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Home My WebLink About*AGMT - Orange County Sheriff (Homeland Security Winlink) �tx SANDRA HUTCHENS • 41111 71-1:4P717 SHERIFF- CORONER DEPARTMENT SHERIFF- CORONER COUNTY OF ORANGE CALIFORNIA • "•=•'" vAP ° • UNDERSHERIFF �� JOHN L. SCOTT EXECUTIVE COMMAND JACK ANDERSON 840 N. ECKHOFF STREET JOHN B. DAVIS SUITE 104 RICK DOSTAL ORANGE, CA 92888 -1021 COMMUNICATIONS (714) 704 -7900 MICHAEL R. HILLMANN FAX (714) 704 -7902 MIKE JAMES Letter of Agreement to Receive Grant Funded Amateur Radio Equipment. On January 28, 2008, at the City /County RACES meeting held at the Sheriff Communications facility at 840 N. Eckhoff Street, Orange, CA, Orange County RACES and attending City RACES personnel agreed in principle to utilizing UASI grant funds to purchase equipment and implement a Countywide Winlink 2000 system. If approved, this grant would provide the funds for all necessary equipment, including three backbone RMS sites. Once completed, Winlink 2000 will provide an independent and redundant system that will allow EOC's and/or properly equipped field personnel the ability to send and receive emails and attached documents. If interne and/or phone (fax) service is lost, this system will continue to provide this capability using amateur radio equipment. Because this system relies on amateur radio equipment, it was determined that only cities with active RACES or ACS programs would be able to receive the equipment. Subsequent to the January 28 meeting, OCSD /Communications also submitted a request to expand the existing 2 -meter amateur radio repeater into a simulcast system to address voice radio coverage issues in South Orange County and especially Laguna Beach. We are at the point now where we need official concurrence from each City regarding the value of a grant funded Countywide Winlink system and, if agreed, official acknowledgement from each City that they will receive the Winlink 2000 equipment and be responsible for maintaining the equipment after implementation. The amateur radio and computer equipment required for each Winlink 2000 station has a value of about $3000. This letter will serve as that official acknowledgement when the appropriate City representative completes the requested information below and returns this letter to OCSD /Communications by November 21, 2008. For more details on the project itself, please see the attached document. On behalf of the City of Seal Beach , I agree JJ / disagree ❑ with the plan to use UASI grant funds to purchase and install equipment to implement a Countywide Winlink system and enhance the existing 2- meter voice radio system. The City of Seal Beach will I /will not n accept the Winlink 2000 radio and computer equipment and be responsible for future maintenance of said equipment. O7 r° David Carma4 Name City Manager Title December 8, 2008 Date mm/11 -6 -08 PROUDLY SERVING THE UNINCORPORATED AREAS OF ORANGE COUNTY AND THE FOLLOWING CITIES AND AGENCIES: DRUG USE o ALISO VIEJO • DANA POINT • LAGUNA HILLS • LAGUNA NIGUEL • LAGUNA WOODS • LAKE FOREST • MISSION VIEJO IS RANCHO SANTA MARGARITA • SAN CLEMENTE • SAN JUAN CAPISTRANO • STANTON • VILLA PARK A� OC PARKS • DANA POINT HARBOR • JOHN WAYNE AIRPORT • OCTA • SUPERIOR COURT • • 1 2 AGREEMENT TO TRANSFER PROPERTY OR FUNDS 3 FOR 2008 HOMELAND SECURITY GRANT PROGRAM PURPOSES 4 5 THIS AGREEMENT is entered into this ,23 RA day of N1 R ,e C 14 2009, which 6 date is enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a 7 political subdivision of the State of California, hereinafter referred to as "COUNTY ", and 8 L / r/ o F - L ,j & -C , a (municipal corporation/special district/not-for- 9 profit corporation), hereinafter referred to as " SUBGRANTEE." 10 WHEREAS, COUNTY, acting through g gh its Sheriff - Coroner Department in its capacity as the 11 lead agency for the Orange County Operational Area, has applied for, received and accepted a grant 12 from the State of California, acting through its Office of Homeland Security, to enhance county -wide 13 emergency preparedness, hereinafter referred to as "the grant ", as set forth in the grant documents that 14 are attached hereto as Attachments A (FY 08 CA Supplement to Federal Program Guidelines), B (2008 15 Homeland Security Grant Programs) and C (FY 08 Grant Assurances) and incorporated herein by 16 reference. 17 WHEREAS, the terms of the grant require that COUNTY use certain grant funds to purchase 18 equipment, technology or services that will be transferred to SUBGRANTEE to be used for grant 19 purposes. 20 NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: 21 1. COUNTY shall transfer to SUBGRANTEE the equipment, technology or services as 22 specified in Attachment B hereto, which is incorporated herein by reference. If the grant requires 23 COUNTY to transfer to SUBGRANTEE equipment, technology or services that COUNTY has not yet 24 acquired, COUNTY shall transfer said equipment, technology or services to SUBGRANTEE as soon 25 after acquisition by COUNTY as is reasonably practicable. 