HomeMy WebLinkAboutCC AG PKT 2005-02-14 #Q AGENDA REPORT
DATE: February 14, 2005
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Pamela Arends -King, Director of Administrative Services/Treasurer
SUBJECT: Upgrade Digital Printer /Copier Leases for
City Hall with Ricoh Business Systems
SUMMARY OF REQUEST:
Staff requests Council approve the 60 month operating lease for three upgraded digital
printer /copiers with Ricoh Business Systems and authorize City Manager to execute
agreements.
BACKGROUND:
Currently the City Hall has three digital printers /copiers that are being leased from Ricoh
Business Systems. The digital printers /copiers are over three years old and showing the
wear and tear of continuous use and becoming obsolete for the City Hall's needs. The
Ricoh Aficio 850 located in the copy room will be replaced with the Ricoh Aficio 2090
which prints /copies 90 pages per minute instead of 80 pages per minute and has a larger
paper capacity and upgrade print/scan capabilities such as scan to folder /email. The
Ricoh Aficio 220 located in the engineering and planning department will be replaced
with the Ricoh Aficio 2045eSP which prints /copies 45 pages per minute instead of 22
pages per minute. The Ricoh 2045P located in the server room will be replaced with the
Ricoh 2051SP which prints /copies 51 pages per minute instead of 45 pages per minute
and larger paper capacity.
FISCAL IMPACT:
There is no fiscal impact to the General Fund. The City will receiving a $2,000 rebate
and the charge for printing overages will be $0.007 for all machines instead of $0.008 for
the Ricoh Aficio 850 and $0.016 for both the Ricoh Aficio 220 and 2045P therefore the
additional lease per month expense is offset by the rebate and the lower overage per page
charge.
Agenda Item Q
RECOMMENDATION:
Council approve the 60 month operating lease for three upgraded digital printer /copiers
with Ricoh Business Systems and authorize City Manager to execute agreements.
Pamela Arends -King
Director of Administrative Services/Treasurer
NOTED A D APPROVED
John !Bahorski
Cit anager