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Home My WebLink AboutCC AG PKT 2004-11-08 #G 6/ 67.3 k? AGENDA REPORT DATE: November 8, 2004 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Michael F. Sellers, Chief of Police SUBJECT: Grant Funding from the California Office of Traffic Safety SUMMARY OF REQUEST • In August 2004, the City of Cypress submitted a proposal for multi - jurisdictional (Seal Beach, Los Alamitos and Cypress) grant funding through the Office of Traffic Safety. This grant was written in order to create a comprehensive traffic program to reduce fatal and injury traffic collisions in the three cities. The major cause of injury and fatal collisions in the City of Seal Beach is excessive speed and the secondary cause is impaired driving (alcohol and/or drugs). The City of Los Alamitos and the City of Cypress experience the same type of primary collision factors as the leading cause of fatal and injury collisions. This grant has now been approved for implementation and appropriate funds have been allocated for use by the cities of Seal Beach, Cypress, and Los Alamitos. BACKGROUND The basis of the grant is to provide funding over a two -year period for equipment and personnel. It includes one motorcycle (for the City of Cypress), a radar- message board, 3 -hand held laser radar devices, solar traffic calming signs (2 for each city), safety vests, replacement signs for the DUI trailer, quick map traffic accident kit, and a portable electronic breath analyzer. Without these grant funds, the budgets of the three applicant cities, individually or combined, cannot support the efforts to purchase the needed equipment or fund the personnel necessary to embark on an aggressive educational and enforcement program which would become self - sustaining in order to reduce fatal and injury traffic collisions in the three cities. Research for this grant also revealed that in addition to impaired and speeding drivers another factor played into the number of accidents occurring in each of the three cities. That factor includes drivers with suspended or revoked licenses are more frequently involved in fatal or injury accidents. State statistics show unlicensed drivers are involved in four times more fatal collisions and six times more injury collisions than licensed drivers. A third element of the grant is the enforcement and education of seat belt use and laws regarding the mandatory use, to lessen the amount of fatalities and injuries as a result of a traffic collision. Agenda Item C- The grant as proposed by the Office of Traffic Safety, provides funds in the amount of $317,594.00, and is to be utilized over a 27 -month period of time. The funds provide for the cost of the equipment and the cost of the personnel to implement and complete the grant goals, and objectives. The grant funds will enable the three cities to conduct 24 DUI/DL/seat belt checkpoints, 24 DUI team saturation patrols, during the grant period, and purchase the materials necessary for the success of the program. To receive these grant funds, the Office of Traffic Safety requires the City Council to adopt a resolution agreeing to support the grant goals in their entirety. This resolution can also establish the required Traffic Offender Fund including the aforementioned fees. FISCAL IMPACT For the entire grant period, all expenses for the equipment and personnel will be paid by the grant. There will be no cost for equipment, dispatch, or other related personnel time for the City of Seal Beach. SUMMARY The City of Seal Beach will realize improved traffic safety throughout the community and an anticipated reduction in fatal and injury collisions. Additionally, we will have the necessary equipment and funding to continue an educational and enforcement program that will be beneficial in the years to come. RECOMMENDATION It is recommended that the City Council adopt the attached resolution to approve acceptance of the grant in its entirety for the benefit of the community. ^ (tU_J, a1/I tia Michael F. Sellers, Chief of Police N I • PP O %D id i Joh :. Bahorski, City Manager Attachments: O.T.S. Grant Resolution STATE OF CALIFORNIA ARNOLD SCHWARZENEGGER. GOVERNOR BUSINESS. TRANSPORTATION AND HOUSING AGENCY SUNNE WRIGHT MCPEAK, SECRETARY 1 P ti OFFICE OF TRAFFIC SAFETY � 0��'� � fl 7000 FRANKLIN BOULEVARD, SUITE 440 ear ' SACRAMENTO, CA 95823 -1899 1`/1/`��__ O D '� i �, " �� ;J � iyyV � (916) 735 -2920 \�'.' (916) 262 -2960 (T711DD- Refertaq -_ 0 I r o•N I♦ O r r I T (916) 262 -2960 (FAX) 0/ r nA , r n a r A n r i September 15, 2004 Project No. AL0520 Brian Walquist, Sergeant Cypress Police Department 5275 Orange Avenue Cypress, CA 90630 Dear Sergeant Walquist: The Office of Traffic Safety (OTS) has approved your traffic safety project as part of the California Traffic Safety Program. Costs incurred must be in accordance with your project agreement, and recorded in your accounting system. No other costs can be allowed without prior OTS approval. Costs incurred prior to the starting date or subsequent to the closing date of this project are not reimbursable. Enclosed are the appropriate forms for compliance with the program requirements. Preparation of the final report is a contractual obligation. Although a 60 -day grace period is allowed for . delivery of the final report to this office, no costs incidental to its preparation or delivery are allowable subsequent to your project agreement ending date: Please refer to the above project number in all correspondence regarding this project. If you have any questions, please contact Jeff Hammond, Regional Coordinator, at (916) 262 -0822 or e-mail at jhammond @ots.ca.gov. Sincerely, CHRISTOPHER J. MURP Y Deputy Director JH:aj Enclosure cc: Rick Hicks Richard Storey Fiscal �,�y ry _ State of California 11 -44- .0$4,4 5.,t6-te Business, Transportation & Housing Agency , L b- V PROJECT NUMBER ' ? OFFICE OF TRAFFIC SAFETY AL0520 GRANT AGREEMENT PAGE 1 (To be completed by applicant Agency) 1. PROJECT TITLE TRI - CITY COMPREHENSIVE TRAFFIC SAFETY ENFORCEMENT AND EDUCATION PROGRAM 2. