HomeMy WebLinkAboutAGMT - Nichols Consulting Engineers (Pavement Mgmt Consultant) •
PROFESSIONAL SERVICES AGREEMENT
•
between
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City of Seal Beach
211 - Street
Seal Beach, CA 90740
Nichols Consulting Engineers, Chtd
501 Canal Blvd, Suite I, Richmond, CA 94804
P — 510- 215 -3620
This Professional Service Agreement ( "the Agreement ") is made as of April 26, 2010
(the "Effective Date "), by and between Nichols Consulting Engineers, Chtd
( "Consultant "), a Business Charter, and the City of Seal Beach ( "City "), a California
charter city, (collectively, "the Parties ")
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RECITALS
A. City desires certain professional services.
B. Consultant represents that it is qualified and able to provide City with such
services.
NOW THEREFORE, in consideration of the Parties' performance of the
promises, covenants, and conditions stated herein, the Parties hereto agree as follows.
AGREEMENT
1.0 Scope of Services
1.1. Consultant must provide those services ( "Services ") set forth in the
attached Exhibit A, which is hereby incorporated by this reference. To the extent that
there is any conflict between Exhibit A and this Agreement, this Agreement must
control.
1.2. Consultant must perform all Services under this Agreement in accordance
with the standard of care generally exercised by like professionals under similar
circumstances and in a manner reasonably satisfactory to Authority.
1.3. In performing this Agreement, Consultant must comply with all applicable
provisions of federal, state, and local law.
1.4. Consultant will not be compensated for any work performed not specified
in the Scope of Services unless the City authorizes such work in advance and in writing.
The City Manager may authorize payment for such work up to a cumulative maximum of
$10,000. Payment for additional work in excess of $10,000 requires prior City Council
authorization.
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2.0 Term
This term of this Agreement shall commence as of the Effective Date and shall
continue for a term of 1 years unless previously terminated as provided by this
Agreement.
3.0 Consultant's Compensation
City'will pay Consultant in accordance with the fee schedule set forth in Exhibit B
for Services but in no event will the City pay more than $25,000. Any additional work
authorized by the City pursuant to Section 1.4 will be compensated in accordance with
the rate schedule set forth in Exhibit C.
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4.0 Method of Payment
4.1. Consultant must submit to City monthly invoices for all services rendered
pursuant to his Agreement. Such invoices must be submitted within 15 days of the end
of the month during which the services were rendered and must describe in detail the
services rendered during the period, the days worked, number of hours worked, the
hourly rates charged, and the services performed for each day in the period. City will
pay Consultant within 30 days of receiving Consultant's invoice. City will not withhold
any applicable federal or state payroll and other required taxes, or other authorized
deductions from payments made to Consultant.
4.2. Upon 24 hours notice from City, Consultant must allow City or City's
agents or representatives to inspect at Consultant's offices during reasonable business
hours all records, invoices, time cards, cost control sheets and other records maintained
by Consultant in connection with this Agreement. City's rights under this Section 4.2
shall survive for two years following the termination of this Agreement.
5.0 Termination
5.1. This Agreement may be terminated by City, without cause, or by
Consultant based on reasonable cause, upon giving the other party written notice
thereof not Tess than thirty 30 days prior to the date of termination.
5.2. This Agreement may be terminated by City upon 10 days' notice to
Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement
of comprehensive general liability insurance as required by this Agreement at least 20
days before the expiration date of the previous policy.
6.0 Party Representatives
6.1. The City Manager is the City's representative for purposes of this
Agreement.
6.2. Margot Yapp, P.E. is the Consultant's primary representative for purposes
of this Agreement.
7.0 Notices
7.1. All notices permitted or required under this Agreement shall be deemed
made when personally delivered or when mailed 48 hours after deposit in the U.S. Mail,
first class postage prepaid and addressed to the party at the following addresses:
To City: City of Seal Beach
211 8th Street
Seal Beach, California 90740
Attn: City Manager
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To Consultant: 501 Canal Boulevard, Suite I
Richmond, CA 94804
Attn: Margot Yapp
7.2. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
8.0 Independent contractor
8.1. Consultant is an independent contractor and not an employee of the City.
All services provided pursuant to this Agreement shall be performed by Consultant or
under its supervision. Consultant will determine the means, methods, and details of
performing the services. Any additional personnel performing services under this
Agreement on behalf of Consultant shall also not be employees of. City and shall at all
times be under Consultant's exclusive direction and control. Consultant shall pay all
wages, salaries, and other amounts due such personnel in connection with their
performance of services under this Agreement and as required by law. Consultant shall
be responsible for all reports and obligations respecting such additional personnel,
including, but not ' limited to: social security taxes, income tax withholding,
unemployment insurance, disability insurance, and workers' compensation insurance.
8.2. Consultant shall indemnify and hold harmless City and its elected officials,
officers and employees, servants, designated volunteers, and agents serving as
independent contractors in the role of city officials, from any and all liability, damages,
claims, costs and expenses of any nature to the extent arising from Consultant's
personnel practices. City shall have the right to offset against the amount of any fees
due to Consultant under this "Agreement any amount due to City from Consultant as a
result of Consultant's failure to promptly pay to City any reimbursement or
indemnification arising under this Section.
9.0 Subcontractors
No portion of this Agreement shall be subcontracted without the prior written
approval of the City. Consultant is fully responsible to City for the performance of any
and all subcontractors.
10.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by
assignment or novation, without the prior written consent of City. Any purported
assignment without such consent shall be void and without effect.
11.0 Insurance
11.1. Consultant must not commence work under this Agreement until it has
provided evidence satisfactory to the City that Consultant has secured all insurance
required under this Section. Consultant shall furnish City with original certificates of
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insurance and endorsements effecting coverage required by this Agreement on forms
satisfactory to the City. The certificates and endorsements for each insurance policy
shall be signed by a person authorized by that insurer to bind coverage on its behalf,
and shall be on forms provided by the City if requested. All certificates and
endorsements shall be received and approved by the City before work commences.
The City reserves the right to require complete, certified copies of all required insurance
policies, at any time.
11.2. Consultant shall, at its expense, procure and maintain for the duration of
the Agreement, insurance against claims for injuries to persons or damages to property
that may arise from or in connection with the performance of this Agreement. Insurance
is to be placed with insurers with a current A.M. Best's rating no Tess than A:VIII,
licensed to do business in California, and satisfactory to the City. Coverage shall be at
least as broad as the latest version of the following: (1) General Liability: Insurance
Services Office Commercial General Liability coverage (occurrence form CG 0001); (2)
Automobile Liability: Insurance Services Office Business Auto Coverage form number
CA 0001, code 1 (any auto); and (3) Professional Liability. Consultant shall maintain
limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury,
personal injury and property damage and if Commercial General Liability Insurance or
other form with a general aggregate limit is used, either the general aggregate limit shall
apply separately to this Agreement/location or the general aggregate limit shall be twice
the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily
injury and property damage; and (3) Professional Liability: $1,000,000 per
claim /aggregate.
11.3. The insurance policies shall contain the following provisions, or Consultant
shall provide endorsements on forms supplied or approved by the City to state: (1)
coverage shall not be suspended, voided, reduced or canceled except after 30 days
prior written notice by certified mail, return receipt requested, has been given to the City;
(2) any failure to comply with reporting or other provisions of the policies, including
breaches of warranties, shall not affect coverage provided to the City, its directors,
officials, officers, (3) coverage shall be primary insurance as respects the City, its
directors, officials, officers, employees, agents and volunteers, or if excess, shall stand
in an unbroken chain of coverage excess of the Consultant's scheduled underlying
coverage and that any insurance or self- insurance maintained by the City, its directors,
officials, officers, employees, agents and volunteers shall be excess of the Consultant's •
insurance and shall not be called upon to contribute with it; (4) for general liability
insurance, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the services or
operations performed by or on behalf of the Consultant, including materials, parts or
equipment furnished in connection with such work; and (5) for automobile liability, that
the City, its directors, officials, officers, employees, agents and volunteers shall be
covered as additional insureds with respect to the ownership, operation, maintenance,
use, loading or unloading of any auto owned, leased, hired or borrowed by the
Consultant or for which the Consultant is responsible.
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11.4. All insurance required by this Section shall contain standard separation of
insureds provisions and shall not contain any special limitations on the scope of
protection afforded to the City, its directors, officials, officers, employees, agents, and
volunteers.
11.5. Any deductibles or self- insured retentions shall be declared to and
approved by the City. Consultant guarantees that, at the option of the City, either: (1)
the insurer shall reduce . or eliminate such deductibles or self- insured retentions as
respects the City, its directors, officials, officers, employees, agents, and volunteers; or
(2) the Consultant shall procure a bond guaranteeing payment of losses and related
investigation costs, claims and administrative and defense expenses.
12.0 Indemnification, Hold Harmless, and Duty to Defend
12.1 Indemnity for Design Professional Services. In connection with its design
professional services, Consultant shall defend, hold harmless and indemnify City, and
its elected officials, officers, employees, servants, designated volunteers, and those City
agents serving as independent contractors in the role of City officials (collectively,
"Indemnitees "), with respect to any and all claims, demands, damages, liabilities,
losses, costs or expenses (collectively, "Claims" hereinafter), including but not limited to,
Claims relating to death or injury to any person and injury to any property, to the extent
to which they arise out of, pertain to, or relate to the negligence; recklessness, or willful
misconduct of Consultant or any of its officers, employees, subcontractors, or agents in
the performance of its professional services under this Agreement, but not to the extent
the result of the negligence or willful misconduct of the City or of other third parties not
under the control or the supervision of Consultant. Consultant's obligation to defend
pursuant to this Section shall apply independent of any prior, concurrent or subsequent
misconduct, negligent acts, errors or omissions of Indemnitees. Consultant shall defend
Indemnitees in any action or actions filed in connection with any of said claims with
counsel of City's choice, and shall pay all costs and expenses, including all attorneys'
fees actually incurred in connection with such defense.
12.2 Other Indemnities.. In connection with all Claims not covered by Section
12.1; Consultant shall defend, hold harmless and indemnify the Indemnitees with
respect to any and all Claims, including but not limited to, Claims relating to death or
injury to any person and injury to any property, which arise out of, pertain to, or relate to
the acts or omissions bf Consultant or any of its officers, employees, subcontractors, or
agents in the performance of this Agreement. Consultant shall defend lndemnitees in
any action or actions filed in connection with any such Claims with counsel of City's
choice, and shall pay all costs and expenses, including all attorneys' fees and experts'
costs actually incurred in connection with such defense. Consultant's duty to defend
pursuant to this Section shall apply independent of any prior, concurrent or subsequent
misconduct, negligent acts, errors or omissions of Indemnitees. Consultant shall defend
Indemnitees in any action or actions filed in connection with any of said claims,
damages, penalties, obligations, or liabilities with counsel of City's choice and shall pay
all costs and expenses, including attorneys' fees actually incurred in connection with
such defense.
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13.0 Equal Opportunity
Consultant affirmatively represents that it is an equal opportunity employer.
Consultant must not discriminate against any subcontractor, employee, or applicant for
employment because of race, religion, color, national origin, handicap, ancestry, sex,
sexual orientation, or age. Such non - discrimination includes, but is not be limited to, all
activities related to initial employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff, or termination.
14.0 Labor Certification
By its signature hereunder, Consultant certifies that it is aware of the provisions
of Section 3700 of the California Labor Code that require every employer to be insured
against liability for Worker's Compensation or to undertake self- insurance in accordance
with the provisions of that Code, and agrees to comply with such provisions before
commencing the performance of the Services.
15.0. Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the
subject matter hereof, and supersedes all prior negotiations, understandings, or
agreements. This Agreement may only be modified by a writing signed by both parties.
16.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not
void or affect the validity of the other provisions of this Agreement.
17.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws
of the State of California.
18.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party
as a result of this Agreement.
19.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach,
whether of the same or other covenant or condition. No waiver, benefit, privilege, or
service voluntarily given or performed by a party shall give the other party any
contractual rights by custom, estoppel, or otherwise.
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20.0 Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any
company or person, other than a bona fide employee working solely for Consultant, to
solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor
has it agreed to pay any company or person, other than a bona fide employee working,
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, City has the right to rescind this Agreement
without liability. For the term of this Agreement, no member, officer or employee of City,
during the term of his or her service with City, shall have any direct interest in this
Agreement, or obtain any present or anticipated material benefit arising therefrom.
21.0 Attorneys' Fees
If either party commences an action against the other party, either legal,
administrative or otherwise, arising out of or in connection with this Agreement, the
prevailing party in such litigation shall be entitled to have and recover from the losing
party all of its attorney's fees and other costs incurred in connection with such action.
22.0 Exhibits
All exhibits referenced in this Agreement are hereby incorporated into the
Agreement as if set forth in full herein. In the event of any material discrepancy
between the terms of any exhibit so incorporated and the terms of this Agreement, the
terms of this Agreement shall control.
23.0 Corporate Authority
The persons executing this Agreement on behalf of the Parties warrant that they
are duly authorized to execute this Agreement on behalf of said Parties and that by their
execution, the Parties are formally bound to the provision of this Agreement.
