HomeMy WebLinkAboutAGMT - RBF Consulting (Local Street Resurfacing Program) • AN AGREEMENT FOR
PREPARATION OF PLANS, SPECIFICATIONS AND
ESTIMATE FOR THE
LOCAL STREET RESURFACING PROGRAM
CIP No. ST0906
between
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City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
RBF Consulting
14725 Alton Parkway
Irvine, CA 92618 -2027
(949) 472 -3415
(949) 837 -4122 Fax
THIS AGREEMENT is made and entered into this 23' day of March 2009, by and
between the City of Seal Beach, a municipal corporation ( "City ") and RBF Consulting
( "Consultant ").
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RECITALS
A. City desires to prepare a bid package for the Local Street Resurfacing Program
ST0906 (the "Project "), which Project requires the engagement of a Professional firm.
B. Pursuant to the authority provided by its City Charter and Government Code
Section 37103, if applicable, City desires to engage Consultant to provide design services for the
Local Street Resurfacing Program ST0906 in the manner set forth herein and more fully
described in Section 1.
C. Consultant represents that the principal members of Consultant firm are qualified
professional consulting/engineering firm and are fully qualified to perform the Consultant
services contemplated by this Agreement in a good and professional manner; and it desires to
perform such services as provided herein.
NOW, THEREFORE, in consideration of performance by the parties of the mutual
promises, covenants, and conditions herein contained, the parties hereto agree as follows:
AGREEMENT
1. Consultant's Services.
o Scope and Level of Services. Subject to the terms and conditions set forth in this
Agreement, City hereby engages firm to perform environmental work
( "Services ") set forth in Exhibit A, which is hereby incorporated by this reference.
o Time for Performance. Consultant shall perform all services under this
Agreement according to the project schedule set forth in Exhibit B.
o Standard of Care. As a material inducement to City to enter into this Agreement,
Consultant hereby represents that it has the experience necessary to undertake the
services to be provided. In light of such status and experience, Consultant hereby
covenants that it shall follow the customary professional standards in performing
all services.
o Familiarity with Services. By executing this Agreement, Consultant represents
that, to the extent required by the standard of practice, Consultant (a) has
investigated and considered the scope of services to be performed, (b) has
carefully considered how the services should be performed, and (c) understands
the facilities, difficulties and restrictions attending performance of the services
under this Agreement. Consultant represents that Consultant, to the extent
required by the standard of practice, has investigated the project and is reasonably
acquainted with the requirements thereof. Should Consultant discover any latent
or unknown conditions, which will materially affect the performance of services,
Consultant shall immediately inform City of such fact and shall not proceed
except at Consultant's risk until written instructions are received from the City
Representative.
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2. Term of Agreement. This Agreement is effective as of March 23, 2009 (the
"Effective Date "), and shall remain in full force and effect until Consultant has rendered the
services required by this Agreement, unless sooner terminated as provided in Section 13 herein.
3. Compensation and Expense Reimbursement.
o Compensation. City shall compensate Consultant in accordance with Exhibit C
for the services provided pursuant to Section 1 of this Agreement. In no event
shall the City pay Consultant more than the total sum of $345,000 unless
additional services are provided pursuant to this Section 3. City shall not
withhold any federal, state or other taxes, or other deductions.
o Additional Services. City shall not pay Consultant for additional services unless
the City Representative authorizes, in advance, such services. City shall
compensate Consultant for any authorized extra services at the hourly rates set
forth in Exhibit C.
4. Representatives.
o City Representative. For the purposes of this Agreement, the contract
administrator and City's representative shall be the Director of Public Works, or
such other person as the Director designates in writing (hereinafter the "City
Representative "). It shall be Consultant's responsibility to assure that the City
Representative is kept informed of the progress of the performance of the
services, and Consultant shall refer any decisions that must be made by City to the
City Representative. Unless otherwise specified herein, any approval of City
required hereunder shall mean the approval of the City Representative.
o Consultant Representative. For the purposes of this Agreement, Gary L. Miller,
Vice President, is hereby designated as the principal and representative of
Consultant authorized to act in its behalf with respect to the services specified
herein and make all decisions in connection therewith (the "Responsible
Principal "). It is expressly understood that the experience, knowledge, capability,
and reputation of the Responsible Principal were a substantial inducement for
City to enter into this Agreement. Therefore, the Responsible Principal shall be
responsible during the term of this Agreement for directing all activities of
Consultant and devoting sufficient time to personally supervise the services
hereunder. Consultant may not change the Responsible Principal without the
prior written approval of City, which approval shall not be unreasonably withheld.
