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HomeMy WebLinkAboutCC AG PKT 2004-11-08 #J t t r AGENDA REPORT - DATE: November 8, 2004 ' • TO: Honorable Mayor and City Council • THRU: John B. Bahorski, City Manager • FROM: Lee Whittenberg, Director of Development Services SUBJECT: Public Hearing - HOUSING AND COMMUNITY • DEVELOPMENT (H/CD) PROGRAM YEAR 2005 -2006 GRANT APPLICATION SUMMARY OF REQUEST:' 1- • I • Conduct Public Hearing. Adopt Resolution No. 5284, A Resolution of the City Council of the City of Seal Beach, California Approving the City's Participation in the Housing and Community Development Program of the County of Orange, Program Year 2005- 2006. Authorize the. Mayor and City Manager to execute all necessary application materials, and to take all appropriate actions to comply with the application submittal and review process. Receive and File Staff Report BACKGROUND: In 1982, the City Council established the Citizens' Participation Committee to review and recommend projects for Community Development Block Grant funding. As a non - entitlement city (population less than 50,000), the City of Seal Beach receives CDBG funding through a contractual agreement with the County of Orange. The County's Housing and Community Development Department (H /CD) applies-to HUD for CDBG funding, then divides the funding among its subrecipients: the non - entitlement cities; unincorporated areas; and, non -profit organizations eligible for funding. Since the 1990 census results, the City has had an increasingly hard time proposing public facility improvement projects that qualify for CDBG funding. To be eligible, the majority of benefactors of a public facilities project must be of low or moderate income, unless a project deals specifically with certain classes of people such as persons with physical handicaps. For public facility projects, the County has provided a copy of "Eligible Block Groups" for each of the participating cities under the Urban County Program. The eligible Census Track Block Groups are listed below, along with information regarding the total population of the Census Tract Block Group and the number and percentage of low - moderate income persons: Agenda Item J • Z:\My Documents \ CDBG \2005 2006 CDBG Application.CC Stair Report.doc \LW \11 -01 -04 • Public Hearing - Housing And Community Development (H /CD) • Program Year 2005 -2006 Grant Application - City Council Staff Report , November 8, 2004 • ELIGIBLE CENSUS BLOCK GROUPS Census Block CDBG Tract Group City Area Pop. LM Pop LM% Qualify 995.02 1 .Seal Beach 673 483 71.8 Yes 995.09 • 1 Seal Beach 476 375 78.8 Yes .I 995.09 2 Seal Beach 722 437 60.5 Yes , • 995.09 3 Seal Beach 659 412 62.5 Yes 995.09 4 Seal Beach 950 703 74 Yes 995.09 5 Seal Beach 693 461 66.5 Yes 995.10 1 Seal Beach 511 312 61.1 Yes 995.10 2 Seal Beach 1627 1168 71.8 Yes 995.10 3 Seal Beach 821 594 72.4 Yes 995.10 4 Seal Beach 353 203 57.5 Yes 995.10 5 Seal Beach 697 .501 71.9 Yes 995.11 2 Seal Beach 506 253 50 Yes i - Census Tract 995.02 encompasses the Seal Beach Naval Weapons Station, and the City I cannot utilize funds on federal property. Census Tracts 995.09 and 995.10 encompass Leisure World, and as a private community the City does not provide any major services or assistance programs within Leisure World. The Leisure World tracts could be considered for inclusion in a proposed • rehabilitation assistance program. The storm drain channel that is in Leisure World is a • federal channel and the City has no authority to apply for funding for a federally- maintained facility. Census Tract 995.11, Block Group r is located on Old Town between 12 and 14 • Streets and between Ocean Avenue and Electric Avenue. In reviewing the City's 1999 Sewer System Master Plan, the sewer lines in the alleys between 12 and 13 Streets and 13 and 14 Streets are identified for replacement and repair. The sewer line between 13 and 14 Street in this area was replaced last year as part of the City's ongoing Capital Improvement Program activities. In addition, the curb and gutters on 13th Street have been identified as needing replacement by the Engineering Department. The curb, gutter and sidewalk replacement project is included as a component of the adopted Capital Improvement Program as a "Needed /Unfunded Project" under "Concrete Backlog: Sidewalk, Curb and Gutter" at an estimated backlog amount of $5,000,000. The costs of both of these are project components are estimated at approximately 5125,000- 150,000 for the sewer replacement/repair and $150,000- 175,000 for the curb, gutter and sidewalk replacement, respectively. 2005 -2006 CDBG Application.CC State Report 7 • Public Hearing - Housing And Con Development (H /CD) Program Year 2005 -2006 Grant Application City Council Staff Report November 8, 2004 • Therefore, unless a project deals with a specific group like the handicapped or low -to- moderate income persons and families directly, Seal Beach has the above - described areas of the City that qualify for CDBG funding. PROGRAM YEAR 2005 -2006 INFORMATION: The County of Orange has prepared the "Draft Amended Fiscal Year 2003 -2006 Funding Allocation Policy & Process and Citizen Participation Plan for Fiscal Year 2005 - 2006 ". This draft plan indicates the general program overview and funding priority determinations for Fiscal Year 2005 -2006. The Orange County 'Board of Supervisors approved the plan on October 5, 2004. That approval establishes the following project schedule by the County: ❑ October 20, 2004 — Public Facilities and Improvements (PF &I) Technical Assistance Workshop and application distribution to applicants ❑ November 15, 2004 — Receipt of FY 2005 -2006 PF &I Applications. • The above time schedule of the County only allows for a 25 -day time period from receipt of the application to the submission of the application. Therefore, staff implemented the • following time schedule to develop a program application and conduct the necessary meetings with the Citizen's Participation Committee and City Council: ❑ September 28, 2004 — Citizens Participation Committee Meeting — Program Overview • and review of application submission time schedule and suggested program funding • requests. ❑ October 20, 2004 — City Staff receives application packets from the County of Orange. ❑ October 20 to November 1 City Staff prepares application materials incorporating the "draft" programs and projects recommended by staff and as discussed in greater detail below. ❑ October 25, 2004 — Citizens Participation Committee Meeting - Staff presentation of "draft" final projects and Committee approval of "draft" programs and projects for submission to City Council. (Note: This meeting was not held due to the lack of a quorum) ❑ November 1, 2004 - Citizens Participation Committee Meeting - Staff presentation of final projects and Committee approval of application programs and projects for • . submission to City Council. ❑ November 2 — Staff completes City Council Staff Report, based on the final determinations of the Committee. ❑ November 8, 2004 — City Council consideration of Committee recommendations; approval of application and authorization to staffto submit to the County of Orange. ❑ November 15, 2004 — Application submittal deadline. Public Service Projects: Unless a public service project was previously applied for in Fiscal Year 2003 -2004, any . new projects will not be considered. Seal Beach did not submit any public service • 2005 -2006 CDBG Application.CC Staff Report 3 Public Hearing - Housing And Community Development (H /CD) Program Year 2005 -2006 Grant Application City Council Staff Report November 8, 2004 program funding requests in 2003 -2004, and therefore is. not eligible to submit an application for public services at this time. Housing Rehabilitation and Public Facilities and bnprovements (PF&I) Projects: HCS will receive, review and rate applications for Housing Rehabilitation and Public Facilities and Improvements (PF &I) projects on a yearly bases. HCS will receive applications from county agencies, participating cities, organizations within targeted areas, and non - profit agencies. In the event that additional funds become available, HCS may pursue various options to allocate funds to eligible wait listed projects that were not previously awarded funds and are eligible for those funds and /or augment the funding awards of higher ranked proposals awarded funding. • PROJECTS RECOMMENDED FOR APPROVAL BY CITIZENS PARTICIPATION • COMMITTEE: Staff has considered several possible alternatives for funding applications for the new fiscal year. In this research, staff determined that four possible funding applications • existed. Those projects were presented to the Citizens Participation Committee on November 1, and the Committee adopted a "Memorandum" recommending approval of the following projects by the City Council after conducting the required public hearing at the City Council level. ❑ Sewer Line Relining/Curb, Gutter and Sidewalk Replacement 12` Street Alley and 13 Street: S275,000-325,000 • These projects are identified in the Sewer Master Plan for the sewer line repair project, and in the adopted Capital Improvement Program as a "Needed/Unfunded Project" under "Concrete Backlog: Sidewalk, Curb and Gutter" for the proposed curb, gutter and sidewalk replacement work at an estimated backlog amount of $5,000,000.. The costs of both of these project components are estimated at approximately $125,000- 150,000 fot the sewer repair and $150,000- 175,000 for the curb, gutter and sidewalk replacement, respectively. The application consideration process by the County indicates that projects which encompass additional • funding sources will stand a better chance of being approved. Accordingly, the project application includes a 50% match of City funds to reach the total requested funding level of a maximum of $325,000. • • ❑ Handicapped accessible ramps at street intersections — Old Town: 5150,000- 200,000 • • This program activity has previously been funded by the CDBG Program, and is suggested that a funding request be considered again. In discussions with the 2005 -2006 CDBG Application.CC Staff Report 4 - - • • REVISED PROJECT DESCRIPTION ❑ Sewer Line Relining /Curb, Gutter and Sidewalk Replacement/Roadway Rehabilitation — 12 Street Alley and 13 Street: v s"O-'2 SOO $350.000 — 425,000 • These projects are identified in the Sewer Master Plan for the sewer line repair project, and in the adopted Capital Improvement Program as a "Needed /Unfunded Project" under "Concrete Backlog: Sidewalk, Curb and Gutter" for the proposed curb, gutter and sidewalk replacement work at an estimated backlog. amount of $5,000,000. The_proie also proses the rehabilitation of the 13 Street roadbed at an estimated cost of $75.1a0 The costs of both of these project components are estimated at approximately $125,000- 150,000 for the sewer repair and $ £225.000- 250.000 for the curb, gutter, sidewalk replacement/roadbed rehabilitation project, respectively. • • • `0 Public Hearing - Housing And Community Development (H /CD) Program Year 2005 -2006 Grant Application City Council Staff Report November 8, 2004 Public Works Department, a funding amount of $150,000 to S200,000 would be a reasonable amount to accomplish a substantial amount of improvements within the Old Town area of the community. The application consideration process by the County indicates that projects, which encompass additional funding sources, will