Number 1238 as presented and that it be passed to second reading. Councilman Grgas explained that he would vote in opposi~ion to the motion, as he felt specific regulatory guidelines should be considered. I I AYES: NOES: Clift, Hunt, Risner, Wilson Grgas Motion carried 1-12-87 The Council, by unanimous consent, declared a recess at 8:30 p.m. The Council reconvened at 8:45 p.m. with Mayor Clift calling the meeting to order. RESOLUTION NUMBER 3667 - SUPPORTING LEGISLATION - REOUIRING HELMETS FOR MOTORCYCLISTS Resolution Number 3667 was presented to Council and read in full by Mayor Clift entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, REQUIRING I MOTORCYCLISTS TO WEAR HELMETS IN CALIFORNIA." Risner moved, second by Wilson, to adopt Resolution Number 3367 as presented. AYES: NOES: Clift, Grgas, Hunt, Risner, Wilson None Motion carried RESOLUTION NUMBER 3668 - ANNUAL STATEMENT OF INVESTMENT POLICY - 1986/87 Resolution Number 3668 was presented to Council entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, ACKNOWLEDGING THE RECEIPT AND FILING OF THE ANNUAL STATEMENT OF INVESTMENT POLICY FOR THE YEAR 1986/87." By unanimous consent, full reading of Resolution Number 3668 was waived. Wilson moved, second by Hunt, to adopt Resolution Number 3668 as presented. AYES: NOES: Clift, Grgas, Hunt, Risner, Wilson None Motion carried AGENDA AMENDED The City Council, by unanimous consent, amended the agenda to include a Closed Session. CONSENT CALENDAR - ITEMS "J" THROUGH "R" Risner moved, second by Wilson, to approve the recommended action for items on the Consent Calendar as presented. J. Approved the minutes of the regular meeting of December 8, 1986 as presented. I K. Approved regular demands numbered 63237 through 63474 in the amount of $604,613.92, regular demands numbered 63475 through 63609 in the amount of $1,219,088.26, payroll demands numbered 23597 through 23776 in the amount of $321,446.91, payroll demands numbered 23777 through 23931 in the amount of $152,592.22, and payroll demands numbered 23932 through 24077 in the amount of $148,308.89, (total demands in the amount of $2,446,050.20), as approved by the Finance Committee and authorized warrants to be drawn on the Treasury for same. L. Denied the claim for damages of MTSS Leasing and referred same to the City Attorney. M. Denied the claim for damages of Gordon J. Mueller and referred same to the City's insurance adjuster. I N. Denied the application of Heather L. Astenius for leave to present a late claim and referred same to the City's insurance adjuster. O. Approved the request of the Recreation Director for vacation payoff. ~ , 1-12-87 P. Bids were received until December 11, 1986 at 2:00 p.m. for Project Number 577, Armed Forces Reserve Center Park Baseball Diamond, at which time they were publicly opened by the City Clerk as follows: The Wakefield Company $19,937.00 Q. Awarded the bid for Project Number 577 to The Wakefield Company in the amount of $19,937.00, and authorized the City Manager to execute the contract on behalf of the City. Supported the adoption of Senate Bill 23, tort liability and immunity, and appropriated $5,000 from General Fund Reserve to be allocated to the legislative effort of California Coalition for Safe Recreation towards adoption of SB 23. Clift, Grgas, Hunt, Risner, Wilson None Motion carried I AYES: NOES: REPORT - ZOETER SCHOOL Clift moved, second by Wilson, to postpone any report relating to the status,of the Zoeter School acquisition until after the Closed Session. AYES: NOES: Clift, Grgas, Hunt, Risner, Wilson None Motion carried APPOINTMENTS - BOARDS AND COMMISSIONS I Planninq Commission Councilman Grgas requested that the District One appointment to the Planning Commission be held over. Citizens Participation Committee Councilmember Wilson reported that subsequent to declaring the vacancy on the Citizens Participation Committee, the District Two appointee, Mr. yernon Trexel, advised he would be able to continue his membership on the Committee. By unanimous consent, the Council reconfirmed the appointment of Mr. Trexel to complete the term ending July 1988. I CITY COUNCIL ITEMS _ Councilman Grgas inquired if a contingency plan has been established should assistance be needed due to anticipated high tides. The ~ity Manager responded that individuals are monitoring the tides and wave warnings, and that the Navy and local contractors have agreed to make their equipment available should the need ar~se. Councilman Hunt read a statement relating to recently approved legislation allowing school districts to impose a development fee. He reported that the Los Alamitos School District has approved imposing the maximum allowable fees which must be paid to the District prior to issuance of building permits by the City, and questioned