5. Consultant's Personnel.
o All Services shall be performed by Consultant or under Consultant's direct
supervision, and all personnel shall possess the qualifications, permits, and
licenses required by State and local law to perform such Services, including,
without limitation, a City of Seal Beach business license as required by the Seal
Beach Municipal Code. Consultant personnel shall be those designated on
Exhibit D.
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o Consultant shall be solely responsible for the satisfactory work performance of all
personnel engaged in performing the Services and compliance with the standard
of care set forth in Section 6 below.
o Consultant shall be responsible for payment of all employees' and sub
consultants' wages and benefits, - and shall comply with all requirements
pertaining to employer's liability, workers' compensation, unemployment
insurance, and Social Security.
o Consultant shall indemnify and hold harmless City and its elected officials,
officers and employees, servants, designated volunteers, and agents serving as
independent contractors in the role,of city or agency officials, from any and all
liability, damages, claims, costs and expenses of any nature to the extent arising
from Consultant's alleged violations of personnel practices. City shall have the
right to offset against the amount of any fees due to Consultant under this
Agreement any amount due to City from Consultant as a result of Consultant's
failure to promptly pay to City any reimbursement or indemnification arising
under this Section 5.
6. Standard of Performance. Consultant shall perform all services to customary
professional standards and in a manner reasonably satisfactory to City.
7. Status as Independent Contractor. Consultant is, and shall at all times remain as
to City, a wholly independent contractor. Consultant shall have no power to incur any debt,
obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor
■ any of its agents shall have control over the conduct of Consultant or any of Consultant's
employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any
manner, represent that it or any of its officers, agents or employees are in any manner employees
of City. Consultant shall pay all required taxes on amounts paid to Consultant under this
Agreement, and to indemnify and hold City harmless from any and all taxes, assessments,
penalties, and interest asserted against City by reason of the independent contractor relationship
created by this Agreement. Consultant shall fully comply with the workers' compensation law
regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and
hold City harmless from any failure of Consultant to comply with applicable workers'
compensation laws. City shall have the right to offset against the amount of any fees due to
Consultant under this Agreement any amount due to City from Consultant as a- result of
Consultant's failure to promptly pay to City any reimbursement or indemnification arising under
this Section 7.
8. Confidentiality. Consultant may have access to financial, accounting, statistical,
and personnel data of individuals and City employees. Consultant covenants that all data,
documents, discussion, or other information developed or received by Consultant or provided for
performance of this Agreement are deemed confidential and shall not be disclosed by Consultant
without prior written authorization by City. City shall grant such authorization if applicable law
requires disclosure. All City data shall be returned to City upon the termination of this
Agreement. Consultant's covenant under this section shall survive the termination of this
Agreement.
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9. Conflict of Interest.
• Consultant covenants that it presently has no interest and shall not acquire
any interest, direct or indirect, which may be affected by the Services, or
which would conflict in any manner with the performance of the Services.
Consultant further covenants that, in performance of this Agreement, no
person having any such interest shall be employed by it. Furthermore,
Consultant shall avoid the appearance of having any interest, which would
conflict in any manner with the performance of the Services. Consultant
shall not accept any employment or representation during the term of this
Agreement which is or may likely make Consultant "financially
interested" (as provided in California Government Code § §1090 and
87100) in any decision made by City on any matter in connection with
which Consultant has been retained.
• Consultant further represents that it has not employed or retained any
person or entity, other than a bona fide employee working exclusively for
Consultant, to solicit or obtain this Agreement. Nor has Consultant paid
or agreed to pay any person or entity, other than a bona fide employee
working exclusively for Consultant, any fee, commission, gift, percentage,
or any other consideration contingent upon the execution of this
Agreement. Upon any breach or violation of this warranty, City shall have
the right, at its sole and absolute discretion, to terminate this Agreement
without further liability, or to deduct from any sums payable to Consultant
hereunder the full amount or value of any such fee, commission,
percentage or gift.
• Consultant has no knowledge that any officer or employee of City has any
interest, whether contractual, non - contractual, financial, proprietary, or
otherwise, in this transaction or in the business of Consultant, and that if
any such interest comes to the knowledge of Consultant at any time during
the term of this Agreement, Consultant shall immediately make a
complete, written disclosure of such interest to City, even if such interest
would not be deemed a prohibited "conflict of interest" under applicable
laws as described in this subsection.