(Intentionally Left Blank)
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IN WITNESS WHEREOF, the Parties hereto, through their respective authorized
representatives have executed this Agreement as of the date and year first above
written.
CITY OF SEAL BEACH CONSULTANT
By: By: /(
David Carmany, City Manager " / l 4cO y4fp
Name: �
Attest: Its: k 6 Pag iV& 7
•
By: et t. /.. A.2.41,1i
Linda Devine, City Clerk By: , - � -- r
Approved as to Form: Name: D.J,rA
Its: rrehr
By: .� �1 J
C
Quinn Barrow, City Attorney
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+ BFi�,, City of Seal Beach
*'; Pavement Management Program 2010
*7,,'-t4-,i5r.,
TABLE OF CONTENTS
INTRODUCTION 1
.
PROJECT UNDERSTANDING & SCOPE OF WORK 4
PROJECT SCHEDULE 10
KEY PERSONNEL 11
FIRM EXPERIENCE/PROJECT REFERENCES 14
NCE CLIENT LIST 19
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NCE's RECENT CALIFORNIA CLIENTS 22
DISCLOSURE 24
AGREEMENT& INSURANCE COVERAGE 25
COST PROPOSAL 26
•
APPENDICES •
A Resumes for Key Professionals
1
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' ill Nichols Consulting Engineers,Chtd
Page ii
SEA!e , City of Seal Beach
*, Pavement Management Program 2010
INTRODUCTION
Nichols Consulting Engineers, Chtd. (NCE) is pleased to respond to the City of Seal Beach's Request for
Proposals for the Pavement Management System Program 2010. NCE has included in this proposal our
qualifications and project team as well as the approach, scope of work and schedule. The cost proposal is
provided in a separate sealed envelope.
FIRM QUALIFICATIONS
Nichols Consulting Engineers, Chtd. (NCE) was incorporated „t L,- � • d�� i
and established in 1990 and has offices in Huntington Beach, '.•*
the San Francisco Bay area, Sacramento, South Lake Tahoe
and Reno, NV. Since its inception, NCE has diversified from a
pavement research firm to include all aspects of pavement 52,
technology(materials, testing, evaluation, analysis and design)
as well as civil and infrastructure design, and environmental A 't- I
services. The firm currently has 60 employees, of whom more € L
than half are engineers.
NCE has an extensive background providing Pavement y ' �� ti 4,"-14
Management Services (PMS) and is proficient with most
pavement management programs currently in use. These .''i �'� -• � w .�•';�~." '' "• �` `��`''
programs include:
•
MicroPAVER®
• StreetSaver®(previously known as the MTC PMS)
• County Road Information System (CRIS)
• Hansen Information Technologies
• Cartegraph
We are nationally known for our expertise in pavements and pavement management, and are active in the
Pavement and Asset Management committees at the Transportation Research Board, a national research
organization. With NCE's prior experience working with other cities on pavement management programs as
well as pavement designs, we feel NCE is uniquely qualified to assist the City with its pavement management
update.
We have implemented Pavement Management Programs for over 200 cities and counties in the United
States, and are very familiar with all aspects of a PMP, including:
• Needs assessment
• Pavement or asset management software evaluation
• Database development
• Establishing pavement inventories
• Pavement data collection (including the development of handheld software to expedite this
process)
• Data collection for non-pavement facilities such as sidewalks, curb and gutters etc.
• Rigorous QC/QA procedures
• Budget(or"what-if")analyses
• GIS links to PMS and development of user interfaces
• Training(both field and computer operations)
• Providing Technical Support
• Presentations to elected officials, advisory boards and agency staff
Nichols Consulting Engineers,Chtd
Page 1
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SEA',
`■o a City of Seal Beach
Pavement Management Program 2010
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Nichols.'Consulting;Engineers-�Iiasgbeen bne,of: our elr'l ltah,„ts�asince 99( d illfb en„ on of the 'Pavem�erat
w^ sE: ,o-=a''y'Itin 'Lev.n i „ -a titer:oze,c o rgwo...- •; .- , "• ' •'^. emu'
far lanagementTTecf%"nIca.Ass s,r04{eiPr gr 'sin d nception•,,gri�1 98.•�If=.has0'builtx3a e.ez,.tation in,�aample :ting�p�a er nt•
anageimient,�'syste r local- agenajes ..Th slyear•„• wee arerprrqu present he Best Consultant award,I mNichois .
f,C o nsuitingiEngineersffor•con istently delivered prolectsronstime-and'meeti g-ourr eeds *, r.. ;y ?;. ,�sn' ,,.
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a� . F A ' �::r�k i��Y t `s MTC StreetSaver`-Program Manager
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',- - t• ; '.=•. = ,r TI, • -� 7 - � V:9 Metropolitan Tra3nysp9rrttatiorrCommission-
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STAFF ° ' > •. ,
NCE is a specialized firm consisting of 50 qualified and , , ;J "x ` ,,,,,
- enthusiastic employees ready and available to provide high quality : a , x r
work in a timely and cost-effective manner. NCE employees have t , ° ,
a wealth of experience in all types of transportation infrastructure; .• ,-�ti
including highways, airports, intermodal transfer facilities, mining
haul roads, city streets, and parking lots. Our staff benefits from =;- " ; - ,r'
continuous training in the latest design and construction r
techniques. We not only frequently participate in such training, but
r
also instruct others throughout the engineering community. t^ x;
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PAVEMENT MANAGEMENT 4' f
Pavement networks are often the most valuable assets that many agencies have. These assets are not only
expensive to operate and maintain, but they are an essential component of an agency's overall identity and
economic health. Since pavement maintenance and rehabilitation costs are rising faster than available
budgets, agencies must find more efficient ways to perform maintenance and rehabilitation. Pavement
Management Systems help agency staff make informed decisions by applying maintenance and rehabilitation
dollars where they are most needed.
NCE has developed a staff of experienced pavement management specialists to help agencies implement,
update, and operate Pavement Management Systems and to develop reasonable maintenance and
rehabilitation programs and strategies.
...d '�' `"a�.¢-2;�y' '?at` `s.'.' - •"" ""'axi3ya' "- io.tiVi ''''4.mi+.•.y%a"• r-lvv s.-�t,lii9.4Pww.,a -°�atvisi} '''ilm, fmrt•+
'•`Our1Department in conlunction=withrthe League of•Cities'-.California State'Associatibmof C,;ounties;County Engineers
Association of lifornia C�aliifo i �gioor Transportatti ntpiapoi g i4gencies�and the�Rurai ounties'Task"Force,
iiiiitlai Is Gbnsultmg Endilip rsf to,comple e a•statewide local sheetg��a fi ga s�needs•assessmentnstedy �.. U1le
ar ` YS 4.1G F'Ly"•s.9:'n^.�'•.2��rx� R? 'Ks`'a't I h r .se'SVL�'Cit ;-.xt:`i•',.SIr,';,` "�a,, 'r ns ,KA�`.tC:�'S�c�s` P+ i!
Sher ati litp'to ma a e he- amrrn�•deliver ng tthe'•prow ttaask a"n chedule nd w tih n bVie ubjectf,Nma ar nd her
tytt.:c damage M�tc: inAeliv g,. ft- � �. ke • s.,e, ,,leil`Vi. � pP
t amip`Fe formed.very,,well
on thisiprolect We wouldnothesitate to�utllizeaNichois Consulting Engineeisagairlin t er. •
tiiture s 1,, 1 v °,51` ��" E x ,, 4. .s F'"e ' :t. t,-� g_Kelley,tPP E .
f '- ' k� . "• ,, ri`' `` ,„ -°• �Asslstantit eputy Director•or P,,ublic llVbrks''
:,.}Y" '.•4 _ Counth Los,Angel-soul
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PAVEMENT DESIGN & ANALYSIS
NCE's pavement engineering services emphasize realistic economic solutions to our client's needs. NCE's
engineers use pavement design procedures tailored to each client and our engineers have access to in-house
state-of-the-art technology and apply it to real world applications. For example, NCE owns and operates a
Dynatest Model 8000 Falling Weight Deflectometer(FWD)from our Northern California office.
Nichols Consulting Engineers,Chtd
*'; Page 2
�; s 4 City of Seal Beach
Vt.- *`. Pavement Management Program 2010 •
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Falling Weight Deflectometer .
The Falling Weight Deflectometer (FWD) is a conceptually simple yet powerful device for measuring the
response of pavements under simulated wheel loads and estimating their structural capacities. These -
responses are then used directly in pavement design procedures to develop solutions that are appropriate for •
the insitu conditions.
The FWD is a non-destructive testing tool that provides a high i „:` � .. - -
frequency of test locations in a relatively short period of time. > _
Unlike previous generations of deflection testing equipment such - ” � L ; w%,�,,,- }t ti
•
as the Benkelman Beam, RoadRater and Dynaflect, the FWD is ;' , . r; ;• ::
an impulse load device that can more accurately simulate actual ,47‘,.1r.-•::: 1
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truckloads. This is especially useful for evaluating high traffic W' .rir 3 _
volume or high load facilities such as multi-lane arterial streets ri 1- ' ••
`„ .x'a M I ;1� L
and highways, airport runways and cargo facilities. �� ,
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Nichols Consulting Engineers,Chtd
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Ai o 4 A e City of Seal Beach
+( �' Pavement Management Program 2010
PROJECT UNDERSTANDING & SCOPE
OF WORK
PROJECT UNDERSTANDING
Nichols Consulting Engineers, Chtd. (NCE) understands that the City of Seal Beach is seeking professional
consulting services to update the City's current pavement management system. The City's original pavement
management system was the StreetSaver® program, which was implemented by NCE in 2004 and updated
in 2006. However, the City has since made the decision to utilize the MicroPAVER program, and therefore
this project includes a conversion task. It is our understanding that this decision was made to be compliant
with the OCTA's Measure M2 requirements.
It is also understood that the City's street network as presently defined in the database consists of
approximately 42 centerline miles of pavements (or 208 management segments). Our cost estimate is based
on this estimate of the network.
As specified in the City's RFP for this project, the Scope of Work that the City is expecting its pavement
management consultant to perform is required to include, at a minimum,the following tasks:
1. Review existing database and other records on the City's network.
2. Perform distress/condition surveys on approximately 42 miles of roadway.
3. Calculation of pavement condition indices(PCI's)for each street section and the entire network.
4. Defining the maintenance and rehabilitation strategies and unit costs.
5. Perform budgetary analyses and develop a six year maintenance work plan.
6. Prepare final report for both the City and OCTA.
7. Provide electronic copies of the database and all related reports and tables.
8. Meet with City staff at various milestones of the project.
SCOPE OF WORK
Based on the above understanding of the City's needs and objectives for updating the Pavement
Management Program, the following is a description of the approach that NCE will pursue, and the Scope of
Work that we propose to perform,for this project.
i I
TASK A—KICKOFF MEETING
NCE will first meet with City staff to kickoff the project by reviewing the technical approach and any
administrative matters that may be necessary. At a minimum, items to be discussed will include the following:
• Scope of work, project schedule, budget and invoicing requirements
• Points of contacts
• Scheduling and access requirements for field work
• • Public safety concerns, requirements and procedures
• Quality Control activities
• Existing database records •
•
• Maintenance and rehabilitation (M&R) practices, records and costs
•
• Maintenance budgets •
• Available city maps and other relevant data
• Recent updates to the pavement database
• Other issues as appropriate
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Deliverable for this task:
• Summary of results of meeting
TASK B—CONVERT TO MICROPAVER •
In this task, NCE will convert the City's last known StreetSaver database to MicroPAVER (version 6.1.4 is
recommended since version 6.1.5 has bugs that are yet to be resolved.) The following data elements will be
converted:
1. All inventory data in the database such as street name, street identifiers, begin and end limits,
functional classifications, lengths, widths, areas, surface type, number of travel lanes and
_ construction year. If these conflict with the City's current records, NCE will provide the conflicts for
the City's review prior to proceeding with any action.
2. All maintenance and rehabilitation historical data including street name and identifiers, type and date
of treatment and limits of work.
3. All existing maintenance and rehabilitation decision tree data i.e. treatments and unit costs, as
appropriate. These may need to be modified depending on changes in the city's policies as well as
recent bid tabs/construction costs.
Deliverable for this task:
• MicroPAVER database populated with street network.
TASK C—CONDITION SURVEYS& PCI CALCULATIONS 1
NCE will perform pavement condition surveys on the City's pavement network. A total of 42 centerline miles
(208 sections) will be surveyed. Like many Southern California communities, the distresses present are
reflective of the traffic levels, as well as the local environment and climate. Common distresses include
alligator cracking, rutting, distortions, patches and utility cuts, as well as weathering and raveling. Typical
distress types to be collected include:
Asphalt Concrete Pavements Portland Cement Concrete
• Alligator cracking • Corner breaks
• Longitudinal &transverse cracking • Linear cracking
• Block cracking • Blowups/shattered slabs
• Weather and raveling • Utility cuts and patches
• Rutting&depressions • Scaling/map cracking
• Utility cuts and patches • Joint and corner spalling
• Distortions and swells • Joint seal damage
There are three types of distress surveys that agencies and consultants have performed for pavement
management systems,and each has its advantages and disadvantages. Briefly,these are:
Windshield surveys - These are performed with two-person crews in a vehicle traveling at low speeds
(under 15 mph). The major advantage is that 100% of the roadway is surveyed, and it can be accomplished
very quickly, safely and inexpensively. However, the disadvantage is that the data collected tends to be of
variable quality. In particular, low-severity distresses are typically not visible from a moving vehicle. This
results in a higher than expected condition rating of the streets, and consequently, a lower estimate of the
backlog and pavement M&R needs.