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD CYPRESS, Los ALAMITOS AND SEAL BEACH POLICE DEPARTMENTS Month — Day - Year 3. AGENCY UNIT TO HANDLE PROJECT From: 10 -1 -04 CYPRESS POLICE DEPARTMENT To: 12 -31 -06 5. PROJECT DESCRIPTION (Summarize the project plan covering the objectives, method of procedures, evaluation, and end product in approximately 100 words. Space is limited to six lines.) The cities of Cypress, Los Alamitos and Seal Beach will collaborate their resources to address DUI, seatbelt use, speed and pedestrian issues through enforcement and education. The project will conduct six multi- agency DUI/Drivers License Checkpoints and six multi - agency DUI saturation patrols. In addition, overtime funds will be provided to the agencies to conduct a "Hot Sheet" program and DUI Warrant sweeps to arrest multiple DUI offenders and reduce DUI recidivism. Active School Zone Signs will be used around school zones to decrease speed of vehicles with followed enforcement. The "High School Seatbelt Challenge" along with "DUI Expo" will be brought to all the local high schools to educate the students on the importance of wearing your seat belt and the consequences of drinking and driving. 6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 315,594.00 7. APPROVAL SIGNATURES A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY NAME: Brian Walquist PHONE: (714) 229 -6624 NAME: Rick Hicks _ PHONE: (714) 229 -6621 TITLE: Sergeant FAX: (714) 229 -8957 TITLE: Chief of Police FAX: (714) 229 -8957 ADDRESS: 5275 Orange Avenue ADDRESS 5275 Orange Avenue Cypress, CA 90630 Cypress, CA 90630 E - MAIL: bwalquis @ci.cypress.ca.us E -MAIL: . rhicks @ci.cypress.ca.us or (Sign ure) (Date) (Signature) (Date) C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS NAME: Richard Storey PHONE: (714)229-6709 NAME: Finance TITLE: Director of Finance FAX: (714) 229 -6654 CITY OF CYPRESS ADDRESS: 5275 Orange Avenue ADDRESS: 5275 Orange Avenue Cypress, CA 90630 Cypress, CA 90630 E - MAIL: rstorey @ci.cypress.ca.us g /►q /o - (Signature) (Date) _. OTS -38 (Rev. 3/03) Page 2 (Office of Traffic Safety Use Only) :FFECTIVE DATE OF AGREEMENT: 10/1/2004 GRANTEE CYPRESS PD PROJECT NO. AL0520 . Action No. 1 Date: 9/1/2004 10. TYPE OF AGREEMENTS Initial ' XII Revision I Cont. FUND PROGRAM TASK NO. F.Y. Revision No. Date: 157/164 05 - 2 2005 ▪ Action Taken 11. FUNDING DISPOSITION & STATUS Fiscal Year Amount Initial approval 2005 HSP funds obligated. 2004 -05 (157) 45,076.20 20% Funded by 157 2004 -05 (164) 180,304.80 80% Funded by 164 2005 -06 83,256.00 2006 -07 6,957.00 Total 315,594.00 Obligated This Action 225,381.00 Previously Obligated 0.00 Total Amount Obligated 225,381.00 Amount Suspended 90,213.00 State FY 2004 -05 2700 - 101 -0890 (208/04) TOTAL FUNDS PROGRAMMED 315,594.00 Federal Catalog No. 20.600 12. BUDGET SUMMARY (From Schedule B Detail) - FISCAL YEAR GRANT PERIOD ENDING: 9/30/2005 2005 2004 -05 TOTAL PROJECT COST CATEGORY GRANT PERIOD PRIOR GRANT TOTAL GRANT BUDGET ESTIMATE 4. Personnel Costs 25,552.00 0.00 25,552.00 52,736.00 3. Travel Expenses 1,000.00 0.00 1,000.00 2,000.00 C. Contractual Services 39,704.00 0.00 39,704.00 99,733.00 D. Equipment 132,265.00 0.00 132,265.00 132,265.00 E. Other Direct Costs 26,860.00 0.00 26,860.00 28,860.00 F. Indirect Costs 0.00 0.00 0.00 0.00 TOTAL FEDERAL FUNDS 225,381.00 0.00 225,381.00 315,594.00 13. PROJECT APPROVAL & AUTHORIZATION TO EXPEND OBLIGATED FUNDS A. APPROVAL RECOMMENDED BY B. AGREEMENT &FUNDING AUTHORIZED BY NAME: JEFF HAMMOND NAME: CHRISTOPHER J. MURPHY TITLE: Regional Coordinator TITLE: Deputy Director PHONE: (916) 262 -0882 E - MAIL: jhammond @ots.ca.gov Office of Traffic Safety . Office of Traffic Safety 7000 Franklin Blvd., Suite 440 7000 Franklin Blvd., Suiteq /J 440 Sacramento, CA 95823 Sacramento, CA 95823 Signature Signature 1 OTS -38a' (Rev 5/98) SCHEDULE A PROJECT No: AL0520 PROJECT DESCRIPTION PAGE 1 • • BACKGROUND A. GENERAL CHARACTERISTICS The City of Cypress is 6.7 square miles, with a population of approximately 48,000 and an additional daily service population of 40,000 to 45,000 persons, due to the 800 acre business park. The City is located on the northwest area of Orange County and borders the City of Long Beach, which is in the County of Los Angeles. The City of Cypress is also home to the Los Alamitos Race Track (horse racing) which has an annual attendance of 250,000. The City of Los Alamitos is 4.3 square miles, with a population of 11,000, and additional daily service population of about 45,000 due to industrial, medical and commercial businesses. Bordered by Cypress, Seal Beach, and Long Beach, the City is home to the Joint Forces Training Base and the Office of Emergency Services Southem Region Headquarters. The City has two high schools, two middle schools, and one elementary school. The City of Seal Beach is 11 square miles in size, with a population of about 27,000, and an additional daily service population of about 15,000: As a coastal beach community, the daily service population brings an additional 15,000 persons into the City. Seal Beach has one elementary school grades K -5, with approximately 850 students. All three cities are full- service municipalities and participate in a Joint Powers Authority for police dispatch services. B. STREET AND HIGHWAYS There are approximately 115 miles of roadways in the City of Cypress. The City is surrounded by four major freeways: SR22, I -405, SR -91 ands I -605. There are three major arteries, four primary highways and seven secondary arterial roadways. When a major traffic collision occurs on any of the freeways, the traffic is diverted to the streets of Cypress and Los Alamitos as alternate routes. This diversion of traffic during the weekdays is frequent and is a major problem for the city streets. There are 28 miles of roadways in the City of Los Alamitos, not including non- dedicated alleys. Bordered by the I -605, City streets serve as a thoroughfare for commuters into the industrial areas of Los Alamitos and Cypress. The four main arterial roadways in Los Alamitos exceed more than 200,000 vehicles per day and are among the busiest in the County. • There are 49 miles of roadways in the City of Seal Beach, not including Leisure World or Surfside Colony which are private gated communities. Both of these gated communities are serviced by the Police Department but the roadways are not maintained by the City. The four main arterial routes that flow though the City are heavily traveled. These thoroughfares run parallel to the main freeways between Orange and Los Angeles Counties. Daily travel is estimated to be 250,000 vehicles. OTS -38b (Rev. 3/03) - SCHEDULE A PROJECT No: AL0520 PROJECT DESCRIPTION PAGE 2 C. OPERATING DEPARTMENTS The Cypress Police Department has an authorized strength of 58 sworn personnel. The present structure . consists of: 1 Chief of Police, 2 Captains, 3 Lieutenants, 8 Patrol Sergeants,3 Administrative Sergeants, 1 DARE officer, 6 Investigators, 27 Patrol Officers, and 3 Motor Officers. Non -sworn personnel consist of: 1 Secretary to the Chief, 6 Police Service Officers, 2 Office Specialists, 1 Support Services Supervisor, 1 Court Liaison, 3 Records Clerks, 3 Office Assistants, 6 Police Aides and 1 Reserve Officer. The Los Alamitos Police Department has an authorized strength of 25 sworn personnel which includes 1 grant funded overfill position. The present structure consists of: 1 Chief of Police, 1 Captain, 1 Administrative Sergeant, 1 Detective Sergeant, 2 Investigators, 4 Patrol Sergeants, 13 Patrol Officers, 1 School Resource Officer and 1 Motor Officer. Non -sworn personnel consist of 1 Support Services Manager, 1 Secretary to the Chief, 2 Records Specialists, 1 Civilian Investigator, 7 seasonal Crossing Guards, and 4 Police Aides. The Reserve Officer Program has 5 Reserves with an authorized strength of 10. The Seal Beach Police Department has an authorized strength of 30 sworn personnel. The structure consists of 1 Chief of Police, 1 Captain, 5 Sergeants, 3 Investigators, 2 Motor Officers, and 16 Patrol Officers. The non -sworn personnel consist of: 1 Secretary to the Chief, 1 Records Supervisor, 2 Records Clerks, 1 Clerk Typist, 2 Animal Control Officers, 4 full -time and one part-time Community Service Officers, 5 seasonal Crossing Guards and a Senior Volunteer Program with 45 members. D. EXISTING SYSTEMS All three cities participate in the SWITRS program. In Cypress, 3 Motor Officers provide primary traffic enforcement and collision investigation. Due to a shortage of personnel, they frequently supplement the patrol deployment. Traffic analysis is handled by the Traffic Sergeant that also has an ancillary assignment of the patrol division, as well as Jail Supervision. The City has a radar speed trailer that is regularly deployed as a speed deterrent. The Los Alamitos Police Department has 1 dedicated Motor Officer and an additional Motor Officer that rides part-time as an ancillary assignment to regular patrol. Traffic supervision duties are handled by the Traffic Sergeant as an ancillary duty to patrol supervision. Traffic safety education is conducted by the Motor Officers or by the Community Outreach Program Team. A radar speed trailer that was obtained through a previous tri-city OTS grant is regularly deployed as a speed deterrent in Los Alamitos and Seal Beach. The City of Seal Beach has 2 Motor Officers. The primary duties of these officers are traffic enforcement and collision investigation. These officers are also used to supplement patrol deployment. The dispatch functions for the three cities are handled by a joint powers dispatch center that is housed at the Seal Beach Police Department. The West Cities Communications Center gives all cities the ability to offer immediate aid with deployment for any major activity such as a fatal collision that would limit deployment for calls for service. OTS -38b (Rev. 3/03) • SCHEDULE A PROJECT No: AL0520 • PROJECT DESCRIPTION PAGE 3 PROBLEM STATEMENT • In 2000, an Office of Traffic Safety Grant provided an opportunity for the three cities to form the West Cities Traffic Safety Program. This program was extremely successful in addressing traffic issues in the three cities. Within the context of directed enforcement, traffic safety campaigns and numerous community presentations, the local region was saturated with DUI, Child Safety Seat, Seatbelt, speed, and red light violation awareness. Although all three cities realized a significant benefit from the grant, Los Alamitos reflected the most significant impact with a 23% reduction in the number of injury and non -injury collisions. • There remains, however, a significant concern regarding the continued need for DUI directed enforcement, seat belt campaigns, pedestrian safety programs and speed enforcement. To address the DUI concern, the three cites have entered into a program to log drug and alcohol contacts within the region. A recent study, by the Alcohol & Drug Education & Prevention Team (ADEPT) of the Orange County Health Care Agency, listed Los Alamitos as fifth in the County for cities where those arrested for DUI had their last drink. Of particular importance is the lack of a correlation between the location of the last drink and the city where the actual DUI arrest occurred. This fact, combined with the geographical location of the drinking establishments in Los Alamitos indicates that a more regional approach to DUI enforcement is required. The three cities are currently utilizing the Alcoholldrug Sensitive Information Planning System (ASIPS), which provides information in a geographical format regarding all contacts where alcohol and/or drugs are involved. This OTS grant proposal requests funding for regional traffic safety campaigns to specifically address those areas identified in that report. Although relatively few DUI traffic collisions have been recorded in SWITRS for the three cities, the ASIPS data indicates the potential exists for such collisions to occur. Seat belt compliance has been aggressively enforced. During the past three years, directed enforcement showed that compliance remained somewhat less than expected with the cities combined totals indicating 2,257 citations for lack of compliance. The California Highway Patrol reported that there were 540,000 collisions in the state Last year, 46% involved occupants who were not buckled up. Assuming a 92.5% compliance rate for seat belt usage on average, approximately 15,000 vehicles pass through the three cities each weekday whose occupants are not buckled up. This grant seeks funding to initiate public safety campaigns for increased public awareness and directed enforcement for seat belt use. The pedestrian component has also become a paramount concern both statistically and in a preventative sense. The three cities are home to a total of 26 schools with more than 36,135 students. In Los Alamitos and the surrounding unincorporated area of Rossmoor, many students must cross the newly rehabilitated Katella Smart Street. The Katella Smart Street project increased the traffic flow by enhancing its attributes as a thoroughfare between freeways. According to the Orange County Transportation Authority 2002 Traffic Volume Report, approximately 57,000 vehicles pass through the intersection of Katella and Bloomfield each day. This intersection is traversed by school children, of all ages, on their way to and from the elementary, middle, and high schools. Speed enforcement remains a challenge for all three cities. Based on the Office of Traffic Safety rankings for the base