HomeMy WebLinkAboutCC AG PKT 2005-01-24 #U J
6
AGENDA REPORT
DATE: January 24, 2005
TO: Honorable Mayor and City Council 1
L
THRU: John B. Bahorski, City Manager
FROM: Mark K. Vukojevic, P.E. Director of Public Works /City Engineer
SUBJECT: FLEET REPLACEMENT: POLICE AND PUBLIC -
WORKS
SUMMARY OF REQUEST:
The proposed City Council action will authorize the City Manager enter into a lease/
purchase agreement with Ford Motor Credit Company for the purchase of three new Ford
Crown Victoria Police Sedans and one new Mercury Marquis LX Sedan for the Police
Department; approve the purchase a GMC 3500 cab & chassis for the Sewer Operations
Enterprise Fund through the adoption of budget amendment 05 -12; and approve the
purchase of a Ford F -250 pickup and a new Ford Ranger pick -up for the Water
Operations Enterprise Fund.
BACKGROUND:
In June 2002, Council adopted a Fleet Management Report during the 02/03 and 03/04
budget process. This document allocated the number of vehicles per department and
- outlined replacement guidelines and established the Public Works Department to manage
the fleet for all the various departments within the City. The City will use a lease
purchase agreement to spread the cost over a number of years. This finance /purchase
methodology is discussed on pages 4 - 5 of the Council adopted 2002 Fleet Management
Report.
As identified in the Council Approved March 22, 2004 Fleet Management Report update,
the proposed purchase would replace a total of seven vehicles, four within the Police
Department and three within the Public Works Department funded through the Water
Operations and Sewer Operations Funds. In the Police Department, two patrol cars have
logged approximately 150,000 miles and will be replaced. A 1999 natural gas powered
patrol car will be stepped down to the Police Volunteers to replace a 1989 Jeep Cherokee
and the new Mercury Marquis will replace the Police Chief's 2000 Ford Expedition
which has approximately 120,000 miles. In the Public Works Department, a 1988 F -350
pickup with approximately 110,000 miles serving as the Emergency /Spill Response Unit
for the Sewer Division, a 1999 F -250 which was totaled last spring and a 1994 Dodge
Dakota serving in the Water Division are scheduled to be replaced.
The County of Los Angeles has a cooperative purchase provision, under their Fleet
Division bid, that would allow the City to purchase these vehicles for a competitive
replacement cost of $22,891, plus tax, for each Crown Victoria Police Sedan and $26,411
Agenda Item LL
1 .
for a Mercury Grand Marquis Sedan. The State of California has a cooperative purchase
provision also allowing the City to purchase the GMC 3500 Cab & Chassis for $16,561
plus tax, a Ford F -250 for $17,524 plus tax and the Ford Ranger for $11,266 plus tax. '
The City has used this program in the past to purchase vehicles. Funds to outfit the patrol
cars have been budgeted within the asset forfeiture fund and funds to outfit the new F-
350 pickup are budgeted within the Sewer Maintenance Budget.
The Council approved Fleet Management Report outlines the procedure for replacing
patrol cars on an every other year basis to smooth out spending spikes and provide
Council with better information on how much it spends per cost center on equipment
similar to the previously approved building heating, ventilation and air- condition
contract. Additionally, the City incurs both direct and indirect maintenance costs by
keeping surplus vehicles in its fleet. Consequently, four vehicles from the Police fleet
and three from the Public Works fleet will be sold as surplus, as recommended by the
Fleet Division. The vehicles to be sold as surplus will be two 1996 Chevrolet Caprice
Patrol cars, a 1989 Jeep Cherokee, a 1998 Ford Explorer (the 2000 Expedition will be
stepped down within the Department to replace the Explorer), a 1988 Ford F -350 pickup,
1999 Ford F -250 (previously totaled) and a 1994 Dodge Dakota mini pickup.
FISCAL IMPACT:
As budgeted in the FY 04/05 budget, it is estimated that the purchase cost of four sedans
for the Police Department would be $100,000 or about $36,000 annually for three years
from General Fund at a financing rate of 3.70 %. The purchase of the two vehicles for the
Water Operations Enterprise fund was budgeted in the FY 04/05. The purchase of the
one vehicle for the Sewer Operations Fund was not budgeted, therefore approval of
Budget Amendment 05 -12 increasing Sewer Operations Fixed Assets is needed.