10. Indemnification.
o Indemnity for Design Professional Services. In connection with its design
professional services, Consultant shall defend, hold harmless and indemnify City,
and its elected officials, officers, employees, servants, designated volunteers, and
those City agents serving as independent contractors in the role of city or agency
officials (collectively, "Indemnitees "), with respect to any and all claims,
demands, damages, liabilities, losses, costs or expenses (collectively, "Claims"
hereinafter), including but not limited to Claims relating to death or injury to any
person and injury to any property, to the extent to which they arise out of, pertain
to, or relate to the negligence, recklessness, or willful misconduct of Consultant or
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any of its officers, employees, subcontractors, or agents in the performance of its
design professional services under this Agreement, but not to the extent the result
of the negligence or willful misconduct of the City or of other third parties not
under the control or the supervision of Consultant.. Consultant's obligation to
defend pursuant to this Section shall apply independent of any prior, concurrent or
subsequent misconduct, negligent acts, errors or omissions of Indemnitees.
Consultant shall defend Indemnitees in any action or actions filed in connection
with any of said claims with counsel of Consultant's choice, subject to City's
reasonable approval, and shall pay all costs and expenses, including all attorneys'
fees actually incurred in connection with such defense, provided that in the event
that any damages are determined by the court to have been caused in part by
persons or entities other than Consultant, Consultant's obligation hereunder shall
be in proportion to Consultant's share of fault.
o Other Indemnities. In connection with all Claims not covered by Section 10.1,
Consultant shall defend, hold harmless and indemnify the Indemnitees with
respect to any and all Claims including but not limited to Claims relating to death
or injury to any person and injury to any property, which arise out of, pertain to,
or relate to the acts or omissions of Consultant or any of its officers, employees,
subcontractors, or agents in the performance of this Agreement. Consultant shall
defend Indemnitees in any action or actions filed in connection with any such
Claims with counsel of Consultant's choice, subject to City's reasonable approval,
and shall pay all costs and expenses, including all attorneys' fees and experts'
costs actually incurred in connection with such defense. Consultant's duty to
defend pursuant to this Section shall apply independent of any prior, concurrent or
subsequent misconduct, negligent acts, errors, or omissions of Indemnitees.
o Acknowledgment of Indemnity Duties. By affixing his or her initials below, each
party representative hereby acknowledges that the representative has read and
accepted the provisions set forth in this Section 10.
City Consultant onsultant
o Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that
they may possess against Consultant because of the acceptance by City, or the
deposit with City, of any insurance policy or certificate required pursuant to this
Agreement.
o Waiver of Right of Subrogation. Consultant, on behalf of itself and all parties
claiming under or through it, hereby waives all rights of subrogation against the
Indemnitees, while acting within the scope of their duties, from all claims, losses,
and liabilities arising out of or incident to activities or operations performed by or
on behalf of the Indemnitor.
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o Survival. The provisions of this Section 10 shall survive the termination of the
Agreement and are in addition to any other rights or remedies that Indemnitees
may have under the law. Payment is not required as a condition precedent to an
Indemnitee's right to recover under this indemnity provision, and an entry of
judgment against a Consultant shall be conclusive in favor of the Indemnitee's
right to recover under this indemnity provision.
11. Insurance.
o Liability Insurance. Consultant shall procure and maintain in full force and effect
for the duration of this Agreement insurance against claims for injuries to persons
or damages to property and professional negligence which may arise from or in
connection with the performance of the services hereunder by Consultant, and its
agents, representatives, employees and sub consultants.
o Minimum Scope of Insurance. Unless otherwise approved by City, coverage shall
be at least as broad as:
Insurance Services Office Commercial General
Liability coverage (occurrence form CG 0001).
Insurance Services Office form number CA 0001
(Ed. 1/87) covering Automobile Liability, code 1 (any
auto).
Worker's Compensation insurance as required by
the State of California and Employer's Liability Insurance.
Professional Liability insurance. Consultant shall
provide to City the standard form issued by the carrier.
o Minimum Limits of Insurance. Consultant shall maintain limits no less than:
General Liability: $1,000,000 per occurrence and in the
aggregate for bodily injury, personal injury and property
damage. Commercial General Liability Insurance or other
form with a general aggregate limit shall apply separately
to this Agreement or the general limit shall be twice the
required occurrence limit.
Automobile Liability: $1,000,000 per accident for bodily
injury and property damage.
Employer' s Liability: $1,000,000 per accident and in the
aggregate for bodily injury or disease and Workers'
Compensation Insurance in the amount required by law.
Professional Liability: $1,000,000 per claim/aggregate.
•
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o Deductibles and Self- Insured Retentions. Consultant shall inform City of any
deductibles or self - insured retentions except with respect to professional liability
insurance.
o Other Insurance Provisions. The general liability and automobile liability policies
are to contain, or be endorsed to contain, the following provisions:
• City, its officers, officials, employees, designated volunteers and agents
serving as independent contractors in the role of city or agency officials,
are to be covered as additional insured as respects: liability arising out of
activities. performed by or on behalf of Consultant; products and
completed operations of Consultant; premises owned, occupied or used by
Consultant; or automobiles owned, leased, hired or borrowed by
Consultant. The coverage shall contain no limitations on the scope of
protection afforded to City, its officers, officials, employees, designated
volunteers or agents serving as independent contractors in the role of city
or agency officials which are not also limitations applicable to the named
insured.