year 2001, the three cities are ranked for speed related collisions, ranging from approximately the top 35% to the top 9% per 1000 population (34/95 Cypress — 12/111 Los Alamitos— 9/111 Seal Beach). Due to budget constraints, the Traffic Bureaus are staffed with minimum personnel. The procurement of the Quick Map Accident Investigation Package would allow officers to investigate traffic collisions; when they did occur, OTS -38b (Rev. 3/03) SCHEDULE A PROJECT No: AL0520 PROJECT DESCRIPTION PAGE 4 in approximately one third of the time normally taken thereby freeing the officer to return to enforcement and/or prevention activities in the field. By combining resources for directed speed enforcement, public awareness campaigns, and future accident investigation, in addition to the procurement of traffic calming signs and high tech laser speed devices, the West Cities Traffic Safety Team will show a reduction in speed related collisions by 10% overall. Through regional participation, several traffic related problems were identified in each of the cities. The Office of Traffic Safety grant funds will provide the mechanism to help resolve these issues and realize a significant, quantifiable reduction in traffic collisions due to speed, and those involving bicycles and pedestrians. Cypress collision experience over the past three years has been: Collision Type Cypress 2001 Cypress 2002 Cypress 2003 Collisions Victims Collisions Victims Collisions Victims Fatal 3 3 1 1 1 1 Injury 189 262 159 221 170 256 Fatal Injury Killed Injured Fatal Injury Killed Injured Fatal Injury Killed Injured Alcohol Involved 5 5 7 9 10 14 Speed Related 57 81 44 47 43 70 Pedestrians 1 15 1 16 11 11 13 13 Pedestrians < 15 3 3 6 6 7 7 Bicyclists 16 16 14 14 11 11 Bicyclists < 15 9 9 5 5 6 6 Los Alamitos collision experience over the past three years has been: Collision Type Los Alamitos 2001 Los Alamitos 2002 Los Alamitos 2003 Collisions Victims Collisions Victims Collisions Victims Fatal 1 1 1 1 1. 1 Injury 72 93 67 82 63 85 Fatal Injury Killed Injured Fatal Injury Killed Injured Fatal Injury Killed Injured Alcohol Involved 1 1 1 3 1 3 1 5 1 7 Speed Related 14 22 12 12 16 20 Pedestrians 6 6 2 2 9 9 Pedestrians <15 0 0 0 .0 1 1 Bicyclists 1 4 4 9. 9 4 4 Bicyclists < 15 2 1 2 5 5 0 0 Seal Beach collision experience over the past three years has been: Collision Type Seal Beach 2001 Seal Beach 2002 Seal Beach 2003 Collisions Victims Collisions Victims Collisions Victims Fatal 1 1 0 0 1 1 Injury 75 94 92 124 87 125 OTS -38b (Rev. 3/03) • SCHEDULE A PROJECT No: AL0520 PROJECT DESCRIPTION PAGE 5 Fatal Injury Killed Injured Fatal Injury Killed Injured Fatal Injury Killed Injured Alcohol Involved 3 4 9 13 6 10 Speed Related 1 33 1 40 40 52 43 61 Pedestrians 5 5 3 3 2 2 Pedestrians < 15 1 1 1 1 2 2 Bicyclists 5 5 14 14 7 9 Bicyclists < 15 0 0 0 0 0 0 Cites issued (2001 -2003) for seat belts, child safety seats and bicycle helmets in Cypress are: Seat Belts Child Safety Seats Bicycle Helmets 1609 247 118 Cites issued (2001 -2003) for seat belts, child safety seats and bicycle helmets in Los Alamitos are: Seat Belts 1 Child Safety Seats Bicycle Helmets 592 58 114 Cites issued (2001 -2003) for seat belts, child safety seats and bicycle helmets in Seal Beach are: Seat Belts Child Safety Seats- Bicycle Helmets 356 96 16 • Office of Traffic Safety rankin:s for 2001 for the City of C .ress indicate: Ranking Category Per 1000 Vehicle Miles Traveled Per 1000 Population (VMT) Collisions Statewide Population Statewide - Population Group Group Total Fatal and Injury Collisions - 366 79/95 238 46/95 194 Alcohol - Involved Collisions - 11 407 88/95 367 76/95 Speed - Related Collisions -63 285 67/95 189 34/95 Victims Killed & Injured { Pedestrians -13 322 75/95 252 56/95 Pedestrians <15 -5 , 232 50/95 183 40/95 Bicyclists -20 221 52/95 121 _ 21/95 Bicyclists <15 -9 106 29/95 36 7/95 DUI Arrests # of Arrests -189 0.67% of licensed population • OTS -38b (Rev. 3/03) • SCHEDULE A PROJECT No: AL0520 PROJECT DESCRIPTION PAGE 6 Office of Traffic Safety rankings for 2001 for the City of Los Alamitos indicate: Ranking Category Per 1000 Vehicle Miles Traveled Per 1000 Population (VMT) Collisions Statewide Population Statewide Population Group Group Total Fatal and Injury Collisions - 355 73/111 43 7/111 91 Alcohol- Involved Collisions - 6 387 92/111 155 34/111 Speed - Related Collisions - 27 296 55 /111 66 12/111 Victims Killed & Injured Pedestrians - 3 381 90/111 271 54/111 Pedestrians <15 - 0 462 80/111 379 74/111 Bicyclists - 5 320 71/111 119 27/111 Bicyclists <15 - 2 221 53/111 52 13/111 DUI Arrests # of Arrests- 64 . 0.92% of licensed population Office of Traffic Safety rankings for 2001 for the City of Seal Beach indicate: Ranking Category Per 1000 Vehicle Miles Traveled Per 1000 Population (VMT) Collisions Statewide Population Statewide Population Group . Group Total Fatal and Injury Collisions - 224 42/111 92 14/111 154 Alcohol - Involved Collisions -12 282 63/111 172 38/111 Speed - Related Collisions- 64 98 20/111 48 9/111 Victims Killed & Injured Pedestrians -2. 402 98/111 400 97/111 Pedestrians <15 - 0 416 97/111 395 82/111 Bicyclists - 11 198 49/111 107 26/111 Bicyclists <15 - 1 316 70/111 294 70/111 DUI Arrests # of Arrests- 178 1.21% of licensed population ATTEMPTS TO SOLVE THE PROBLEM All three departments participate in roving saturation enforcement targeting seatbelt violations. With an emphasis on those intersections with a high risk for collisions, the team also conducted saturation enforcement targeting the primary collision factors for various areas in each of the three cities. The Departments have also worked tri -city saturation patrols addressing pedestrian and traffic safety around the schools. All three cities joined efforts in the "Click It or Ticket" campaign by promoting public awareness and conducting tri -city saturation enforcement. Although hosted by the Cypress Police Department, all three cities participated in 6 DUI checkpoints over the past year. OTS -38b (Rev. 3/03) SCHEDULE A PROJECT No: AL0520 PROJECT DESCRIPTION PAGE 7 In 2000, the three cities were awarded an Office of Traffic Safety grant which spawned the "West Cities Traffic Safety Team" and comprehensive traffic safety campaign and intensive "regional enforcement ". PROJECT GOALS 1. To reduce the number of persons killed in alcohol- involved collisions 100% from the calendar 2003 base year total of 1 to 0 by December 31, 2006. 2. To reduce the number of persons injured in alcohol- involved collisions 201/4 from the calendar 2003 base year total of 31 to 25 by December 31, 2006. 