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to enter into a lease/
purchase agreement with Ford Motor Company for the purchase of three new Ford
Crown Victoria Police Sedans and one new Mercury Marquis LX Sedan for the Police
Department; approve the purchase a GMC 3500 cab & chassis for the Sewer Operations
Enterprise Fund through the adoption of budget amendment 05 -12; and approve the
purchase of a Ford F -250 pickup and a new Ford Ranger pick -up for the Water
Operations Enterprise Fund.
Prepared By:
Mark K. Vukojevic, P.E.,
Director of Public Works /City Engineer
Agenda Item
NOTED /'D APPROV .
OA, 6
Johrir Ba orski, City Manager
Atih ents:
•
Exhibit A: LA County and State Procurement Contract and Purchase Summary
Exhibit B: Fleet Management Plan Update
Exhibit C: Ford Motor Credit Company Proposal
Exhibit D: Resolution No.05 -12 Budget Amending Resolution
•
•
Agenda Item
Exhibit A:
LA County & State Procurement Contract
Agenda Item
12/24/2004 11:18 6264579953 - PAGE 01
L1 1 4.-1 net'
FLEET DIVISION
1247 West Main Street, P.C. Box 2850, Alhambra; CA -
B26/457 -5593 626/457 -5583 Fax
December 23, 2004
Don Hagen
City of Seal Beach
1776 Adolpho Lopez Drive
Seal Beach, CA 90740
Delivery via fax (562) 596 -2778
Dear Mr. Hagen:
In response to your inquiry, we are pleased to submit the following for your
consideration.
Wondries Fleet Group will set service, and deliver at, Seal Beach, New/Unused 2005
Ford Crown Victoria Police Sedan's for $22,891,00 each plus tax. (S5.00 California Tire
fee per vehicle non taxable) For a Ford Crown Victoria LX Sedan $24,124.00 each plus
tax. Price includes cloth Interior, for leather Interior please add $755.00.
These vehicles are available under the Cooperative Purchase Provision of the
Los Angeles County bid 211549.
Delivery is Ninety (90) days A.R.O.
Terms are Net 20 days
Sincerely,
•Connell
•NDRIES FLEET GROUP
CHEVROLET: NISSAN ) TOYOTA ; caned
we
01/13/2005 10:53 _ 6264579953 - PAGE 02
1
■
FLEET DIVISION
1 247 West Main Street, P.O. Box 3950, Alhambra, 0,4 91 803
526/457•5590 626'457.5593 Fax
January 18. 2005
Don Hagen
City of Sisal Beach
1776 Adolph() Lopez Drive
Seal Beach, CA 90740
Delivery via fax (562) 596 -2778
Dear Mr. Hagen:
In response to your inquiry, we are pleased to submit the following for your
consideration.
Wondries Fleet Group will sell; service and deliver, at Seal Beach New/Unused
2004 Ford Grand Marquis for $25,241.00 plus tax. ($5.00 California Tire fee)
For a 2005 Year model please add $11
Delivery is 100 days A.R.O.
Terms are Net 20 days
Sincerely,
Il/ / eke
1/ Connell
f FLEET GROUP
Y
CHE�/ROLET NISSAN' ') TOYOT ,
01/19;2005 1 0: 53 6264579953 PAGE 03
•
•
LA COUNTY AGPS
A , • INTERNAL SERVICES DEPARTMENT Li L5
�
PURCHASE ORDER
• �X
DATE PRINTED ORDER NUMRER
04/05/04 31043991
BILL f6 - ALL TERMS AND CONDOWNS IN THE SOLIQTATION AR PART OF THIS
' ORDER AS IF FULLY REPRODUCED HEREIN.
• SHERIFF
SHERIFF'S DEPARTMENT PURCHA9NG AGENCY NO.: 159000
L.A. COUNTY SHERIFF'S
1104 N.EASTERN AVE 450 ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO:
LOS ANGELES, CA 90063 ROBERT ORTIZ
(323) 267 - 2276 -0000
VENDOR NAME STREET. CJTY. STATE. MODE: SHIP FOB DESTINATION TO: (MOMS SPECIFIED ELSEWHP. RE)
WONDR(ES FLEET GROUP SHERIFF
1247 W. MAIN STREET COMMUNICATIONS & FLEET MGMT BUREAU
ALHAMBRA, CA 91801 2104 N. EASTERN AVE.