stand a better chance of being approved. Accordingly, the project application includes a 50% match of City funds to reach the total requested funding level of a maximum of 5200,000. ❑ ADA Accessibility Improvements — City Facilities: $ 100,000 This project involves the revamping of several of the City's public structures to be ADA compliant and significantly improve the ability of handicapped residents and employees to fully utilize the structures. Several of these structures have doors that are heavy and old, and need to be replaced by doors that will be easier for our elderly and disabled population to use. In addition, the City needs to make hearing impaired equipment available for those that need it in the Council chambers. Even simple things such as door knobs, window openings, and lowered countertops will make several of the City's structures more ADA compliant and more user friendly for those that need it most. . Staff would like to point out that the application for ADA doors has been applied for and approved in the past. The City was previously approved for 520,000 for • ADA accessible ramps to be installed in the City. As that was such a small. fraction of what was originally applied for, the City could not perform enough work to make the project worthwhile. As such, the City applied to convert the funds to installing ADA compliant doors in City Hall. Once this was approved, the City went to bid on the project and could not get any contractors to bid on such a small project. .Staff feels that this argument should hold weight with the application committee, in so far as we would now. be applying to change out several of the doors at many of the Community Centers, City Hall, Library etc., and the job . should be large enough to get someone to bid on it. Further, it meets the need that the City has in terms of making an effort to reach all of its citizens and to do everything it can to make its public facilities ADA compliant. The application consideration process by the County indicates that projects, which encompass additional funding sources, will stand a better chance of being approved. Accordingly, the project application includes a 50% match of City funds to reach the total requested funding level of a maximum of 5100,000. ❑ Leisure World ADA Housing Rehabilitation Program: $250,000 The City has an adopted homeowner housing rehabilitation program that has been so successful that there are currently homeowners on a waiting list to be able to participate in the program. The normal funding source for this program is • "Housing Set -Aside Funds" from the Redevelopment Agency, and all funds have currently been expended or obligated. If a "bridge loan" is repaid to the 2005 -2006 CDBG Application.CC Sniff Report 5 Public Hearing - Housing And Conmtunity Development (H /CD) Program Year 2005 -2006 Grant Application City Council StaffReport November 8, 2004 Redevelopment Agency by March 1, 2005, as is currently anticipated, the Agency will have approximately S985,000 available for this program. The City has recently applied to the State of California for $498,000 of "CalHome" funds to continue to fund this program in case the "bridge loan" is not immediately repaid, .but is repaid over a 30 -year time period, which is a ' possibility. Ids uncertain as to whether the CalHome application will be funded; an earlier application in 2003 under the same program was not funded. As indicated above, Census Tracts 995.09 and 995.10 encompass Leisure World, and as a private community the City does not provide any major services or assistance programs within Leisure World. The Leisure World tracts could be 4 considered for inclusion in a proposed rehabilitation assistance program. A requested funding level of $250,000 would seem to be a reasonable amount at this point in time. Provided, as Attachment 1 is proposed Resolution Number A Resolution of the City Council of the City_ of Seal Beach, California Approving the City's Participation in the Housing and Community Development Program of the County of Orange, Program Year 2005 -2006. The adopted "Memorandum" of the Citizens Participation Committee is provided as Attachment 2, and the Committee meeting minutes of September 28 and November I are provided as Attachment 3. The preliminary project application for the Leisure World ADA Housing Rehabilitation Program grant application is provided as Attachment 4 to give the City Council an overview of the information necessary to submit in the approved • applications. FISCAL IMPACT: Those projects recommended by the City will be considered and selected by the County of Orange for funding under the Federal Community Development Block Grant program. Funding should become available during the fiscal years 2005 -2007. As the City would be allocating city funds for any of the projects that may be approved, except for the housing rehabilitation program, general fund revenues would need to be allocated for the funded projects at the time of contract approvals by the City Council. It is uncertain if any of the requested projects will receive funding approval. The application consideration process by the County indicates that projects, which encompass additional funding sources, will stand a better chance of being approved. Accordingly, the project applications include a 50% match of City funds, maximum total amount if all projects are funded of $437,500, to reach the total requested funding level • of a maximum of $875,000, including the rehabilitation request for Leisure World. 2005 -2006 CDBG Application.CC Staff Report 6 Public Hearing - Housing And Community Development (H /CD) Program Year 2005 -2006 Grant Application Cite Council Staff Report November 8, 2004 Administration of the City's CDBG program is not funded through the above - mentioned funding, but rather from the Department of Development Service's budget. RECOMMENDATION: Conduct Public' Hearing. Adopt Resolution No. 5284, A Resolution of the City Council of the City of Seal Beach, California Approving the City's Participation in the Housing and Community Development Program of the County of Orange, Program Year 2005- 2006. Authorize the Mayor and City Manager to execute all necessary application materials, and to take all appropriate actions to comply with the application submittal and review process. Receive and File Staff Report NO _ l D ' PPROV A id / J 0� /L.i 4* r Whit enberg Joy B Bahors i Alr irector of Development Services ' ity anager • Attachments: (4) Attachment 1: Resolution No. 5284, A Resolution of the City Council of the City of Seal Beach, California Approving the City's Participation in the Housing and Community Development Program of the County of Orange, Program Year 2005- 2006 Attachment 2: Memorandum to City Council re: Citizen Participation Committee Recommendations re: 2005 -2006 Community Development Block Grant (CDBG) Application, Approved November 1, 2004 Attachment 3: Citizen Participation Committee Minutes, September 28, 2004 and November 1, 2004 Attachment 4: "Leisure World ADA Housing Rehabilitation Program" Preliminary Application 2005 - 2006 CDBG Application.CC Staff Report 7 Public Hearing - Housing And Contntuniry Development (H /CD) Program Year 2005 -2006 Grant Application City Council Stall November 8, 2004 ATTACHMENT 1 RESOLUTION NO. 5284, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF • SEAL BEACH, CALIFORNIA APPROVING THE CITY'S PARTICIPATION IN THE HOUSING AND COMMUNITY DEVELOPMENT PROGRAM OF THE COUNTY OF ORANGE, PROGRAM YEAR 2005 -2006 2005 -2006 CDBG Applicalion.CC Staff Report 8 • Public Hearing - Housing And Cmmnunity Development (H /CD) Program Year 2005 -2006 Grant Application City Council Staff Report November 8, 2004 RESOLUTION NO. 5284 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA APPROVING THE CITY'S PARTICIPATION IN THE HOUSING AND COMMUNITY DEVELOPMENT PROGRAM OF THE COUNTY OF ORANGE, PROGRAM YEAR 2005 -2006 THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE: WHEREAS, it is the intent of the City of Seal Beach to participate in the filing of an application with the County of Orange for a grant authorized under the . Housing and Community Development Act of 1974; and - WHEREAS, the Housing and Community Development Act of 1974 authorizes cities under 50,000 in population to enter into cooperative agreements with the county in which they are located for the purpose of undertaking essential . community development activities; and WHEREAS, the Federal government requires participating cities to provide . certifications that the funds will be obtained and utilized pursuant to Federal law and policy; and WHEREAS, the City Council approves the following projects, in order of priority, to be included in the City's grant proposal: • ❑ Sewer Line Relining/Curb, Gutter and Sidewalk Replacement — 12` /13 Street Alley and 13 Street: $275,000- 325,000 These projects are identified in the Sewer Master Plan for the sewer line repair project, and in the adopted Capital Improvement Program as a "Needed /Unfunded • Project'.' under "Concrete Backlog: Sidewalk, Curb and Gutter" for the proposed curb, gutter • and sidewalk replacement work at an estimated backlog amount of $5,000,000. • The costs of both of these project components are estimated at approximately $125,000- 150,000 for the sewer repair and $150,000 - 175,000 for the curb, gutter and sidewalk replacement, respectively • 2005 -2006 CDBG Application.CC Staff Report 9 • • Public Hearing - Housing And Community Development (H /CD) Program Year 2005 -2006 Grant Application City Council Staff Report November 5, 2004 • ❑ ADA Accessibility Improvements — City Facilities: $ 100,000 This project involves the revamping of several of the City's public structures to be ADA compliant and significantly improve the ability of handicapped residents and employees to fully utilize the structures. Several of these structures have doors that are heavy and old, and need to be replaced by doors that will be easier for our elderly and disabled population to use. In addition, the City needs • to make hearing impaired equipment available for those that need it in the Council chambers. Even simple things such as door knobs, window openings, and lowered countertops will make several of the City's structures more ADA compliant and more user friendly for those that need it most. The City was previously approved for $20,000 for ADA accessible ramps to be installed in the City. As that was such a small fraction • of what was originally applied for, the City could. not peiform enough work to make the project worthwhile. As such, the City • applied to convert the funds to installing ADA compliant doors in • City Hall. Once this was approved, the City went to bid on the project and could not get any contractors to bid on such a small project. This project addresses the need that the City has in terns of making an effort to reach all of its citizens and to do everything it can to make it's public facilities ADA compliant. • ❑ Handicapped accessible ramps at street intersections — Old • Town: $150,000- 200,000 This program activity has previously been funded by the CDBG Program, and is requested for consideration again. In discussions with the Public Works Department, a funding amount of $150,000 • to $200,000 would be' a reasonable amount to accomplish a substantial amount of improvements within the Old Town area of the community. • ❑ . Leisure World ADA Housing Rehabilitation • Program: $250,000 The City has an adopted homeowner housing rehabilitation program that has been so successful that there are currently homeowners on a waiting list to be able to participate in the • program. The normal funding source for this program is "Housing Set -Aside Funds" from the Redevelopment Agency, and all funds have currently been expended or obligated. If a "bridge loan" is • 2005 -2006 CDBG Application.CC Staff Report 10 Public Hearing - Housing And Community Development (H /CD) Program Year 2005 -2006 Grant Application City Council Staff Report November 8, 2004 repaid to the Redevelopment Agency by March 1, 2005, as is currently anticipated, the Agency will have approximately $985,000 available for this program. • The City has recently applied to •the State of California for $498,000 of "CalHome" funds to continue to fund this program in ' case the "bridge loan" is not immediately repaid, but is repaid over • a 30 -year time period, which is a possibility. It is uncertain as to whether the CalHome application- will be funded; an earlier application in 2003 under the same program was not funded. Census Tracts 995.09 and 995.10 encompass Leisure World, and as a private community the City does not provide any major services or assistance programs within Leisure World. The Leisure World tracts could be considered for inclusion in a proposed rehabilitation assistance program. A requested funding level of • $250,000 is proposed to rehabilitate units within Leisure World, including ADA accessibility improvements. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Seal • Beach does hereby adopt the Housing and Community Development Block Grant Proposal and Certifications for funding cycle 2005 -2006 • NOW, THEREFORE BE IT FURTHER RESOLVED that the City Council authorizes the Mayor and City Manager to execute all necessary application materials, and to take all appropriate actions to comply with the application submittal and review process PASSED, APPROVED AND ADOPTED by ibe City Council of the City of Seal Beach at a meeting thereof held on the day of , 2004. • AYES: Councilmembers NOES: Councilmembers ABSENT: / Councilmembers ABSTAIN: Councilmembers • Mayor • 2005-2006 CDBG Application.CC Staff Report 11 Public Hearing - Housing And Community Development (H /CD) Program Year 2005 -2006 Grant Application City Council Staff Report November 8, 2004 ATTEST: Linda Devine, City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF SEAL BEACH ) • I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that • the foregoing resolution is an original copy of Resolution Number on file in the Office of the City Clerk, passed, approved and adopted by the City Council of the City of • Seal Beach at a meeting thereof held on the day of , 2004. Linda Devine, City Clerk City of Seal Beach • • • • • • 2005 - 2006 CDBG Application.CC Staff Report 12 Public Hearing - Housing And Community Development (H /CD) Program Year 2005 -2006 Grant Application City Council Staff Report November 8, 2004 ATTACHMENT 2 MEMORANDUM TO CITY COUNCIL RE: CITIZEN PARTICIPATION COMMITTEE RECOMMENDATIONS RE: 2005 -2006 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION, APPROVED NOVEMBER 1, 2004 2005 - 2006 CDBG Application.CC Staff Report 13 -E SEA1 i, . : k. / Casa%wT Fq�yi - ( IQ CITIZENS PA RTICIPATION 1"7,4.21) j ryo ?' COMMITTEE MEMORANDUM To: Mayor and Members of the City Council. From: Wendi Rothman, Chairperson Citizen's Participation Committee Subject: RECOMMENDATIONS RE: 2005 -2006 COMMUNITY DEVELOPMENT BLOCK GRANT • (CDBG) APPLICATION - Date: November 1, 2004 • The Citizen's 'Participation Committee of .the City of Seal Beach met Monday, - November 1, 2004 to review and recommend projects for City Council consideration in requesting CDBG funds for Fiscal Year 2005 -2006. Following are the projects recommended by the Committee: - . ❑ Sewer Line Relining /Curb, Gutter and Sidewalk Replacement/Repair — 12` Street Alley and 13 Street: $275,000- 325;000 . • As indicated in the Committee Staff Report of November 1, 2004, these projects are identified in the Sewer Master Plan for the sewer line repair project, and in the adopted Capital Improvement Program as a "Needed /Unfunded Project" under "Concrete Backlog: Sidewalk, Curb and • Gutter" at an estimated backlog amount of $5,000,000. The costs of both of these project components are estimated at approximately $125,000- 150,000 for the sewer replacement and 150,000- 175,000 for the curb, Titter and sidewalk replacement and repair, respectively. These projects are located within an identified "Eligible Census Tract Block Group," as provided to the City by the County of Orange Housing and Community Services Department. Z: \My Documents \CDBG \2005 -2006 Citizen Committee Recommendation Memo.Final.doc \LW\11 -01 -04 i Citizen's Participation Committee Memorandum re: Recommendation to City Council for 2005 -2006 Community Development Block Grant Application Projects November 1, 2004 ❑ Handicapped accessible ramps at street intersections — Old Town: $150,000- 200,000 This program activity has previously been funded by the CDBG Program, and it is requested that a funding request be considered again. In discussions with the Public Works Department, a funding amount of 1 $150,000 to $200,000 would be a reasonable amount to accomplish a substantial amount of improvements within the Old Town area of the community. ❑ ADA Accessibility Improvements — City Facilities: $ 100,000 The third of the suggested projects is the revamping of several of the City's public structures to be ADA compliant and significantly improve the ability of handicapped residents and employees to fully utilize the structures. Several of these structures have doors that are heavy and old, and need to be replaced by doors that will be easier for our elderly and • disabled population to use. In addition, the City needs to make hearing impaired equipment available for those that need it in the Council chambers. Even simple things such as door knobs, window openings, and lowered countertops will make several of the City's structures more ADA compliant and more user friendly for those that need it most. ❑ Leisure World ADA Housing Rehabilitation Program: $250,000 The City has an adopted homeowner housing rehabilitation program that has been so successful that there are currently homeowners on a waiting list to be able to participate in the program. The normal funding source for • . this program is "Housing Set -Aside Funds" from the Redevelopment • Agency, and all. funds have currently been expended or obligated. If a "bridge loan" is repaid to the Redevelopment Agency by March 1, 2005, as is currently anticipated, the Agency will have approximately $985,000 available for this program. • The City has recently applied to the State of California for $498,000 of "CalHome" funds to continue to fund this program in case the "bridge loan" is not immediately repaid, but is repaid over a 30 -year time period, which ' is a_ possibility. It is uncertain as to whether the CalHome application will be funded; an earlier application in 2003 under the same program was not funded. As indicated in the Committee Staff Report of November 1, 2004, Census • Tracts 995.09 and 995.10 encompass Leisure World, and as a private community the City does not provide any major services or assistance programs within Leisure World. The Leisure World tracts could be 2 • 2005 -2006 Citizen Committee Recommendation Memo.Final • Citizen's Participation Committee Memorandum re: Recommendation to City Council for 2005 -2006 • Community Development Block Grant Application Projects November 1, 2004 considered for inclusion in a proposed rehabilitation assistance program. A requested funding level of $250,000 would seem to be a reasonable amount at this point in time and would be proposed as a grant program to achieve ADA accessibility compliance within eligible units at a maximum funding level of $15,000 per unit. It would be anticipated that between 15 • and 20 units could be assisted through this program. - TOTAL FUNDING REQUESTED Maximum $875,000 The Citizen's Participation Committee authorized the submission of this • memorandum to the City Council at the November 1, 2004 meeting of the Citizen's Participation Committee on a a - 0 - .2 vote, with Committee members /WA voting no, and Committee Members 5rnoeir `being absent. ./ d 77-#M7th eoth7i-vri., Wendi Rothman, Chairperson Citizens Participation Committee • ..., . • • • 3 2005 -2006 Citizen Committee Recommendation Memo.Final Public Hearing - Housing And Community Development (H /CD) Program Year 2005 -2006 Grant Application City Council Staff Report November 8, 2004 • ATTACHMENT 3 CITIZEN PARTICIPATION COMMITTEE MINUTES, SEPTEMBER 28, 2004 AND NOVEMBER 1, 2004 • • • • 2005 -2006 CDBG Applicatinn.CC Staff Report 14 • 1 CITY OF SEAL BEACH 2 CITIZENS PARTICIPATION COMMITTEE 3 • 4 Minutes of September 28, 2004 5 6 7 CALL TO ORDER . . 8 9 Mr. Whittenberg called the meeting of the Citizens Participation Committee (CPC) to 10 order at 7:04 p.m. on Wednesday, September 28, 2004. The meeting was held in the . 11 City Manager's Conference Room.' 12 13 14 ROLL CALL 15 16 Present: Members Boutin, Harding, Layman, Parks, and Rothman 17 18 Also 19 Present: Department of Development Services 20 Lee Whittenberg, Director 21 22 23 Absent: Members McCloud and Smoot 24 25 26 REVIEW OF HOUSING AND COMMUNITY DEVELOPMENT BLOCK GRANT 27 PROGRAM AND CITY'S PARTICIPATION THROUGH URBAN COUNTY 28 APPLICATION. 29 30 Mr. Whittenberg welcomed the members of the CPC and explained that the purpose of 31 this committee is to assist City Council in developing a grant application for funding 32 through the Community Development Block Grant (CDBG) Program. He noted that the 33 Staff Report provides a brief history of what the City has requested in the past and what 34 has been funded. He.stated that the largest project funded was for money provided in 35 2000 to help renovate Seal Beach Boulevard from Electric Avenue to Pacific Coast 36 Highway. He indicated that this was a $600,000 project with $250,000 provided from 37 CDBG funds. He said that other projects for which, the City utilized CDBG funds were 38 day care and after school program assistance grants for children of low to moderate - 39 income families. Mr. Whittenberg stated that in looking through this year's materials 40 from the County of Orange, unless cities applied for these types of programs in 2003, 41 they can no longer apply for them. He clarified that any "social service" type of 42 programs are ones for which the City can no longer apply. He said that the City could 43 apply for funding for public works improvement projects that would primarily These Minutes were transcribed from audiotape of the meeting. Page 1 of 4 • City of Seal Beach Citizens Participation Committee Meeting Minutes of September 28, 2004 1 . provide assistance for disabled individuals. He indicated that in the past the City had 2 some areas that could be identified as being predominantly low or moderate income, 3 but current census information reflects that now there are no identifiable census areas 4 within the City that fall under this category. He explained that the census does not go 5 on a lot -by -lot basis, but by block group, which usually consists of 3 -4 blocks. Mr. 6 Whittenberg then stated that the City could request assistance with projects to help with 7 • accessibility issues throughout the community. He noted that one such project funded 8 in the past was for the provision of handicapped ramps at curb intersections. He 9 reported that the Public Works Department has stated that it could use $150,000 - 10 $200,000 to continue this project, with the goal of completing all curbs within the City 11 and upgrading to the current standard those curbs that were done nearly 15 years ago. 12 He stated that another project pending would be to provide regulation handicapped 13 accessible entrances to all City buildings. He indicated that Pubic. Works would be 14 completing an estimate of the approximate cost for completing this project. 