3. To maintain hit -and -run fatal collision statistics from the calendar 2003 base year total of 0 by December 31, 2006. 4. To reduce hit -and -run injury collisions 101/4 from the calendar 2003 base year total of 9 to 8 by December 31, 2006. 5. To maintain nighttime (2100 - 0259 hours) fatal collisions from the calendar 2003 base year total of 0 by December 31, 2006. 6. To reduce nighttime (2100 - 0259 hours) injury collisions 10% from the calendar 2003 base year total of 32 to 29 by December 31, 2006. 7. To reduce the total number of persons killed in traffic collisions 501/4 from the calendar 2003 base year total of 2 tol by December 31, 2006. 8. To reduce the total number of persons injured in traffic collisions 101/4 from the calendar 2003 base year total of 466 to 420 by December 31, 2006. 9. To maintain the total number of fatal speed related collisions from the calendar 2003 base year total of 0 by December 31, 2006. 10. To reduce the total number of injury speed related collisions 101/4 from the calendar 2003 base year total of 151 to136 by December 31, 2006. 11. To maintain the total number of pedestrians killed from the calendar 2003 base year total of 0 by December 31, 2006. 12. To reduce pedestrian involved injury collisions by 25% from the calendar 2003 base year total of 34 to 25 by December 31, 2006. 13. To increase seat belt compliance 20 percentage points from the calendar 2004 base year total of 972 to1166 by December 31, 2006. PROJECT OBJECTIVES 1. To conduct a minimum of 3 DUI/Driver's License (DL) checkpoints by December 31, 2005, and an additional 3 DUI/DL checkpoints by December 31, 2006. Two checkpoints will be conducted in each participating cities during the project. Note: The following data will be reported quarterly on the OTS "Quarterly Evaluation Data Form, Schedule C." • Number of Checkpoints • Vehicles Passing Through the Checkpoints • Vehicles Screened OTS -38b (Rev. 3/03) SCHEDULE A PROJECT No: AL0520 PROJECT DESCRIPTION PAGE 8 • Vehicles Impounded • Field Sobriety Tests • DUI Arrests • Criminal Arrests 2. To conduct a minimum of 3 DUI Saturation Patrols by December 31, 2005, and an additional 3 DUI Saturation Patrols by December 31, 2006. Note: The following data will be reported quarterly on the.OTS "Quarterly Evaluation Data Form, Schedule C." • Number of Checkpoints • Vehicles Passing Through the Checkpoints • Vehicles Screened • Vehicles Impounded • Field Sobriety Tests • DUI Arrests • Criminal Arrests 3. To conduct 24 DUI patrols by December 31, 2005 and an additional 24 DUI patrols by December 31, 2006. 4. To conduct 8 warrant service patrols by December 31, 2006, targeting multiple DUI offenders who failed to appear in court or who violate probation. 5. To increase DUI arrests by 10% from the calendar 2003 base year total of 373 to 410 by December 31, 2006. 6. To increase seat belt citations as a percent of total hazardous or moving citations issued by 5% percentage points from the 2003 base year rate of 10% to 15% by December 31, 2006. 7. To conduct seat belt usage surveys during the months of March and September of each grant year. 8. To conduct 12 roll call training presentations for DUI (4 @ each agency), occupant restraint, and other related traffic safety topics by December 31, 2006. 9.. To supplement an "Every 15 Minutes" high school assembly program by December 31, 2006. 10. To develop, and continue, a multi- agency "Hot Sheet" program to notify patrol and traffic officers to be on the lookout for identified multiple DUI offenders with outstanding warrants or who may be driving without a valid license by December 31, 2006. 11. To coordinate a High School Seat Belt Safety Campaign/Competition between local area high schools by December 31, 2006. 12. To conduct 3 highly publicized multi- agency seat belt saturation operations, and an additional 48 selective enforcement patrols by December 31, 2006. 13. Purchase and install six traffic- calming signs (2 in each city) by December 31, 2006. 14. To complete before and after speed surveys on all streets that have the Traffic Calming signs in the participating agencies by December 31, 2006. 15. To conduct down stream speed enforcement of the traffic calming devices and Message/Radar Trailers periodically through the project. OTS -38b (Rev. 3/03) • SCHEDULE A PROJECT No: AL0520 PROJECT DESCREPTION PAGE 9 16. Conduct eight multi- agency regional Traffic Safety Campaigns or presentations by December 31, 2006, including multi- agency Traffic Safety Booths at the Annual Fourth of July Spectacular and at the Wings, Wheels, and Rotors Expo, impacting approximately 30,000 community members. 17. Broadcast at least eight Traffic Safety Public Service Announcements on local television impacting more than 100,000 residents and businesses in Cypress, Los Alamitos, Seal Beach and the unincorporated area of Rossmoor. 18. Conduct at least six traffic safety presentations (at least two per city) at local schools, impacting over 1,000 students. 19. To issue a press release announcing the kick -off of the project by December 31, 2004. The press releases and media advisories, alerts, and materials must be forwarded to your OTS Regional Coordinator and the OTS Public Information Officer at pio@ots.ca.gov for approval 5 days prior to the issuance date of the release. Note: Nothing in this agreement shall be interpreted as a requirement, formal or informal, that apolice officer issue a specified or predetermined number of citations in pursuance of the obligations hereunder. METHOD OF PROCEDURE Phase 1 — Program Preparation (October 1 — December 31, 2004) Traffic Sergeants from all three cities have attended an Office of Traffic Safety seminar to gather ideas and methods from the OTS. Although Cypress is the designated lead agency, the planning process will include monthly meetings with the Traffic Sergeants and Motor Officers from all three cities. A schedule of project events and activities, and a timeline will be developed to attain the goals set forth in the program. News media liaisons will be established and a procedure for notification and publication of program events and traffic safety campaigns will be implemented. A training program for grant participants will be conducted to familiarize officer participants with the requirements of the grant. This will include defining the responsibilities of each program member and identifying additional personnel that may be needed to accomplish the project goals. Procurement of equipment and materials