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HomeMy WebLinkAboutCC Min 1986-06-22 6-22-86 Seal Beach, California June 22, 1986 I The City Council of the City of Seal Beach met in regular adjourned session at 12:00 noon with Mayor Clift calling the meeting to order with the Salute to the Flag. ROLL CALL Present: Mayor Cli ft Councilmembers Grgas, Hunt, Risner, Wilson Absent: None Also present: Mr. Nelson, City Manager Mr. Thomas, Finance Director Chief picascia, Police Department Mr. Hemphill, Director of Public Works/ Ci ty Eng i neer Mr. Osteen, Recreation Director Chief Dorsey, Lifeguard Department Mrs. Yeo, City Clerk BUDGET WORKSHOP The Finance Director reported that at the recent annual meeting of the Seal Beach Administration Building Authority, a request was made to include $2500 in Building Maintenance Account 5241 for a new locking system for City Hall and Council Chambers. I Council discussed Sanitary Sewer and Storm Drain budgets with no changes. The Director of Public Works confirmed that an analysis would be done of a natural gas versus an electric pump prior to purchase, that equipment contained in the Water budget. With regard to a proposal for adjustment of the water rate formula, the City Manager explained that a readiness- to-serve charge is proposed which covers the cost of distributing the water and a commodity charge covering the cost of production, the intent being to produce a revenue neutral fund. I Councilmember Wilson objected to funds being taken out of the budget for the City's portion of the Leisure World/Rossmoor Center Bus, citing the fact that the City's investment is $18,000 annually and the return to the City in sales tax is approximately $26,000, or a forty-three percent profit on the City's investment. Mrs. Wilson pointed out that approximately three to four hundred persons utilize this bus service per day, the bus recently scheduled for six trips per day six days per week. She also reported receipt of communications from the Marketing Director and the Rossmoor Shopping Center in support of continuing the bus service. Discussion continued. It was suggested that the Rossmoor Center may be agreeable to contributing a greater share of the cost of the bus given their potential for increased revenues, or a minimum fare could be charged to the riders. The Recreation Director pointed out that a high percentage of the residents of Leisure World that participate in the nutrition program use this bus and take advantage of shopping in the Center while there. Councilmember Risner noted that no funds are proposed in the budget for landscaping of Seal Beach Boulevard in the area of the Center1 and Councilman Hunt suggested that upon the completion 6-22-86 of the Bixby project, bus facilities should be provided into that area. It was the consensus of the Council to place consideration of the Leisure World bus funding on the priority list, and that the City Manager discuss with the Center a larger funding participation by them for this service. It was noted by the Council that the beach buggy had been deleted from the budget due to insurance problems. At the request of Council, the City Manager confirmed that I it would be possible to show a fund transfer to pier Maintenance to be reflective of pier generated revenues. With regard to Recreation and swimming programs, Councilmember Risner again requested that revenues as well as the expenditures be shown for self-supporting programs within the departmental budget. The City Manager acknowledged that that could be done so long as the cost to account for the funds in that manner is not excessive. Councilman Grgas inquired if the Sports Coordinator position had proved to be self-supporting, and whether or not new leagues and programs have been created. Mr. Osteen reported that the three hundred fifty-eight programs offered are not reflected in the budget since they are self-supporting, which amounts to approximately $56,000 from which instructors, materials, supplies, tee-shirts, brochures, etc. are paid. It was suggested that a narrative relating to particular programs could be included in the Recreation budget rather than through an accounting function. In response to Councilman Grgas, the Recreation Director noted that a significant problem with the softball program is that the only facility available is Zoeter School which is a limited flight field, the programs at that facility restricted to the use of a sixteen inch ball, therefore teams are going elsewhere, I and reported that there are two basketball leagues per year, two volleyball sessions of fourteen teams each, an open gymnasium program, one-on-one basketball, 10-K runs, youth sports, and that the football programs are being lost to soccer programs or combined with other communities. Councilman Grgas requested a staff report through the City Manager with a detailed description of the Recreation programs. Mrs. Risner added that volunteer efforts