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Home My WebLink AboutCC Min 1983-05-16 5-9-83 / 5-16-83 The meeting adjourned at 9:14 p.m. City and ex-officio c Seal City Council I APproved:~ j~ .N~~i- 0\..-0v-1 Mayor <.!' Attest: ~"'d1M Cf2 City Clerk Seal Beach, California May 16, 1983 The City Council of the City of Seal Beach met in regular adjourned session at 6:00 o'clock p.m. with Mayor Vanderstaay calling the meeting to order with the Salute to the Flag. I ROLL CALL Present: Mayor Vanderstaay Brownell, Grgas, Laszlo, Risner Absent: None Also present: Mr. Parker, City Manager Mr. Joseph, Assistant City Manager Mr. Johnson, Director of Public Works/City Engineer Mrs. Yeo, City Clerk ASSESSMENT DISTRICT WORKSHOP The City Manager introduced Mr. Roy Butler of Willdan Associates who presented a review of the Preliminary Street Lighting and Landscaping Assessment Report for Seal Beach. Mr. Butler stated that the finalized Report would be filed with the City on June 6th to be considered by the Council on June 13th at which time the Council will have the opportunity to approve or modify the Report, adopt a resolution of intention to I form the Assessment Districts and set the public hearing. Mr. Butler noted the notice of public hearing will be mailed to each property owner on June 14, after which property owners will have an opportunity to file written protests prior to the public hearing, continued with a review of the final actions to be taken by the Council and explained that the final assessments must be furnished to the County Auditor's Office by August 10th. 5-16-83 Mr. Butler stated that the parcels within the city had been divided into six zones: Zone 1, single family, condominium and multiple family residential parcels in College Park East, College Park West and the Hill, and the condominium parcels on Montecito Road; Zone 2, single family, condominium and multiple family residential parcels in Old Town; Zone 3, residential parcels within Leisure World; Zone 4, residential parcels within Surfside;-Zone 5, all non-residential, non-exempt parcels; and Zone 6, all exempt parcels. Mr. Bulter presented a review of assessment categories: 1) operation and maintenance of street lights that provide direct benefit to parcels within the general area of the street light; 2) operation and maintenance of street lights providing a general benefit to all parcels within the city; 3) maintenance of landscaped areas that provide general benefit to all parcels within the city; 4) maintenance of parks providing general benefit to residential parcels within the city; and 5) maintenance of parkway trees providing a general benefit to residential parcels within general area of these trees, and reported the specific streets and highways for which street lights and landscaping are considered to be of general benefit to all parcels within the city. It was pointed out that public, vacant and exempt properties would not be assessed, nor would railroad, gas, water and/or electric utility rights-of-way. Mr. Butler explained the assessment formulae for each assessment category based upon direct benefit and continued with an overview of the anticipated annual assessment per parcel for each zone as set forth in Exhibit B of the Preliminary Report and based upon the proposed total assessment figure of $500,000. Discussion continued regarding assessments based upon intensity of day and night use benefit, as well as the equal benefit derived from the cities parks. It was suggested by a member of the Council that trimming of trees in residential areas could be done on a request basis for a predetermined fee. With regard to the proposed total amounts being considered for assess- ment, it was clarified that those figures were based upon actual cost and the current budget adjusted for anticipated 1983/84 costs. It was noted more specifically that the city's annual energy cost exceeds $160,000, that the proposed assessment figure for street lighting does not inClude overhead costs, however the tree trimming cost figure was I I I 5-16-83 I based upon actual cost plus overhead and supplies for a total of $93,590, and in addition, the cost of landscape maintenance, $238,220, includes personnel, operating, general overhead costs and vehicle depreciation, of which ten percent or $23,820 is directly related to landscape maintenance of arterials. Discussion continued regarding overhead costs allocated by cost center, and allowable uses for gas tax funds. After further discussion it was the consensus of the Council to delete the general overhead and vehicle depreciation costs from tree trimming and landscape maintenance proposed assessment, thereby reducing the proposed total assessment figure to $446,630. With