DOOR F50 •
LOS ANGELES. CA 90063
•
CONTACT FOR DELIVERY INSTRUCTIONS (NAME, TELEPHONE/
JOHN ASHLEY, LIEUTENANT
(323) 861 - 3982.0700
VENDOR NO. AWARD SOLIC BUYER COMP, RE ER AGENCY SOLICIT CONTRACT REQ AGENCY: 3H0770
CODE CODE CODE CODE NUMB REQ NUMRBR NUMBER NUMBER
SURP:PP
042117 -04 1 R 030 F 11013107 357845 215196
PROMPT PAYMENT TERMS DELIVERY TERMS/FOB P0INT - VENDOR REFERENCE NUMBER TOTAL AMOUNT OF ORDER
NONE / DAY
DESTINATION S 27,3n.3/1
• LINE COMMODITY/SERVICE DESCRIPTION QUANTITY UNIT UNIT EXTENDED
NO. PRICE AMOUNT
00001 COMMODITY CODs: 070.42- 000000 1.000 EA $ 25.24100 S 25,24100
SALES TAX AMOUNT: $ 2,05238
SEDAN - FOUR DOOR - MQRCURY
GRAND MARQUIS - 2004 NODEL
PRICES ARS EXCLUSIVE OF PEDEPAL EXCISE
TAX. EXEMPT CERTIFICATE NO. 95 7400 145.
REQ. NO, 357845 • N & A NO. 0710 -57
FOND /ORG NC. 1.5757 - ACCT. N0. 504B
•
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•
Exhibit B:
Fleet Management Plan Update
Agenda Item _
sb -DPW: 050 Vehicle & Equipment Inventory I * *January 2005 - Fleet Update
* *January 2005 - Fleet Update 56 records matched "General Type is Vehicle" (out of 94)
Model Model Vehicle
Subcategory l Unit #1 Year Manufacturers Type ;Drivel Fuel Type Update
I Vehicle - Admin 4 Records
Admin Pool Adm 1 2002IToyota 1Prius 2WD Gasoline Car -
01 i
1 1:Compact
Admin Pool Admin 1 2002'Toyota; 2WD Gasoline Car -
02 1 j 1:Compact
DPW Transit ; Bus705 1 19971Ford 1 Bus I2WD
DPW Transit Bus 704 ! 19971Ford (BUS I2WD
AVG ( 1 2000
Vehicle - Lifeguards 5 Records
i
Lifeguard Vehicle 5110 -4 2004 Dodge Dakota 1.4WD Gasoline Truck -
t 1 Compact
Lifeguard Vehicle 5120 -4 1 20041 Dodge !Dakota ;4WD Gasoline Truck -
_ 1 Compact
Lifeguard Vehicle 5130 -4 1 20041Dodge ;Dakota I4WD Gasoline Truck -
___ Compact
Lifeguard Vehicle 5140 -4 2004 -+-
;Dakota j4WD Gasoline Truck i
Compact
Lifeguard Vehicle 5100 -4 2004'Chevy (Trailblazer 14WD 'Gasoline SUV
AVG j 2004
Vehicle - Police - i 29 Records
Police ACO IAC01 1 19951 Chevy 15 -10 14WD Gasoline Truck -
i 1 Compact l
Police CSO j CS02 19981 Subaru 'Legacy 14WD 'Gasoline Car -
1 1 1 1:Compact
Police CSO 1 CS01 20001 Jeep 'Wrangler j4WD Gasoline Car -
' 4:Compact
1 SUV
Police CSO CS03 2000 Jeep Wrangler 14WD Gasoline Car -
' 4:Compact
SUV
Police Misc 132 1979 1Van I2WD Gasoline Truck - Van
Police Patrol Pat.003 19961 Chevy (Caprice -R 1 2WD Gasoline Car - 3:Full (CC 1/24/05) Replace with new vehicle. This
1 Size Sedan unit will be auctioned and will not be part of
i
the step down program. (CC 2/23/04)
j Proposed for FY 04/05 Budget. (CC 3/22/04)
Police Patrol IPat.001 19961Chevy 1Caprice-R 12WD Gasoline Car - 3:Full 1(CC 1 /24/05) Replace with new vehicle. This
I 1 Size Sedan `unit will be auctioned and will not be part of
1 1
the step down program. (CC 2/23/04)
Proposed for FY 04/05 Budget. (CC 3/22/04)
Police Patrol ! Pa t.009 1999 Ford 1Crown I 2WD CNG Car - 3:Full (CC 1/24/05) Replace with new vehicle. This
Victoria -CNG 1 Size Sedan unit will be "stepped" down to replace Vol -7
(Beige Cherokee). (CC 2/23/04) Proposed for