Walking Surveys-These are performed with one-person crews (for high volume streets like expressways or
major arterials, two-person crews may be needed for safety). The major advantage of this survey method is
that it is highly accurate, since cracks and all other pavement distresses are measured and recorded.
• However, walking surveys are more labor-intensive and are thus more expensive than windshield surveys.
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*'; Pavement Management Program 2010
Automated surveys—These are typically performed with a customized vehicle that is equipped with a video
or digital camera and/or laser bars. The major advantage is that they are equipped to perform surveys very •
quickly and safely. However, post-processing time can offset cost-savings in the field, and the quality of the
data can be variable depending on light conditions (e.g. tree-lined streets with contrasts in light and dark)
because shadows can mask some distresses. Typically, only the outer travel lanes are surveyed, and for
most residential streets, only one lane is surveyed. No parking lanes are included,which eliminates distresses
such as tree root distortions, edge cracking, oil spots from parked cars etc. Finally, these vehicles are
expensive to purchase (typically over $100,000 per) and unless the City wishes to be tied to one vendor for
future PMS updates,this option is not usually recommended.
NCE recommends that the City use walking surveys for the following reasons:
• MicroPAVER recommends walking surveys for the survey protocols.
• It provides continuity with past surveys/updates in the City and a comparison between "apples and
apples."
• Walking surveys are acceptable to OCTA for certification purposes, and in fact, are recommended.
• Walking surveys are the most widely used procedure in cities and have established protocols both
nationally and locally.
• Walking survey procedures are easily taught to city staff and require minimal investments in
equipment, allowing the City to be independent of consultants for future updates.
NCE will perform pavement condition surveys in t
•
accordance with the established standards as
identified in Pavement Distress Identification
Manuals published by APWA/U.S. Army Corps pf
Engineers. A minimum of one sample unit per
section will be inspected. Approximately one _
sample unit will be inspected for each 1,000 lineal �-
feet of roadway. Any variation from the �� •
established procedures will be to accommodate
unique local conditions e.g. chip seals over
Portland cement concrete pavements, bleeding
(see photo), edge cracking, etc. Any areas which High severity bleeding
are not typical of the entire section will be
inspected and recorded as a special sample unit.
NCE will be responsible for providing all equipment necessary for performance of this task. Should City
personnel wish to observe NCE's crews during the surveys, we will be more than happy to accommodate the
City. Individual city staff may also accompany NCE's field crews for up to '/2 day each — to gain hands-on
training at no additional cost to the City. We have found that this is the most effective training method for
agency staff,as they become part of the data collection crew, rather than just an observer.
Data Entry and PCI Calculations
We will be responsible for providing all equipment necessary for performance of this task. The data will
receive random quality control checks to ensure that it is complete and accurate.
All information collected from the condition surveys will then be downloaded into the PMS database. This task
will be performed at NCE's office in order to provide Quality Control of all data entered into the system. NCE
will then perform the pavement condition index (PCI) calculations using the PMS software, and correct any
errors found.
•
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sci A-At BF City of Seal Beach
42 kw' * Pavement Management Program 2010
Quality Control/Quality Assurance Checks
Quality Control/Quality Assurance (QC/QA) checks are critical on a project such as this when such a large
amount of data needs to be collected and processed. As part of NCE's goal to provide a superior quality
product for our clients, we incorporate a QC/QA component into all of our projects. For this project, we have
proposed the inclusion of a QC/QA Manager, Mr. Ryan Shafer, as noted in our Project Organization chart.
Mr. Shafer, as QC/QA Manager, will have the following project responsibilities:
• Calibration of all data collection activities
• Review of field activities, including spot checks on the field crews
• Reviewing field procedures and making changes as needed
• Comparing the field data collected with on-site conditions
• Review of all data entry functions, including random spot checks
• Review of reports generated and analyses performed to ensure a quality product
Deliverable for this task:
• PCI report(hardcopy and electronic)
TASK D—MAINTENANCE &REHABILITATION HISTORY &DECISION TREE
NCE will enter all maintenance and rehabilitation historical treatments since the last update in 2006 if this has
not yet been performed. The City will need to provide historical records in the following format to NCE:
• Street Name
• • Begin and ending limits of work
• Type of treatment
• • Date of treatment
• Cost of treatment(optional)
While not requested in the RFP, populating the PMS database with recent historical data is extremely useful
for determining future treatments and predicting performance of the various pavement sections. This includes
overlays, reconstructions and any surface seals. Therefore, we highly recommend collecting this information
and entering it into the new PMS database.A total of 16 hours has been allocated for this task.
Upon completion of the data collection activities, NCE will review maintenance and rehabilitation (M&R)
strategies with City staff. This will include the recommendation and selection of appropriate treatments such
as chip seals or overlays, and the determination of treatment unit costs. This will also be an appropriate time
to review the use of new treatments or materials, such as rubberized asphalt, rubberized chip seals, or slurry
seals.
Development of the M&R Decision Trees is a critical step in any PMS implementation as it has a direct and
significant impact on the final work plan that is developed,as well as the budgeting consequences.Therefore,
we consistently emphasize completion of this step as a separate task with all cities and counties.
NCE's experience in pavement engineering and design, as well as local conditions, allows our staff to be able
to provide the City with solutions that are practical and workable. The M&R alternatives are used to
determine effective treatments for each street section based upon criteria such as condition, pavement type,
and functional class. Once these M&R alternatives are defined, a treatment unit cost will be determined for
each alternative. These alternatives and costs will then be entered into the PMS database for budgetary
analyses. All modifications will be noted and summarized in a report to the City. An additional 8 hours has
been allocated for this task.
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Pavement Management Program 2010
Deliverable for this task:
• Maintenance and rehabilitation history report
L TASK E—BUDGETARY ANALYSIS &FINAL REPORTS
! I
Upon completion of Tasks A to D, NCE will perform a budget needs analysis using an analysis period to be
determined by the City, typically 5 to 30 years. This will identify M&R requirements for each road section and
determines the total maintenance and rehabilitation requirements over the entire analysis period. The Needs
Analysis identifies road sections that need treatment and applies the M&R decision trees to each section.The
costs are then summed for the entire period. This forms the basis for performing Budget Scenario
evaluations,which optimize the street sections for repair under constrained budgets.
In simplistic terms, the Budget Needs analysis answers the questions: "If I have unlimited
funding for street maintenance and repair,which streets should I fix?When should I fix them?
What treatments should I apply? How much will it cost?"
I I
The Budget Scenarios will prioritize sections for repair under constrained, realistic, budgetary assumptions.
Simply put, this module answers the question: "If I only have limited funds for street
maintenance and repair, which streets have the highest priority for repairs, when should I
perform the repairs, and how much will it cost?"
Multiple funding scenarios may be performed to answer"what-if"questions(the real"meat"of any PMS). NCE
will perform up to three budget scenario runs based on input from the City. Typical funding scenarios include:
• Existing funding levels
• Existing funding levels increased(or decreased) by 10%, 20%etc.
• Budgets that accommodate spikes in funding from Prop. 42 or STP,for example
• Funding levels required to maintain (or
increase)the PCI over time
• Funding levels to maintain (or decrease) 5600 70
backlog over time 59 59 59 99 58 59 58 58 58 58 59
A sample graph from similar budgetary -so
saoo ss $s� $s�
analyses is shown here. 032 -
$298 no
$300
We will also provide recommendations , r:51 -30
$200 $,7, sin $173
concerning funding scenarios and selected road -20
sections for rehabilitation. Finally, based on sum
these results and input from City staff, NCE will -10
prepare a multi-year work plan that includes so II I I I I I I 1 0
recommended repairs on selected streets as
2009 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
well as corresponding funding required. Year
MN Deferred Maintenance -4-Pavement Condition index(PCI)
NCE will then prepare a final report that
summarizes the results of the surveys and analyses. Specifically,the final report will contain:
• Inventory reports for the entire PMS database
• Condition (PCI) reports
• Maintenance and rehabilitation history reports
Nichols Consulting Engineers,Chtd
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, City of Seal Beach
*; Pavement Management Program 2010
inv ? .
• Budget Needs reports
• Budget Scenarios reports
• Multi-year work plan with recommendations for maintenance and rehabilitation for each street
Finally, NCE will prepare an Executive Summary report for the City. This will be a 10-15 page report that will
summarize the overall condition of the City's pavement network, the maintenance & rehabilitation strategies
used by the City, the results of budgetary analyses, different budget scenarios and recommendations on the .
recommended scenario with selected road sections for maintenance and rehabilitation.
This report will comply with the needs of the Orange County Transportation Authority's Measure M program.
NCE has completed numerous reports similar to this for other cities, such as Fullerton, La Habra, Tustin and
Mission Viejo.
Deliverables for this task:
• Final Report(hard copy and electronic)
• Executive Summary(complies with OCTA's requirements—hard copy&electronic)
• MicroPAVER database on CD
MI Nichols Consulting Engineers,Chtd
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KEY PERSONNEL
NCE has assembled a team of extremely experienced individuals who have implemented Pavement
Management Programs throughout California and the West Coast. In particular the NCE team members have
worked extensively together on all of the enclosed project experience examples and many other projects
throughout southern California. This teaming arrangement allows NCE to provide clients continuity of staff
from project staff and excellent quality of service. Our staff includes experienced pavement management
specialists who can conduct the pavement condition surveys, update the pavement management database,
verify key street section features, and prepare a summary pavement management report. The City of Seal
Beach can count on our team to provide superior responsive service on this project.
The following organization chart illustrates NCE's proposed team for this project.
* iii,i *', .
'V/kr (e•4'i
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Protect Manager
Margot Yapp, PE
QA/QC Manager
Ryan Shafer, PE GE
Proiect Engineer
I-Lin Tsai, EIT
Field Technicians
Franc Escobedo
The following paragraphs summarize NCE's proposed project team's background to give the City of Seal '
Beach an idea of each member's experience in Pavement Management Programs. Please note that NCE will •
not be utilizing the services of any subconsultants for this project. Detailed resumes have been included for
key personnel in Appendix A.
I
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*` i *'- Pavement Management Program 2010
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Ms. Margot Yapp, P.E. is NCE's proposed Project Manager for this project. Ms. Yapp has over 20 years of
experience in implementing and updating pavement management systems. Her experience includes
numerous turnkey implementations and updates of pavement management systems for cities, counties and
airports throughout California, Oregon, Nevada, Hawaii and Texas. Her projects have included the use of a •
variety of pavement management software packages, both public domain software (Metropolitan
Transportation Commission's(MTC) StreetSaverr and the USA-Corps of Engineer's MicroPAVER)as well as
proprietary software (Hansen and Cartegraph).
Ms. Yapp has managed PMS implementations where the scope of services ranged from collecting field data,
performing condition surveys, performing analyses, preparing reports, to presenting results to decision
' t �41;olu �s .;s vs .,x s makers (City Councils and Board of Supervisors), and training. There have also
.2M 'rgoi`�Yapp`:has been the•protet.
-:. • �. v��.-r-t been implementations where Ms. Yapp has used her engineering expertise to
manager`of•ouiallast two projects';
+~�R¢ �s perform project-level analyses (deflection testing and design).
-vai NCt'M,avili as madtskils -+
the• prolect'S ru smootig r
,� ll 'proj'�" i She has implemented pavement management programs for over 100 agencies in
• effcy. ° '�= er� ��•proiect . P p 9 p 9 9
martinet-et,Rar eople k IVA California. Her projects include performing condition surveys to setting up budget
K�e e . reat:assets to the parameters to preparing final reports to making presentations to City Councils for
tr.? She, a'*�°•contlucte cities (Chula Vista, Vista, La Habra, Mission Viejo, Fullerton, San Jose, Oakland,
•rneetingsssa d prove ed�'traating for Fremont Torrance Hayward) county (Orange San Bernardino, Mendocino, San
local a„ge.icy�st.aff an d,is',always Mateo, Marin, Stanislaus, and Monterey) and federal (USFS, Presidio of San.bas• thorouggh and does•;?a rest Francisco, Barbers Point NAS) agencies in California Oregon, and Hawaii. She
lob f, •making th! gs easily '•
i i A a _� has been involved in all aspects of PMS implementation, from collecting field data
understood•,for all�mvolved .
performing condition surveys, performing analyses, preparing reports, presenting
,' `I
Nephe a StBarrett• results to decision makers, and managing projects.
6 * '"- - Se ior;Planner
1 Ukr .,Mendocino Couunnci rot: She has trained Seal Beach staff previously in the use of a pavement
t .;; ,Governments management system. Currently, she works with both regional and local agencies
----e'‘'`", _ -''. to use their PMS data for developing work plans and also to project long-term
....4 t 1+ .�`;�.t
needs for bond measures. She has used PMS data to develop performance prediction models, to monitor
performance of projects constructed with new pavement materials such as crumb rubber, and to develop new
specifications. She is a licensed Civil Engineer in the State of California.