26 2. If COUNTY transfers grant funds to SUBGRANTEE, SUBGRANTEE shall use said 27 grant funds only to acquire equipment, technology or services as set forth in Attachment B hereto and/or 28 to perform such other grant functions, if any, for which Attachments A, B and C permit SUBGRANTEE Page 1 of 4 • • 1 to expend grant funds. SUBGRANTEE shall provide COUNTY with a budget breakdown signed by the 2 authorized agent. 3 3. Throughout its useful life, SUBGRANTEE shall use any equipment, technology or 4 services acquired with grant funds only for those purposes permitted under the terms of the grant, and 5 shall make it available for mutual aid response. 6 4. SUBGRANTEE shall exercise due care to preserve and safeguard equipment acquired 7 with grant funds from damage or destruction and shall provide regular maintenance and repairs for said 8 equipment as are necessary, in order to keep said equipment in continually good working order. Such 9 maintenance and servicing shall be the sole responsibility of the SUBGRANTEE, who shall pay for 10 material and labor costs for any maintenance and repair of the said equipment throughout the life of the 11 said equipment. 12 5. SUBGRANTEE shall assume all continuation costs of said equipment, technologies 13 and/or services to include but not limited to upgrades, licenses and renewals of said equipment, 14 technologies and/or services. 15 6. If equipment acquired with grant funds becomes obsolete or unusable, SUBGRANTEE 16 shall notify COUNTY of such condition. SUBGRANTEE shall transfer or dispose of grant- funded 17 equipment only in accordance with the instructions of COUNTY. 18 7. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and their 19 elected and appointed officials, officers, agents and employees from any and all claims and losses 20 accruing or resulting to any and all contractors, subcontractors, laborers, and any other person, firm or 21 corporation furnishing or supplying work services, materials or supplies in connection with 22 SUBGRANTEE's use of grant- funded equipment, technology or services and SUBGRANTEE's 23 performance of this Agreement, including Attachments A, B and C hereto, and from any and all claims 24 and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by 25 SUBGRANTEE in SUBGRANTEE's use of grant - funded equipment, technology or services and 26 SUBGRANTEE's performance of this Agreement, including Attachments A, B and C hereto. 27 8. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully bound 28 by all applicable provisions of Attachments A, B and C hereto. SUBGRANTEE shall notify COUNTY Page 2 of 4 5 f • • 1 immediately upon discovery that it has not abided or no longer will abide by any applicable provision of 2 Attachments A, B and C hereto. 3 9. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State 4 Auditor General with respect to this Agreement for a period of three years after final payment 5 hereunder. 6 10. No alteration or variation of the terms of this Agreement shall be valid unless made in 7 writing and signed by duly authorized representatives of the parties hereto, and no oral understanding or 8 agreement not incorporated herein shall be binding on any of the parties hereto. 9 11. SUBGRANTEE may not assign this Agreement in whole or in part without the express 10 written consent of COUNTY. 11 12. For a period of three years after final payment hereunder or until all claims related to this 12 Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all 13 documents, papers and records relevant to the work performed or property or equipment acquired in 14 accordance with this Agreement, including Attachments A, B and C hereto. For the same time period, 15 SUBGRANTEE shall make said documents, papers and records available to COUNTY and the agency 16 from which COUNTY received grant funds or their duly authorized representative(s), for examination, 17 copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon request during 18 usual working hours. 19 13. SUBGRANTEE shall provide to COUNTY all records and information requested by 20 COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be 21 required to provide to the agency from which COUNTY received grant funds or other persons or 22 agencies. 23 14. COUNTY may terminate this Agreement and be relieved of the a p yment of any 24 consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained 25 in this Agreement, including Attachments A, B and C hereto, at the time and in the matter herein 26 provided, or b) COUNTY loses funding under the grant. In the event of termination, COUNTY may 27 proceed with the work in any manner deemed proper by COUNTY. 28 Page 3 of 4 • 1 15. SUBGRANTEE and its agents and employees shall act in an independent capacity in the 2 performance of this Agreement, including Attachments A, B and C hereto, and shall not be considered 3 officers, agents or employees of COUNTY or of the agency from which COUNTY received grant funds. 4 IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange, 5 State of California. 6 7 DATED: , 2009 COUNTY OF ORANGE, a political 8 subdivision of the State of California 9 10 By do!-— ! Sheri r -Coron -` 11 APPROVED AS TO FORM: 12 COUNTY COUNSEL 13 14 By ; Z' L:4 Nicole A. Sims, Deputy 15 16 DATED: / /5 , 2009 17 18 DATED: SUBGRANTEE 19 20 By: 21 22 By: 23 ATTEST: 24 / • Byelaw 25 ity Clerk 26 DATED: /r Ian ;3 , 2009 27 28 Page 4 of 4