I FY 04/05 Budget. (CC 3/22/04)
Police Patrol Pat.05 2002 Ford Crown 12WD Gasoline Car 3:Full
Victoria 1 Size Sedan
Police Patrol IPat.10 2003 Ford Crown I2WD Gasoline Car - 3:Full
Victoria Size Sedan
Police Patrol iPat.07 2003 Ford Crown 12WD Gasoline Car - 3:Full
.I Victoria Size Sedan
Police Patrol 1Pat.04 2003 Ford 'Crown 2WD (Gasoline Car - 3:Full
I Victoria 1 Size Sedan
Police Patrol IPat.08 2003 Ford !Crown 2WD Gasoline Car - 3:Full
Victoria Size Sedan _._
Police 1Pat.4112 1998 Chevy (Blazer 4WD Gasoline Car -
Patrol.Beach I 1 ( 5:Regular
SUV
•
•
•
t Model, � Model E Vehicle
SubCategory f Unit # -: Year Manufacturer Type i Drive] Fuel i Type Update
Police 5 2001 Kawasaki ;Motorcycle 2WD ( Gasoline` Motorcycle
Patrol.Traffc j I 11000
•
Police 158. 301 ', 20031BMW IRS 12WD ;Gasoline Motorcycle
Patrol.Traffic 1 1 i
i
Police jSB 302 1 2003 BMW IRS !2WD ;Gasoline Motorcycle
Patrol.Traffc I mm 1
Police 158303 2003 BMW iR5 2WD iGasollne'Motorcyde
Patrol.Traffic I j
•
Police Patrol.WC I Pat.014 I 20011 Ford ( Expedition 14WD ! Gasoline Car -
( ! 6: Large -
I I SUV
• Police i Det.4 I 1998'Mercury !Sable (Dk '',2WD I Gasoline Car - 2:Mid
Unmarked.MGMT I l Blue) Size Sedan
—
Police ICap.3 i 1998 Ford Explorer 1 4WD Gasoline Car - (CC 1 /24 /05)Auctlon this 4WD vehicle.
Unmarked.MGMT ; 5:Regular Replace with step down 2000 Ford 2WD
j j ! SUV Expedition.
•
•
Police ( Chl.1 - 2000 Ford Expedition 12WD i Gasoline Car - (CC 1 /24 /05)Replace with new Mercury
Unmarked.MGMT , 6:Large Marquis off "LA County" contract. Step Down
•
SUV within Department. CC 2/23/03) Proposed for
FY 04/05 Budget. (CC 3/22/03)
Police i Det.31 1997 Ford lExplorer :4WD !Gasoline Car -
Unmarked.POOL I (Black) 5:Regular
I SUV
Police .`,Det,5 1997 Ford !Taurus -2WD i GasolineICar - 2:Mid
Unmarked.P0OL j I (Green) Sze Sedan
Police I Cap.2 - 19981Mercury Marquis .2WD 'Gasoline Car - 3:Full
Unmarked.POOL j I : (Black) i Size Sedan
Police 1Det.8 20001 Ford Taurus 1 Gasoline Car - 2:Mid _ »�
Unmarked.POOL (Silver /Grey) 1 1 Size Sedan
Police Volunteers Vol 7 1989 Jeep (Cherokee I 4WD i Gasoline - Car - (CC 1/24/05) Auction this vehicle. Replace
(beige) 5:Re ular with step down CNG Pat 009. Proposed for FY
1 9
SUV 04/05 Budget. (CC 3/22/03)
Police Volunteers 1Vot. 002 1999 Ford 'Crown 2WD I CNG Car 3:Full
I Victoria -CNG ! Size Sedan
Police Volunteers 'Vol. 19991Ford !Crown :2WD !CNG Car - 3:Full
4106 Victoria -CNG Size Sedan
AVG 1 1999 1
1
Vehicle - Public Works 18 Records
1 07 20031Ford 1F -150 i 2WD (CNG Truck
147 2004 Ford 1F450 2WD Gasoline Truck -
Heavy
DPW Beach 37 19911Ford 14 x 4 1 4WD i Gasoline - 1
1
. 4 I Ton
DPW Beach !23 19981Chevy 14 x 4 4WD I Gasoline! Truck - 1
I Ton
DPW Electrician j27 1996IFord 1F -250 12WD !Gasoline Truck
DPW Engineering 1 33 19961Toyota !Tacoma 4WD : Gasoline Truck - (CC 3/22/04)
1 i Compact
DPW Fleet 1 32 1991 Ford 1F -250 12WD Gasoline Truck - 3/4
I Ton
DPW Sewer 145 19881 Ford F -350 2WD Gasoline Truck - 3/4 (CC 1/24/05) Replace this unit. This unit is
I l i Ton over 15 years old and has over 110,000 miles.