' Mr. Ryan Shafer, P.E., G.E. will be the QC Manager and has over 10 years experience in civil, pavement
and geotechnical engineering. He has a Masters in civil engineering, and most recently has acted as Project
. Manager for numerous pavement management, pavement and infrastructure design projects. His recent
clients for both pavement design and pavement management projects include the Cities of Los Alamitos,
Chula Vista, Pleasant Hill, El Cerrito, Richmond, San Pablo, Fremont, Milpitas, San Leandro as well as
Mendocino, Marin and San Mateo Counties. In addition, his infrastructure design projects include the
preparation of plans, specifications and estimates, and clients include the City of Sunnyvale, Pleasant Hill,
San Pablo, Los Altos, and Portola Valley
Mr. I-Lin Tsai, EIT is NCE's proposed Staff Engineer and will be responsible for coordinating the condition
surveys. Mr. Tsai has experience on projects involving pavement management, maintenance, rehabilitation,
design, and planning. He has worked on a variety of projects for 4 years, such as the plans, specifications,
engineering estimate, and construction management of street rehabilitation projects for the Cities and
Counties. He has been providing project management and civil design work on several roadway and
infrastructure projects which includes PS&E of roadway improvements and overlay projects, basis for design
reports, and appraisal efforts for a redevelopment project. His clients include the Cities of Fullerton, Tustin,
Mission Viejo, Torrance, Chula Vista, Corona, Willits, Ukiah, Ft. Bragg, Richmond, El Cerrito, Walnut Creek,
San Leandro and the Counties of Marin, San Mateo, Mendocino, Lake and Mariposa.
Mr. Franc Escobedo, Field Technician has over ten years of experience as a pavement management
technician for NCE. He has performed numerous pavement condition surveys throughout California and
Washington and has collected distress data for various Pavement Management Systems, including
StreetSaver®, MicroPaver and Carte-Graph systems. He has collected data for the Cities of Chula Vista,
Encinitas, Vista, Torrance, Fullerton, Bell, Cudahy, Vernon, Tustin, Vista, San Dimas, Malibu, Corona,
ill Nichols Consulting Engineers,Chtd
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+ ., City of Seal Beach
*• Pavement Management Program 2010
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eeorence,o4e�mproyes oVvet Ms:, pptaysi! .pkt79`.1 ysa•YF ^..r"d, ...� ."-kset tit path omo- efe'- e utilii ton ou e ewn anagemed.zu .b.,,,:re:Ne afi�conf�idet r at
yowiillewefi �£tael ove,useulfortyour anizat on .,4 4x'� { ;• -,ftt : _ 4,i
.1 s a4 . is � ,1` ,, '4474 i kD t' °°L pma ' ' r-a g--40. ,. y t.a. e: - ' j '! � - a4 � --^f47-' k w , ty '4 7 4 '� n ' ' DOU 117e'8(id ire.i'} � Y U ; ' ' Y� .rF . k�17: : -4 t { M x17 4 'i BYLdiHr `"r' �tr yR. � ai � � A te 5 ::- r City'of Buena9Pa
*, ,: r ,
ill Nichols Consulting Engineers,Chtd
Page 13
IEwt`,..
1
'.' a� City of Seal Beach
t ,,,. Pavement Management Program 2010
FIRM EXPERIENCE / PROJECT
REFERENCES
NCE has included detailed descriptions of several similar pavement management projects below. Please feel
free to use these projects as NCE references. NCE staff is very proud of the excellent reputation we have
earned as an engineering consultant willing to go the extra mile in responding to our clients' needs. We look
forward to providing the City of Seal Beach with the same level of superior service on this project.
Fullerton Pavement Management System Implementation & Updates (2000-2010)
NCE implemented a PMS for the City of Fullerton's arterial network
in 2000 and updated it in 2006, 2008 and 2010. As part of the Client: City of Fullerton
p p Contact: Kevin Kwak
implementation, NCE performed the following tasks: Associate Civil Engineer
Address: 303 West Commonwealth Ave
• Sectionalized the arterial road network e a Fullerton, CA 92832
• Verified roadway inventory ,,.o Phone: (714)738-6865
• Performed condition surveys uu git i; Key Personnel:
• Calculated a Pavement Condition Index(PCI ei- ,or Margot Yap, PM
• Determined the budget needs of the road net Ryan , QA/QC Mana er
Performed what-if budget scenarios I Lin Tsai Project Engineer
• Franc Escobedo, Technician
• Prepare reports for submittal to OCTA
• Trained City staff on all aspects of the PMS
• Provide technical support
Orange County Transportation Authority(OCTA) Pavement Studies
NCE is currently preparing county-wide pavement management guidelines Client: OCTA
that will, among other things, establish standards for the condition survey Contact: Harry Thomas
procedures. Address: 550 South Main
Orange Co. CA 92883
We also recently completed a study for OCTA (in 2006) to assess the Phone: (714) 560-5617
existing and future pavement conditions of the roadways operated and Key Personnel:
maintained by the 34 cities in Orange County and the County of Orange over Margot Yapp, PM
the next twenty years. The project required collecting PMS data from local I-I-litin ' Senior nygr
Tsai'
saai and Jenny Crow,
agencies, normalizing the pavement condition ratings, normalizing the Project Engineers
maintenance and rehabilitation (M&R) strategies with associated unit costs
and normalizing the "trigger points" require a specific M&R strategy. The
completed study defined current status of pavement conditions within Orange County; quantified current
pavement maintenance backlog in monetary terms; forecasted costs of improving current pavement
maintenance backlog condition; and forecasted countywide "shortfalls" based upon a the data from a
countywide revenue survey.
tPti "r?..«fitlfdd AY`' Z'{+ i;* °'4.tiy '' �. hs f iE,�k[ ti�K•'r' .-•. •%�5'$:•�rysi+ '"•..,.� if1°f S� R'SHk IC
Our:exile lence=wilth'.•,N,CE-nhas bee" ery good. Ttie,we extre mel�y}, spons ve aapp ofesmionol. 'We have fou tl
them o.be very no>Ntedgeable and exp,�erienced'"i the fiefii ,of�PaYem nt Mah gernen c fi.I e'y aye com lete7 e
4;` , k
6roje,,,,e n time, an i n.fyudget, The ,4.,,ysi4and recomm ndations„,. r .se 1 their 44eprorts p.v_t ally helped
• demon' st�rate the neeu or additiop n pa i •n 1 ite ari p a aretiabilitatibn • nding jand thesnr d'for commonality•,
.�i. l..,e7 .mb' 4 J� .X'hE `et- °• F +*�x common:ft,rndlcomparabilityeopavamentkmanagement systems used y Orange Co ty cities 1 "� m r
c 4 yr ,-,%."., �� -r, , Harry W ThomasfP+ rr
�, t..t} Orange'Gounty`Fi�anspertation Authoritji
.. Tz:'"aa ai.d. .e . ; J. `x, '� ..r.�T'�'` .. � � ,. ��• l •"
ill Nichols Consulting Engineers,Chtd
Page 14
+'.''I City of Seal Beach
g ligp. 1 Pavement Management Program 2010
Tustin Pavement Management Program Implementation & Updates (2002 to 2009)
Nichols Consulting Engineers (NCE) was selected to implement a Client: City of Tustin
pavement management program for the City of Tustin in 2002 using Contact: Eric Lake, P.E.
MicroPAVER. Since then, we have performed updates every 2 years Associate Civil Engineer
as part of OCTA's Measure M requirements. Address: 300 Centennial Way
Tustin, CA 92780 .
itgrojr f. . _Ss:t'�f,s• ( Phone: (714) 573-3175
l �'` . z5�4-'4r 1 The City has approximately 128 centerline miles of Key Personnel
ti. •,.`,h...p, 4 streets. As part of the implementation, NCE Margot Yapp, PM
'�.��' ,r ,,--S`r .' erformed the following tasks:
�.a5,ec" ,r. P 9 Ryan Shafer, QA/QC Manager
ti9 �; �4?' z5' Ilin Tsai, Project Engineer
�c*4' `ty, 'w • Condition surveys Franc Escobedo,Technician
, r, F �y : • Calculated a Pavement Condition
I 1 4A-,:0-7.',4(`,T rIndex(PCI)
rr., r '' , • Updated maintenance and rehabilitation (M&R) strategies and life cycle
costs
\;,_ 'P'' ''0'7.�o,� • Determined the budget needs of the road network
• Ran what-if budget scenarios
i? *^}�l° ';`.1-- • Prepared reports to OCTA as part of Measure M requirements
• Preparation of color-coded PCI maps for exhibits
• Database installation and training
• Technical assistance as needed
I In 2007-08, NCE also performed a sidewalk inventory to determine repairs required for a multi-year workplan
' using customized criteria. In addition, we added a striping inventory and updated the City's striping atlas in
AutoCAD.
v, E rarg d d e cele n na � r suei s'. nd a ayrwl+s n ond atitvn aerwo oet oa e aT,00
tme� d�ithint._budget We are ext�emely� leased wih gtxewseceYFY,1 E 'vMe ry resFonsivell 'a41:nee� �h`ghly�i professlonai atd3eXceptionalykVlegeableigth pM>3 poam - wo ld hiNy recom!menNlchols Co �lt,mg
Egiheeforhe =sves4i* � �W`'T te 4 : ,�� * �f s :;-' ,'-, k ' z'' ,- ` 6is:',1r:+ 3 ` -. - � � M� 4 i, ')'f•3z ' r r e. . ' . & .
x ° ,. � ; ., Y? ? - � ,i . , s4 l Bennyfren r PE
- ' i45* r 4 PrIri'I aCIvi En IIn Cit of Tustintl gii A :a t x.:. - i „ ta.:.v v -. 4 .,i;.i. + ;04.4114fo-YnF ai �S a i ' rHy y eo
Mission Viejo Pavement Management Program Implementation (1997 to 2010)
Nichols Consulting Engineers (NCE) implemented the City's Client: City of Mission Viejo
PMS in 1997 and has performed updates biannually since then Contact: Rich Schlesinger, P.E.
(we are currently performing the 2010 update). The City has City Engineer
approximately 178 centerline miles of local and collector streets Address: 200 Civic Center
and 52 m iles of arterial highways (approximately 1082 pavement Mission Viejo, CA 92691
sections). All of the City's Phone: (949)470-3079
Average Network Condition streets were surveyed and a Start/End Date: 97 to 6/10
database was created to store Kev Personnel:
0 toe the pavement inventory and Margot Yapp, PM
of r: Ryan Shafer, QA/QC Manager
±, ' pavement condition data. ILin Tsai, Project ect En ineer
st II Pavement maintenance and Franc Escobedo,Technician
i'; :: rehabilitation historical records
• '`„•.:? ``,. for the past 10 years were also entered into the database.
'” .e•■ .„,�.. As part of the project, the maintenance and rehabilitation (M&R) decision
tree was updated with new treatments and unit costs re-evaluated prior
to performing any budgetary analyses. In addition, the City's projected
No Fuming ■Lew ■ehmo two High II"'an*" 20-year pavement budget was analyzed and a 5-year work plan
ill Nichols Consulting Engineers,Chtd
Page 15
--.' ,:4', City of Seal Beach •
,': Pavement Management Program 2010
prepared. Numerous custom reports were prepared for the City, and finally, an executive summary was •
submitted to OCTA for the Measure M program. Specifically, the following tasks were performed: •
• • Condition surveys
• Calculated a Pavement Condition Index(PCI)
• Updated maintenance and rehabilitation (M&R)strategies and life cycle costs
• Determined the budget needs of the road network
• Ran what-if budget scenarios
• Provided input for Grant Applications
• Prepared seven year Capital Improvement Program
• Prepared submittal to OCTA for Measure M program
• Presentation to City staff
• Technical assistance as needed
Chula Vista PMS Implementation & GIS Linkage (2005-2009)
°, • • • - t Nichols Consulting
Ar E V
#I- . ,.,• .: ,;t- Engineers was selected Client: City of Chula Vista
s «:•:,::. Contact: Elizabeth Chopp
s� "�":'�"�" }' ;k .. to implement the City of
se�,arvxr � '�.`��i L1.:A',3a21 Y �'r.;�r.:.;,
etr � YL s� t � Address: Department of Public Works
. N�i.g rf: ,* ` iz 4 , Y,, Chula Vistas Pavement p
;1�•, ,tt 73 „Y 276 Fourth Ave, MS E-100
Z, Fes',fin Management System Chula Vista, CA 91910
.r� ..
;� ���:i�I � A\_�� f f�� and GIS Linkage in phone: (619)691-5046
i, � '�,. 2005-07 and the update Key Personnel:
II 2v in 2009. The City's Margot Yapp, PM
����' previously utilized a Ryan Shafer, QA/QC Manager
t c ■j9� % proprietary program Itin Tsai and Ryan Blunck, Project
t 1 1..7
-- _1 dating back to 1987. Engineer
=J `,� From 1997 to 2005 the Franc Escobedo, Technician
_ °7.-,,, City's street network
1 more than tripled, from
ti 127 centerline miles to over 400 miles. This growth combined
r ' — '�' with an ever expanding population led to the City's decision to
" — -== •implement a new and more modern pavement management
��_. r, system.