15 16 The Director of Development Services then discussed using funding for housing 17 rehabilitation assistance for owner occupied residences. He said that based upon the 18 County guidelines, he is not certain that Seal Beach would qualify for this type of . • 19 funding, although the City does have a substantial number of residents that do fall within 20 the County income limits. He noted that the City does have another housing • 21 rehabilitation program that is funded through the Redevelopment Agency, which has 22 • been very successful. He indicated that the Redevelopment Agency has applied for a 23 state grant of $498,000 of "CalHome" funds to continue this program. He stated that 24 because it is uncertain that CalHome funding will be approved,, Staff is suggesting that . 25 the City make application for CDBG funds to continue the housing rehabilitation 26 program, as there are still many residents whose names are on the waiting list for rehab 27 assistance. He referred to the table on Page 5 of the Staff Report, which displays the 28 Estimated Funding Allocations for Proposed Fiscal Year 2005 -2006 and noted that the 29 22% is allocated for public facilities improvements, and 10% for housing rehabilitation. 30 31 Member Layman stated that he was hoping funds would be available for public service • 32 type projects like establishing a schedule for steam cleaning of the Main Street 33 sidewalks. Mr. Whittenberg noted that the City is • currently receiving estimates from 34 contractors to do this work. Member Rothman stated that most businesses pay 35 common area maintenance fees, but the Main Street businesses depend on the City to.. 36 do this. She said that business owners should pay for this service, as it is not fair to 37 taxpayers to have the City do this at no cost. Mr. Whittenberg stated that the City has 38 begun to make it a requirement for businesses to provide trash receptacles in front of 39 their businesses. • 40 41 Member Parks inquired about using CDBG. funding for repair of sidewalks that are 42 uneven due to tree roots or disrepair and for general maintenance of sidewalks. Mr. 43 Whittenberg • stated that he would have to look at the actual County application to 44 determine if this is possible. 45 • • Page2of4 City of Seal Beach Citizens Participation Committee Meeting Minutes of September 28, 2004 1 Mr. Whittenberg encouraged the Committee members to poll neighbors and local 2 residents to see if they have any concerns or ideas for which a proposal for funding 3 could be made. 4 5 Member Harding asked if the request funding had to apply to only one project, or if 6 funding could be requested for both the public facilities improvements and housing 7 rehabilitation. Mr. Whittenberg stated that the application usually allows for requests for 8 more than one type of project. He suggested that when applying the City should keep 9 the categories as broad as possible in order to increase the possibility of receiving 10 funding for two or. three subsequent fiscal years. He noted that it appears that the 11 County does not like to fund the same kind of activity year after year, particularly the .12 public service type of activities, so every 3 years they change the categories of projects 13 for which funding can be requested. • 14 15 Member Harding then asked if Staff knew how many people in Seal Beach are in need 16 of wheelchairs. Mr. Whittenberg responded that the County would not break things 17 down to this level, but would be interested in accessibility projects. He noted that once 18 in a while the City would receive complaints about handicapped individuals not being 19 able to access the beach from the pier. He explained that the lifeguard station has a 20 couple of wheelchairs with the wide rubber wheels, which are available for handicapped 21 individuals who wish to access to the beach. Member Boutin inquired about whether_ 22 ADA requires the synchronizing of traffic signals at intersections to accommodate 23 visually and physically handicapped individuals. Mr. Whittenberg stated that this is not 24 a requirement. He noted that many of these projects are funded through CalTrans and 25 are usually confined to major state highway intersections. He said that some cities are 26 beginning to do this, but it is not yet an ADA requirement. 27 28 Member Rothman asked if the Committee would be making its final recommendations 29 at the adjourned meeting of October 18, 2004. Mr. Whittenberg stated that 30 recommendations to City Council would be finalized at the meeting of November 1 in 31 preparation for the November 8 council meeting and the application must be submitted 32 by November 11, 2004. Member Harding stated that she would be out of town 33 beginning October 20 34 35 Member Parks expressed her concerns about walking on the uneven sidewalks created 36 by the tree roots. She stated she is afraid to walk in her neighborhood for fear of 37 tripping and she wondered whether this could be presented as a viable project. Mr. 38 Whittenberg stated that the chance is more likely that money would •be granted for the 39 construction of the handicapped sidewalk ramps. 40 41 Mr. Whittenberg recommended meeting at 6:30 for the October 18 meeting. The 42 Committee was in agreement. 43 44 45 46 • • Page3of4 City of Seal Beach Citizens Participation Committee Meeting Minutes of September 28, 2004 1 SELECTION OF A CHAIRPERSON AND VICE CHAIRPERSON 2 3 Mr. Whittenberg opened for nominations for Chairperson. Member Layman nominated 4 Member Rothman. Member Harding seconded the motion. There being no other 5 nominations Mr. Whittenberg closed the nominations for Chairperson. 6 7 Mr. Whittenberg opened for nominations for .Vice- Chairperson. Member Harding 8 nominated Member Layman. There being -no other nominations Mr. Whittenberg closed 9 the nominations for Vice- Chairperson. 10 11 12 ADJOURNMENT 13 • 14 Chairman Rothman adjourned the meeting at 7:45 p.m. to the adjourned meeting of 15 October 18, 2004. 16 17 • 18 Respectfully Submitted, 19 20 • 22 Carmen Alvarez, Executive Secretary 23 Planning Department 24 25 26 APPROVAL 27 28 The Committee on November 1, 2004, approved the Minutes of the Citizens 29 Participation Committee Meeting of Wednesday, September 28, 2004. a . 30 • • Page4of4 • 1 CITY OF SEAL BEACH 2 CITIZENS PARTICIPATION COMMITTEE 3 4 Minutes of November 1, 2004 5 6 7 1. CALL TO ORDER 8 9, Mr. Whittenberg called the meeting of the Citizens Participation Committee (CPC) to 10 order at 5:30 p.m. on Wednesday, November 1, 2004. The meeting was held in the City 11 Manager's Conference Room.' 12 13 14 2. ROLL CALL 15 16 Present: Members Layman, Parks, and Rothman 17 18 Also �N`'t� 19 Present: Department of Development Services '' 20 Lee Whittenberg, Director � NT 21 z 22 DtC 23 Absent: Members Harding and Smoot 24 25 Mr. Whittenberg noted that Members Boutin and McCloud had resigned the committee 26 due to schedule conflicts, and that Members Harding and Smoot would not be present 27 for tonight's meeting. 28 29 3. APPROVAL OF AGENDA 30 31 MOTION by Layman; SECOND by Parks to approve the agenda as presented. 32 33 MOTION CARRIED: 3 — 0 — 2 34 AYES: Chairperson Rothman, Layman, and Parks 35 NOES: None • 36 ABSENT: McCloud and Smoot 37 38 4. ORAL COMMUNICATIONS 39 40 None. 41 42 5. SCHEDULED MATTERS 43 44 A. APPROVAL OF MINUTES — September 28,2004 1 These Minutes were transcribed from audiotape of the meeting. Page 1 of 3 • City of Seal Beach Citizens Participation Committee MeetingrMinutes of November 1, 2004 1 Recommendation: Approve minutes subject to any corrections determined 2 appropriate. 3 4 MOTION by Layman; SECOND by Parks to approve the Minutes of September 28, 5 2004, as presented. 6 7 MOTION CARRIED: 3— 0— 2 8 AYES: Chairperson Rothman, Layman, and Parks 9 NOES: None 10 ABSENT: McCloud and Smoot 11 12 B. Review of Housing and Community Development Block Grant Program and 13 Approval of Recommendation to the City Council. 14 15 Recommendation: Receive presentation by Staff, and authorize Chairperson 16 to execute the proposed "Memorandum" with any amendments determined 17 appropriate. Receive and File Staff Report. 18 19 Staff Report it ��: 20 21 Mr. Whittenberg delivered the staff- port._ (Staff Report is on file for inspection in the 22 Planning Department.) He stated copy,ofjthe Staff Report with a draft copy of the 23 proposed memorandum to City Council had been provided to the committee members. 24 He noted that tonight he has provided a copy of the revision to this memorandum based 25 upon comments received from the Department of Public Works to help clarify some of 26 the language to clearly indicate the scope of the project for the curb gutter and sidewalk 27 replacement/repair on the 12 /13 Street alley and on 13t Street. He noted that with of 28 the inclusion of the sidewalk replacement the budget was revised from $200,000 - 29 $250,000 to $275,000 - $325,000. He stated that with this change, it would be the 30 recommendation of Staff that the revised memorandum be adopted and forwarded to 31 City Council for their consideration at their November 8, 2004 meeting. 32 33 Member Layman asked if any public input had been received. Mr. Whittenberg stated 34 that public input would probably take place at the City Council meeting, as notice of this 35 item is to be published in the Sun Newspaper. Member Layman commented that 36 although residents do have concerns about specific infrastructure improvements, it is 37 difficult to have them focus on projects that would be eligible for Community 38 Development Block Grant (CDBG) funds. Mr. Whittenberg stated that the proposed 39 projects would address repair of sidewalks, streets, and alleys. Member Layman 40 indicated that at a previous meeting steam cleaning of the sidewalks and cleaning the 41 trash receptacles on Main Street was discussed, and as he understands, funds are 42 available for this work. Mr. Whittenberg stated that the City is currently receiving bids 43 for this work; however, Main Street is not an area that is eligible for CDBG funds. He 44 noted that eligibility for CDBG funding is determined by whether 50% or more of the 45 residents are at the low to moderate - income level. 46 Page 2 of 3 City of Seal Beach Citizens Participation Committee Meeting Minutes of November 1, 2004 1 MOTION by Parks; SECOND by Layman to authorize Chairperson to execute the 2 proposed "Memorandum" with any amendments determined appropriate. Receive and 3 File Staff Report. 4 5 MOTION CARRIED: 3 — 0 — 2 6 AYES: Chairperson Rothman, Layman, and Parks 7 NOES: None 8 ABSENT: McCloud and Smoot 9 10 Mr. Whittenberg stated that as information is received from CDBG, Staff will keep the 11 Committee apprised. 12 13 6. STAFF CONCERNS 14 15 7. COMMITTEE CONCERNS 16 17 8. ADJOURNMENT ®R 18 19 Chairman Rothman adjourned the meeting at 5:53 p.m. 20 21 22 Respectfully Submitted, 23 24 25 L_.