I It serves as the Emergency /Spill Response
Unit for the Sewer Division. This would be
budgeted from sewer fund and not general
•
fund. (CC 2/23/04) Proposed for FY 04/05
•
Budge[ (CC 3/22/04)
DPW Sewer 15 19691 Ford :Van 12WD Gasoline Truck - Van
DPW Sewer 1 1999] Ford 1F-250 .2WD CNG Truck
DPW Sewer 35 1999 Ford 1F-250 12WD :CNG Truck
DPW Streets 24 1994 Ford ,F -350 12WD !Gasoline Truck
1 DPW Streets 191 1999 John Deere 14600 Equip
1
I Model I 1 Model 1 � i{ Vehicle
SubCategory ;Unit # I Year Manufacturer; Type Drivel Fuel I Type Update
+ !ll Tractor
DPW Water 5 1994 Dodge Dakota 12WD Gasoline Truck - (CC 1/24/05) Replace unit with Ford Ranger.
i =Compact This unit will be budgeted from water
enterprise funds and will not impact the
general fund. (CC 2/23/04) Proposed for FY
04/05 Budget. (CC 3/22/04)
DPW Water 134 I 1996:Ford F 250 1 2WD !Gasoline Truck
DPW Water 28 19991 Ford F -250 .2WD !CNG Truck - 3/4
Ton
DPW Water 22 1999 Ford F-250 I2WD JCNG Truck - 1
1 1 Ton
DPW Water 30 1999 i Ford I F -250 2WD Gasoline Truck - 3/4 (CC 1/24/05) Replace with new F -250 truck.
Ton Vehicle was totaled in Spring of 2004
AVG 1996 .
AVG 1998 1
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Exhibit C:
Ford Motor Credit Company Proposal
Agenda Item
JAN 19 2005 16:00 FR MUNICIPAL LEASING 313 323 2872 TO 915625962778 P.02/02
Ford Motor Credit Company The American Road
P.0.8ox 1739
Dearborn, Michigan 49121 -1739
•
January, 19, 2005
Don Hagen
City of Seal Reach
Re: Ford Municipal Finance Program • Quotation for City of Seal Beach, CA I3id Number: 39808
Please review the following information. Rates and payment factors are applicable for total amounts funded from
$75,000 - 5149.999. The quote is good until 04/30/2005. This finance proposal applies to:
Description Price
3 2005 Ford Cr.Vic. Police Interceptors w(Sales Tax (`ci; 7.75% and $8.75 Tire Fee 574,021.43
l 2005 Mercury Marquis wiSalcs Tax @ 7.75% and 58.75 Tire Fee $28,466.61
A Documentation Egggf 5350 is required per transaction - not per uhlt -- that can be paid at delivery or funded over the term.
(Range)" No Payment Payment
Total Amount Funded of PVmts Timing Rate • Factor Amount
$102.838.04 3 Annual in Advance 3.60 0.345189 $35,498.56
$102.838.04 4 Annual in Advance 3.90 0- 264525 $27,203.23
$102,838.04 36 Monthly in Advance 3.70 0.029300 $3,013.15
$102,838.04 48 Monthly in Advance 3.95 0.022483 $2.312.11
*Payment amounts are calculated by multiplying total amounts funded times the Payment factor.
The Ford Municipal lease- purchase finance plan requires no security deposit, has no prepayment penalty, no mileage
penalty, or hidden fees. .At inception, the new equipment titleiregistration indicates the municipality as Registered
Owner, and designates Ford Motor Credit Company, P.O. Box 1739, Dearborn, MI 48121 -1739, as First Lienholder. At
term end, the municipality hues the equinment $I
Please note: Ford Credit's financing is subject to: I) completed and notarized Municipal Finance Applkation; 2) review and approval
of the Municipality's most recent audited financial .statements; and 3) mutually acceptable documentation.
If you need additional information, please call me at 1 -800- 241 -4199, then Press 1. Thank you for your interest in the
Ford Municipal Finance Plan.
Sincerely,
p rr Amp.gttvM
Barbara Lyons
Marketing Coordinator
Cc: Joe Connell, Wondries Fleet
** TOTAL PAGE.02 **
Exhibit D:
Resolution No. 05 -12 Budget Amending Resolution
Agenda Item