As part of the Pavement Management System Implementation, NCE provide the following tasks for the City:
. • PMS Software Selection .
• Pavement Database Creation/Conversion
• Street Network Segmentation
• Field Inspection—Condition Surveys& PCI Calculations
• GIS Linkage
• Maintenance&Rehabilitation History
• Budgetary Analysis& Final Reports
• • Council Presentations
• Training and technical support
Since implementing the Pavement Management System, NCE has been asked to provide additional technical
support for the City to modify budget scenarios due to the changing funding picture. We are currently
providing an update on the arterials and collector network for 2009.
474 a fSre'e�n t a w:1. wo l erformed'b N-P ee tWi t sf esentat tR°'f.u Ci Gown I'Was '
a PPy . . ./tst ,gyp.4'K-* ' =4y� o g N g P ' g ^� n � : m
•
st ment in.gettiing�their tti litt4-4;use-the Pavement Management,:S ste•`forp�rtPavement -Rehabilitatio,•
,.i
t dr.,Wia S'FFN;Pa%x�, habiIita i -rA. AYct a.c3 ^hE lc ` r+�:itA+LF".M- w 2+.; e 7
°p ograms• We have since awardewo Pavement Rehabilitat�o contracts_ e�;onrtheir- ,,trimOVAObri x
t�
� � ,,L . � � � � ! ��t Y.A.14,-v-;�t�y�'y,��F � �� ,��r Kr �°�``*Yn '',4'4.--.,';;'':'�' ,kF`-sF 1� i +���` �s��,^��h�.�
�,, --,-..'w,---',....-4-J_.'-o-
I
"SEA! •.. .
City of Seal Beach
_ *' Pavement Management Program 2010 '
City of La Habra Pavement Management System Implementation and Update •
G�Ty Op The City of La Habra contracted with NCE in the ,
summer of 2001 to update the City's pavement Client: City of La Habra ►
czyzete management system, and completed another Contact: Mr. Chafik Mouradi, P.E.
update in 2009 (using MicroPAVER). The City Associate Civil Engineer
- also requested that the following tasks be Address: Department of Engineering ti
.14.1111.1:1T,1T, implemented for this contract: improve update the 201 E La Habra Blvd
117 La Habra, CA 90631
GIS link, perform condition surveys, adjust
Phone: (562)905-9700 x209
pavement segmentation, prepare the OCTA report, complete the
Key Personnel:
pavement management program update the decision tree, and to
Margot
train City maintenance personnel to perform pavement condition Ryan Shafer,Yapp,
R A
Ryhafee r, QA/QC Manager
surveys. Ilin Tsai, Project Engineer
Franc Escobedo, Technician
The City of La Habra's street network consists of 110 centerline
miles. NCE surveyed all of the arterial, collector and residential
•
streets and performed quality control checks with random re-inspections.
NCE also reviewed and updated the City of La Habra's decision trees then calculated budget needs and
performed several budget scenarios. The budget analysis was summarized in an executive summary and
submitted to OCTA for Measure M.
Finally, NCE provided computer software training at the City offices for several public works employees.
Topics covered during training range from adding management sections to the database to using the
pavement management system to assisting in developing a seven-year CIP.
Vista Pavement& Sidewalk Management System Update (2001-2008)
I
The City of Vista maintains almost 200 centerline miles of paved roads.
Since 2001, NCE has been responsible for maintaining the City's Client: City of Vista
infrastructure database which includes sidewalks and pavements (we have Contact: Tim Shell
_ recently completed the 2008 update). NCE developed customized criteria Principal Engineer
to evaluate the sidewalks as well as a mechanism for prioritizing them for Address: 600 Eucalyptus Avenue
repairs. The sidewalk inventory and conditions were entered into a Vista, CA 92805
j database, sidewalk ADA compliance was evaluated, and sidewalk repairs Phone: (760) 726-1340 x1328
were identified and prioritized. The evaluation criteria includes obstacles, Key Personnel:
discontinuities, ramps, falling, cross slopes, vaulting, cracked slabs, Margot Yapp, PM
patched slabs,and spalled slabs. Ryan Shafer, QA/QC Manager
Liqun Ke, Project Engineer
In addition, the Micro PAVER program was used to manage the pavement Franc Escobedo,Technician
network. All arterial, collector and residential streets were included in the ‘
surveys. Finally, pavement data was used to establish treatment criteria, perform budgetary analyses, and
develop a cost effective five-year maintenance work plan.
PI Nichols Consulting Engineers,Chtd
Page 17
S Al
8��. City of Seal Beach
Pavement Management Program 2010
•
City of Corona MicroPAVER PMS Updates(Annually since 2000) !
NCE implemented a Pavement Management System (PMS) for the City of 1
Corona using the MicroPAVER PMS. Approximately 400 centerline miles Client: City of Corona
(3100 roadway sections) were entered into the database. As part of the Contact: Nelson Nelson, P.E. •
•
implementation, NCE performed the following tasks: Assistant Director
Address: 400 S. Vicentia Avenue
• Sectionalized the road Corona, CA 92882
-.,.. .___ Phone: (951)817-5765
`_. �::.,, ,, �,,1 ,� ,�,, network Key Personnel: •
t
Y �� e:. ��p„1 • Verified roadway Margot Yapp, PM•,: `® � N .... inventory Ryan Shafer, QA/QC Manager
,-::;'.,. ' ■ Performed condition Ilin Tsai, Project Engineer
- ��g F ' i Al surveys Franc Escobedo,Technician ;
�, ; i` 7^+ti \ �'' Ic Pavement Calculated a Pav m
1::' :.,:X f`, �. •., - •,, Condition Index(PCI) ,
2" r' `--M '-^ -, • Determined the budget needs of the road network
>•',,.�, i'rr `� rr \-_,,4116L-Vi Performed what-if budget scenarios •
,,,41,:- r �� " 4 p•, .
�,�_ urr � u • Provided PMS data formatted for the existing ArcView GIS •
,� II!-; ,fir'a;u, t t �`,r�,z);
-... r;,_, )--,_4 o-7�.✓.a: ,t, ,'; °� = system
• Trained City staff on all aspects of the PMS
Af999 Ci}, ofCoraa artled annualc�`ntcts to N hols Co sultantsto uciat'e�'street�.dat'atia searfovicles an
a r04ce na°'•Y ! `' r sP':bc,�i'."''tii§"!�J`:?i'ic4;i..90P-12-•� t�.;•n _ .•,tOt•,°+NA:,.:91$ .*':xiF er'"'+�'+.•]."•"�"e-i 3.1�4w 7 P. .
ipdat`ed•fi,�v�,e� a program_,map. In adtlitio NNrchof prepared ticutive= .mro maryya�,ndph"eld ai ew igk .tne fo ity of'..
Cti%stuff anddiopliCRtr a . •Nic.ols provaded ex6ept�lonc ae raee I G ty of G'ronali nd work wit stta o mp �e it,
and �rovrdet an effective program to.,maintairr city sfreets' eltyr of.0 roha' staff,is pli ase wdh Nrc;ols}Yse. ices and>=
',t '�:i.'�etii: ,fir"••"•: ' ^r i'.'"'."aba9:7m`.5=•f 1R'�?2E rt ii."'�;fFf)e f '! A`r �IPg"�� � •?5� !�8 eq 1��v' d.�°' •''°i:'�•._•
.continue-'tb�utilrzetheir•techmcal+support�m future #The scheaaule(Isialwaysmetand thereis always someone availabls9to
`y'(A4-B.6.4. tirtwAn;ove- , a°r'",x- "e v r.: .: !x ;, F 4°M, 4 .r fie. ,-i x
,,help us3work,rrt��ssh++rough any l ssue k° k ��,' � � ,,,+ x f f, ."' fix.•
,.9" 'Al-'- +•q r�yy. �.°` :-a �. . ka :,T,-;=:',`@i : 5� -yam,,,? '-k e sr 4 t- +, +1? i �3�* ,lrr ''.. `i ^'
' , 2-r, ,, ,A% • 74k141'' ,� e e •, -e LT=^ T Y - Reza-Zolghadr.•.
a. .)..�' t <�1 _ .. .*: � a,: r.',K,Y,. w,4 .:-. 3engorn-G l i ;Citkel 4.20t•
Torrance Pavement Management Program 2003-2009
Client: City of Torrance
wan* Nichols Consulting Engineers (NCE) was selected by the City Contact: Mr. Joe Enzman,
"j13.. ; Assistant Civil Engineer
., :.(:;,,,6„„;. f of Torrance to implement a pavement management program
i IIIIM 5�, (PMP) in 2003. Initially, a pilot area of approximately 15 miles Address: 3To Torrance, CA 905
re`-,t44 was implemented using the StreetSaver Pavement 310-618-5 4290503
Q ���,� Phone: 310-618-5942
Management Program. Key Personnel:
'<..p o Margot Yapp, PM
"*.ftp sP-' The City asked NCE to identify the needs of the pavement Ryan Shafer, QA/QC Manager
network, establish cost effective priorities for making Bin Tsai, Project Engineer
improvements, and develop a long-range program for use in planning, Franc Escobedo, Technician
implementing, coordinating and budgeting the street maintenance and
rehabilitation program. This pilot area was selected by the City and
encompassed a variety of conditions, ages, and functional classes in one geographical region. NCE also
prepared an executive summary report. As part of the implementation, NCE performed the following tasks:
• Condition surveys using the Data Wrangler
• Calculated a Pavement Condition Index
• Updated maintenance and rehabilitation(M&R)strategies and life cycle costs .
• Determined the budget needs of the road network •
• Ran what-if budget scenarios
The City then asked NCE to provide a full implementation of the entire network(356 centerline miles) in 2003-
04. Since that time, NCE has conducted biennial updates, and has just completed the 2009 update to comply
with MTA's requirements.
ig Nichols Consulting Engineers,Chtd
Page 18
City of Seal Beach
: Pavement Management Program 2010
NCE CLIENT LIST
•
The following is a list of cities, counties and other public agencies in California for which Nichols Consulting
Engineers, Chtd. has provided pavement analysis and design services, pavement management system •
implementation and planning, civil engineering design and construction management services over the past
five years:
Albany Co. of Stanislaus Milbrae San Gabriel
Anaheim Co. of Yolo Mill Valley San Jose
Antioch Cudahy Milpitas San Juan
Apple Valley Daly City Mission Viejo Capistrano
Atherton Danville Modesto San Leandro
- Auburn Davis Modesto Airport San Luis Obispo
Bell Diamond Bar Moffett Field San Marcos
Berkeley Dinuba Monte Sereno San Marino
Bishop Dublin Monterey San Rafael
Brentwood Encinitas Moraga San Ramon
Buena Park East Bay Regional Moreno Valley Santa Ana
Campbell Park District Morgan Hill Santa Barbara
Capistrano Bay East Palo Alto Mountain View Santa Clara
Capitola El Cerrito Napa Airport Santa Cruz
Carmel-by-the-Sea Elk Grove Nevada City Santa Rosa
j Chino Hills Fairfield Newark Seal Beach
Chula Vista Fremont Oakland Seaside
Citrus Heights Fresno Oceanside San Francisco
Clovis Fullerton Orinda Airport
Columbia Airport Gilroy Pacific Grove South Lake Tahoe
Concord Hayward Palm Springs Stanton
Corona Irvine Palo Alto Stockton
Co. of Alameda Irwindale Pebble Beach Sunnyvale
Co. of Colusa John Wayne Placerville Torrance
Co. of Humboldt Airport Pleasant Hill Tulare
• Co. of Inyo La Habra Pleasanton Turlock
Co. of Lake Lake Forest HOA Port of Oakland Tustin
Co. of Lassen Lafayette Portola Valley UC Berkeley
Co. of Mariposa Larkspur Rancho Palos UC Davis
Co. of Marin Lawndale Verdes Ukiah
Co. of Mendocino Lemon Grove Redwood City Vernon
Co. of Mono Lompoc Ridgecrest Victorville
Co. of Monterey Los Alamitos Riverside Vista
Co. of Placer Los Altos Roseville Walnut
Co. of Riverside Los Gatos Ross Walnut Creek
Co. of San Mateo Malibu Sacramento Watsonville
Co. of Santa Mammoth Lakes Salinas West Covina
Barbara Metropolitan San Bruno West Hollywood
Co. of Santa Clara Transportation San Dimas Woodland
Co. of Santa Cruz Commission San Francisco
Nichols Consulting Engineers,Chtd
a Page 19
i »>r
1
SEAL
+'., �, City of Seal Beach
• s, Pavement Management Program 2010
'�xir ° .