__ ♦ 26 Carmen Alvarez, Executive Secr -tary 27 Planning Department 28 29 30 APPROVAL 31 32 The Committee on approved the Minutes of the Citizens Participation 33 Committee Meeting of Wednesday, November 1, 2004. 34 Page 3 of 3 Public Hearing - Housing And Community Development (H /CD) Program Year 2005 -2006 Grant Application City Council Staff Report • November 8, 2004 ATTACHMENT 4 • "LEISURE WORLD ADA HOUSING REHABILITATION PROGRAM" PRELIMINARY APPLICATION • • • • • • • 2005 -2006 CDBG Application.CC Staff Report 15 A SEkei„ vf� f'' ?C ; )* PLANNING - DEPARTMENT • Memorandum • To: Mayor and City Council Attention: John B. Bahorski, City Manager / /l From: Lee Whittenberg, Director of Development Service VV Date: November 2, 2004 • SUBJECT: PROVISION OF DRAFT APPLICATION • - LEISURE WORLD ADA HOUSING REHABILITATION PROGRAM • Provided for your information is the preliminary draft application to the County of Orange for the "Leisure World ADA Housing Rehabilitation Program." The other applications are still being prepared but I wanted the City Council to see what a complete application packet will look like. The other applications are for public facility • improvements and will be slightly different in nature. Attachment: Preliminary Draft Application to the County of Orange for the "Leisure World ADA Housing Rehabilitation Program? • • • .. Z: \My Documents \CDBG\20052006 Leisure World ADA Application.City Council Memo.doc \L1M11 -02 -04 October 18, 2004 FY 2005-2006 Housing Rehab RFP a or 04, County bf Orange 2—or- .$ 9 o �Z `, ;flog ° M ' Housing and Community Services Departmen tu 0 o - Fiscal Y 2005 °20 C . HOUSING REHABILITATION , 9 t-tro $ ,- FUNDING APPLICATION " - i ... .a i ..:.•" a�n. +t I _. r.w.. ; . _ :i == "... SECTION I. ORGANIZATION INFORMATION 1. Organization Name: City of Seal Rearh Organization Address: 211 Eighth Street • City /State /Zip: Seal Rearh, CA Qn7an Phone: (562) 431 -2527 FAX No : ( 562 ) 431 -4067 Email: JBAHORSKI @CI.SEAL- BEACH.CA.75 Orange County Supervisorial District where Organization's office is based: 1❑ 20 30 40 50 Applicant Type: ❑New Applicant ❑Current Applicant (Currently under contract with HCS) 2. Authorized Person (i.e., Executive Director, Agency Signature Authority): Authorized Person Title: Manager Phone: ( 562) 431 -2527 Email: jbahorski@ci.seal beach.ca.us Address: 211 Eighth Street City /State /Zip: Seal Beach. CA 90740 FAX No : ( 567 1 431 -4067 3. *Application Contact Person: Christy Teague Contact Person Title: Geninr Planner Phone: ( 562) 431 -2527 Email: cteague©ci.seal-beach.ca.us • Address: 211 Eighth Street City /State /Zip: Seal Beach, CA 90740 FAX No :4 562 1 430 -8763 * Application Contact Person will receive all correspondence related to this RFP and the submitted application. The Authorized Person will be copied. The Contact Person should be avaialbe from about November 16 through January 20 to respond to any inquiries. Please Verify correct email, fax and phone numbers are given. Please contact HCS immediatley if contact person is changed. 4. Past HCS Funding - Have you received HCS funding in previous years? 0 Yes ❑ No If YES, please fill out chart below for the past 5 years of funding: Year Award Unspent Contract No. /Project Program Income " Performancd Measures.' Achieve '(To 'Be Completed By Thresholc '.,. Staff) ,1 1:4 . 2004 -05 $ $ - 2003 -04 $ e . 2002 -03 $ $ 2001 -02 $ $ KC0003S Seal Bch. - 2000-01 $250,000 $ -0- Blvd. Reconstruction 22 October 18, 2004 • FY 2005 -2006 Housing Rehab RFP gi SECTION II. PROJECT INFORMATION • 1. Project Title: Leisure World ADA Housing Rehabilitation Program Project Address: Leisure World Retirement Community City /State /Zip: Seal Bearh. CA 90740 Project Type: IZINew Project ❑Project Expansion Project Phase: ❑Phase 1 ['Phase # of # multi -year project Orange County Supervisorial District where project will be located: ❑1 0 2 03 ❑ 4 05 or ❑Countywide benefit Congressional District project will be located: 040 042 044 2146 047 048 or Countywide benefit 2. Funding Request (fill out chart below) '`Category ` "k'Example Proposed Pro7ect HCS Maximum Funding Request (ABC) A HCS Maximum Funds Requested* t .`.$300;000 $250,000 B Leveraging for Maximum Funds . "t 1 $200;000 $250,000 C Maximum Total Project Budget (A +B) `', $500;000` $500,000 D Accomplishments w /HCS Funds � �: " 25 20- 25 HCS Minimum Funding Request (ABC) A Minimum HCS Funds Requested _ :4200 000 $200,000 B Leveraging for Minimum Funds $100 000 $100,000 C Minimum Total Project Budget $300,000. $300,000 (A +B) D Accomplishments w /HCS Funds *In the event that maximum funding request is not possible, Ilst minimum amount needed to maintain project viability and the minimum accomplishment. 3. Project Priority Checklist - Check the priorities that apply to your project: 0 Project provides accessibility to persons with disabilities ❑ Project facilitates annexation of County unincorporated islands El Project preserves affordable housing 1 Defined as ADA. 2 Defined in this RFP as activity that addressed all local housing code violations (excluding grandfather clauses). 4. HUD Project Information A. Does this project help prevent homelessness? ❑ Yes 0 No B. Does this project help the homeless? ❑ Yes ✓❑ No C. Does this project help those with HIV or AIDS? ❑ Yes El No D. Does this project primarily help persons with disabilities? 0 Yes ❑ No E. *Does this project generate program income? ❑ Yes 0 No *Projects that continually generate program income may be funded less than minimum request. 23 October 18, 2004 FY 2005 -2006 Housing Rehab RFP 5. Target Population - Proposed Project • A. Please provide an overall estimate of low to moderate income persons who will benefit from this project: 100 % (i.e., 95% of all persons who benefit from this project will be low to moderate income). (Please refer to Exhibit B for Income Guidelines) B. Check & list the income percentage to be served. Please refer to Exhibit B for Income Guidelines. 0 Very Low - Income 25% 0 Low- Income 25 % 0 Moderate 50 C. Check the target population(s) & indicate percentage of the overall clients for the proposed project. Adults 100 % ❑ Homeless % ❑ Single Parents ❑ Children % ❑ Infants % ❑ Substance Abusers ❑ Developmentally ❑ Mentally III % ❑ Welfare Recipients Disabled % ❑ Physically Disabled % ❑ Veterans ❑ Dually- ❑ Persons with AIDS % ❑ Victims of Domestic Diagnosed % ❑ Sec. 8 Rental Assistance 0/0 Violence /o ❑ Families % • Recipients /o ❑ Youths /o Frail Elderly 25_% OSeniors 100 % ❑ Other: IY_I 6. City /Target Area - Check "the areas that your project will serve: Participating Cities: ❑ Rancho Santa Margarita ❑ Brea ❑ San Clemente Target Areas: ❑ Cypress 0 Seal Beach ❑ Anaheim Island ❑ Dana Point ❑ Stanton ❑ Colonia ❑ Laguna Beach ❑ Villa Park ❑ El Modena /N.E. El Modena ❑ Laguna Hills ❑ Yorba Linda ❑ Inter Canyon ❑ Laguna Woods ❑ Mac Island ❑ Countywide ❑ La Palma Benefit ❑ Midway City ❑ Los Alamitos ❑ Olive Heights ❑ Placentia ❑ Rustic Lane ❑ Sherwood Forest ❑ Southwest Anaheim • ❑ West Anaheim . • • • 24 0. 1 u_ te .0 CO CC L 01 -0 3 20 �;� _ 0 m O to al ) 0 > C _p,( A 0 u o. 2 u o al ai 0 E .',o . 4- c m Cr, C U L al OV O_ ▪ `: C 7 0 L a o `�' o V 4_ L i.i+ 0mL C L E o y N a) O V. .V : o it 0 to p u N .+ N df ':QI V T L i' L cn L -0 c i O O C . . = 00 I t^ ' ":. O n c v w L to 0: C m p a C C i '� o.. c v c N v 0 O N (n — 1 . N= C U L O C L O I 0 > u RI c C TO ce L a o' m a c • 0 . E p -+ZNx .. N O!^MO u 1 o al . I tp O. .O_. m '74' ` 2i* 4 . ' 0 C 7 to a) a) a y , ». t a 1 > w n o c 7U c a) L V a+ O.. 0 17E is ,.�N r 'a v i V1 al y � O .+ o C U .. co N aL al ea E u - E .... ; I-, ° ° *t"a) u L -c a1 Ol '� u 0 . n d N a ) o s ' u in u L . 1A 0 . a+ y y .+LYO O fa p C C 7 0 al a Y O _C"- '- rt� a) 4-. p V1 N E a) a a ) ± ._ L V a) C a U " . Z > i`2' aS' L o o s x 3 in m E W a w 7 0 7 7 E p >, V e - c C Z' — to O VI 7 O yC ' • • -�" , L 1 ' U "0 O - 4.-..Pc., p C 0 C a' O L al 43 ° * p 0 lc > 0 7 a7 L 7 O C E 7 .:,?.." i k y 'r x N in O L L O .. D L O x `� . L : 3 Lo ; „ a Li) a b w i N ., -c • 47, ...i al it o O. E L i { ” n F +' o 1D C a 0 0 G O ar +' y +�. C O V { Z 0 a2 a .2 O E '- V O i 5- ' O 0 umi W al a a N u p J- ' ,..1 ' ti O N • ._ _u 10 0 'Q C N (A C VI _ V a 3 L 01 t o W p 7 — O 0 V- = VI z '• »; C p ,1 a v O 0 x ' ao• a > 0 ard� rn {t k.:u a u ° °- u W t n' > � 3 L .H C 7 - i. c z + c e:C "t a) 0 . u) L E c O W V1 7 a' VI 7 O Y " 3 0— ' a- .. p C 0 a C) a) a7 a) O 0 o lc T N > V V 1 O C p C Z Q O`. C>- �� � ,n C = ;U E � — T ▪ 0) O N L b �eu •3 — aJ • Vl .- a) .+ E y 0 '' . J t 3 4 , . C m C O O a C it E .+. 7 O ' > L r . . .. • W ' E • V .. . J Q y E �' . v Y . -i a -'1- .. N M 7 in to LL d o a) N L a) O a' 0 N ui 5.14:49 L L ' j L L L L ?-4 r W ° _ ' 0 H Z .•' y i t y o N L i' C Cb r -. 'v` r . 1 0 a `- ° � (m) in to O ." O O n V ▪ .. .+ U V I ED L u f . t � to-.v — t0 11 ° O u1 'O a � i + L O 1 a) L .y acts- 7 tL ' 41- C O O: v1 . c . � 3 „C, 7> C 'D Ll r C .+ O V a .t w d Q IA a) J CO O T tc :. ' 11- a' a - O { a.i = .. Q 1"..- Q • • u., V V N .-1 N M 7 LA N , .1 3a:N _ rj .. r. N t'1 V LO tD Tr 0 N CO •-.1 a) d O O " O October 18, 2004 FY 2005 -2006 Housing Rehab RFP ATTACHMENT 1 • SUPPORTING DOCUMENTS CHECKLIST The following documents must be submitted in the order listed. Failure to submit any of these documents will result in ineligibility of the application. Applicants must submit an original, plus one (1) copy of the application. • (1) Supporting Documents Checklist (Attachment 1) (2) Readiness Checklist (Attachment 1.A.) (3) Rehabilitation Worksheet (Attachment 2) (4) Project Budget Cost Worksheet (Attachment 3) (5) Proposed Goals and Milestones Worksheet (Attachment 4) (6) Leveraging (Attachment 5) (7) Nonprofit Organizational Capacity Information Sheet (Attachment 6) • (8) Civil Rights Laws Compliance and HUD Good Standing Sheet (Attachment 7) (9) Signatures and Assurances (Attachment 8) (10) Environmental Information Form (Attachment 9) ❑ Final Environmental Analysis and Final CEQA Determination for project has been completed by Application submission due date and is hereby submitted with Application. ❑ Final Environmental Analysis and Final CEQA Determination has not been completed for project by Application submission due date, and WILL BE submitted by the required date of December 15, 2004 in order to be recommended for funding. (11) List of "Documentation Submitted" under Attachment 1.A Readiness Checklist (documents listed, must be attached to application). • • 26 • October 18, 2004 FY 2005 -2006 Housing Rehab RFP • Attachment LA Project Readiness Checklist Check off the milestones below in demonstrating the readiness of your project. Please check each item (do not leave any line items blank). Documentation must be provided for each item marked "Documentation Submitted ". List documentation provided on Attachment 1 Line 11. For milestones marked "In Progress," please describe in the Attachment 2 8.7, Rehabilitation Worksheet. The milestones and the date you expect to complete the milestones. If the line item is "Not Applicable," check "N /A." Housing Rehabilitation In Documentation Date to be EXAMPLE N/A Progress Submitted Completed A) Public Hearing Held ( *City Applicants Only) ❑ 11 -8 -04 9/14/04 ❑ B) Minute Order /Board Resolution ❑ ti -8 -04 9/30/04 0 C) Proiert found in current Annual Budnpt Staffing /Consultant assigned for design /implementation ❑ - 0 03 -22 -07 10/30/01 ❑ D) City Aoorovals including • Zoning ❑ ❑ 1/20/05 ❑ Use Permit ❑ ❑ 1/20/05 ❑ E) policy and Procedures in niece, including Loan Servicing ❑ ❑ 2/20/05 ❑ Loan /grant processing ❑ 0 (15 - -02 2/22/05 ❑ Spe Estimating ❑ 0 05 -28 -02 5/02/05 ❑ Bidding ❑ 05-28 -02 _ 5/05/05 ❑ Construction management ❑ 0 05 - -02 6/01/05 ❑ Monitoring ❑ 0 05 -28 -02 6/01/05 ❑ • Lead based paint prevention ❑ 0 05 -28 -02 6/01/05 ❑ Marketing program ❑ 0 05 -28 -02 6/01/05 ❑ F) Established wait list of pre - qualified program participants ❑ 03 -01 -02 6/15/15 ❑ • *City applicants must hold at least one public hearing to provide the community with general grant funding information and allow for citizen input for this project. 