whether or not the need for those fees has been clearly demonstrated in view of declining enrollment and closure of schools, and suggested that the School District may want to reconsider their action. Councilmember Risner inquired if a Council discussion of this matter may be in order for next meeting, the staff possibly proposing amendments to the bill that could be forwarded to the legislature for consideration, with particular attention given to those districts with declining enrollment that are closing schools. Mayor Clift announced that this subject is scheduled for discussion at the School Board meeting next Tuesday. In response to the Council, Mr. Knight reported he had met with Mr. Ron Murray of the School District to 1-12-87 discuss the administrative procedure for handling this new legislation, confirming that prior to issuance of a building permit by the City, the fee must be paid to the District, verified by signed certificate, and then returned to the City. He explained that the fee is calculated on new, habitable area, measured from interior walls, and that patios, carports and garages are not considered a habitable area. I ORAL COMMUNICATIONS Mayor Clift declared Oral Communications open. Mr. Leroy Brown, 705 Ocean Avenue, requested Council consideration of rezoning the City-owned, vacant property located at Seventy Street and Ocean Avenue to open space parkland to insure its continued use as such. He also suggested that the landscaping be limited to grass, as the area is used for active recreation purposes. Risner moved, second by Wilson, to refer this request to the staff. AYES: NOES: Clift, Grgas, Hunt, Risner, Wilson None Motion carried There being no other communications, Mayor Clift declared Oral Communications closed. CLOSED SESSION The City Attorney reported the Council would meet in Closed Session to discuss continuing negotiations regarding the Zoeter School site and give further direction to the City's negotiators, and to discuss a matter of pending litigation, D'Amico versus City of Seal Beach, pursuant to Government Code Section 54956.9(a). I The Council adjourned to Closed Session at 9:03 p.m.~ the Council reconvened at 10:13 p.m. with Mayor Clift calling the meeting to order. The City Attorney reported Council had discussed pending litigation as previously reported, and discussed acquisition and lease of the Zoeter School site, giving instruction to City staff to conduct further study regarding the City's options regarding the Zoeter site. Councilman Grgas announced he would be absent from the meeting of January 26th and requested his absence be excused. ADJOURNMENT Wilson moved, second by Hunt, to adjourn the meeting to Monday, January 19th at 3:00 p.m. AYES: NOES: Clift, Grgas, Hunt, Risner, Wilson None Motion carried The meeting I and ex- ~cio clerk of the City Council 1-12-87 / 1-19-87 Approved: ~~~ Attest: I Seal Beach, California January 19, 1987 The City Council of the City of Seal Beach met in regular adjourned session at 3:06 p.m. with Mayor Clift calling the meeting to order with the Salute to the Flag. ROLL CALL Present: Mayor Clift Councilmembers Hunt, Wilson Absent: Councilmembers Grgas and Risner I Councilman Grgas arrived at the meeting at 3:08 p.m. Also present: Mr. Nelson, city Manager Mr. Joseph, Assistant City Manager Mr. Thomas, Finance Director Mr. Knight Director of Development Services Chief Dorsey, Lifeguard Department Mrs. Walker, Administrative Aide Mr. Malkemus, Administrative Aide Ms. Bennington, Secretary to the City Manager Mrs. Yeo, City Clerk I ACCOUNTING SYSTEMS WORKSHOP The Finance Director, Mr. Thomas, opened the informal accounting workshop with an overview of the City's present cash basis accounting system. He explained the various funds, revenue accounts, cost centers, budget programs and expenditure accounts, as well as various service functions performed, and financial data and reports generated by the Department which include revenue and expenditure reports, fund balance statements, treasurer's reports, trust fund reports, and the annual financial statement and CPA report. Mr. Thomas advised that although the present accounting method is satisfactory, major revisions are planned to initiate a modified accrual accounting system by mid-19B7, which is felt would provide a more accurate financial picture for the City, also noting that a standardized method of accounting may become mandatory in the future. Mr. Bill Morgan, Diehl, Evans and Company, spoke to the specific procedures and information that would be necessary to covert to the modified accrual system, the benefits of and the procedural problems that would likely arise during the process. Mr. Morgan suggested that the City could implement the new system gradually by initiating the modified accrual