NCE ' s RECENT CALIFORNIA
CLIENTS
The maps below graphically depict the clients NCE has provided various pavement related services.
l
i
Da e
,
,: �`c,y,-.• <:'?;•w'V - Siskiyou ; ` =" ; f
I. `"&
-�.' ^.t- <,W.: .`rat'.Trinity/ 1,.c,.,:A'` - - - -
Shasta �•�.an ri:
?I:.seen; - :"':z•
-',•:: .s�,- �\ te/ (S - S. - . ‘.i.>?c,:-., y
` :+4; ,, 'n / �' _ '•Z' . ::a':.•x.35:-.:.�r<,,. ' 1
'.2.4'',:z:.:,':' `i;iM ,.o 'Glenn •• Plumas _ - ,�x..,.._.:-,y,;,::.;
•' /",errs - ;',4.:::.;'.-,.j.•-.‘,:'.,.:,:::::t, ;;.: , i
•
:'z;` PIe ear .,5. � l _'.- s
.��`.Y`-Y:G`.��K 1'-2 v;f�-- ' •, ^ �"� . :.... '� ' `.i _•'
. ? x' 1 > � - ,\iiN�t:.i: C'-?- `7..-n_`,�,?4re-�tiF �n �i � 1 I Ipi - . ` -i-.__,. ,:� g,. s,,
I;';. �a���ji"•?;F4 _VRfC -�: �;',`t:" }tX4if..•f.� _l3 ;�\,:!``Las�t?A�.1`ti:(Hi41..- ja #'Contra`r. tl � ?:_, --\`:. . ' ��i��,.,r:u_ F 7'�:: .bag n u:x :v :>-i.-V' _.;e .� .t
:': : :a;,;,;,w.:s . •3 ;=x •., I`;"z.;uti:;^ m; - ,B @ oS '1+ '" . -� ..? e t421%:::.t� ".D' lf9 ' I ‘ � i , � .'ZYy 'S '..->•)-.`.R 5p_"(e.`• starx,;y,' .at..j 4v.at.44',.C1t, .f•�: . r * �.� Mono; y14-:'.`1 y,:,;� �,":i ,;;�.' •-e� 4.; ,;' _.11,a;r.';:rl7r r �'� :,off rp.,o a o r� .,• . - io'.4-^i ;34.' `._S:--- A: .. I-Tr r,,--3.ti:;S•1.N XT t3.r" a'x ��',-�'� e'`'•<� +_:=,:r.n_:.:°1C.:k ",",Y1= t"*i.n::;,�• t r.'Z4e'gg�j. ,Y o II 1,-- -443--:,,:";,..„ �::.;.ti..t.-i-4,'a;<.:•a,:wue:; :, ■:•• ` • ad Pk.v4•1'•••- Fi�w >-.tr rtYiT sl ti 1y p"j.:i.t�• • 9 gi ::,4r i. -:v,Ky70-:1.L(7,4 .-. • Y -+ y < ``°,::.'' ri:,: '' zai
I za=^.r„1. :4;. .. � % � "11ti:e_:::'. :-a' , � i ;%,,;-.:. -. . r :a;` g8 le t0 ). , -� 3taS ,:1',.?:.,'. :� <� 2 Frsno>_ ' •i, x :'v. x ::.:..' ,•1,k*: I
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. M Nichols Consulting Engineers,Chtd
Page 20
a', ! City of Seal Beach
•
* Pavement Management Program 2010
CAPACITY AND CAPABILITY TO
PERFORM WORK ON SCHEDULE
•
NCE does not anticipate any difficulties in meeting the proposed project schedule. We are committed to
providing the City of Seal Beach with the highest level of service on this project. Our team has a proven track
record of responsiveness and has repeatedly come in on time and within budget for our clients. In an effort to
continue our commitment to excellence, we have outlined our Management Approach in the following few
paragraphs for the City's information and review.
A detailed management approach is necessary whenever individuals are assembled under the team concept
to effectively accomplish specific objectives. The more people involved, or the larger the number of
tasks/milestones, the greater the formality required in project management. First of all, for timely and
effective accomplishment of the project goals, team organization and lines of communication must be clearly
established.
The NCE team has assembled a team of experienced pavement engineers and software specialists, along
•
with QC/QA advisors and support personnel to achieve the project objectives. Members of the team, such as •
PP P P J j
our Project Manager, Ms. Margot Yapp, P.E., have worked with public agencies for over 20 years. This type
of background and experience enhances the effectiveness of the team to be responsive to the City of Seal
Beach's needs.
The NCE Team can provide the City of Seal Beach with a broad spectrum of viewpoints critical to the success
of this project. In particular, the blend of practical experience with engineering, and the team's experience with
similar projects to this, will help to ensure that the City's objectives are accomplished in a timely and efficient •
manner.
The detail of the roles and responsibilities of the key members of the NCE team are also outlined in this
proposal in a separate section. One of the challenges facing Ms. Yapp as Project Manager is to ensure that
the individual team members work effectively together and with the City of Seal Beach, to ensure that the
project is completed on time and on budget, and that sufficient resources are available to achieve these
goals.
ABILITY TO WORK WITH CITY STAFF/RESIDENTS
As noted earlier, NCE's Project Manager, Ms. Yapp, has worked with public agencies for over 20 years. Her
experience as a former public sector employee in California provides a unique perspective in that she
understands the multiple interests involved in public works projects.
However, we do anticipate that we will have to communicate with residents interested in our data collection on
an ad-hoc basis. These are typically residents who see our field crews working and are curious or suspicious
of our work. In such cases, our technicians are trained to politely inform members of the public of the work
and to direct them to the City's project contact if needed.
ON TIME
The NCE Team has made a point of making timeliness a high priority. An example of a significant project that
demonstrates quality and cost control is the FHWA's LTPP Western Region Coordination contract. This is a
long term, 20 year project. The FHWA performs an annual evaluation of NCE's performance and has rated
NCE as"Excellent"rating resulting in a 100%award fee.
In the event of any delays on any of the project milestones, NCE will promptly notify the City of Seal Beach
and indicate the reasons for any such delays and make recommendations for bringing the project schedule
back on track.
Nichols Consulting Engineers,Chtd
Page 21
EAl
+' , City of Seal Beach
Pavement Management Program 2010
g.
N :
ON BUDGET
The NCE Team has a strong accounting division that keeps track of all costs expended on individual projects.
All time sheets and expense reports are entered on a weekly basis, and the Project Manager is able to
receive weekly project budgets. As consultants, many of our clients demand completion dates within 3 to 6
months of notice to proceed, so it is not just critical, it is essential that we have up to date and timely budget
reports.This is the only method we can use to track costs, and to ensure that projects do not go over budget.
SAFETY PLAN
NCE is a safety-oriented company that takes preventive measures to minimize any risk or accident to our
employees and the general public. These measures include providing field crews with appropriate safety
equipment during surveys, inspecting high volume traffic areas during off-peak hours or during weekends
and, if necessary, arranging for supplemental traffic control.
Before beginning the inspections, the field safety procedures will be reviewed with the City of Seal Beach. A
safety briefing will then be conducted with the field technicians before the inspections begin. The briefing will
cover procedures to establish proper traffic control, vehicle positions, use of safety equipment and local
conditions. These briefings are repeated at regular intervals throughout the project as necessary.
Each survey crew will have one vehicle with any necessary warning signals to alert traffic. Any additional
vehicles with the inspection team will have a yellow flashing light on top of the vehicle. Each member of the
survey crew will wear an approved reflective orange safety vest. The orange safety vest would also be
required for any NCE or City staff that are observing or working with the survey crew. The vehicle with the
warning signals will be placed so that traffic will be alerted before reaching the survey crew.
If extreme conditions exist, where streets are highly congested, these inspections would be performed at
off-peak hours to avoid as much traffic congestion as possible. Typically, this is only necessary on extremely
wide streets where the sample units cover the full width of the pavement. If the sample can be revised to
cover half of the road width, then the use of traffic control can be limited to those streets that have more than
two lanes in one direction.
DISCLOSURES
NCE does not anticipate any conflict of interest when working with the City of Seal Beach. NCE is not
currently contracted with the City and has no personal, professional or financial relationships with any officer
or employee of the City.
Nichols Consulting Engineers,Chtd
Page 22
SEA....
' 1. City of Seal Beach
Pavement Management Program 2010
AGREEMENT & INSURANCE
COVERAGE
NCE has reviewed the agreement and insurance requirements provided in the RFP and respectfully requests
the following changes(additions in italics and underlined, deletions in strikeout font)to the agreement:
8.2 Consultant shall indemnify and hold harmless City and its elected officials, officers and employees,
servants,designated volunteers, and agents serving as independent contractors in the role of city officials,
from any and all liability, pure economic damages,claims,costs and-expenses-of-any-nature to the extent
arising from Consultant's negligent personnel practices. City shall have the right to offset against the
amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a
result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under
this Section.
12.0 Indemnification,Hold Harmless,and Duty to Defend
Consultant shall indemnify, and hold the City, its officials, officers, employees, volunteers and agents
serving as independent contractors in the role of city officials (collectively "Indemnities") free and
harmless from any and all claims,pure economic demands,causes of action,costs,expenses,liability,loss,
damage or injury,in law or equity,to property or persons, including wrongful death,in-any-manner to the
extent arising out of or incident to any negligent acts or omissions of Consultant, its employees, or its
agents in connection with the performance of this Agreement, including the payment of
all attorneys fees and other related costs and expenses, except for such loss or
damage to the extent arising from the sale negligence or willful misconduct of the City. With respect to
any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or
instituted against Indemnitees,Consultant shall defend Indemnitees,at Consultant's own cost,expense,and
risk, and shall pay and satisfy any judgment, award, or decree that may be rendered against Indemnitees
due to Consultant's negligence or willful misconduct. Consultant shall reimburse City and its directors,
officials,officers,employees,agents and/or volunteers,for any and all legal expenses and costs incurred by
each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's
obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the
City, its directors, officials,officers, employees, agents or volunteers. All duties of Consultant under this
Section shall survive termination of this Agreement.
City shall indemnify and hold harmless Consultant, its officers, agents, and employees from any and all
claims, suits, losses, damages, costs (including reasonable attorney's fees) and demands, pure economic
damages, administrative fees, penalties and fines imposed, and demands, including reasonable attorney's
fees connected therewith, on account of personal injury, including death, or property damage, sustained by
any person or entity not a party to this Agreement between Consultant and City and arising out of the
performance of such Agreement to the extent such injury, death or damage is caused by the negligence or
willful misconduct of City or its contractors or their respective employees, officers and agents.
City agrees to the full extent permitted by law, to indemnify, defend. and hold harmless Consultant, its
officers, directors, shareholders, employees, affiliates, and subsidiaries and their successors from and
against any and all claims, demands, losses, penalties, fines and causes of action of every kind and
character(including reasonable attorney fees)arising from or relating to Pre-existing Conditions.
The provisions of this paragraph shall survive the completion of the Project or the expiration, cancellation
•
or termination of this Agreement between Consultant and City.
NCE will meet all of the City's insurance requirements.
•
Nichols Consulting Engineers,Chtd
Page 23
' i
se„. City of Seal Beach
Pavement Management Program 2010
COST PROPOSAL
NCE's cost proposal for work described in the Scope of Services section has been provided in a separate
sealed envelope.
Nichols Consulting Engineers,Chtd
Page 24
'- SA[;
;' „ , City of Seal Beach
,. *; Pavement Management Program 2010
Appendix A
Resumes for Key Professionals
01 Nichols Consulting Engineers,Chtd
igNICHOLS CONSULTING ENGINEERS, Chtd.
Margot T. Yapp, P.E.
Principal/Project Manager
Education MPP in Public Policy, University of California, Berkeley, 2005
M.S. in Civil Engineering, Oregon State University, 1987
B.S. in Civil Engineering, Oregon State University, 1985
B.S. in Forest Engineering, Oregon State University, 1985
Professional Registrations California, Oregon
Professional Affiliations American Society of Civil Engineers
American Public Works Association
Transportation Research Board Committees A1T50 (Asset Management)
TRB Subcommittee A2B01 (1) Local Agency Pavement Management
Co-Chair, Pavement Preservation Technical Group on Pavement Management
Strategic Highway Research Program II -Technical Coordinating Committee for Reliability
Summary Experience
Ms.Yapp has over 24 years of experience in the area of transportation engineering specializing in
pavement design, asset/pavement management and research for roads, highways and airfields.
She has also implemented many Pavement Management Systems for cities, counties and airports
• in California, Oregon, Nevada, Hawaii and Texas. She has taught workshops on pavement
management systems for the National Highway Institute/Federal Highway Administration. She is
also involved in the evaluation and design of airfield pavements for civilian and military airports.
She is currently completing a statewide needs assessment for all 536 cities and counties in
California.This includes all pavements as well as non-pavement assets(sidewalks, storm drains,
curb ramps,street signs, signals etc).The results were presented to the State Legislature and the
California Transportation Commission, and will be used to advocate for additional funding for
transportation.
Ms. Yapp is also currently working with the Orange County Transportation Authority (OCTA).to
develop a methodology to ensure consistency in pavement condition survey methods. In addition,
the parameters used to make planning decisions(decision trees, unit costs,performance prediction
models)will be examined.
Representative Projects
Asset/Pavement Management Systems
NCE's proposed Project Manager, Ms. Yapp, has worked with pavement management software
since 1987.She has worked with over 200 agencies in California,Oregon,Washington,Hawaii and
Nevada to implement PMS, from condition surveys to setting up budget parameters to preparing
final reports to making presentations to City Councils for cities (Northern California — Hayward,
Alameda, Emeryville, Antioch, Daly City, Foster City, Portola Valley, Orinda, Oakland, Fremont,
Albany, San Jose, San Bruno, Campbell, San Ramon, Lafayette, San Francisco, Newark, Gilroy,
Fairfield, Brentwood, Benicia, El Cerrito, Richmond, Mountain View, Walnut Creek; and Southern
Bringing the State of the Art to the Standard of Practice
Margot Yapp
Page 3 of 4
numerous local and federal agencies in the use and operations of PMS at both the technical and
non-technical levels. She is currently developing a 1-day course for the FHWA entitled"Pavement
Management—Characteristics of an Effective Program".
