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HomeMy WebLinkAboutCC AG PKT 2005-02-14 #Q AGENDA REPORT DATE: February 14, 2005 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Pamela Arends -King, Director of Administrative Services/Treasurer SUBJECT: Upgrade Digital Printer /Copier Leases for City Hall with Ricoh Business Systems SUMMARY OF REQUEST: Staff requests Council approve the 60 month operating lease for three upgraded digital printer /copiers with Ricoh Business Systems and authorize City Manager to execute agreements. BACKGROUND: Currently the City Hall has three digital printers /copiers that are being leased from Ricoh Business Systems. The digital printers /copiers are over three years old and showing the wear and tear of continuous use and becoming obsolete for the City Hall's needs. The Ricoh Aficio 850 located in the copy room will be replaced with the Ricoh Aficio 2090 which prints /copies 90 pages per minute instead of 80 pages per minute and has a larger paper capacity and upgrade print/scan capabilities such as scan to folder /email. The Ricoh Aficio 220 located in the engineering and planning department will be replaced with the Ricoh Aficio 2045eSP which prints /copies 45 pages per minute instead of 22 pages per minute. The Ricoh 2045P located in the server room will be replaced with the Ricoh 2051SP which prints /copies 51 pages per minute instead of 45 pages per minute and larger paper capacity. FISCAL IMPACT: There is no fiscal impact to the General Fund. The City will receiving a $2,000 rebate and the charge for printing overages will be $0.007 for all machines instead of $0.008 for the Ricoh Aficio 850 and $0.016 for both the Ricoh Aficio 220 and 2045P therefore the additional lease per month expense is offset by the rebate and the lower overage per page charge. Agenda Item Q RECOMMENDATION: Council approve the 60 month operating lease for three upgraded digital printer /copiers with Ricoh Business Systems and authorize City Manager to execute agreements. Pamela Arends -King Director of Administrative Services/Treasurer NOTED A D APPROVED John !Bahorski Cit anager