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HomeMy WebLinkAboutAGMT - Orange County (Seal Beach Bikeway) -,p - r -, v :,h4/1 -1114.0601,* PROJECT: Seal Beach eway AgreemenNo. Dt2 -046 (Job No. EH23372) 1 2 3 FINANCIAL ASSISTANCE AGREEMENT 4 5 THIS AGREEMENT, for purposes of identification hereby dated the day 6 of , 2002, is 7 BY AND BETWEEN 8 The City of Seal Beach, a municipal corporation, hereinafter 9 referred to as "CITY," 10 AND 11 The County of Orange, a subdivision of the State of California, 12 hereinafter referred to as "COUNTY." 13 CITY and COUNTY are sometimes hereinafter referred to as the "parties" and 14 individually as the "party ". 15 RECITALS 16 17 WHEREAS, the CITY has proposed to design and construct a Class I (paved off - 18 road) bikeway along the south side of Pacific Coast Highway from Seal Beach Boulevard 19 to Anderson Street in Sunset Beach, hereinafter referred to as "PROJECT "; and 20 WHEREAS, the Seal Beach Class I Bikeway is identified as a regional facility on 21 the Orange County Transportation Authority's Strategic Plan for regional bikeways; and 22 WHEREAS, the cost of this PROJECT is estimated at $1,170,000, and the CITY 23 anticipates funding from the state ($650,000) and from the Orange County 24 Transportation Authority ($300,000) from a "TEA" grant; and 25 WHEREAS, it has been proposed that the CITY and COUNTY each contribute $110,000 26 to complete the necessary financing for the PROJECT; and • 27 WHEREAS, the construction of this trail would meet one of the highest, regional, 28 public bicycling demands by providing an off -road bikeway away from high -speed traffic 29 along Pacific Coast Highway; and 1 PROJECT: Seal Beach leway Agreement No. D02 -046 (Job No. EH23372) 1 WHEREAS, recognizing the regional importance of the Seal Beach Bikeway, the 2 COUNTY is willing to contribute $110,000 from Harbors; Beaches and Parks (County 3 Service Area No. 26) funds to reimburse CITY for the design and construction of the 4 PROJECT, 5 NOW, THEREFORE, CITY and COUNTY do hereby agree as follows: 6 1. RECITALS 7 The Recitals set forth above are true and correct, are a material part of this 8 AGREEMENT, and are incorporated herein by this reference. 9 2. TIME 10 11 Time is of the essence in this AGREEMENT. 12 13 3. PROJECT 14 The PROJECT shall consist of the design, plans, materials and construction of a 15 Class I bikeway along Pacific Coast Highway between Seal Beach Boulevard and Anderson 16 Street in Sunset Beach, generally depicted on the Site Plan attached hereto as Exhibit 17 "A", (hereinafter referred to as the "PROJECT "). The PROJECT will be more 18 particularly described on construction drawings and specifications as approved (or to 19 be approved) by the City Council. 20 4. PERFORMANCE 21 The CITY agrees to award contracts for the construction of said PROJECT by 22 December 31, 2002, and to complete the same by June 30, 2003. The period for 23 completion as set forth herein, however, shall be extended by the period that 24 completion is delayed by acts otherwise outside the control of the CITY. 25 5. MAXIMUM FINANCIAL OBLIGATION 26 a. COUNTY'S maximum financial obligation for the construction of the PROJECT shall 27 not exceed one hundred ten thousand dollars ($110,000). 28 b. COUNTY shall provide funding assistance in an amount not to exceed one hundred 29 ten thousand dollars ($110,000) from Harbors, Beaches and Parks Fund 405. COUNTY'S 2 PROJECT: Seal Beach B37seway Agreemen No. D02 -046 (Job No. EH23372) 1 financial assistance shall be used solely for the costs of the design and construction 2 of a Class I bikeway along Pacific Coast Highway as described above, including, but 3 not limited to, architectural design, engineering plans and specifications, contract. 4 labor, construction materials, machinery /equipment rental, project permit fees, and 5 site reports. COUNTY'S contribution shall not be used for PROJECT fund raising, or 6 for CITY staff salaries or other administrative expenses or overhead. 7 c. COUNTY'S Director of Harbors, Beaches and Parks, Public Facilities and Resources 8 Department, hereinafter referred to as "DIRECTOR," or his assigned designee, shall 9 have the authority to make adjustments to the AGREEMENT, with the concurrence of the 10 CITY, as deemed necessary in order to advance the purpose of this AGREEMENT, provided 11 that such action does not in the aggregate exceed the total amount of financial 12 assistance specified in sub - paragraph "a ", above, unless approved by the Board of 13 Supervisors. 14 6. OPERATIONS AND MAINTENANCE 15 The CITY, in cooperation with the California Department of Transportation, agrees 16 to operate and maintain the PROJECT improvements for the use and benefit of residents 17 countywide, at no cost to COUNTY. The CITY shall not discriminate as to fees, hours 18 of use,, reservation privileges, or any other use privileges based upon residence. 19 7. CITY shall: 20 a. Have the sole responsibility for administering and obtaining all governmental 21 agency approvals for said project, including, but not limited to, the selection 22 of contractors and the management of contractors. 