• For any claims related to this Agreement, Consultant's insurance coverage
shall be primary insurance as respects City, its officers, officials,
employees, designated volunteers and agents serving as independent
contractors in the role of city or agency officials. Any insurance or self -
insurance maintained by City, their officers, officials, employees,
designated volunteers or an agent serving as independent contractors in the
role of city or agency officials shall be excess of Consultant's insurance
and shall not contribute with it.
• Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurer's liability.
• Each insurance policy required by this clause shall be endorsed to state
that coverage shall not be canceled or materially modified except after 30
days prior written notice by first class mail has been given to City or 10
days prior written notice by express overnight mail if cancellation is due to
nonpayment of premiums.
• Each insurance policy, except for the professional liability policy, required
by this clause shall expressly waive the insurer's right of subrogation
against City and its elected officials, officers, employees, servants,
attorneys, designated volunteers, and agents serving as independent
contractors in the role of city or agency officials. -
o Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best's rating of no less than A:VII unless waived in writing by City's Risk
, Manager.
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o Verification of Coverage. All insurance coverage's shall be confirmed by
execution of endorsements on forms approved by the City. The endorsements are
to be signed by a person authorized by that insurer to bind coverage on its behalf.
All endorsements are to be received and approved by City before services
commence. As an alternative to City forms, Consultant's insurer may provide
complete, certified copies of all required insurance policies, including
endorsements affecting the coverage required by these specifications. -
o Sub consultants. Consultant shall include all sub consultants as insured under its
policies or shall furnish separate certificates and endorsements for each sub
consultant. All coverage's for sub consultants shall be subject to all of the
requirements stated herein unless otherwise approved in advance in writing by
City.
12. Cooperation. In the event any claim or action is brought against City relating to
Consultant's performance or services rendered under this Agreement, Consultant shall render
any reasonable assistance and cooperation that City might require. City shall compensate
Consultant for any litigation support services in an amount to be mutually agreed upon by the
parties.
13. Termination. Either party shall have the right to terminate this Agreement at any
time for any reason on written notice to the other party. In the event either party exercises its
right to terminate this Agreement, City shall pay Consultant for any services rendered prior to the
effective date of the termination: Consultant shall have no other claim against City by reason of
such termination, including any claim for compensation.
14. Suspension. City may, in writing, order Consultant to suspend all or any part of
the Consultant's Services for the convenience of City or for work stoppages beyond the control
of City or Consultant. Subject to the provisions of this Agreement relating to termination, a
suspension of the Services does not void this Agreement.
15. Notices. Any notices, bills, invoices, or reports authorized or required by this
Agreement shall be in writing and shall be deemed received on (a) the day of delivery if
delivered by hand or overnight courier service during Consultant's and City's regular business
hours or by facsimile before or during Consultant's regular business hours; or (b) on the third
business day following deposit in the United States mail, postage prepaid, to the addresses
heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to
time, designate in writing pursuant to the provisions of this section. All notices shall be
addressed as follows:
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If to City: City Clerk
City of Seal Beach
211 8th Street
Seal Beach, California 90740
Fax: (562) 493 -9857
With a copy to:
Public Works Director
City of Seal Beach
211 8th Street
Seal Beach, California 90740
If to Consultant: RBF Consulting
14725 Alton Parkway
Irvine, CA 92618 -2027
Attn: Gary L. Miller
16. Non Discrimination and Equal Employment Opportunity. In the performance of
this Agreement, Consultant shall not discriminate against any employee, sub consultant, or
applicant for employment because of race, color, creed, religion, sex, marital status, national
origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation.
Consultant will take affirmative action to ensure that sub consultants and applicants are
employed, and that employees are treated during employment, without regard to their race, color,
creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap,
medical condition, or sexual orientation.
17. Non - Assignability; Subcontracting. Consultant shall not assign, transfer, or
subcontract any interest in this Agreement or the performance of any of Consultant's obligations
hereunder. Any attempt by Consultant to so assign, transfer, or subcontract any rights, duties, or
obligations arising hereunder shall be null, void and of no effect.
18. Compliance with Laws. Consultant shall comply with all applicable federal, state
and local laws, ordinances, codes and regulations in force at the time Consultant performs the
Services.
19. Non - Waiver of Terms, Rights and Remedies. Waiver by either party of any one
or more of the conditions of performance under this Agreement shall not be a waiver of any
other condition of performance under this Agreement. In no event shall the making by City of
any payment to Consultant constitute or be construed as a waiver by City of any breach of
covenant, or any default which may then exist on the part of Consultant, and the making of any
such payment by City shall in no way impair or prejudice any right or remedy available to City
with regard to such breach or default.
