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HomeMy WebLinkAboutCC Min 1983-05-19 5-16-83 / 5-19-83 The meeting adjourned at 8:53 p.m. I APProved:~, ~~ . Mayor Attest: ;t}~~t;~ 9~ZM( d City Clerk I' Seal Beach, California May 19, 1983 The City Council of the City of Seal Beach met in regular adjourned session at 6:35 p.m. with Mayor Vanderstaay calling the meeting to order with the Salute to the Flag. ROLL CALL I Present: Mayor Vanderstaay Councilmembers Brownell, Laszlo, Risner Absent: Councilmember Grgas Councilmember Grgas arrived at the meeting at 6:46 p.m. Also present: Mr. Parker, City Manager Mr. Joseph, Assistant City Manager Mr. Johnson, Director of Public Works/City Engineer Chief Picascia, Police Department Mrs. Yeo, City Clerk WAIVER OF FULL READING Laszlo moved, second by Brownell, to waive the reading in full of all ordinances and resolutions and that consent to the waiver of reading shall be deemed to be given by all Councilmembers after reading of the title unless specific request is made at that time for the reading of such ordinance or resolution. I AYES: NOES: ABSENT: DEMANDS Brownell Brownell, Laszlo, Risner, Vanderstaay None Grgas Motion carried moved, second by Laszlo, to approve regular demands numbered 5-19-83 48072 through 48215 in the amount of $146,943.27 and payroll demands numbered 4963 through 5119 in the amount of $119,690.32 as approved by the Finance Committee and that warrants be drawn on the Treasury for the same. AYES: Brownell, Laszlo, Risner, Vanderstaay I NOES: None ABSENT: Grgas Motion carried AGREEMENT - COUNTY OF ORANGE - ARMED FORCES RESERVE CENTER PARK - SOIL IMPORT The Director of Public Works reported that the proposed agreement with the County of Orange would enable the City to receive 10,000 cubic yards of top soil from the County for the Armed Forces Reserve Center Park. The Director stated that it does not appear that there will be any cost to the City to obtain the soil, noting however that the City will make the final determination whether or not to proceed with the project subsequent to receipt and opening of the bids by the County and assurance that any costs will be minimal. Risner moved, second by Laszlo, to approve the Agreement with the County for 10,000 cubic yards of topsoil for said parksite. I AYES: Brownell, Laszlo, Risner, Vanderstaay NOES: None ABSENT: Grgas Motion carried BUDGET WORKSHOP The City Manager opened the workshop with an overview of the proposed 1983-84 fiscal year budget, referring first to revenue projections, the most significant change being the projected $200,000 increase in property tax revenue, the remainder of the budget being fairly consistent with the 1982-83 budget. The City Manager continued, pointing out a slight decrease in the Utility Users Tax revenue due to the increased exemption allowance, however some of that loss likely to be offset I by electric and gas rates; $60,000 projected loss from oil production; increased revenue from the lease of the old city hall facility; and anticipated receipt of $68,500 state motor vehicle in-lieu fees. The City Manager stated that the budget reflects the increase in refuse charges passed on to the homeowner pursuant to charges imposed 5-19-83 I by the County, explaining that the most recent County adjustment of these fees will be effective July 1st, increasing the tonnage rate at transfer stations from $8.50 to $13.20 per ton from and $4.90 to $6.00 at land fill sties, this increase not yet presented to Council for consideration. Councilmember Grgas arrived at 6:46 p.m. The City Manager reported transfers to the General Fund from the Water, Sewer and Community Redevelopment funds showing an increase of $200,000 from the 1981-82 budget year and clarified these monies are not from those earmarked for capital replacement. The City Manager referred to the cost spread analysis of the 1983-84 budget pointing out that the general overhead column includes the City Manager, City Council, City Clerk, portions of the Public Works Maintenance budget, City Attorney, Finance and other non-departmental items such as the copy machine and workers compensation expense where there is no cost center for those items. Reverting to discussion of revenues, the City Manager noted the inclusion of the recently approved Water and Sewer Plant and Equipment Funds, other funds remaining consistent with 1982-83 fiscal year. Continuing, the City Manager pointed out $40,000 County Revenue Grant Sharing Funds for city parks and referred to several lost revenue sources in the Tidelands Beach Fund resulting from damages to the pier and oil producing facilities during the winter storms for an estimated difference of $108,000. Mr. Parker clarified that the actual revenue lost from oil production will not be known until completion of this year's audit. In addition, the City Manager pointed out the increase in Section 2107 gas tax funds pursuant to SB 215, increasing the allocation to cities, also a two-year share of AHFP funds from the County. In response to Council, the City Manager reported application had been made for Jobs Bill Funds totalling $640,000, $250,000 for repair of the beach parking lots for which FEMA had rejected funding, and stated that if these funds are received the budget would be amended to show receipt of and proposed expenditure of those funds at that time, noting the Jobs Funds would not replace items contained in the proposed budget. It was further clarified that the Jobs Bill Funds will impose certain time constraints on qualified projects. I I 5-19-83 Mr. Parker reported that the budget includes $100,000 in-lieu payment from Riverbeach pursuant to the agreement for the sale of the SB99 bonds, and with regard to the Riverbeach condominium project it was noted building permits have expired and have not been renewed, also that the agreement provides for a three year period to commence the project. With reference to fund balances