23 b. Be the "lead agency" for services required under this AGREEMENT', within the 24 context of the California Environmental Quality Act of 1970 as amended. 25 c. Provide.staff assistance and all permits necessary for construction of the 26 project at no cost to COUNTY. 27 d. Complete PROJECT by June 30, 2003. 3 PROJECT: Seal Beach B•eway Agreemen No. D02 -046 (Job No. EH23372) 1 e. Invoice COUNTY upon completion of the PROJECT for an amount not to exceed one 2 hundred ten thousand dollars ($110,000.00). CITY'S invoice shall include a 3 "Project Cost Summary" of all PROJECT expenditures. All invoices shall be 4 subject to the routine processing requirements of the COUNTY's Auditor - 5 Controller. 6 8. COUNTY shall: 7 Remit funds to the CITY, as specified in Paragraph 7 above, upon completion of said 8 PROJECT, and within sixty (60) days of receipt and approval of CITY'S invoice(s) 9 substantiating PROJECT expenditures. 10 9. NOTICES 11 a. Notices or other communications which may be required or provided under the 12 terms of this AGREEMENT shall be given as follows: 13 COUNTY: Director, Harbors, Beaches and Parks 14 Public Facilities and Resources Department 15 County of Orange 16 P. 0. Box 4048 17 Santa Ana, CA 92702 -4048 18 FAX No. 714 - 834 -4744 19 20 CITY: Director, Public Works 21 City of Seal Beach 22 211 Eighth Street 23 Seal Beach, CA 90740 -6379 24 FAX No. 562 - 431 -4067 25 INVOICES: Chief, Purchasing and Contracts Section 26 Public Facilities and Resources Department 27 County of Orange 28 P. O. Box 4048 29 Santa Ana, CA 92702 -4048 30 31 'b. All notices shall be deemed effective when in writing and delivered in person or 32 deposited in the United States of America mail, first class postage, prepaid and 33 addressed as above. Notwithstanding the above, the COUNTY and CITY may also 34 provide notices by facsimile transmittal, and any such notices, correspondence, 35 reports and /or statements authorized or required by this AGREEMENT, addressed in 4 PROJECT: Seal Beach keway Agreement No. D02 -046 (Job No. EH23372) 1 any other fashion, shall be deemed not given. The parties hereto may change the 2" addresses to which notices are to be sent by giving notices of such change to 3 the other party. 4 10. INDEPENDENT CONTRACTOR STATUS 5 This AGREEMENT is by and between the COUNTY and CITY and is not intended and shall 6 not be construed so as to create the relationship of agent, servant, employee, 7 partnership, joint venture, or association, as between COUNTY and CITY. 8 11. INDEMNIFICATION 9 Neither COUNTY, nor any office or employee thereof, shall be responsible for any 10 damage or liability occurring by reason of anything done or omitted to be done by CITY 11 under or in connection with any work, authority, or jurisdiction delegated to CITY 12 under this agreement. It is also understood and agreed that, pursuant to Government 13 Code Section 895.4, CITY shall fully indemnify, defend, and hold COUNTY harmless from 14 any liability imposed for injury (as defined by Government Code Section 810.8), 15 occurring by reason of anything done or omitted to be done by CITY under this 16 agreement. 17 12. EFFECT OF AGREEMENT 18 This AGREEMENT fully expresses all understanding of the parties and is the total 19 AGREEMENT between the parties as tothe subject matter of this AGREEMENT. No addition 20 to or alteration of the terms of this AGREEMENT, whether written or verbal, by the 21 parties, their officers, agents, or employees, shall be valid unless in the form of a 22 written amendment to this AGREEMENT, and is formally approved and executed by all 23 parties. 24 13. ATTACHMENT TO AGREEMENT 25 This AGREEMENT includes the following, which is attached and made a part hereof. 26 EXHIBIT A: 27 /// 5 PROJECT: Seal Beach •ewaY Agreement No. D02 -046 III (Job No. EH23372) 1 IN WITNESS WHEREOF, each party hereto has executed this AGREEMENT by a duly 2 authorized representative as of the date set forth above. 3 COUNTY OF ORANGE 4 5 DATE: BY: 6 Chairman of the Board of Supervisors 7 Of Orange County, California 8 9 CITY OF SEAL BEACH 11 DATE: (� ,2„, (141----/— BY: `' / i's44Ri 12 Mayor , 13 14 SIGNED AND CERTIFIED THAT A COPY OF APPROVED AS TO FORM: 15 THIS DOCUMENT HAS BEEN DELIVERED BENJAMIN P. DEMAYO, COUNTY COUNSEL 16 TO THE CHAIRMAN OF THE BOARD ORANGE COUNTY, CALIFORNIA 17 18 BY: 19 Darlene J. Bloom Deputy 20 Clerk of the Board of Supervisors, 21 Orange County, California 22 ATTEST: APPROVED AS TO FORM: ( /2 :. y: / By: f:4 City Clerk City Attorney 23' 24 25 H: /kws- cities -Seal Beach -draft agmt - bkwy -03 -27-02 6 • • . yr 3;F�'' w '` V r4. . .':..:. 3 R\\ (. W s, p l0 a _ .. :•t I3 Y 0 .. .. ..arc w 0 C CL ea m CC • - Q- 5:, •- x CO .,r7 . w o W f.> _ Y_ ■ m m a• • CO y;. c .. . _ Y - x .s' c w G CC • a VC 0 > a Q o it fn w � ¢ :- c O n d W • ' 4e a .�:•U m :EC a LLI N 3 • . . r:a -- o _ O C7 co cc l c h. - - � O cm y m y�; - r.. . 0. O.• • - .. W • c, 02 ,.. 0 >, • 4.. c.).- ,.:..4„;„:: 17,,.., za.,.c.„: -,-52. :4:5-27,:vrii......;.: "7 . IS:,.-c•- 1;3V14 64'". z”.4%1-..4 tpt,‘1 -•••fS" - .; 0 et41.A., ■411 : >1.' Cc ', -:‘,4 -":41 •44 AZSa,; 14,5 — c : ti :1"4. ;4:44,74„:„-:::...:7- '. 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