20. Attorneys' Fees. In the event that either party to this Agreement shall commence
any legal action or proceeding to enforce or interpret the provisions of this Agreement, the
prevailing party in such action or proceeding shall be entitled to recover its costs of suit,
including attorneys' fees actually incurred in connection with such enforcement or interpretation.
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21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are
hereby incorporated in this Agreement. In the event of any material discrepancy between the
express provisions of this Agreement and the provisions of any document incorporated herein by
reference, including but not limited to the Consultant's Proposal dated March 17, 2009 and
attached hereto as Exhibit A, the provisions of this Agreement shall prevail.
22. Construction. The validity, interpretation, and performance of this Agreement
shall be controlled by and construed under the laws of the State of California. In the event of any
asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the
interpretation of this Agreement shall not be resolved by any rules of interpretation providing for
interpretation against the party who causes the uncertainty to exist or against the party who
drafted the Agreement or who drafted that portion of the Agreement.
23. Entire Agreement. This Agreement, including any other documents incorporated
herein by specific reference, represents the entire and integrated agreement between Consultant
and City. This Agreement supersedes all prior oral or written negotiations, representations, or
agreements. This Agreement may not be amended, nor any provision or breach hereof waived,
except in a writing signed by the parties which expressly refers to this Agreement.
(Intentionally Left Blank)
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IN WITNESS WHEREOF, the parties, through their respective authorized
representatives, have executed this Agreement as of the date first written above.
CITY OF SEAL BEACH CONSULTANT
By: By:
David Carmany, City Manager Name: S. Robert Kallenbaugh
Title: CEO
Attest:
By: `_
By: ��� ' 1 � `��� •� / Name: Gary L. ler
inda Devine, City Clerk Title: Vice Pres dent
(Two signatures required for corporations
under California Corporations Code § 313)
Approved as to Form: •
By: pc729,
Quinn Barrow, City Attorney
•
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-OFSEAI1aF, Approach/Methodology and Scope of Services
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SECTION 3: APPROACH / METHODOLOGY AND
SCOPE OF SERVICES
Understanding
0, As a result of our discussions with the City, and our field observations, it is
our understanding that improvements to the various streets within College
.."--i Park East and Old Town requires that a variety of rehabilitation
methodologies he considered to provide an extended pavement life,
improve drainage and to minimize future maintenance needs. It is also our
understanding that: no additional right of way is needed, there are no utility
impacts and there are no issues with the adjacent property owners that
would preclude achieving the City's desired scheduling goals. This work is
anticipated to achieve results that will focus on the following:
1. Incorporate agreed to methods to achieve the desired results for
street rehabilitation
2. Improve surface drainage
3. Identify tree removals and root barrier locations as appropriate and
4. Identify and provide miscellaneous sidewalk and curb and gutter
repairs as necessary
The two areas will require distinctly different and diverse treatments. As a
result of our field review and photo inventory, we have developed tables to
aid in the identification of the condition of the various street types within
each of the areas to facilitate the selection of alternatives and to expedite
decision making.
AREA i DESIGN TEAM 1 .-:OLD TOWN; . ' j
Area/ From .`To Street Condition/
Street /Alley (Design LOE)
'Surface
,.,gip; n,• ; e- 1°' Street Ocean Blvd. Marina Concrete w/ Severe AC cracking,C&G R&R,
TM'b'' °,a----kv+ ' Dr AC Overlay Drainage issues
:"" ^^.-3u 3 (Curb&Gutter Plan and Profile w/AC
as a s
"f Z Overlay)
�er* '' a N�v".':� 5`" Street Ocean Blvd. Electric Concrete AC Patches. C&GR&R,Tree
aqt-. s " Ave- Removals,Drainage issues
a " A' s r (C&G Plan&Profile,w/AC Overlay,
�+ 1 5 t ., 11- Sidewalk Repairs)
7' Street Ocean Blvd Marina Concrete Minimal joint displacement/cracking,
1"Street-severe AC ' . Dr. Misc.C&G R&R
cracking
(C&G Plan&Profile w/AC Overlay)
FSF Proposal • Local Street Resurfacing Program • Page 3-1
co„,,,L,,,,, CIP No. ST0906 •
pSEA/ B -. Approach/Methodology and Scope of Services
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UNi1. Pa
r AREA 1`.�DESIGN TEAM 1. • 'OLD•TOWN j
Area/ from To Street Condition/' -
Street- /Alley, (Design LOE)
Surface .