of the program will begin. A procedure for logging and tracking grant activities and statistical data will be implemented. A reporting process and deadlines for the submission of data to the Team will also be established. Phase 2 — Program Implementation (January 1, 2005 — December 31, 2006) The program will begin with a media campaign to increase public awareness about the Office of Traffic Safety sponsored grant, tri -city participation, and upcoming traffic safety campaigns. As scheduled in Phase 1, grant activities will commence with concurrent media notifications, and data collection. Activities will be scheduled to achieve maximum benefits and exposure in all three cities. Educational and public awareness techniques will be used to increase visibility and enhance the effectiveness of the campaigns. The Team will continue to meet on a monthly basis to re- assess the effectiveness of the project, review statistical data and finalize details of upcoming events. OTS -38b (Rev. 3/03) SCHEDULE A PROJECT No: AL0520 PROJECT DESCRIPTION PAGE 10 Phase 3 — Community Involvement/Public Information (January 1, 2005 — December 31, 2006) The Team will provide public information through specially prepared literature and televised cable public service announcements about the importance of traffic safety and how the community can become involved. Various other forms of media will also be utilized to outline the program, the tri -city partnership, and the contributions from the Office of Traffic Safety. Highly publicized activities will encourage public involvement in making the traffic safety project successful. Phase 4 — Data Gathering & Analysis (Throughout the Project) The Team will meet on a monthly basis to compile statistical data to be incorporated into a report for quarterly submission to the Office of Traffic Safety mandated by the agreement. This information will measure the grant's success and impact as has been delineated in the goals and objectives of the agreement to ensure OTS that the Team is on target to achieve the established goals. At the conclusion of the grant, an assessment meeting will be conducted to compile input for the final report. In terms of community interaction, it is anticipated that the Traffic Safety Team will exceed all goals listed in this proposal. Close supervision of the activities of the program and the personnel involved will be conducted by the assigned program administrator to ensure the maximum effectiveness of the program. Phase 5 — Final Report and Executive Summary (January 15 — February 15, 2006) Begin the Final Report and Executive Summary in accordance with OTS requirements specified in the Grant Program Manual, Chapter 7. Both will be submitted to OTS within 60 days after the grant ends. METHOD OF EVALUATION Using the data compiled, the project manager will evaluate: (1) how well the stated project goals(s) and objectives were accomplished; (2) if all the activities outlined in the Method of procedures were performed in accordance with the grant agreement; and (3) was the project cost effective? STATEMENT OF INTENT The three cities administrative personnel have considered the impacts on all three cities and the operational costs of implementing the program. It is the intent of all three cities to continue the program with reoccurring • traffic safety campaigns including saturation patrols and directed enforcement. The three cities will absorb the costs of maintaining the equipment and other related expenses after the grant has expired. OTS -38b (Rev. 3/03) • SCHEDULE A =1 PROJECT NO: AL0520 ADMINISTRATIVE SUPPORT STATEMENT — Explain what type,of priority this project has in your jurisdiction. Improving traffic safety is of paramount concern in all three cities. The City Councils will endorse the grant and will promote the partnership with the Office of Traffic Safety. The Chiefs of Police from all three cities are also extremely committed to this endeavor. Historically, the regional approach has proven to be the most effective in addressing local traffic issues with limited resources. The Cities have been successful in previous efforts to enhance service levels by regionalizing specialties as is evident by several existing partnerships, i.e. dispatch, SWAT, and special events. The last regional Office of Traffic Safety grant proved beneficial to the community by improving traffic safety with a significant reduction in traffic collisions and an increased visibility and public awareness of the safety issues. It also exceeded all of its established goals and provided valuable career development to the officers participating in the program. With similar anticipated results, the Cities look forward to joining forces with the Office of Traffic Safety in another regional partnership. AGENCY CONTRIBUTION — Explain what services or funds are being contributed by your agency in support of this project. The Cities of Cypress, Los Alamitos, and Seal Beach will provide the support services necessary for coordination, administration, and evaluation of the program. In addition, 6 fully equipped black & white police vehicles, 7 fully equipped police motorcycles, a DUI Trailer, and two radar trailers (Cypress and Seal Beach will each provide one) will be used in conjunction with grant activities. Each city will provide audio visual equipment, (i.e. computers and PowerPoint projectors) as is necessary for their respective community presentations. Contributed Item % FY -1 FY -2 FY -3 Employee Benefits 38% 13,496 13,496 2,454 Support Services Manager 10% 8,688 8,688 2,172 Traffic Sergeants 20% 17,376 17,376 4,344 Records Supervisor 15% 8,100 8,100 2,025 Vehicle Maintenance (1 Motor) 100% 2,000 2,000 1,000 Motor Officer Safety Equipment (1 ofc) 100% 2,000 0 0 Officer Time for Presentations 100% 1,345 1,345 0 Total Agency Contribution $53,005 $51,005 $11,995 OTS -38c (Rev. 3/03) SCHEDULE B PAGE 1 DETAILED BUDGET ESTIMATE PROJECT NO. AL0520 FISCAL YEAR ESTIMATES COST CATEGORY FY -1 FY-2 - FY -3 10/1/04 10/01/05 10/31/06 -q TOTAL COST 09/30/05 09/30/06 12/31/06 TO PROJECT A. PERSONNEL COSTS Positions and Salaries Overtime Checkpoints $6,688.00 $6,688.00 $13,376.00 Overtime for Multi- Agency DUI 2,952.00 2,952.00 5,904.00 Roving Patrols Overtime for DUI Roving Patrol (2 8,160.00 8,160.00 16,320.00 ofc /per team) Overtime for Individual and 5,304.00 5,304.00 1,632.00 12,240.00 Saturation Seatbelt Enforcement Overtime for DUI Warrant Service • 2,448.00 2,448.00 4,896.00 0.00 Sergeant OT Rate $62.00 / hour 0.00 0.00 Officer OT Rate $50.00 / hour $25,552.00 $25,552.00 $1,632.00 $0.00 $52,736.00 B. TRAVEL EXPENSE OTS Conferences $1,000.00 $1,000.00 $2,000.00 0.00 0.00 Category Sub -Total $1,000.00 $1,000.00 $0.00 $0.00 $2,000.00 C. CONTRACTUAL SERVICES City of Los Alamitos $17,916.00 $17,916.00 $2,421.00 NIA $38,253.00 N/A 0.00 City of Seal Beach . • 20,738.00 20,738.00 2,904.00 N/A $44,380.00 N/A 0.00 High School Challenge 15,000.00 $15,000.00 West - Comm Dispatchers 1,050.00 1,050.00 N/A 2,100.00 Category Sub -Total $39,704.00 $54,704.00 $5,325.00 $0.00 • $99,733.00 nTC_1RrI (Rev 3/031 • SCHEDULE B PAGE 2 DETAILED BUDGET ESTIMATE PROJECT No. ALOS20 FISCAL YEAR ESTIMATES COST CATEGORY FY -1 FY -2 FY -3 10/1/04 10/01/05 10/31/06 FY -4 TOTAL COST 09/30/05 09/30/06 12/31/06 TO PROJECT D. EQUIPMENT Message/Radar Board (2) $47,231.00 $47,231.00 Traffic Calming Signs (6) 63,034.00 63,034.00 Fully Equipped Motorcycle 22,000.00 22,000.00 Category Sub -Total $132,265.00 $0.00 $0.00 $0.00 $132,265.00 E. OTHER DIRECT COSTS DUI Reflective Signs w/ Base (2) $1,000.00 $1,000.00 Quick Map Accident Inv Kit 3,445.00 3,445.00 Safety Vests (12) 400.00 • 400.00 Ultra Lyte Lasers 12,015.00 12,015.00 PEBT (2) 7,000.00 7,000.00 Education/Promotional Materials 3,000.00 2,000.00 5,000.00 0.00 0.00 Category Sub -Total $26,860.00 $2,000.00 $0.00 $0.00 $28,860.00 F. INDIRECT COSTS $0.00 Category Sub -Total $0.00 $0.00 $0.00 $0.00 $0.00 PROJECT TOTAL $225,381.00 $83,256.00 $6,957.00 $0.00 $315,594.00 OTS -38e (Rev: 3/03) • SCHEDULE B -1 PROJECT NO: AL0520 BUDGET NARRATIVE PAGE 1 PERSONNEL: 2304 Hours of Overtime will be funded to support 6 DUI Checkpoints, 6 DUI Multi- agency Roving Patrols, 48 DUI Roving Patrols, 8 DUI Warrant Service Patrols, and 48 Selective Enforcements (primarily seatbelts). Although the budget contains a breakdown for sergeant, officer, and support staffing (Community Service Officers and Public Safety Aides for the checkpoints, and Public Works to assist with set -up) for the City of Cypress, the budgets for the City of Los Alamitos and Seal Beach are contained in the contractual portion of this agreement as are dispatch services (West -Comm) for the checkpoints. TRAVEL: The travel funds will be utilized for travel and per diem for two representatives from the city of Cypress to attend the annual OTS Summit and the Police Traffic Services Seminar. All other travel will have to be approved by OTS. CONTRACTUAL SERVICES: Although this is a tri-city grant, funding is only provided to the lead applicant agency (Cypress). Reimbursement to the Cities of Los Alamitos and Seal Beach, and to West -Comm JPA for dispatch, will be provided on a contractual basis for overtime to support DUI Checkpoints, DUI Multi- agency Roving Patrols, DUI Roving Patrols, DUI Warrant Service, and Selective Enforcements. (Personnel costs include sergeants, officers, and support staff) The contractual services budget also includes funding for a coordinator /consultant to facilitate a "High School Seatbelt Challenge" and "DUI Expo" for the three cities. EQUIPMENT: Six Traffic Calming Signs, $63,033.75, will be purchased with two going to each city. (No installation costs) The fully equipped Motorcycle, $22,000, will provide for the Traffic Sergeant to conduct more effective traffic enforcement utilizing a motorcycle in -lieu of a patrol car. Two Message/Radar Boards, $47,231.16, will be purchased for use at DUI checkpoints and at schools to facilitate traffic during peak ingress. The Boards will also be used to calm traffic during special projects and for grant funded events. OTHER DIRECT COSTS: Two DUI Reflective Signs with base will be purchased for use during checkpoints. ($1,000) OTS -38f (Rev. 3/03) • SCHEDULE B -1 PROJECT No: AL0520 BUDGET NARRATIVE PAGE 2 Twelve ANSI Class I Mesh Safety Vests will be purchased and issued to officers to improve safety of participants during the checkpoints. ($400) Ultra Lyte Pro Quick Map Total AI Package will be purchased and used for the investigation of major collisions in all three cities. ($3,445) Three Ultra Lyte Lasers, totaling $12,015, will be purchased and distributed to one Traffic Safety Team member from each city. This laser is compatible with the Quick Map Total Collision Investigation Package. Costs for educational supplies, promotional materials, and printing of items for distribution during Traffic Safety Campaigns total approximately $5,000. Two PEBT Devices, $7,000, will be purchased and distributed to the Cities of Los Alamitos and Seal Beach for use in DUI enforcement during the checkpoints and roving patrols. When not in use for grant activities, the devices will be used for DUI enforcement during routine patrol. • INDIRECT COSTS: N/A PROGRAM INCOME: No program income will be generated from this project. OTS -3 8f (Rev. 3/03) STATE OF CALIFORNIA • OFFICE OF TRAFFIC SAFETY ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS OTS -33 (Rev. 3/03) Terms, Conditions, and Certifications Specific to the Agreement Between the Office of Traffic Safety and the Applicant Agency APPLICANT AGENCY OTS PROJECT NUMBER Cypress, Los Alamitos and Seal Beach Police Departments 4603 The following are included herein and constitute a part of this Agreement: OTS -38 — Page 1 Schedule B -1 - Budget Narrative Schedule A - Project Description Schedule C — Quarterly Evaluation Data (when required) Schedule A -1 — Administrative Support OTS -33 — Terms, Conditions, and Statement Certifications Specific to the Agreement Between OTS and the Applicant Agency Schedule B — Detailed Budget Estimate General Terms, Conditions, and Certifications* *See OTS Grant Program Manual, Volume II, Chapter 6. Volume II is available on -line at www.ots.ca.gov. TERMS AND CONDITIONS It is understood and agreed by the Project Director and Authorizing Official that any grant received as a result of this Agreement is subject to all federal and state regulations governing grants and to those controls expressed in the California Traffic Grant Program Manuals which include, but are not limited to: 1. Quarterly Performance Reports and Reimbursement Claims must be submitted by the Project Director to the Office of Traffic Safety by January 31, April 30, July 31, and October 31, during each year of project operation. 2. OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny future grant funding anytime a grantee fails to comply with any term or condition of the grant contract or program guidelines (Volume II, Chapter 3.13). This may include, but is not limited to, the following: • Failure to submit acceptable and timely reimbursement claims. • Failure to submit acceptable and timely quarterly performance reports; and • • Failure to submit an acceptable and timely Schedule C (Quarterly Evaluation Data OTS -38g). (Applies only when a Schedule C has been required.) 