should also be reflected in such report. Asked if the acquisition of Zoeter field would have an impact on the softball programs, Mr. Osteen responded that if the bus barn were also purchased, the playing field could possibly gain between twenty and thirty feet. The City Manager noted that in order to accommodate fast pitch teams, a forty to fifty foot screen would be necessary adjacent to the tennis courts to deter balls from being hit into Pacific Coast Highway. The Recreation Director noted the budget reflects an increase in cost for transportation of approximately thirty-five persons per day to the M.O.R.E. nutrition program, an increase from thirty-six to eighty-six cents per day. Again, with regard to the M.O.R.E. program, he reported a request has been received for each of the participating cities to provide an on-site manager, which would constitute a budget increase of $5,000 to Account 51, noting that the position may revert to being funded next year. Discussion continued. It appeared to be the consensus of the Council to give further consideration to the M.O.R.E. site manager at the conclusion of discussion. I 6-22-86 I Discussion continued regarding funding of the Swim Club coach. Mr. Osteen recommended that the position be on a contract basis, funded basically from swim team fees, noting that an effort is presently underway to build up the program, thus increasing revenues. The City Manager cautioned that designating certain monies to a specific purpose takes away the flexibility of the use of those funds, suggesting that at least a guesstimate of revenue generation needs to be determined. Mayor Clift suggested that it would seem reasonable to expect a slight increase of revenue generation during the first year. With consent of the Council, the Mayor declared a recess at 1:14 p.m. The Council reconvened at 1:26 p.m. with Mayor Clift calling the meeting to order. It was the consensus of the Council to include funding of the swim coach position in the amount of $6400 on the priority list. Noting that the swim coach position is part-time, the Recreation Director expressed the desire to place the swim coach position under a contract with benefits, increasing the position's hours and likewise increasing the potential for increased revenue. Discussion continued regarding placing the swim coach position under contract. I Councilmember Risner requested that the Redevelopment tax increment be shown as being generated by specific project. With regard to the repayment of the Surfside obligation for the revetment wall, the Finance Director stated he believed that debt would be retired by' year end, explaining that Surfside has made a minimum payment, another $45,000 payment from the proceeds of the sale of one lot, the remaining balance to date having been paid through tax increment to the City. With the conclusion of the individual budget review, Councilmember Risner reviewed at length her analysis and proposals relating to the proposed budget document. With regard to sand replenishment, the Public Works Director noted that approximately 5,000 cubic yards of sand are lost from the east beach annually, the City's consultant having suggested that sand replenishment be continued as an annually budgeted item. The Finance Director explained that the amount of anticipated Revenue Sharing Funds is uncertain as to whether there will be a reduced amount or no funding whatsoever after September 30th, also that it is predicted interest on investments will decrease under new federal legislation. Mr. Thomas also cautioned that it is not certain at the present time whether or not the proposed bond issue will actually be completed, therefore any commitment of those monies at this time would be unwise. I There was discussion again relating to the Police Department budget with regard to a suggested addition of two police officers, reduction of the Department's overtime account by $50,000, and an allocation of $5,000 for the Police Reserve Program. The Chief referred to the $5,000 proposed for Reserves expressing uncertainty as what that amount could accomplish. Councilman Grgas suggested the Reserves be paid on an hourly basis. The Chief explained that a $50,000 reduction of overtime expense would ultimately effect patrols, hire-backs and call-ins accounting for approximately twelve hundred hours, and again reviewed the time required to train a new officer to be an effective member of the Department, therefore cost savings may not be realized for at least a year. 6-22-86 The City Manager reviewed the projects and services requested by the Council to be taken into consideration up to this point of discussion as being: 1) $926 deduction of National League of Cities dues1 2) instruction to staff to commence study of adjustment of fees and revision of the business license tax1 3) addition of one Police Officer at $39,3001 4) addition of Reserve Program at $5,0001 5) inclusion of copier, typewriters