W} , 8`^ Street Ocean Blvd PCH Concrete Fair to good street condition,minimal
• e J
j joint displacements. Patches. Mist
4t4 C&G R&R,Tree Removals,vals,Isolated
drainage issues
y (C&G Plan&Profile at isolated
�. ..
� locations,AC Overlay)
;'YC0 " " Central Marina Dr. 12^St. Concrete Fair to good street condition,minimal
Avenue joint displacements.AC Patches. Misc
8rs Street concrete AC C&G R&R,Isolated drainage issues
patches (C&G Plan&Profile at isolated
locations,AC Overlay)
Seal Way 11th St. 14t 5t. Alley- Significant Rehabilitation,Utility Poles,
Primarily AC property encroachments,drains to
w/Concrete center of alley.
gr 11th St. (Complete R&R,Plan and Profile-
PCC Ribbon Gutter)
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encroachment constraints
. 9r 6th Street potential utility conflict
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6t Street tree removal/drainage
deficiency
Seal Way-severe AC damage
drainage deficiencies
Proposal • Local Street Resurfacing Program • Page 3-2
CIP No. ST0906 •
• •
`1/4ppPo `of'�zll Approach/Methodology and Scope of Services
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AREA 2 DESIGN TEAM 2 • COLLEGE PARK EAST,
Area/ From ,To Street Condition/
Street Surface (Design''-LOE) '
Candlebeny Aster St. Marigold Asphalt Fair number of pavement failures,Misc
. — • Ave. St C&C repairs-Flat grades
(R&R Street Plan&Profile,Cross
Section Analysis,Misc C&G Repairs)
ter^ 5 gte +
� Elder Ave. Asphalt Fair street condition isolated
Ironwood Fuchsia St P w/
Ave. pavement failures,Minor mist C&G
3 _4p c Repairs
(Grind and Overlay,Misc.AC digouts
.a" • + Nr �,',° &C&G repairs)
Fir Ironwood Goldenrod Asphalt Fair street condition w/isolated
.K r? ' c `: Ave(East) Ave. St pavement failures,isolated drainage
issues.Minor mist.C&G Repairs
s "• 7 ."s (Grind and Overlay,Misc.AC digouts
&C&G repairs)
Candleherry Ave.• Fir Ave. Rose St. Wisteria Asphalt Fair street condition w/isolated
p avement failures (West) Sr pavement failures,isolated drainage
issues.Minor mist.C&G Repairs
(Grind and Overlay,Misc.AC digouts
&C&G repairs)
Fuchsia Fir Ave Asphalt Fair street condition w/isolated
Circle pavement failures,isolated drainage
issues Minor misc.C&G Repairs
(Grind and Overlay,Misc.AC digouts
&C&G repairs)
Fuchsia St Birchwood Elder Ave Asphalt Fair to good street condition w/isolated
Ave pavement failures,isolated drainage
issues.Minor mist C&G Repairs
(Grind and Overlay,Misc.AC digouts
&C&G repairs)
Goldenrod Elder Ave Asphalt Fair to good street condition w/isolated
St pavement failures,isolated drainage
issues.Minor misc.C&G Repairs
(Grind and Overlay,Misc.AC&C&G
repairs)
Guava Ave Ironwood - Asphalt Fair to good street condition w/
Ave. significant,isolated pavement failures,
isolated drainage issues.Minor mist.C
&G Repairs
(Grind and Overlay,Misc.AC digouts
&C&G repairs)
IMFProposal • Local Street Resurfacing Program • Page 3-3
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AREA 2 • DESIGN TEAM 2 • 'COLLEGE,PARK EAST
Area/, From To Street Condition/
Street Surface I`(Design LOE)
Hazelnut Guava Ave.. Heather Asphalt Fair to good street condition w/
Ave. St significant,isolated pavement failures,
isolated drainage issues.Minor mist.C
&G Repairs
(Grind and Overlay,Misc.AC digouts
&C&G repairs)
College Park East-As noted in the table, College Park East is comprised of
asphalt streets in residential areas. The condition of these streets varies from
streets in relatively good condition to those exhibiting significant surface
distortions and cracking. Many of these streets have relatively flat grades
contributing to poor drainage. Those streets exhibiting distress could be a
result of a variety of factors including poor drainage and/or a saturated sub-
grade/contaminated base material. Also, as a result of our review we have
identified streets that appear to be in good condition and only minor digouts
and/or miscellaneous curb and gutter repair will be required. For these
streets it is anticipated that only plans for a grind and overlay and
miscellaneous curb and gutter replacements will be necessary and therefore
profiles have not been included for these streets. Optional tasks have been
provided should the City determine that profiles are desired.