• She has taught"Pavement Distress Identification"for the National Highway Institute.She was also
a part-time lecturer at San Jose State University where she teaches a graduate course in pavement
evaluation and design and pavement management systems. She currently presents courses on
pavement performance and utility cuts as part of the University of Wisconsin's Department of
Engineering Professional Education.
Roadway/Pavement Design
Ms.Yapp has been involved in the pavement designs for runways,taxiways and aprons for airfields
as well as roads and highways. Pavement designs typically include the use of nondestructive
testing devices such as the Dynaflect and Falling Weight Deflectometer(FWD). Roadway designs
have been performed for local, state and federal agencies in New Mexico, California, Oregon,
Washington and Alaska.Airfield experiences include the pavement designs at Barber's Point NAS,
McCarran International Airport at Las Vegas, San Jose International Airport in California, Fresno
ANG, and Castle AFB.
She is familiar with Caltrans,AASHTO and mechanistic design procedures,as well as those of the
Asphalt Institute,the Federal Aviation Administration and the U.S. Corps of Engineers.Mechanistic
designs have typically been employed in cases where non-standard vehicles, such as missile
carriers, have loads that are unusually high or where unconventional subgrade base or surface
course materials are needed.
Sample projects include cities such as Los Gatos, Livermore, Hayward, Oakland and Campbell.
Selected Publications & Reports
"California Statewide Local Streets and Roads Needs Assessment", for the California State
Association of Counties and the League of California Cities, Draft Final Report, April 2009.
"Non-Pavement Needs Assessment", with Rita Leahy and Adriana Vargas, for the Metropolitan
Transportation Commission, September 2007.
• "Countywide Assessment of Existing & Future Pavement Needs", with LiQun Ke, for the Orange
County Transportation Authority, 2006.
"Development of Performance Measures for Allocation of Transportation Funds", for the
Metropolitan Transportation Commission, February 2006.
"Impact of Utility Cuts on Pavement Performance of Seattle Streets", presented at the Road
Builder's Clinic, Coeur d'Alene, Idaho, March 2000.
"Development of Performance Prediction Models for Dry-No Freeze and Dry-Freeze Zones Using
LTPP Data",with Kevin Senn, D. Frith and L. Scofield, Proceedings, 8th International Conference
on Asphalt Pavements, Seattle, WA, 1977.
Bringing the State of the Art to the Standard of Practice
--- --- - ----------
I
= NICHOLS CONSULTING ENGINEERS, Chtd.
Ryan Shafer, P.E., G.E.
Associate Engineer
EDUCATION: BS Geological Engineering, Colorado School of Mines, Golden, CO 1996
MS Geotechnical Engineering, University of California, Berkeley, CA 1998
PROFESSIONAL REGISTRATION: Civil Engineer—CA#62349
Geotechnical Engineer—CA#2713
OSHA and EPA forty-hour safety training course
Eight-hour radiation safety training course accepted by the State of California
Bay Area Training Corporation (BATC) safety orientation
PROFESSIONAL AFFILIATAIONS: American Society of Civil Engineers
Professional Profile
Mr. Shafer has 10 years experience in pavement, infrastructure and geotechnical engineering.
Mr. Shafer has been providing project management for the implementation and updating of
pavement management programs for more than 20 agencies in the Bay area alone. Mr. Shafer
has also provided project management and civil design work on several roadway and
infrastructure projects which includes PS&E of roadway improvements and overlay projects,
pavement deflection testing and analysis, basis for design reports, and appraisal efforts for a
redevelopment project.
Mr. Shafer has performed advanced studies at University of California at Berkeley in pavement
engineering course work focusing on the fundamentals and theory behind rigid and flexible
pavement design and mix design.
Representative Projects
Pavement Management Updates
Pavement Management Updates for Various Cities and Counties — Project Manager for
performing pavement management updates for various cities and counties including El Cerrito,
Emeryville, Fremont, Milpitas, Richmond, San Leandro, Willits, Ukiah, San Mateo County, Marin
County and Mendocino County. He has provided assistance with other pavement management
updates for many other agencies in Southern California as well.
These projects included directing all data collection activities, updating maintenance and
rehabilitation decision trees, updating unit costs, performing QC, PCI calculations, budget
analyses, preparing reports, and developing street surfacing programs from pavement
management data.
Bringing the State of the Art to the Standard of Practice
Ryan Shafer
Page 3 of 3
Roadway/Civil Desian
Richmond Marina Bay Trail Repair&Slurry Seal, Richmond, California—Project manager
for civil engineering services for slurry seal and repair of approximately 1.35 miles of the Bay
Trail in the vicinity of Richmond's Marina Bay. Tasks include review of existing City drawings
and a base map highlighting all relevant sections of the trail and the extent of slurry seals and
repairs. From these materials and site visits, NCE will develop draft and final design drawings
indicating portions of the Bay Trail to receive slurry seal and repairs as well as a typical detail for
base repairs of distressed pavement areas. Client: City of Richmond Redevelopment Agency
Jay Way Pavement and Site Improvements, Richmond, California - Project Manager for
geotechnical and civil design for new pavement, drainage improvements, and curb and gutter
for an existing roadway at the University of California at Berkeley Richmond Field Station in
Richmond, California. The project included a topographic survey, utility location and survey,
pavement coring, and laboratory testing of subgrade soils. NCE was responsible for developing
final construction design drawings, specifications, an engineering cost estimates, and
geotechnical earthwork recommendations. Client: University of California at Berkeley, Capital '.
Projects
Pavement Rehabilitation for Major Streets, Sunnyvale, California—Project Manager for
rehabilitation of five streets in the City of Sunnyvale including pavement design and analysis
and developing construction plans, specifications, and engineers estimate. The project was
funded via Federal FTP sources through the Santa Clara Valley Transportation Authority (VTA)
and therefore was designed in accordance with Caltrans standards. A field investigation was
performed that included pavement deflection testing, coring, and laboratory testing to assess
the pavement structural and section properties and evaluate subgrade soil conditions.
Alternative pavement rehabilitation and reconstruction alternatives were provided for each street
section based on Caltrans methods. Client: City of Sunnyvale
•
•
•
•
•
Bringing the State of the Art to the Standard of Practice
I '
• NICHOLS CONSULTING ENGINEERS, Chtd. •
f'.
1-Lin Tsai, EIT
Staff Engineer
EDUCATION:
M.S. in Civil and Environmental Engineering, University of California, Berkeley 2006
•
M.S. in Environmental Engineering, National Taiwan University, Taipei, Taiwan 2004
B.S. in Civil Engineering, National Taiwan University, Taipei, Taiwan 2002
PROFESSIONAL CERTIFICATION: Certificate in Management of Technology
University of California, Berkeley 2006
Engineer-in-Training, California 2007
PROFESSIONAL AFFILIATIONS: American Society of Civil Engineering
American Public Works
Association
Professional Profile
Mr. Tsai has a M.S. in Civil and Environmental Engineering from U. C. Berkeley. He won first
prize for his master thesis "Computational Fluid Dynamics Applied to Space Disinfection by
Ozone" at the National Taiwan University in Taipei, Taiwan. In 2004 he served as a research
• assistant with the Water Resources Agency, Ministry of Economy, Republic of China where he
published two research reports.
Currently, Mr. Tsai serves as staff engineer for street projects requiring management,
maintenance, rehabilitation, design, and planning. He has worked on a variety of projects for 4
years, such as the plans, specifications, engineering estimate, and construction management of
street rehabilitation projects for the Cities and Counties. He has been providing project
management and civil design work on several roadway and infrastructure projects which
includes PS&E of roadway improvements and overlay projects, basis for design reports, and
appraisal efforts for a redevelopment project.
Representative Projects
• I
Pavement Management
• Mr. Tsai was involved in the implementation of the Metropolitan Transportation Commission
(MTC) Pavement Management System (PMS)for the Cities of Fremont, San Mateo, South Lake
Tahoe, Torrance, Chula Vista, Fullerton, Tustin and many others throughout California. He was
responsible for the analysis of collected pavement condition distress data and the development
of budget scenarios. He developed the most cost-effective maintenance treatments and
strategies, prepared five-year detailed street maintenance plans and budget option reports.
Bringing the State of the Art to the Standard of Practice
1-Lin Tsai
Page 3 of 4
2006 Street Resurfacing Program, Fremont, California: In this project, a Falling Weight
Deflectometer (FWD) was used to evaluate pavement conditions and resurfacing
recommendations were provided. Mr. Tsai's responsibilities included performing FWD data
analysis, preparation of the design report, calculating quantities, estimating project costs and
checking plans and specifications.
2006 Pavement Deflection Testing and Analysis, Marin County, California: For this project,
Mr. Tsai analyzed deflection data and laboratory test results and prepared overlay designs in
accordance with Caltrans design procedures. The recommendations were summarized in a
report submitted to the County of Marin.
Pavement Needs Assessment
2008 Statewide local streets and roads needs assessment, California: Provided assistance
with the collecting existing data, including funding source, network condition and statistics for 58
counties and 478 cities in California. After reviewing existing methodologies, he develops the
standard needs assessment approach to do the PMS data analyses. The goal of this project is
to use the findings of this study to educate policymakers at all levels of government about the
infrastructure investments needed to provide California with a seamless transportation system.
The findings of this study will provide credible and defensible analysis to support a dedicated,
stable funding source for maintaining the local system at an optimum level. The conclusion is, to
bring just the pavement condition of the state's local streets and roads to a level where the
taxpayer's money can be spent cost-effectively, the State will need approximately $51.7 billion
of additional funding.
Pavement Condition and Striping Survey
2009 Striping, ADA Ramp and Utilities Survey, Richmond, California: In this project, Mr.
Tsai inspected all detail striping, ADA ramp and utilities, including storm drain/DI/water
valve/gas valve, in the pavement network, and transfer all striping, ADA ramps and utilities to
AutoCAD drawing files for the City.
2008 Condition Survey, Walnut Creek, California: In this project, Mr. Tsai inspected for whole
city pavement, including Arterial, Collector and Residential streets, recorded different type of
distress data and made comments for special condition.
I j
2008 Condition Survey, Richmond, California: In this project, Mr. Tsai inspected for whole
city pavement, including Arterial, Collector and Residential streets, recorded different type of
distress data and made comments for special condition.
2007 Condition Survey, El Cerrito, California: In this project, Mr. Tsai inspected for whole city
pavement, including Arterial, Collector and Residential streets, recorded different type of
distress data and made comments for special condition.
2007 Striping Survey, Tustin, California: In this project, Mr. Tsai inspected all detail striping,
including length, detail type and legend, in the pavement network, and transfer all striping to
AutoCAD drawing files for the City.
2007 Condition Survey, Brentwood, California: In this project, Mr. Tsai inspected for whole
city pavement, including Arterial, Collector and Residential streets, recorded different type of
distress data and made comments for special condition.
Bringing the State of the Art to the Standard of Practice •
NICHOLS CONSULTING ENGINEERS, Chtd.
. �Y
Franc Escobedo
Engineering Technician
EDUCATION
Computer Operations Program, Computer Learning Center, Los Angeles, CA 1983-1984
Network Engineering &Administration Program, Computer Learning Center, Anaheim, CA 1997
Certified Network Administration, Computer Learning Center, Anaheim, CA 1997
Professional Profile
Mr. Escobedo has over five years of experience as a pavement management technician for
NCE. He has performed numerous pavement condition surveys throughout California and
Washington and has collected distress data for various Pavement Management Systems,
including the MTC PMS (all versions), MicroPaver, Carte-Graph, and Hansen systems. Mr.
Escobedo has completed the MTC "Distress Identification" courses for both Asphalt Concrete
and Portland Cement Concrete Pavements, and now assists with the training of agency staff for
both courses.
Roadway Pavement Distress Surveys
Mr. Escobedo performs all activities relating to pavement data collection using hardcopy forms
or a Personal Digital Assistant (PDA). As part of the quality control process, he performs cross-
checks of data in the PMS database. Mr. Escobedo has performed quality control checks of field
collected data and pavement maintenance history to ensure that PMS databases are accurate
and up to date. During this process, he also generates detailed reports, which are needed to
help perform his cross-checks of the data collected.
His field experience and expertise is an added benefit to agencies. Mr. Escobedo is also very
involved with training technicians and engineers in performing data collection for agencies all
over the State of California. Listed below are a handful of agencies where Mr. Escobedo has
performed condition surveys. This easily includes over 5,000 centerline miles of roads and
streets. This includes surveys on bituminous Asphalt Concrete Pavements, Portland Cement
Concrete Pavements, and gravel surfaced roads.