shown on page fifteen of the proposed budget, it was clarified that the $75,000 1983-84 revenue to the Cable Television Account is an annual payment specifi~ cally designated for community programming, the balance of that fund to be $225,000 at the end of fiscal year 1984. Mr. Parker verified that the original cable franchise fee of $750,000 is in the Plant and Equipment Fund. It was explained that a non-profit corporation will be established to determine the use of the community programming funds and that the City Attorney is presently reviewing this matter. Discussion continued regarding the possible use of the community programming funds. With regard to departmental budgets, the City Manager stated they are consistant with the 1982-83 budget except that fringe benefit costs are now spread to the specific department. Chief Picas cia presented a review of the proposed 1983-84 Police Department budget, reflecting a total of fifty-three employees, thirty- nine sworn personnel and fourteen civilian, in addition, part-time personnel consisting of four school crossing guards and seventeen reserve officers, the Chief noting it is. his goal to increase the reserve force to twenty-five. The Chief reviewed the specific assignments of police personnel. With reference to school crossing guards, a member of the Council suggested the hours of patrol be adjusted so that the guards would be at their locations no later than 7:30 a.m. and that this matter be discussed with the school administration. Discussion continued regarding personnel deployment as well as certain investigative and prosecution problems. Council inquired if it would be advisable to employ an additional officer, the cost estimated to be $34,000 annually. Lengthy discussion continued regarding police manpower and the cost to provide a police foot patrol of Main Street and the beach area during the summer months. The Chief responded that a Main Street patrol would not be possible through I I I 5-19-83 straight deployment, that an officer and reserve are scheduled for beach vehicle patrol on weekends during the summer and stated a Main Street patrol could possibly be accomplished by rescheduling on an overtime basis. The Chief clarified that it would not be feasible I to use a reserve officer. A member of the Council questioned the increased police overtime budget and was informed this was the result of a negotiated compensatory time payoff, also it was pointed out that the Other Employment Pay increase was reflective of uniform allowances, physical exams, eduction, investigative pay, etc. and that an increase in reserve officers compensation increased that budget item accordingly. With regard to memberships in the California Peace Officers Association it was explained that the memberships have been paid as a matter of past practice and would have to be negotiated with the Association to remove that benefit; the Council suggested that that benefit not be offered new personnel. It was . noted that the cost of the special legal counsel for the Police Department was included in the City Attorney budget; Council requested I that that cost be placed in the Police budget. The City Manager reviewed vehicle and equipment items proposed for replacement or refurbishing in 1983-84, noting that the Police Chief had requested that the five patrol cars be considered at this time so the order can be placed, noting the vehicles will not be available until June 1984, cost of those five vehicles totalling $52,500. The City Manager amended the vehicle replacement list adding one parking control vehicle, cost of $7,000. The City Manager stated that the proposed capital outlay totalling $202,480 was based upon receipt of $439,000 Assessment District funds, the remaining $236,520 proposed to be allocated for street repair. Councilmember Laszlo voiced a complaint regarding the procedures for I citing vehicles on street sweeping days, explaining that vehicles are ticketed early in the morning yet the sweeper does not pass the area until several hours later. Discussion followed. The Chief explained that the present procedure was initiated about two years ago for economy reasons. Laszlo moved, second by Risner, that the parking control officer travel along with the street sweeper. 5-19-83 AYES: Brownell, Grgas, Laszlo, Risner NOES: Vanderstaay Motion carried A member of the Council inquired about the proposed repair to the McGaugh pool; the City Manager stated he would obtain the details of repair from the Recreation Director and this item can be discussed at the next workshop. Council discussion continued regarding police patrol of Main Street and the beach area. Risner moved, second by Vanderstaay, to authorize a police patrol of Main Street and the beach area during the summer months and the Police Department overtime account be increased by $10,000 to cover the cost of same. AYES: Brownell, Grgas, Laszlo, Risner, Vanderstaay NOES: None Motion carried Director of Public Works, Mr. Johnson, reported the reduction of personnel by one for a total of forty-five employees in the Public Works Department. Mr. Johnson stated the budget is reflective of restructuring of the vehicle maintenance operation, eliminating Mechanic One positions and reclassification of one Mechanic Two position for a $16,530 reduction, and the reclassification of the Electrician's Assistant to Electrician for an added expense of $1,970, for a net decrease of Public Works personnel costs of $14,560. The Director stated the budget reflects little change from 1982-83, the only,major change being in capital improvements: the arterial improvement program for construction of two phases of Seal Beach Boulevard, the sidewalk reconstruction program and alley repair. Pursuant to Council requests, Mr. Johnson noted that a flashing light at McGaugh School crossing and the traffic signal modification at Westminster and Seal Beach Boulevard could be considered for funding