and parking control vehicles for the Police Department1 6) reduction of the General Fund or Property and Equipment Fund by that total, $53,600; 7) addition to the budget of an inter fund transfer chart; 8) staff directed to study funding of alley improvements through assessment districts1 9) addition of $25,000 for first year lease/purchase of a VacAll sweeper and reduction of the General Fund or Property and Equipment Fund by that amount 1 10) addition of the replacement Recreation vehicle in the amount of $6400 and a like reduction to the Property and Equipment Fund1 11) addition of the Rossmoor/Leisure World bus, $18,000; 12) inclusion of the M.O.R.E. site manager, $5,0001 13) funding of the swim coach position $6400, for a total addition of $154,200 in expenditures, and a reduction of the General Fund or the Property and Equipment Fund by $85,926. The City Manager noted the staff would be agreeable to a reduction of the projected electrical utility costs by $14,000 to a budget figure of $169,000, suggesting one area of conservation could be accomplished by shifting traffic signals to a flashing system from midnight to 6:00 a.m. Councilman Grgas requested that the Council review the priority and non-priority lists and evaluate each item from a health and safety and liability standpoint, and subsequently look at the Property and Equipment account to determine if the Council chooses to place the amount proposed in reserve at this time, and likewise review the list submitted by Councilmember Risner on the same basis. The Council, by unanimous consent, declared at recess at 2:50 p.m. The Council reconvened at 3:00 p.m. with Mayor Clift calling the meeting to order. I I The Council and staff categorized each item on the priority and non-priority lists based upon health and safety and liability factors. The City Manager suggested the Council may wish to reconsider priority items after the first quarter of the fiscal year when the revenue picture is more clearly known. The Council .revised the priority list by reducing the Police Department requested typewriters to two, $1800, parking control vehicles to one, $7,000, Pac Sets to six, $9600, and increased the Police Reserve Program to $15,000. After discussion, Council directed that $27,000 anticipated Revenue Sharing funds be added, and $40,000 be added as anticipated reimbursement for Unemployment Insurance. The City Manager advised that if those funds are not forthcoming by December 31st he would recommend they be deleted from the projected revenues. The City Manager reviewed the items previously requested to be funded, the Vac All, Recreation Vehicle, Leisure World bus, M.O.R.E. I site manager, and the swim coach, noting additional expenditures proposed of $68,374. Council discussed the possibility of deleting or reducing the reserves proposed in this fiscal year budget, with anticipation of additional revenues within the next few years, suggesting a Property and Equipment Fund of no more than $50,000. The Council suggested that General Obligation Bonds be a consideration for future funding of capital improvements 1 the City Manager suggested prioritization of projects should be an initial task. 6-22-86 / 6-23-86 I After discussion, the Council requested $35,000 be appropriated for sidewalk repair during this fiscal year, $30,000 for sand replenishment, $30,000 for slurry seal of Marina Hill and Bridgeport area streets, the extent of the slurry seal project to be determined by the City Engineer within funds allocated, and $5,000 for microfilming in the City Clerk's Department. The City Manager asked if the Council wished to place an ad in the Los Angeles Times in celebration of the Orange County Performing Arts Center; there was no action taken. Councilmember Risner noted also that funding requests from community organizations should be anticipated during the fiscal year. Mayor Clift reported receipt of a letter from Supervisor Wieder's office requesting information as to the availability of a six acre site for an expanded youth facility. Councilmember Risner requested that her absence from the June 23rd meeting be excused. Mayor Clift also stated he hoped to conclude the public hearing on the proposed budget on June 23rd, and then adjourn that meeting until June 30th for adoption of the budget with a full Council present. The City Manager announced that a Closed Session would be held on June 23rd to further discuss certain real property acquisition. I ADJOURNMENT Wilson moved, 4:20 p.m. second by Grgas, to adjourn the meeting at AYES: NOES: Clift, Grgas, Hunt, Risner, wilson None Motion carried City Seal of the Attest: Approved: I Seal Beach, California June 23, 1986 The City Council of the City of Seal Beach met in regular session at 7:00 o'clock p.m. with Mayor Clift calling the meeting to order with the Salute to the Flag. ROLL CALL Present: Mayor Clift Councilmembers Grgas, Hunt, Wilson Absent: Councilmember Risner