• Antioch • Fullerton
• Fremont • Bell • Torrance
• Santa Cruz • Cudahy • Chula Vista
• Mammoth Lakes • Corona • Mission Viejo
• Lake Co • Tustin • Vista
• Marin Co • Vernon • Highlands
• San Mateo Co • San Marino • Seattle
• Santa Cruz Co • San Dimas
Bringing the State of the Art to the Standard of Practice
NICHOLS CONSULTING ENGINEERS, Chtd.
SCHEDULE OF CHARGES 2010
CITY OF SEAL BEACH
PROFESSIONAL SERVICES
Consulting Vice President $210/hour
Principal $200/hour
Associate $160/hour
Senior $140/hour
Project $110/hour
Staff $85/hour
TECHNICAL SERVICES
Senior Designer $100/hour
Senior Technician/Inspector $90/hour
CAD Draftsman $85/hour
Project Administrator $70/hour
Field/Engineering Technician $75/hour
Technical Word Processing $60/hour
Clerical $60/hour
CONTRACT LABOR
From time to time, NCE retains outside Professional and technical labor
on a temporary basis to meet peak workload demands. Such contract
labor will be charged at regular Schedule charges.
LITIGATION SUPPORT
Expert testimony in depositions, hearings, mediations, and trials will be
charged at 300% of the above rates.
EQUIPMENT
Plotter Usage (separate fee schedule)
Truck $15/hour
Automobile IRS Standard Mileage Rate+15%
Falling Weight Deflectometer Testing $3,000/Day
Coring $4,500/Day
Environmental Equipment (separate fee schedule)
OUTSIDE SERVICES
Rental of equipment not ordinarily furnished by NCE
and all other costs such as special printing, photographic
work, travel by common carrier, subsistence, subcontractors,
etc. cost+15%
COMMUNICATION/
REPRODUCTION
In-house costs for long-distance telephone, faxing, postage, printing
and copying project labor charges x 5%
TERMS
Billings are payable upon presentation and are past due 30 days from
invoice date. A finance charge of 1.5% per month, or the maximum
amount allowable by law, will be charged on past-due accounts. NCE
makes no warranty, either expressed or implied, as to its findings,
recommendations, specifications, or professional advice except that they
are prepared and issued in accordance with generally accepted
professional practice.
itc� N"�.® CERTIFICRE OF LIABILITY INSURAE OP ID Ls
V/ � DATE(MM/DD/YYYY)
NICHO-1 05/2010
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
A and H Insurance, Inc. HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR
PO Box 7340 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Reno NV 89510
Phone: 775-829-2600 Fax:775-829-2607 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: American Caaualty of Reading 20427
INSURER B: Transportation - CNA 20494
Nichols Consulting Engineers
CHTD INSURER C: National Fire Ina of Hartford 20478
1885 S Arlington Ave #111 INSURER D:
Reno NV 89509
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSH AU.I. POLICY EFFECTIVE POLICY EXPIRATION
LTR INSRC TYPE OF INSURANCE POLICY NUMBER DATE(MM/DD/YYYY) DATE(MMIDD/YYYY) LIMITS
GENERAL LIABILITY EACH OCCURRENCE $1,000,000
A X X COMMERCIAL GENERAL LIABILITY B1069021152 05/17/10 05/17/11 PREMISES(Ea occurence) $300,000
CLAIMS MADE X OCCUR MED EXP(Any one person) $10,000
PERSONAL&ADV INJURY $1,000,000
GENERAL AGGREGATE $2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000
7 POLICY n PROT r n LOC $500 Ded
JEC
AUTOMOBILE LIABILITY
B X ANY AUTO B1069021166 05/17/10 05/17/11 COMBINED SINGLE LIMIT $ 1 000,000
cNED ,
(Ea accident)
ALL OWNED AUTOS
BODILY INJURY
SCHEDULED AUTOS (Per person)
X HIRED AUTOS
BODILY INJURY
X NON-OWNED AUTOS (Per accident)
$100 Comp Ded PROPERTY DAMAGE
$500 Coll Ded (Per accident)
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $
ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $5,000,000
$ —I OCCUR CLAIMS MADE B2051542451 05/17/10 05/17/11 AGGREGATE $5,000,000
DEDUCTIBLE $
X RETENTION $10,000 $
WORKERS COMPENSATION WC S I A I U- I 10 H-
AND EMPLOYERS'LIABILITY X TORY LIMITS I I ER
B ANY PROPRIETOR/PARTNER/EXECUTIVyY/N WC2097237756-NV 05/17/10 05/17/11 E.L.EACH ACCIDENT $1000000
C OFFICER/MEMBER EXCLUDED'? L��
(Mandatory lnNH) WC2097237806-CA 05/17/10 05/17/11 E.L.DISEASE-EA EMPLOYEE $1000000
Il yes,dArg a der
SPECIAL PROVISunIONS below E.L.DISEASE-POLICY LIMIT $1000000
OTHER
A Property B1069021152 05/17/10 05/17/11 BPP $262,650
B Equipment Floate B1069021183 05/17/10 05/17/11 Schedule $515,150
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
City of Seal Beach, its directors, officials, officers, employees and
volunteers are named as additional insureds
CERTIFICATE HOLDER CANCELLATION
- SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL
City of Seal Beach IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR
David Spitz
dspitz@ci.seal-beach.ca.us REPRESENTATIVES.
Sea 8th Street akn a n y-� i
Seal each CA 90740 /IJ� lt!'.,L(,.v
ACORD 25(2009/01) ttir hors-zuuv wt;vNU L.UnrORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
F • 4,
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized
representative or producer, and the certificate holder, nor does it affirmatively or negatively amend,
extend or alter the coverage afforded by the policies listed thereon.
ACORD 25(2009/01)
CERTIFICIPE OF LIABILITY INSURAtE OP ID LB DATE(MM/DD/YYYY)
NICHO-1 05/20/10
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
A and H Insurance, Inc. HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR
PO Box 7340 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Reno NV 89510
Phone: 775-829-2600 Fax:775-829-2607 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: Hiscox
INSURER B: % Allrisks Ltd
Nichols Consulting Engineers INSURER C:
1885 S Arlington Ave #111 INSURER D:
Reno NV 8950
INSURER E:
•
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
1N H •o L A ( FD/YYYATE( YY LTH I L TYPE OF INSURANCE POLICY NUMBER DTE MM/DY) D MM/DDD/ Y)
LIMITS
GENERAL LIABILITY EACH OCCURRENCE $
UAMAI E IUHtNItU
COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurence) $
CLAIMS MADE OCCUR MED EXP(Any one person) $
PERSONAL&ADV INJURY $
GENERAL AGGREGATE $
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $
n
7 POLICY JECT []LOC
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
ANY AUTO (Ea accident)
ALL OWNED AUTOS
BODILY INJURY $
SCHEDULED AUTOS (Per person)
HIRED AUTOS BODILY INJURY
NON-OWNED AUTOS (Per accident)
PROPERTY DAMAGE
(Per accident)
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $
ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $
7 OCCUR I CLAIMS MADE AGGREGATE $
DEDUCTIBLE $
RETENTION $ $
WORKERS COMPENSATION WC STAR I- OTH-
AND EMPLOYERS'LIABILITY Y/N TORY LIMITS ER
ANY PROPRIETOR/PARTNER/EXECUTIVy ' E.L.EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED'? u
(Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $
If yes,describe under
SPECIAL PROVISIONS below E.L.DISEASE-POLICY LIMIT $
OTHER
A Professional Liab ANE115445310 05/17/10 05/17/11 Per Claim $2,000,000
$15 K Deductible 04/01/1990 RETRO DATE Aggregate $2,000,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
CERTIFICATE HOLDER _CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR
City of Seal Beach
Attn David Spitz REPRESENTATIVES.
211 8th Street
Seal Beach CA 90740 L `! a}CI J
ACORD 25(2009/01) u/I Twos-zuua MI.urtu t.urtrORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized
representative or producer, and the certificate holder, nor does it affirmatively or negatively amend,
extend or alter the coverage afforded by the policies listed thereon.
ACORD 25(2009/01)
CNA SB-146968-A
(Ed.01/06)
IMPORTANT: THIS ENDORSEMENT CONTAINS DUTIES THAT APPLY TO THE ADDITIONAL
INSURED IN THE EVENT OF OCCURRENCE, OFFENSE, CLAIM OR SUIT. SEE PARAGRAPH
C., OF THIS ENDORSEMENT FOR THESE DUTIES.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET ADDITIONAL INSURED ENDORSEMENT
WITH PRODUCTS-COMPLETED OPERATIONS COVERAGE
BLANKET WAIVER OF SUBROGATION
Architects, Engineers and Surveyors
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS LIABILITY COVERAGE FORM
BUSINESSOWNERS COMMON POLICY CONDITIONS
A. WHO IS AN INSURED (Section C.) of the 4. The Insurance provided to the additional insured
Businessowners Liability Coverage Form is amended does not apply to "bodily Injury," "property
to include as an insured any person or organization damage," "personal and advertising injury" arising
whom you are required to add as an additional insured out of an architect's, engineer's, or surveyor's
on this policy under a written contract or written rendering of or failure to render any professional
agreement; but the written contract or written services including:
agreement must be: a. The preparing,approving, or failing to prepare
1. Currently in effect or becoming effective during the or approve maps, shop drawings, opinions,
term of this policy;and reports, surveys, field orders, change orders
2. Executed prior to the "bodily injury," "property or drawings and specifications by any
damage,"or"personal and advertising injury."
architect, engineer or surveyor performing
services on a project of which you serve as
B. The Insurance provided to the additional insured is construction manager;or
limited as follows: b. Inspection, supervision, quality control,
1. That person or organization is an additional engineering or architectural services done by
insured solely for liability due to your negligence you on a project of which you serve as
specifically resulting from "your work" for the construction manager.
additional insured which is the subject of the 5. This insurance does not apply to "bodily injury,"
written contract or written agreement. No "property damage," or "personal and advertising
m coverage applies to liability resulting from the sole injury"arising out of
s negligence of the additional insured.
2. The Limits of Insurance applicable to the a. The construction or demolition work while you
N additional Insured are those specified in the are acting as a construction or demolition
written contract or written agreement or in the contractor. This
Declarations of this policy, whichever is less. work kdone e for or b byy you exclusion apply to
at a does t your premises.
These Limits of Insurance are Inclusive of,and not C. BUSINESSOWNERS GENERAL LIABILITY
in addition to, the Limits of Insurance shown in the CONDITIONS—Duties in The Event of Occurrence,
Declarations. Offense, Claim or Suit (Section E.2.) of the
3. The coverage provided to the additional Insured Businessowners Liability Coverage Form is amended
= to add the following:
within this endorsement and section titled
LIABILITY AND MEDICAL EXPENSE An additional insured under this endorsement will as
DEFINITIONS — "Insured Contract" (Section soon as practicable:
F.9.)within the Businessowners Liability Coverage
Form, does not apply to"bodily injury"or"property 1. Give written notice of an occurrence or an offense
damage" arising out of the "products-completed to us which may result in a claim or "suit" under
operations hazard" unless required by the written this insurance;
contract or written agreement.
SB-146968-A Page 1 of 2
(Ed.01/06)
• • S
SB-146968-A
(Ed.01/06)
2. Tender the defense and indemnity of any claim or against that"suit" If no other insurer defends, we
"suit" to us for a loss we cover under this will undertake to do so, but we will be entitled to
Coverage Part; the additional insured's rights against all those
3. Tender the defense and indemnity of any claim or other insurers.
"suit" to any other insurer which also has When this insurance is excess over other
Insurance for a loss we cover under this Coverage Insurance, we will pay only our share of the
Part;and amount of the loss, if any, that exceeds the sum
4. Agree to make available any other insurance of:
which the additional insured has for a loss we (a) The total amount that all such other insurance
cover under this Coverage Part. would pay for the loss in the absence of this
We have no duty to defend or indemnify an additional insurance;and
insured under this endorsement until we receive (b) The total of all deductible and self-insured
written notice of a claim or "suit" from the additional amounts under all that other insurance.
insured. We will share the remaining loss, if any, with any
D. OTHER INSURANCE (Section H. 2. & 3.) of the other insurance that Is not described in this
Businessowners Common Policy Conditions are Excess Insurance provision and was not bought
deleted and replaced with the following: specifically to apply in excess of the Limits of
2. This insurance is excess over any other Insurance Insurance shown in the Declarations of this
Coverage Part.
naming the additional insured as an insured
whether primary, excess, contingent or on any E. TRANSFER OF RIGHTS OF RECOVERY AGAINST
other basis unless a written contract or written OTHERS TO US (Section K.2.) of the
agreement specifically requires that this insurance Businessowners Common Policy Conditions is deleted
be either primary or primary and noncontributing and replaced with the following:
to the additional insured's own coverage. This
2. We waive any right of recovery we may have
insurance is excess over any other insurance to against any person or organization against whom you
which the additional insured has been added as have agreed to waive such right of recovery in a
an additional insured by endorsement. written contract or agreement because of payments
3. When this insurance is excess, we will have no we make for injury or damage arising out of your
duty under Coverages A or B to defend the ongoing operations or "your work" done under a
additional insured against any "suit" if any other contract with that person or organization and included
Insurer has a duty to defend the additional insured within the"products-completed operations hazard."
SB-146968-A Page 2 of 2
(Ed.01/06)