3. If, during the term of the grant award, federal funds become reduced or eliminated, OTS may immediately terminate or reduce the grant award upon written notice to the project director. 4. By October 31, "continuing" projects must submit a September 30 claim and.a written justification to support carrying forward prior year unexpended funds. September 30 claims and written justifications, supporting the carrying forward of prior year unexpended funds, submitted after November 30, will not be processed. The prior claim (i.e., June 30) will be considered the year -end claim in order to close out the federal fiscal year ending September 30. In addition, prior year unexpended funds will be deobligated and allocated to new projects. 5. All documentation required to request a project revision (i.e., time extensions, budget category changes, and etc.) must be submitted to OTS prior to the effective date of change(s). For example: OTS will not consider a request for a grant period time extension unless all necessary paperwork is submitted prior to the existing grant termination date. Prior approval is required for all project revisions (Volume II, Chapter 3.8). 6. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. 7. Additional terms and conditions identified in the OTS Grant Program Manual, Volume II, Chapter 6, General Terms, Conditions, and Certifications (Exhibit 6 - A), are incorporated herein by reference and made a part of this document. We, the officials named below, hereby swear that we are duly authorized legally, to bind the contractor or grant recipient to the above described terms and conditions. Executed on the date and in the county below, and is made under penalty of perjury under the laws of the State of California. PROJECT DIRECTOR'S NAME Brian Walquist DATE EXECUTED EXECUTED IN THE COUNTY OF 7 -26 -04 Orange PROJECT D r CTOR'S SIGN je , W TITLE Sergeant AUTHORIZING OFFICIAL'S NAME Rick Hicks DATE EXECUTED - EXECUTED IN THE COUNTY OF 7 -26 -04 Orange AUTHORIZING OFFICIAL'S I,p� �SIGNATURE G TITLE Chief of Police -2- • • , \1) \ . . �\ \ 0 en g ( . 0 2 5. 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O ) %P% „ • STATE OF CALIFORNIA BUSINESS, TRANSPORTATION & HOUSING AGENCY OFFICE OF TRAFFIC SAFETY • • PROJECT CLAIM INVOICE • For work performed under provisions of the California Vehicle Code, Chapter 1492 and the Public Law 8 -564, Highway Safety Act of 1966 as amended TO: State Office of Traffic Safety Progress: 7000 Franklin Boulevard, Suite 440 Sacramento, CA 95823 Final: • FROM: Agency Name: Mail Address: Project Title: Project No: Claim No: • Total Project Costs Reported From (Project Start Date): thru TOTAL COST LESS PRIOR NET AMOUNT COST CATEGORY TO DATE CLAIMS CURRENT PERIOD PERSONNEL COSTS TRAVEL EXPENSE CONTRACTUAL SERVICES EQUIPMENT OTHER DIRECT COSTS INDIRECT COSTS TOTAL REIMBURSABLE AGENCY COSTS $ $ $ • I CERTIFY that I am duly appointed and acting officer of the herein named agency; that the costs being claimed herein are in all respects true, correct, and in accordance with the contract provisions; that funds were expended or obligated during the grant period; and the net amount claimed above has not been previously presented to or reimbursed through the Office of Traffic Safety. SUBMITTED BY: TITLE: SIGNATURE: DATED: OTS OPERATIONAL REVIEW: DATED: OTS -39 (Rev. 3/03) STATE OF CALIFORNIA • BUSINESS, TRANSPORTATION & HOUSING AGENCY OFFICE OF TRAFFIC SAFETY PROJECT CLAIM DETAIL FOR CURRENT PERIOD Agency Project No. Claim No. Costs Incurred From Thru Personnel Costs: (By Position Classification) Salary Overtime Benefits Total TOTAL COSTS $ $ $ $ % Claimed: Total Personnel Costs: $ Travel Expenses: INSTATE: (List each trip for which costs are claimed and individuals traveling) Total cost instate travel: OUT -OF- STATE: (List each trip for which costs are claimed and individuals traveling) Total cost out -of -state travel: Total Travel Expenses: $ Contractual Services: Contractor(s) Total Invoiced - Attach Invoice(s) $ Percent Retention . Less Retention: $ Total Contractual Services: $ OTS -39a (Rev. 3/03) Page 1 • STATE OF CALIFORNIA ARNOLD SCHWARZENEGGER, GOVERNOR BUSINESS, TRANSPORTATION AND HOUSING AGENCY SUNNE WRIGHT McPEAK, SECRETARY OFFICE OF TRAFFIC SAFETY ,4�:. f 7000 FRANKLIN BOULEVARD, SUITE 440 + +'�- =t SACRAMENTO, CA 95823 -1899 ' +�` 0 £ 7Z E%f I wwva.ots.ca.gov,H ,tea " �� J (916) 262 -0990 A (800) 735 -2929 (ITRDD- Referral) CALIFORNIA OFFICE (916) 262 -2960 (FAX) - - GRANT PUBLICITY Traffic safety is everyone's business. The more people who become involved and better informed, the more they can and will support efforts to reduce traffic crashes. We believe that each and every traffic safety project, as part of the California Traffic Safety Program, will help to reduce traffic collisions in California. To further engage the community into traffic safety efforts, the Office of Traffic Safety (OTS) is requesting that grantees conduct media relations and community outreach activities in support of their programs. The OTS Fundamentals of Media Relations and Community Outreach resource guide will assist in conducting these activities. Please request one from your OTS Regional Coordinator. The resource guide contains the following elements: • Developing a media relation's plan • Working with the media to disseminate your message • Media relation's tools (news release, media advisory, press conference /event etc) • Interview techniques • Working with ethnic media • Working with Community Based Organizations (CBOs) • Promotional and collateral development • Sample media materials In addition, the following procedures must be followed regarding media activities: • The following standard language must be included in all press materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the Business, Transportation and Housing Agency. • Submit print clips by 9 a.m. to your Regional Coordinator AND the Public Information Officer by e -mail at pio @ots.ca.gov or fax at (916) 262 -2960 (e -mail preferred). All clips • should include publication name and date the article was published. • E -mail or fax all press releases or media advisories /alerts to your Regional Coordinator for review and approval. If you require additional assistance, please contact your Regional Coordinator. OTS -78 (Rev. 1/04)