Old Town - With the exception of one alley, Old Town is primarily concrete
within residential areas. The condition of the streets varies from streets in
relatively good condition with minor joint displacement to those exhibiting
significant surface distortions and cracking. Many of these streets have
relatively flat grades contributing to poor drainage. It is our understanding
that the City would like to have recommendations to employ rehabilitation
techniques to provide a stable and uniform appearing surface by using
asphalt overlay while eliminating the potential for reflective cracking. RBF will
investigate alternatives to achieve this objective. As a result of our review in
the Old Town area, and the determination that the City desires to overlay
these concrete streets, it is anticipated that removals of curb and portions of
the concrete pavement may be appropriate in order to achieve the desired
positive drainage and uniform appearance of these streets and therefore plan
and profiles have been provide for these streets.
Proposal • Local Street Resurfacing Program • Page 3-4
CI No ST0906 •
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Schedule
rw,iscHEDuLE It is our understanding that this project must be "shovel ready" within 120
days and complete within 60 days of consultant receiving a notice to
proceed with design. A detailed schedule to achieve the desired completion
date has been provided and is included at the end of this section.
Approach / Methodology •
PROJECT INITIATION AND WORKSHOP APPROACH
The schedule required for this project will not allow for a traditional process
of plan preparation and submittal for agency review at milestones (ie-35%,
65%, 100% etc). In order to achieve the 60 day schedule to complete plans
for advertising the RBF team proposes to incorporate an approach to project
initiation and reviews as follows:
Project Initiation
• Upon receiving a Notice to Proceed immediately schedule a project
initiation meeting with the City to establish design parameters and
confirm the goals and objectives desired by the City. As a result of RBF's
field review, photo inventory and condition table, this meeting and the
collaborative approach to commencing work can proceed immediately.
In collaboration with the City, RBF will prepare a meeting agenda to
assure that all issues to be considered are discussed.
• Schedule a field review with staff for the same day or the day
immediately following the initiation meeting to verify field conditions and
identify any additional City issues or concerns.
• Schedule and begin Design Topographic Surveys (methodology to be
determined)
• Schedule and begin pavement testing
Workshops & Communications
In order to achieve the desired schedule, in lieu of the traditional plan
lj preparation/submittal/agency review process, RBF proposes to schedule
`u workshop meetings with the City at critical milestones. Agendas will be
prepared in advance and action items will be identified as appropriate. The
purpose of these milestone meetings will be to: 1) Provide an overview of
progress to date, 2) Discuss and evaluate alternatives and issues that result
from surveys and pavement investigations, 3) Discuss City issues and plan
reviews as appropriate and 4) Identify methods as appropriate to expedite
project completion.
IMFProposal • Local Street Resurfacing Program • Page 3-5
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Although on-going communications with the City will be necessary, the
advantage of these of these milestone meetings will be to eliminate delays
due to the traditional review process and to focus on City and Consultant
issues with the intent to immediately resolve to issues. With this approach, a '
collaborative and communicative effort between the City and RBF, it is our
belief that the aggressive schedule can be achieved.
STAFFING
Bpi=1.14'.6 The schedule identified by the City to be "shovel ready" within 120 days, will
require a team of engineers, designers and material testing consultants that
are experienced in a variety of rehabilitation methodologies for street design.
In order to meet this schedule RBF is proposing to utilize two (2) design
teams for each of the areas in College Park and Old Town. Each of these
RBF teams have specific experience with street rehabilitation on concrete
streets, asphalt streets and alleys as specified in the Cities RFP.
ALTERNATIVE SURVEYS
A topographic map of the City of Seal Beach Local Street Resurfacing
Program Project should be accurate and detailed enough to model damaged
curb, gutter, sidewalks, non-compliant access ramps and cracked paving. It
would also model areas of poor drainage that have little or no fall, even
within small, localized areas. Creating such a topographic map presents a
significant challenge to the surveyor.
Traditional methods of survey data collection are well suited for capturing
street surface improvements on streets that are smooth and homogenous;
however, it is less than ideal for revealing complex details in uneven, poorly
drained road surfaces and for capturing fractures, expansion joints and
localized depressions. The difficulty, of course, is that surfaces must be
interpolated between surveyed locations. If complexities and small local
areas are to be accurately modeled with traditional techniques, they must be
saturated with survey shots and this drives up costs, especially on large
projects like the City of Seal Beach Local Street Resurfacing Program Project
with its 21,000 plus linear feet of streets. The dilemma for the submitting
design firm (and for the agency charged with evaluating the proposals) is that
with traditional surveys, a competitive proposal topographic survey may not
adequately map the details of the project's street surfaces and a survey
showing high levels of detail may not be cost effective. Moreover, even a
highly detailed survey using traditional methods will not capture features
such as fractures and expansion joints. Worse, design errors based on a
deficient survey may not be discovered until the construction phase.