27 October 18, 2004 FY 2005 -2006 Housing Rehab RFP ATTACHMENT 2 REHABILITATION WORKSHEET In typewritten form, please answer ALL the questions below strictly following the outline format as listed below on 8 '/2 x 11 sheets, size 12 font (i.e., Times New Roman), double spaced and limited to twelve (12) pages: A) Priority Project and Program 1) Provide a concise description of your project, including type of activity (single or multi - family, owner or tenant occupied) and projected units of accomplishment. This paragraph must be limited to one page. 2) Please list and describe how your project meets and fulfills the goals and objectives of a priority project type as described in the Application Narrative (Refer to Section III). 3) Describe how the project will benefit the targeted population and /or provide other housing or community benefits (e.g. preservation of affordable housing). B) Performance Measures 4) Provide a brief description of each activity as indicated on Attachment 3, Project Cost Budget of the application. 5) Provide estimate dates for each milestone completed (i.e., rehabilitation of 10 units per quarter). This must be consistent with the information provided on Attachment 4 Proposed Goals and Milestones. 6) If funded, please explain how will the project be completed within 12 months and meet the contract milestones (for expenditures and performance /accomplishment goals) of 40% by September 30, 50% by October 31", 70% by January 31 80% by March 31 and 100% by June 30` 7) How do you determine the feasibility of this project as it relates to the planned schedule for project implementation and completion? This must be consistent with the information provided in your Project Readiness Checklist, Attachment 1.A. 8) What process do you have in place to meet all thresholds and drawdown requirements by October 31, 2005? 9) Is your organization currently under contract with HCS Department? If so, please answer the following questions pertaining to your current contract, if you have multiple contracts, provide a response for each contract: a. Is actual work performed within the scope of planned work? ['Yes END List any areas of deviation. b. Are expected levels of accomolishments being maintained in the delivery of products or services? • c. Compare actual expenditures versus planned expenditures. Are there any discrepancies or deviations from planned expenditures? d. Compare actual accomplishments at the point of monitoring with planned accomplishments. Are you experiencing any problems? If so what kind? e. To what extent is the project schedule being met? f. Are reimbursement requests submitted in a timely manner? DYes ❑No g. Are reimbursement requests filled out correctly? ['Yes ❑No (HCS Staff will utilize these same questions as part of their December monitoring for applicants with current contracts). • C) Project Design 10) What is the level of owner participation in the rehabilitation program process? 11) Describe the type of assistance to be provided to property owners (i.e., low- interest loans, deferred payment loans, grants, rebates, etc.) and how do you determine between issuance of a loan and grant? 12) How will your loans be serviced and how will the servicing activities be funded? 13) Describe your procedures for implementing loan servicing operations. 14) Provide a description of your lead abatement and environmental processes. 15) HUD strongly encourages taking affirmative steps to providing opportunity to minority -owned and women owned business enterprises (MBE /WBEs) by subcontracting with such businesses. Prime contractors are encouraged to advertise subcontracting opportunities in trade newspapers /notices and magazines, trade and union publications. Will this project provide an opportunity to hire minority -owned and women owned business? If yes, describe actions to implement such subcontracting and plans to monitor this component of your project 28 • October 18, 2004 FY 2005 -2006 Housing Rehab RFP D) Organization Capacity and Demonstrated Effectiveness /Experience 16) How does your organization plan to manage this project? (include staffing resources, consultants and policy and procedures.) 17) Describe how the experience of your principal staff as it relates to the proposed project, include background of individual's related training, certifications, licenses as applicable to the project, i.e., CDBG training courses. 18) Do you currently have a project previously funded that has generated program income? If yes, what is the estimated program income as of October 31, 2004? 19) If your Organization is proposing this project with other agencies (collaborative), answer the following questions: a) Who are the collaborative partners? Include the roles of each agency and the activities that will.be undertaken in a collaborative manner (for example, information /referral, coordinated project management and implementation, project design and centralized intake, etc.). b) Submit letters of support/commitment from each collaborative partnering agency of your project (this may be the same letter as submitted for Attachment 5 Leveraging). c) Which Organization takes the lead and prepares the Application? • d) Have the Board of Directors of the respective agencies officially approved of the collaborative? e) Describe any existing contractual agreements or memorandums of understanding between the various collaborative partners. Describe how the proposed' project and activities will be enhanced by the collaborative. E) Project Eligibility 20) Is this proposed project inclusive of another project? If so, what is being accomplished from the larger project and what is the funding source e.g. federal, state? 21) If awarded, what specific uses will the CDBG funds be applied to your proposed project? 22) Where is the location of your project? Provide a map identifying the eligible census block as indicated in Exhibit C, Eligible Census Blocks. The following is a link to obtain maps from the U.S. Department of Census Bureau http: / /www.census.gov. 23) Does your project meet an eligible block group and /or income qualifications? If your project does not meet either criteria, you must provide a sample survey that will be used as a method to income qualify area /individuals for low to moderate income. • • • • • - I 29 • ATTACHMENT 2 REHABILITATION WORKSHEET A) PRIORITY PROJECT AND PROGRAM 1) The proposed project will rehabilitate between 13 and 25 units of existing senior housing within the Leisure World Retirement community in Seal Beach at an estimated rehabilitation cost of $20,000 per unit. The rehabilitation work will consist of modifications to the interior living space of an eligible person or family living unit to provide greater ADA accessibility to restrooms, kitchens and other appropriate living space areas. No exterior rehabilitation work will occur. The work will include provisions of ADA accessible restrooms, including showers and sink. Kitchen areas will also be modified to provide ADA accessible counter tops, cabinets, and appliances. Project accomplishment will be measured in the number of units rehabilitated during each program year quarter. The following project milestones are - established and are further discussed below in Response B.5 and B.6, and in Attachment 1.A. and 4: ❑ First Quarter — Completion of 3 units, 40% of funds expended; ❑ Second Quarter — Completion of 4 units, 70% of funds expended; ❑ Third Quarter — Completion of 3 units, 80% of funds expended; and ❑ Fourth Quarter — Completion of 3 units (13 units total), 100% of funds expended. 2) The proposed project will provide accessibility to persons with disabilities within the Leisure World retirement community by providing living spaces, Z:\My Documents \CDBG \05 -06 Rehab App.Attachment 2.doc \LW\IO -29 -04 • City of Seal Beach Application for Housing Rehabilitation Funds 2005 -2006 Grant Application Attachment 2 — Rehabilitation Worksheet November 8, 2004 including restrooms and kitchen areas, that will be fully accessible to disabled persons. The project will help preserve the existing Leisure World community by providing available units within the community for disabled residents to continue to live in, and not have to move into a congregate care or skilled nursing facility. 3) The project will provide direct living benefits to the project applicants by allowing then to remain in their existing place of residence, close to friends and services that are available within Leisure World. They will not be forced to move outside of the community to find accessible living space, thereby retaining their personal sense of community and the ability to stay in their established neighborhood close to friends and necessary services. B) PERFORMANCE MEASURES 4) Housing Rehabilitation — Complete initial inspection, determination. of scope of work, preparation of bid documents, selection of contractor, award of contract, inspection during rehabilitation, preparation of progress payments, final inspection, and project closeout. Administrative Costs - Costs of current city consultant to manage program and work with project applicants and contractors. The City will • pay all administrative costs as applicant leveraging funds and no administrative costs will be paid from CDBG funds allocated to this rehabilitation project. 5) Project Milestones: 05 -06 Rehab App.Attachment 2 2 City of Seal Beach Application for Housing Rehabilitation Funds 2005 -2006 Grant Application Attachment 2 — Rehabilitation Worksheet November 8, 2004 ❑ .First Quarter — Completion of 3 units, 40% of funds expended. ❑ Second Quarter — Completion of 4 units, 70% of funds expended. ❑ Third Quarter — Completion of 3 units, 80% of funds expended. ❑ Fourth Quarter — Completion of 3 units, 1000% of funds expended. 6) The City has the appropriate experience and consultant team already providing this type of grant program within the community. The milestone set forth in Item 5, above, is believed to be easily attainable. Over the past 18 months the City Redevelopment Agency, utilizing the same consultant, has assisted in the rehabilitation of 24 housing units at an average funding level of $38,000, and a total funding level of $912,000. This program has been so successful that the Agency has expended all of its funds and has had to place eligible applicants on a waiting list. CivicStone has provided consulting services to the Redevelopment • Agency since 2002 to provide necessary services to implement a housing rehabilitation loan and grant program and a first -time homebuyer program. • Adopted program policies and procedures are already in place to allow for implementation of this program under the existing policies and procedures, allowing for immediate implementation of an outreach program within Leisure World and immediate program implementation. 