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Home My WebLink AboutCC AG PKT 2004-11-08 #L AGENDA REPORT aa DATE: November 8, 2004 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: June Yotsuya, Assistant City Manager SUBJECT: FORMATION OF AN AD -HOC CITIZENS' ADVISORY COMMITTEE ON STREET, STORM DRAIN AND FACILITY IMPROVEMENTS SUMMARY OF REQUEST: Staff requests the City Council consider the formation of an ad -hoc citizens' advisory committee to address the issues of street, storm drain and facility improvement financing. DISCUSSION: The City of Seal Beach has developed plans for both street and storm drain improvements within the community. However, the City does not have enough funding capability to finance the majority of the projects in each plan. There is insufficient funding for street and storm drain public improvements in the City's two -year budget in order to address the deferred infrastructure in the City. The recent flooding situation in parts of Seal Beach only served to emphasize the demands placed on the City's streets and storm drains during a major rainstorm. Several parts of the City are in an identified flood plain zone and major flooding that has affected this community in the past will continue to pose a threat for the future. At a recent town hall meeting, community representatives have expressed the desire to look into avenues for funding the upgrades to storm drains, pumps and streets to improve drainage during a major storm. Some possibilities include passage of bonds, formation of assessment districts, etc. The City has also identified approximately $1.6 million of unfunded public facility improvements. In addition, a recent building facility inventory identified other areas needing repairs and upgrades. One such building is the Zoeter school site requiring approximately $1.8 million in facility repairs. The recent identification of lead and asbestos at this location will require an additional $300 -400k to abate the building. The City does not have access to any additional financial resources for these public improvements that do not affect the General Fund. City Council is requested to consider the formation of an ad -hoc citizens' advisory committee on street, storm drain and facility improvement financing. This committee would meet over a designated period to Agenda Item November 8, 2004 City Council Agenda Report — Ad-Hoc Citizens' Advisory Committee on Street/Storm Drain Improvements Page 2 review existing drainage, street and facility needs and identify funding options for priority improvement projects. The committee as proposed would be charged with the mission to provide a report to City Council on the best method to finance such improvements. . It is recommended that the City Council consider a committee composition of two residents per district with one business representative (eleven voting members). The City Council would also appoint two non - voting members to serve on the committee. The committee would meet over a six -month period and be prepared to submit a recommendation report to City Council by July 2005. If the City Council authorizes the formation of said committee, the City Council is requested to submit committee member names for approval at its December 13, 2004 meeting. • FISCAL IMPACT: The formation of the committee requires minimal startup funds and can be absorbed in the current budget. RECOMMENDATION: . Staff recommends the City Council authorize the formation of an ad -hoc citizens' advisory committee on street, storm drain and facility improvements and provide recommendations for its composition at the December 6, 2004 City Council meeting. It is further recommended that the City Council approve Resolution Number'jagj) creating the Street, Storm Drain and Facility Improvements Committee with a sunset date of June 30, 2005. Submitted by: une Y riAtc- s istant City Manager NOTED , t 0 APPROV Joh B t ahorski, City Manager Attachments: Proposed Meeting Schedule Resolution Proposed Meeting Schedule for Ad -hoc Committee on Street, Storm Drain and Facility Improvements Meeting Dates: 3 Mondays of each month January through June 2005 Time: 6:30 to 9:00 p.m. Location: City Council Chamber January 17 - Needs Assessment of Streets and Storm Drains February 21 - Review of Facilities Needs Assessment March 21 - Discussion on Municipal Funding April 18 - Identification of Potential Funding Sources May 16 - Formulation of Priority Projects and Funding Alternatives June 20 - Finalize report to City Council July 11 - Report submitted to City Council RESOLUTION NUMBER A RESOLUTION OF THE CITY COUNCIL OF SEAL BEACH, CALIFORNIA, CREATING AN AD -HOC COMMITTEE ON STREET AND STORM DRAIN IMPROVEMENTS WHEREAS, the Seal Beach City Council recognizes the need to address the issues of street, storm drain and facility improvements within the community; and WHEREAS, the City's Five -Year Capital Improvement Program, Master Plan of Drainage, Urban Water Management Plan, Storm Water Quality Management Plan, Facility Condition Assessment and Development Management Plan provide information on projects within the City that remain unfunded due to a lack of available financial resources; NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Seal Beach that: Section 1. The City Council of the City of Seal Beach does hereby create an ad -hoc committee to be known as the Street, Storm Drain and Facility Improvements Committee. Section 2. The Street, Storm Drain and Facility Improvements Committee shall be comprised of eleven (11) voting members. The City Council shall appoint two members from each district to the committee. The City Council shall appoint one member at large from the business community. It is desirable that said members have knowledge, background or interest in street, storm drain and facility improvement financing. Section 3. The City Manager or designees thereof will serve as staff support to the Street and Storm Drain Improvements Committee. Section 4. The Street and Storm Drain Improvements Committee shall be charged with the following duties and responsibilities: A. To review existing drainage, street and facility needs within the City; and • • B. Identify possible funding mechanisms to finance priority projects; and C. Provide recommendations to City Council with regard to the best method to finance such projects. Section 5. One member shall serve as Chair and one member shall serve as Vice - Chair. Designated City staff shall be responsible for preparation of agendas and minutes of each meeting. The Street and Storm Drain Improvements Committee shall fully comply with the Brown Act. Section 6. The Street and Storm Drain Improvements Committee shall serve without pay and at the will of the City Council. Section 7. The Street and Storm Drain Improvements Committee shall complete its charge by June 30, 2005 and cease to exist as a committee beyond this date unless extended by action of the City Council. PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal Beach at a meeting thereof held on the day of , 2004, by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members Mayor ATTEST: City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF SEAL BEACH ) I, Linda Devine, City Clerk of Seal Beach, California, do hereby certify that the foregoing resolution is the original copy of Resolution Number on file in the office of the City Clerk, passed, approved and adopted by the City Council of the City of Seal Beach, at a regular meeting thereof held on the day of , 2004. City Clerk