in this budget. Councilmember Grgas asked that consideration be given to a traffic signal at Phillips Street entrance to Surfside. Council inquired if there were any unallocated funds for the projects mentioned; the City Manager reported funds could be available from the General Fund, Plant and Equipment Fund or from Gas Tax funds. After discussion, Risner moved, eecond by Brownell, to authorize allocations up to $5,000 for the Seal Beach Boulevard signal modification, $2,000 for a flashing light at the McGaugh I I I 5-I9-83 I School crossing and $2,000 for an engineering study for signalization at Phillips Street from the Gas Tax Fund. AYES: Brownell, Grgas, Laszlo, Risner, Vanderstaay NONES: None Motion carried Mr. Johnson continued with a review of the Water Department budget, noting the Navy Reservoir Project as the most important, proposed for interior recoating and exterior repainting. Councilmember Risner pointed out that the amount reflected in Water account 68, Dept Service, and account 82, Contributions to other Agencies, did not total correctly; the City Manager stated the figures would be checked. Mayor Vanderstaay referred to the use of MWD water and asked about drilling an additional water well. Mr. Johnson stated the Bolsa well drilled in the mid-70's is adequate to serve the entire city with few exceptions, that the purchase of MWD water is minimal. The Director continued, reporting other proposed projects under the Water Department include replacement of the water main near the pier and an additional phase of the ongoing reconstruction of the Ocean Avenue water line. In response to a question posed by Councilmember Risner, it was clarified that the intent is to rebuild Zero Tower when the pier is reconstructed, that the observation tower now under construction will have additional use at a later time. Council asked that a commendation be prepared expressing appreciation to the Lifeguard Chief and those assisting with the construction of the lifeguard observation addition. The City Manager stated that pursuant to Council action authorizing the total assessment district figure of $439,000, the budget will be revised to reflect the $439,000 increase and the expendituTes proposed equalling that amount. Councilmember Brownell mentioned the condition of Seal Beach Boulevard immediately north of the Leisure World Main gate, and the Director of Public Works referred to inadequate County soils analysis of that portion of the Boulevard at the time of recon- struction and stated city street crews will be repairing that specific area. Councilmember Risner asked the total proposed capitaI outlay figure. The City Manager stated capital outlay items are listed on page ten of the proposed budget totalling $717,000 plus an amount equal to the proposed Assessment District figure of $439,000 for an I I 5-19-83 overall total of approximately '1.2 million dollars. With regard to contracting for certain services, the Public Works Director stated three areas had been looked into, street sweeping, tree trimming and landscape maintenance. Mr. Johnson stated bid specifica- tions are being prepared for tree trimming, estimating that there could be a cost saving to the City for this service, reducing personnel by two and disposing of equipment. The Director reported receipt of two proposals for street sweeping, one based upon the present sweeping schedule which was $10,000 more than the city's present cost, the second proposal was for once a month, two day sweeping only, one side of the street in the morning, the other in the afternoon. Mr. Johnson indicated staff did not feel the alternate sweeping proposal would be an adequate service level for this community. With regard to landscape maintenance, Mr. Johnson stated he did not have details relating to contracting for that service, however a preliminary investigation did not indicate that contracting for landscape maintenance would be beneficial, noting the layout of the city, the number of small parks and landscaped areas and the service level that could be anticipated. It was noted that some cost saving may be realized and would possibly reduce up to five full-time employees. The Director pointed out it would take four to six months to prepare specifications to contract for landscape maintenance. Councilmember Risner stated she felt the specifications should be prepared for consideration at a later time. Mr. Johnson suggested contracting for maintenance of the larger landscaped areas could be feasible. Brownell moved, second by Risner, to support continued investigation of contracting for street tree trimming and direct that specifications be prepared for general landscape maintenance of the larger landscaped areas for consideration in the 1984-85 budget. AYES: Brownell, Grgas, Laszlo, Risner, Vanderstaay NOES: None Motion carried Councilmember Risner referred to the city's trash collection expense and suggested once a week service be looked into. The City Manager distributed a memorandum from the Police Chief requesting a K-9 unit to be discussed at a later date and stated use of the jail I I I 5-19-83 / 5-23-83 facilities would be a matter for consideration at the next workshop. Mr. Parker stated revised and corrected budget pages would be provided Council within a few days. It was the consensus of the Council that the regular meeting of Monday, May 23, 1983 would be cancelled. I ADJOURNMENT Brownell moved, second by Laszlo, to adjourn the meeting at 9:40 p.m. AYES: Brownell, Grgas, Laszlo, Risner, Vanderstaay NOES: None Motion carried APproved:lv2JU ..vo..-.~ ~ Mayor .;;t AU.'" 9---{J);~ City Clerk I Notice of Cancelled Meeting NOTICE IS HEREBY GIVEN that the regular meeting of the Seal Beach City Council schedUled to be held this date at 7:00 p.m. is hereby cancelled pursuant to City Council action and lack of quorum on this date. DATED THIS 23rd day of May, 1983. Joa . Yeo, City Cler City of Seal Beach I