7) See response to Item 6 above and Attachment 1 .A. 8) See response to Item 6 above and Attachment 1.A. 9) No. C) PROJECT DESIGN 05 -06 Rehab App.Attachment 2 3 City of Seal Beach Application for Housing Rehabilitation Funds 2005 -2006 Grant Application Attachment 2 — Rehabilitation Worksheet November 8, 2004 10) Owner participation will involve assistance in determination of scope of work, review for accurateness of work write -up, review of contractor �. proposals, selection of contractor, and acceptance of completed work. 11) All assistance will be a grant to accomplish the ADA accessibility rehabilitation work. 12) CivicStone will service the grants, a consulting firm that the City currently utilizing to mange and operate its other rehabilitation loan and grant programs, and first -time homebuyer program. The firm has been assisting' • the City since 2002. CivicStone has overseen. all phases for project • implementation for rehabilitation loan and grant programs and a first -time homebuyer program on behalf of the Redevelopment Agency of the City, and has been responsible for the rehabilitation of 24 units at a total cost of $912,000 over the past 18 months. The City will pay all administrative costs as applicant leveraging funds and no administrative costs will be paid from CDBG funds allocated to this rehabilitation project. 13) See Response 6 and 12, above. 14) During the initial scope of work an assessment is done to determine if lead -based paint or other environmental contaminant issues need to be resolved as part of the rehabilitation process. If there is a possibility of lead or other contaminants being present, appropriate sub- consultants are retained to conduct the necessary investigations to determine presence or not. • 05 -06 Rehab App.Attachment 2 4 City of Seal Beach Application for (lousing Rehabilitation Funds 2005 -2006 Grant Application Attachment 2 — Rehabilitation Worksheet November 8, 2004 15) Minority and women -owned business enterprises will be invited to participate in the program. CivicStone currently has policies and procedures in place to solicit work from such groups. D) ORGANIZATION CAPACITY AND DEMONSTRATED EFFECTIVENESS /EXPERIENCE. 16) The City will utilize CivicStone to manage this project. CivicStone has provided consulting services to the Redevelopment Agency since 2002 to provide necessary services to implement a housing rehabilitation loan and grant program and a first -time homebuyer program. CivicStone has overseen all phases for project implementation for rehabilitation loan and • grant programs and a first -time homebuyer program on behalf of the Redevelopment Agency of the City, and has been responsible for the rehabilitation of 24 units at a total cost of $912 -,000 over the past 18 months Adopted program policies and procedures were adopted in May of 2002 and are already in place to allow for implementation of this program under the existing policies and procedures. 17) City staff has been involved with design and implementation of CDBG programs since the inception of the CDBG program. The City Director of Development Services will provide project oversight of City and consultant staff, and this individual has worked with the CDBG program since it was initially implemented and has been responsible for both residential and commercial rehabilitation programs, in two jurisdictions in 05 -06 Rehab App.Attachment 2 5 • City of Seal Beach Application for Housing Rehabilitation Funds 2005 -2006 Grant Application Attachment 2 — Rehabilitation Worksheet November 8, 2004 Southern California over the past 30 years, in addition to park improvements, public infrastructure improvements (storm drains, sewer lines, and ADA accessibility projects) and Section 108 Loan Guarantees for economic development projects. The Director of Development Services will oversee a properly licensed building official, building inspectors, and code compliance officers during project construction. CivicStone has overseen all phases for project implementation for rehabilitation loan and grant programs and a first -time homebuyer program on behalf of the Redevelopment Agency of the City since 2002, • and has been responsible for the rehabilitation of 24 units at a total cost of 5912,000 over the past 18 months 18) No. 19) Not applicable. E) PROJECT ELIGIBILITY 20) Not applicable. 21) The approved CDBG funds will only be applied to fund the grants to allow for the interior rehabilitation work for ADA accessible improvements. All administrative costs will be provided by the City as applicant leveraging. ! 22) The project location is within the Leisure World retirement community in Seal Beach. Leisure World is totally encompassed by the following census tracts and block groups: 05 -06 Rehab App.Attachment 2 6 City of Sea/ Beach Application for Housing Rehabilitation Funds . 2005 -2006 Grant Application Attachment 2 — Rehabilitation Worksheet - November 8, 2004 ELIGIBLE CENSUS BLOCK GROUPS Census Block City Area Pop. LM Pop LM% CDBG Tract Group Qualify 995.09 1 Seal Beach 476 375 78.8 Yes 995.09 2 Seal Beach 722 437 60.5 Yes 995.09 3 Seal Beach 659 412 62.5 Yes 995.09 4 Seal Beach 950 703 74, Yes 995.09 5 Seal Beach 693 461 66.5 Yes 995.10 1 Seal Beach 511 312 61.1 Yes 995.10 2 Seal Beach 1627 1168 71.8 Yes 995.10 3 Seal Beach 821 594 72.4 Yes 995.10 4 Seal Beach 353 203 57.5 Yes 995.10 5 Seal Beach 697 501 71.9 Yes A copy of the Census Tract Maps for these areas is provided as an . Attachment. 23) Yes. The project funds will only be available to applicants that comply with the income criteria and are located in Census Tract 995.09 and 995.10, which are identified in Exhibit B of the October 18, 2004 Final Housing Rehabilitation Grant Application Package. Within these identified tracts there are 7,509 total households, 5,166 identified and low - moderate income, or 70.1% of all households meeting the income criteria. * * * * 05 -06 Rehab App.Attachment 2 7 • • LEISURE WORLD: .. . / ,......„.....,,,„... , ....fa... ..L, , / ■s ..., 'cr.,it •17 .. • FC't / e. . v. . . \ ka# Iff • \ ?iv, 10 . • • 0 • ■N woo av 6- . \ It 4 . „A As /fr\L z a 0 , ..11■■•• . \ 111•11111e ' '..."'"" """"■.imkylIllIllgggllIlli ise.._... ---"---- --.. m g ■--- y „raw ...„,-;--- „. a - 1: - 0 A 4 r\ \ z, ..._. 7 0 4 -7, \ \ a i % tr • \ - P Api x ki. i „i"<t, ,,,,, .."' ck ‘.4. . top, i 1 . • IN RD R° : ' ,kr ' Ge •Eil • AIN ‘ t l l A - 1 s ic, C i 1 t , si .1 \ z 30 t BLVD WESTMINSTER_ - I 9 ,.....,. WESTMINSTER BLVD ,...{ . i . ,.. . : • . . X / . N , 47—i s pe — R ,P i ,I City of Seal Beach e (fri Y 'L__ )7* :•=t. • — ,-., W , Department of Public Works r E . • ,,, ;......,„.-4-: V; '---- , 3 , Engineering-GIS • 4.9 , 4 27, . • -'''. 1:11,; -r/ 1 November 2004 S L. Boer • fi v.*. , . �\y- + e �� � •i c r 3N ,, . x e ti s: c..,Sa t �— J �Ti r -- { T c vi; k p x 4�z't n, y et y x .,,a { :i- y °' h . t - s" u a t 7;rtt7 r +r+- t AZ+,. t x *: ... �w .. s , li:j4` z .. '�. rxt 5 y...1.,....- * '. " ,, ^ ' j` 7 .; v k > a t c 1 ‘1 2 : 1 ;;;I:. 1 11..',. `�� t%` -. 4 x a ,, p r s , " � r-� e � t xx x y 1.4. �' ,, � rJ �r � 'fr 4 ""'Ta ��'' f� • grn ../..":'-'''-')7.,:i e yr r ' „ iut -.- ae c ro 51r a s '"1".' * , a'k^ " ,::: , , - t 4 x. t t t 21. fx i rt r�2 , y, r � �� v Y f. its ' r_____ - x e r ° r ,yy+ev Y a.'r,.t:aa-,7 t;. ., �' . L.� a ?r r y ..` -t. .• .:.:.: ,,s ie 1 "z W , ."•r `£;"{k4'vvu. 4 � b f k h ' s t 7 ° ,viii* { ,'4 i+tf"ai ale r t +4 .K is ;s '7 .t, + ,n "t , O I :k : s. z s. ro ' Fr t'c-t tX�' ' � , t t�Rta #t ��v�'a q.r.. k'4?h:�k ;� y (S .+ . t .T` c ry 47 t ! ib i tv'LU 'tab , te� >y�i �.w,k� d k t . ,, { R A' . ,x + .l Wl s yt ht'i l `7 `" i'^.I x�!7y4 ;+ t 1 October 18, 2004 FY 2005 -2006 Housing Rehab RFP ATTACHMENT 3 PROJECT BUDGET COST WORKSHEET (Based Upon Minimum Request) FUNDS USED Number of units to be Cost per Unit accomplished Column "A" B.1 B.2 - B.3 C.1 C.2 D.1 D.2 Program Cost HCS Funds to Leveraged Total Funds tc Number of Overall HCS Cost per Overall Cost be used Funds to be be used Units to be Number of Unit per Unit used Accomplished Units to be HCS Funds Total Funds w/ HCS Funds Accomplished HCS # of Overall # of w/ Total Units Units Funds sa , 4.L 5 ' ,' , q 4 : s r- r h 410.4 r' i� re to Es€ " r �ProJect COSt 7 "`� „ r tz x �t� i` d IR 55 W' t ; i�, IM 3a ' . a r j° z. K' a c . ,` x '� x :° :° '" i $ . 3 ., �3 Co Hr i x$200,000' r $20,000 ,� $220,000 10 Units ' '` p MS" uits ` #20 E ;,43`949;9411 r tv, i r�., "' c ps` z r 4 ' zG 3 's i rs� 000 to "Y . s ...� Y * "k X �"i's. t'� a Y P F F5 $1 -° rvz 'f'o- � i5' 3 s a ...r wkP- tiF ' a s {,-^f 'ice . � f r ' s : R "e'hab /htatronJ �, �. S � ". .. ea�'� + -o,rb '.a SJ>� ?x "EZ amp / e ". c (: ^. , : i �� r y 3 c F a A ¢ '' -k t 91, i aAdm COSt � , rY k � ? $80,000 f u`' x s' , x ` � Ow l r $ �" O VO l 'i{ MORNS! "AVOW t a tx ,, w+N , "9=° 4 'r° - R l a `'' 0 a -t f �" # ' r h r' e e F«t'��, a '. n F s :�. F: .,ff.` s E 'd. . n '�'~fc r,egH,;f x 'fix * „� 4 �#, Ar +r a r s; 4` ; a�; �'` � la , ;�'`;:`rsk5 , r _h .k , !F c..,.V, , # aEx Project Costs: (Single or Multi Family $200,000 $60 - $260,000 10 Units 3 Units $20,000 $20,000 Rehabilitation) Project Costs (Relocation) -0 -0- -0- - - -0- -0 Administrative Costs** - 0 - $40,000 $40,000 - 0 - - 0 - - 0 - - 0 - Project Costs: Other (specify) - 0- -0- -0- -0- -0- -0- -0- 'Example Total , * * 100`000 �* 3 00 000 *10 Unitst"F *11 Units$ '� " $zao,000� r $ $ � u♦ $zo,aoa 4 $zo,000 ` ol d- � ; r- re* � E �aetiati':a z n h �+* 3. r � . 1 `h`eH^}, 'T { 'i r Ec�� '� "� t2£as z r z �� a '' ° �` " � , �' r r� ,a �+ sE S zi �I 'w r'. �, S { -N k �` '�,s'"ip✓ *4' - 5. y . a 1E411 t r q .i' '`i E ilivrs sots ) -r ;, 1 "n' 4 , t.. ' �t,;�mto 9 em b''' '� rok $ w t' ti s a^,', Set FA r r z.... , gi _ ,.� v. s TOTAL $200,000 $100,000 $300,000 10 Units 3 Units $20,000 $200,000 • *Must be consistent with budget figures provided on Section II.2 Funding Request . * *Include Administrative costs of consultants and staff administering program. 30 0- LL L' ' e a r . N1 P W • >` C O • O I O 4 CO r r 00 07453/4 „ in . ro S f f . CO N COL'. N 0 M x _y„3 ci, 0 (D S : • !, 1 ' d O COO (Op_ ( if co cr, a a :? m M W ro r of m * h a r A l i W �� . G i, v4000 I = of 'a .; l r m O M i „ c Y co co cn m.. r CC M O t` �.tek .: .. a r* co co co N 1 1. m co (0 CO � W � • t z >' ( o r (0 (0 co II d' Z CO r r r m S' ti r^r� s (0 r> :,r t W 1 .j ❑ 0 CO M 4 LIJ VI -I = MS e �"ma > r NI- it r1 I— u 0 3 7 ' : as c o kir = O a ` . O V ° 0 0 0. 0 M Fg 6 0 r x K 0 :mss f /) � r ' c 0 0 c ; � '€'' >• O v I0 CO i O '` ' CC s m co g z, 2. Q 0 r ( (0 i�4 kit V (O 1 . ( 0 J _"fir, -. 05 a 0 V 6$ al I (O (0 ro ( 0 h M qY, +- (O (0 O ch y u, x.'9 N r N (0 4 g . • O wx ap f ,. .J,d O 0 O U O o o O�"� *tire CD 6 F- O. m o o O :,.� a t� .$ • , q d in S NN 613 t , Lam. O .' C Tri l�I c w C • x O R 0 w 0 O N o-. co > n N > rc SNo W O O V N .. N d V W O) ,�u!x � :is= � 0 0 { °i=' ;O) 7 O 7 d .”. O rte. _ C' s N 0 .: -ad. U '. Cp O Vi F O- + N W .”.. 9 -- O. o `"`U 2 d y cin C N. � +' C ' N ' u ` 4 mo W i? O D _Para 0 O U O U 'O o U X U O O O. cu m its O U 0 ., UO W U' 2U 2QU O Q J,m�', . OQ n D . u O • a lnysSy{ C 0 i I- r .M O d j Sk O a O I rn x r 'G " CD C 0 ,.m C C . O o v e _ ce H ' 'r'".c, I ° o .a F r ,. N c ,.i i ts{ o o NMI O V - 0 a O O I O; r N ` Onyx. l 4 E O . > N O . MM?.. `i. YAw O 0 q �°'x $ T l4 o fA 0 c? ' O p , ik 0, Cll N r... r a'$h m Cl 2 ILI O O 00 ei o i-+ N 2 t_ u) PraZ u/ r cc d G O . M .