regard to anticipated 1983/84 revenues, the City Manager noted there is a possibility of increased revenues in such areas as property tax, sales tax and from the commence- ment of Redevelopment Agency projects, which could affect the 1983/84 budget as proposed, and reference was also made to lost revenues resulting from the loss of the pier and oil activities. It was pointed out that no final action was required of the Council at this time relating to specific assessments, however, the City Manager requested that a total assessment figure be determined to allow revision of the Preliminary Engineers Report for presentation and consideration by the Council on June 13. It was noted that should revenues increase sufficiently during the next year, the amount of assessment could be reduced for the following year. A member of the Council suggested that a budget review take place prior to formal action on the assessment district figure. Discussion continued regarding the need to provide funding for capital improvements, the increased cost of such improvements if delayed, with reference made to the proposed capital improvement program previously presented to the Council which set forth a minimum need for $700,000 annually to fund capital improvements. Members of the Council voiced their feelings regarding a total assess- ment amount, Councilmembers Brownell, Grgas and Vanderstaay speaking in support of $446,630, Councilmember Risner favoring a maximum figure of $385,000, and Councilmember Laszlo suggesting that $86,000 for local street tree maintenance be eliminated, reducing assessments in Zones 1 and 2 by $13.88. After discussion, Laszlo moved, second by Risner, to exclude local street tree maintenance from the proposed I I 5-16-83 assessment district. AYES: Laszlo, Risner NOES: Brownell, Grgas, Vanderstaay Motion failed Brownell moved, second by Vanderstaay, to approve a total assessment district figure of $446,630. AYES: Brownell, Grgas, Laszlo, Vanderstaay NOES: Risner Motion carried With regard to the assessment of Oakwood Apartments, Mr. Butler reported there are 549 units with in the complex for an annual assessment of $53.00 per unit or $29,095.52 total. It was noted at this point that pursuant to the action of Council deleting overhead and vehicle depreciation from tree trimming and landscape maintenance, all parcels effected by those assessments would be adjusted accordingly. After additional discussion, Risner moved, second by Laszlo, to delete the assessment to Oakwood Apartments for street trees. AYES: Brownell, Grgas, Laszlo, Risner, Vanderstaay NOES: None Motion carried By this action, the Oakwood assessment was reduced by $13.89 per unit, or $7,625, for a revised total assessment figure of approximately $439,000. Discussion continued regarding the assessment on mobile home units in the Trailer Park proposed in the Preliminary Report at $12.20 annually per mobile home or a total Park assessment of $1,512.50, noting that the Trailer Park had been assessed as commercial property with no assessment for parks or local street trees. At the conclusion of discussion, Grgas moved, second by Vanderstaay, to assess the Trailer Park as residential parcels, including park Maintenance assessment, for a total annual assessment of $38.71 per mobile home unit, or total of $4800. AYES: NOES: ADJOURNMENT I I Brownell, Grgas, Laszlo, Vanderstaay Risner Motion carried I Laszlo moved, second by Grgas, to adjourn to Thursday, May 19th at 6:30 p.m. for a budget workshop. AYES: Brownell, Grgas, Laszlo, Risner, Vanderstaay NOES: None Motion carried 5-16-83 / 5-19-83 The meeting adjourned at 8:53 p.m. I APProved:~, ~~ . Mayor Attest: ;t}~~t;~ 9~ZM( d City Clerk I' Seal Beach, California May 19, 1983 The City Council of the City of Seal Beach met in regular adjourned session at 6:35 p.m. with Mayor Vanderstaay calling the meeting to order with the Salute to the Flag. ROLL CALL I Present: Mayor Vanderstaay Councilmembers Brownell, Laszlo, Risner Absent: Councilmember Grgas Councilmember Grgas arrived at the meeting at 6:46 p.m. Also present: Mr. Parker, City Manager Mr. Joseph, Assistant City Manager Mr. Johnson, Director of Public Works/City Engineer Chief Picascia, Police Department Mrs. Yeo, City Clerk WAIVER OF FULL READING Laszlo moved, second by Brownell, to waive the reading in full of all ordinances and resolutions and that consent to the waiver of reading shall be deemed to be given by all Councilmembers after reading of the title unless specific request is made at that time for the reading of such ordinance or resolution. I AYES: NOES: ABSENT: DEMANDS Brownell Brownell, Laszlo, Risner, Vanderstaay None Grgas Motion carried moved, second by Laszlo, to approve regular demands numbered