HomeMy WebLinkAboutCC AG PKT 2011-01-10 #H AGENDA STAFF REPORT
DATE: January 10, 2011
TO: Honorable Mayor and City Council
THRU: Patrick P. Importuna, City Manager
FROM: Robbeyn Bird, CPA, Director of Administrative Services/Treasurer
SUBJECT: AUTHORIZE NEW CHECK SIGNATURES AND
AUTHORIZE DIRECTOR OF ADMINISTRATIVE
SERVICES TO ACT AS AGENT TO CLAIM
UNCLAIMED PROPERTY HELD BY THE CALIFORNIA
STATE CONTROLLER'S OFFICE
SUMMARY OF REQUEST:
Staff requests Council approve Resolution No. 6098 that provides authorization
to sign demands and checks for withdrawal of funds on deposit with the Bank of
America, give authority to the Director of Administrative Services to act as the
authorized agent to claim "Unclaimed Property" from the California State
Controller's Office, and rescinds Resolution No. 5958.
BACKGROUND:
With the appointment of a new Mayor the current authorized signatures to sign
demands and checks for withdrawal of funds on deposit with the Bank of America
needs to be changed. The attached resolution rescinds the prior resolution and
identifies the authorized signatures of the Mayor and the Director of
Administrative Services/Treasurer. In addition, the City of Seal Beach at times
pursues claims of "unclaimed property" being held by the California State
Controller's Office. The requirements include a letter of authorization with the
names of officers or officials with authority to sign and claim "unclaimed property"
on behalf of the City of Seal Beach.
FINANCIAL IMPACT:
None
Agenda Item H
Page 2
RECOMMENDATION:
Council approve Resolution No. 6098 that provides authorization to sign
demands and checks for withdrawal of funds on deposit with the Bank of America
and authorize the Director of Administrative Services to act as agent on behalf of
the City of Seal Beach to submit claims for "unclaimed property" held by the
California State Controller's Office.
SUBMITTED BY: NOTED AND APPROVED:
Robbeyn B , CPA Patrick P. &I'& , City Manager
Director of Administrative Services/Treasurer
Attachments:
A. Resolution No. 6098
RESOLUTION NUMBER 6098
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH, CALIFORNIA PROVIDING AUTHORIZATION TO SIGN
DEMANDS AND CHECKS FOR THE WITHDRAWAL OF FUNDS
ON DEPOSIT WITH THE BANK OF AMERICA, AUTHORIZING
THE DIRECTOR OF ADMINISTRATIVE SERVICES TO ACT AS
• AGENT FOR THE CITY TO CLAIM UNCLAIMED PROPERTY,
AND RESCINDING RESOLUTION NUMBER 5958
WHEREAS, there are certain funds of the City of Seal Beach on deposit with the
Bank of America; and
WHEREAS, it is desirable to protect the funds of the City of Seal Beach from
unauthorized disbursement through the use of fraudulent signatures; and
WHEREAS, Michael Levitt is the duly elected Mayor of the City of Seal Beach,
and Robbeyn Bird is the duly appointed Director of Administrative
Services/Treasurer of the City of Seal Beach; and
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY
RESOLVE:
Section 1. All demands, checks and drafts of the City of Seal Beach require
two authorized signatures.
Section 2. That the signature of Michael Levitt and Robbeyn Bird are the
authorized signatures required on demands, checks, and drafts of
the City of Seal Beach addressed to the Bank. of America
authorizing the withdrawal of funds of the City of Seal Beach, on
deposit with said bank, and said persons are authorized and
directed to sign such documents and signature cards as may be
required by said bank in order that said bank is authorized to honor
demands and checks and drafts of the City of Seal Beach for the
withdrawal of funds on deposit in said bank.
Section 3. That in lieu of two personal signatures appearing upon any
demand, check, or draft for the City of Seal Beach, a facsimile
signature plate may be utilized bearing the reproduction of two of
the appropriate signatures herein before authorized.
Section 4. That Robbeyn Bird act as the authorized agent to claim "unclaimed
property" on behalf of the City of Seal Beach.
Section 5. That Resolution No. 5958 is hereby rescinded.
Section 6. That the City Clerk Shall certify to the passage and adoption of this
resolution and is authorized and directed to deliver to said Bank of
America, a certified copy thereof.
•
(Intentionally Left Blank)
Resolution Number 6098
PASSED, APPROVED and ADOPTED by the City Council of the City of Seal
Beach at a regular meeting held on the 10th day of January , 2011 by the
following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6098 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 10th day of January , 2011.
City Clerk