+` R v, N M O O O M cm O s ' T CO o r. 0 .,y W a t 0 p°o ' o ,. 0- 0 47 Z 1414-04W W W ta 0 0 0 0 0 ° s '� Ht L 4;4;11. Z _ N u • F Js� F w O T� \ O p M aim n wr J Cr !! 0 9!`4 min W n o 9 L`Y N �� c p o 0 p M" t�ff 114' A CL O Y: 7 0 O O M " izi Ce W42-4" EN 1! 0 o r in d'. ? p 0 0! m 0 1fi 6 AThlt VI a !Raw gilk.,K -t =i s m.. O O co t-41:-Ii: Tr co O 0 E 1- O o O o 0 lit p � N ' N o 1 O , rd 'Cia. 69 69 69 yj „,,,,,,,Ht. 1142.44 2 4 4i L 0 R m w m ' � o m 0 N > N > a ? qi N C V 17 i p `t 4.) U >E a U -.-• L 3 d i0 I as C N a m . 0 U L . E V U 1 ?_ 3 N E • a ° o V; c_ °_° —' am v1av7 m ^ a Etill oc UO iii U 2USQU W..... Q Q-1 l' Q v a 0 U 0 October 18, 2004 FY 2005 -2006 Housing Rehab RFP ATTACHMENT 5 LEVERAGING A. Project Leveraging Chart If a portion of your project will be provided by other sources, please list all leveraging resources that will be used in the proposed project. For each leveraged resource listed on this chart, either provide a commitment letter from the funding source on letterhead or stationary, signed by an authorized representative or list under "Funds Committed" the date you anticipate receiving a firm commitment of these funds or date commitment expected. Anticipated commitments can include recent Board or City Council actions approving funding applications and /or Redevelopment Agency Funds. Please note that firm committed funds are scored higher than anticipated funds. Please note, this chart will be used in scoring for subsection "B" Project Leveraging Description. # 4 I Name of Type of Source FUNDS Value Project Contribution (i.e. specific Federal, state, local, COMMITTED (i.e. cash, equipment, or private sources, including �) buildings, materials, mainstream housing and social specific services) service programs) "Via W a."z$'.:,;;:P��'�ax O.mriOVW4R u,::,t ,. c," Singe Fatuity. a r 1 .teat Based Paint City Genera( r ; r yesa i� * Mg t t;siooj000 3 s/' IousiRQ..`f{ehab.4. ..Testfn'97R250UrEes'{• =:,.� 4 _,G, �r ? Cs r . a4 ar �s k ter'_ -'Ta P rt BtT +.t` 9 v i ar.. e" 1 _rd 3f t { TOTAL* *Total of sources should equal total cost of entire project. B. Project Leveraging Description - Please described each leveraged resource listed in the above chart: EXAMPLE: "The City of Spotsville will contribute for project management activities and lead based paint testing to complete 50 affordable housing units during the term of this contract. 33 • October 18, 2004 FY 2005 -2006 Housing Rehab RFP ATTACHMENT 6 NONPROFIT ORGANIZATIONAL CAPACITY INFORMATION APPLICABLE TO NONPROFITS ONLY A. Please attach the following: 1. A brief description of accounting system and controls in place 2. A copy of your organizational chart of Department /Agency. (Include staff of proposed project) 3. A Board of Directors list (including phone numbers) 4. A copy of your IRS Letter of 501(c)(3) Status 5. A copy of your Articles of Incorporation and By -Laws certified with State's approval (Include only in the original) 6. A copy of most recent Organization budget 7. Copies of the minutes of the last two board meetings 8. Submit a copy of Organization's most recent audit (within the last two years) by a CPA and a description of corrective action taken for any findings identified by the auditor, both of which will be reviewed by the HCS Accounting Manager or designated staff. 9. Identify all funding sources over the last 12 months including the amount of funding, duration of funding, contact person and phone number for funding source, use of funds, and indicate whether or not contractual performance measures where achieved. Submit two letters of reference from two different funding sources from whom you have received funding in the last 12 months. Please note that Organization must demonstrate good performance with other funding sources and have adequate accounting systems and • controls in place to track these funds. Contact Funding Funding Duration of Person/ Use of Funds Whether or not contractual Source Amount Funding Phone performance measures were achieved. If not, please explain. B. Fiscal and Administrative Accountability Please list the person(s) who have legal authority to sign contracts and other legal documents, payment requests, and checks related to this application proposal: Name Title Documents Authorized to Sign C. Please circle the answers to the questions below. Attach explanations of any "yes" answers on a separate sheet to this application. 1. In the past ten years, has your organization ever had its nonprofit status Yes No revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Franchise Tax Board? 2. Has your organization been sued in the last five years? Yes No 3. Are any of your managers or staff with fiscal responsibilities involved in Yes No litigation presently that has any bearing on fiduciary trust or employee relations? 4. Have any unfavorable rulings been handed down by any court against your Yes No organization or Executive Director in the last five years? 5. Does your organization currently have any unresolved fiscal, reporting, or Yes • No program issues with any of its funding sources? 34 • October 18, 2004 FY 2005 -2006 Housing Rehab RFP ATTACHMENT 7 CIVIL RIGHTS LAWS COMPLIANCE AND HUD GOOD STANDING SHEET Please answer the following questions. 1. Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? ❑ Yes ❑ No 2. If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Division Homeless Program? r � ❑ Yes I I No If you answered "Yes", please explain the circumstances and outcome below. • 3. Applicants must be in compliance with applicable civil rights laws and Executive Orders. Applications will be rejected if your agency has any of the following: (1) Any pending civil rights lawsuit instituted by the U.S. Department of Justice; (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD - approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103:400; (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation; (5) Any deferral of the processing, of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General's Guidelines (28 CFR 50.3) or the HUD Title VI regulations (24 CFR 1.8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8.57). If one or more of these situations exists with your Organization, please attach a brief description. • Authorized Signature Date 35 October 18, 2004 FY 2005 -2006 Housing Rehab RFP ATTACHMENT 8 SIGNATURES AND ASSURANCES 1. Non - discrimination: This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant. 2. Accountability: We commit this organization, if a grant is received, to provide all reports to the County of Orange as required; to expend monies only on eligible costs; to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date; to return any unused funds to the County of Orange; to cooperate with monitoring or site visits, and; to provide complete documentation of expenses to the County of Orange, if requested, by the required date. We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible. 3. Non - collusion: This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not in any manner sought by collusion to secure for him /herself an advantage over any other proposer. November 8, 2004 Authorized Signature (Chairperson of Board or other officer) Date Paul Yost, Mayor Name and Title November 8, 2004 Signature, Executive Director or comparable officer Date John Bahorski, City Manager Name and Title 36 October 18, 2004 FY 2005 -2006 Housing Rehab RFP ATTACHMENT 9 ENVIRONMENTAL FORM Housmg,and Community; ServicesDepartment, 1770 N.' Broadway, Santa Ana,CA;92706 , ENVIRONMENTAL INFORMATION FORM; j NEPA .(24 CFR Part 58) C EQA , „ . PROJECT TITLE: Leisure World ADA Housing Rehabilitation Program PROGRAM ACTIVITY (IES): Rehabilitation of Existing Senior Housing Units For ADA 1 1 Accessibility NAME OF SUBRECIPIENT: FUND TYPE (5): OCDBG ❑ HOME 0 ESG ❑ NDAPP ❑ OPERATING RESERVES ❑ HSS CONTRACT NUMBER (S): PROJECT LOCATION: (Provide precise address and include Census Tract No.. If confidential, please insert "Suppressed" and provide Census Tract No.) Leisure World, Seal Beach Census Tract 995.09 & 995.10 PROJECT ACTIVITY LEVEL DESCRIPTION: (Please provide in detail the level of services you provide or the scope of rehabilitation and /or construction your project will involve. If needed, please use attachments.) Rehabilitation of interiors of existing senior housing units in a senior community to provide ADA accessible bathrooms and kitchen areas. No exterior work will occur. (Projects involving new construction, rehabilitation or acquisition activities must complete the SUPPLEMENTAL SITE INFORMATION portion of this form) EXISTING ENVIRONMENTAL CONDITIONS: (Please, describe the surrounding environment around your project) Leisure world was the first senior living community develop in Calfironia. PREVIOUS GOVERNMENTAL ACTIONS /APPROVALS RECEIVED ON YOUR PROJECT: (If applicable, please list and attach a copy of any discretionary approvals you received on your project from a City or other County Agency.) No discretionary approvals are needed. • DISCRETIONARY APPROVAL (S) NEEDED FROM CITY /COUNTY TO COMPLETE YOUR PROJECT (S): None. I hereby declare that the statements furnished above, including any exhibits attached hereto represent all information required for this assessment. Said statements together with any exhibits attached hereto are true and correct. Senior Planner November 9, 2004 Signature Title Date 37 October 18, 2004 FY 2005 -2006 Housing Rehab RFP ATTACHMENT 9 • ENVIRONMENTAL FORM (Continued) PLEASE PROVIDE ALL KNOWN INFORMATION AS REQUESTED - CHECK ALL BOXES THAT APPLY (All Acquisition, Rehabilitation and New Construction Activities must include site photos and site plan) Proposed Project Type: New Construction Acquisition 0 Acquisition /Rehabilitation* Other: *Site specific for Rehabilitation activities will require an Environmental Review for each loan or grant - Proposed Site: Zoning Designation: Residential Medium Densitv /Planning Development General Plan Land Use Designation: High Medium Residential Existing Use(s): Vacant 0 Residential Commercial Industrial DOther: Administrative and Support Office (Specify) Size of Site: 478 DAcres Sq. Ft. Assessor's Parcel No: Multiple Parcels Age of Existing Structures: 40+ years Prior Use(s) /Development(s): Residential Industrial Commercial Other: - If residential use, number of units: Proposed Existing Studio # of units _ 2 Bedroom # of units 4 +Bedroom units 1 Bdrm # of units 3 Bedroom # of units Total Number of Units: 6,600 Total Number of Buildings: 559 Provide a detailed description of surrounding uses: Leisure World is a private, gated community. Surrounding uses are the Naval Weapons Station, commercial and business park, industrial, and interstate highway. • Is current zoning and use appropriate for the proposed site? If not, present a plan for • obtaining any discretionary approvals. YES Prior Analysis: Have there been any prior Environmental Reviews completed for the proposed site or project within the last five (5) years. If yes, please attach copies of the Environmental Review. Yes El No 38 October 18, 2004 FY 2005 -2006 Housing Rehab RFP II ATTACHMENT9 ENVIRONMENTAL FORM (Continued) Has the site been involved in any other proposals previously submitted to this office? Yes No Title of Prior Proposal: Applicant's Name: Eventual Result: Project Not Funded Project Funded $ • Project Completed Date Completed Project Cancelled Date Cancelled Describe reasons why project was cancelled: _ I 39