IMFProposal • Local Street Resurfacing Program • Page 3-6
CIP No. ST0906 •
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r Neither aerial topography nor data collected by Real Time Kinematic (RTK)
GPS is accurate enough vertically to design precise street surface paving
overlays. RBF has studied and rejected these approaches.
In order to meet the goals of the City of Seal Beach Local Street Resurfacing
Program Project, RBF Consulting as an alternative to traditional survey
proposes to utilize laser scans to produce a three dimensional point cloud
image of the street surfaces and parkways within the two project areas. Since
the format for traditional topographic mapping is well known, the discussion
here is focused on the laser scan generated point cloud and its overall
usefulness. A laser scan instrument collects data by bouncing an eye-safe
green laser off of hard objects and recording the return signal. Each captured
point has a known location, elevation and reflectivity index. Laser scanners
collect huge numbers of points compared with traditional survey
instruments and do so at very rapid capture rates. These rates can be
upwards of ten thousand points per second and the resulting level of detail
in a scanned image is quite astonishing. Additionally, scanners produce high
resolution electronic photographs of every scan window. Laser instruments
also yield extremely accurate measurements, generally better than + 5mm
(about a quarter of an inch) when properly used. Of course, the precision of
a surface or plain created from a scan point cloud is considerably more
accurate than any single shot because the surface is sampled many i
thousands of times. This means that interpolation errors are eliminated.
Fractures and small rises or depressions in a paved surface are easily seen in
a point cloud. Damaged curb or walkway displacements are readily
discernable as are striping, variations in paved materials and paving
conditions. Our design topography would consist of two products; a two
dimensional topographic map formatted in a traditional electronic format
and a detailed point cloud of the entire project with enough resolution to
reveal a high degree of horizontal and vertical definition for all of the visible
elements.
What RBF is proposing will create a three dimensional virtual street surface
that can be taken and displayed anywhere a computer and outboard hard
drive can operate. The point cloud will be highly detailed; display data at
Survey grade accuracy and contain all of the diverse elements that exist
throughout the site. Elevations and dimensions can be measured within the
point cloud very precisely.
The resulting digital model can be flown through, examined from any angle,
including from below, merged with proposed design elements, modeled into
planes or solids and draped with electronic photographs. Such a scan model
FarProposal • Local Street Resurfacing Program • Page 3-7
ea„,,,,,,„„ CIP No ST0906 •
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would have unprecedented levels of accuracy and detail and would be
unequalled as a design tool. Paving quantities would be very accurate. The
scan model would serve as a complete record of site conditions prior to
streetscape construction and be unassailable as a base topographic surface.
PAVEMENT INVESTIGATIONS
_,,,WOMB Analysis and design for the preparation of the proposed City of Seal Beach
r`° street improvement plan, will be provided by our Pavement Testing
• Consultant, La Belle Marvin and will provide an analysis to accommodate
pavement rehabilitation and overlay alternatives for concrete streets. It is
anticipated that this processes will include:
• Design improvements utilizing the Falling Weight Deflectometer (FWD)
testing methods.
• In collaboration with the City, recommendations will be determined
based the City of Seal Beach parameters (TI's; Design Period; Aesthetic
value; Performance and ride characteristics; Maximum allowable cross
slopes) using the technology established by the Sate of California,
County of Orange for evaluation and design.
• Laboratory analysis coupled with visual reviews of all street areas will be
assimilated to provide improvement recommendations.
• Elimination or substantial reduction of reflective pavement cracking will
be design perimeter of the final improvement plan. Block cracking
throughout the PCC slab areas as well as deferential vertical settlement
in cracked areas is extensive and pavement cracking along the traveled
wheel path will be considered in the evaluation.
• The process of utilizing the FWD will be used to identify the presence of
Portland Cement Concrete (PCC) areas that are unstable, primarily at
the joint interfaces and unstable pavement areas will be identified for
remediation and/or removal & reconstruction. F
• Grade analysis of longitudinal and cross fall pavement areas is required.
Existing grades are less than one (1) percent and large areas of ponding
water are present throughout the North Park and Old Towne areas.
Implementation of potential overlays to establish new centerline grade
finish surfaces may require local, even substantial center lane removals,
edge of roadway removals, and removals of end limits of streets.
• Materials to be used in overlays will include alternatives and processes in
collaboration with the City of Seal Beach. These alternatives may likely
include ARHM (asphalt rubber hot mix) with the possibility of DGAC
(dense graded asphalt concrete) for reconstruction, and the potential for
using engineering fabrics in conjunction with substantive DGAC
overlays.
IMFProposal • Local Street Resurfacing Program • Page 3-8
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Scope of Services
The scope of work for the Local Street Resurfacing Program includes
�o preliminary investigation, topographic surveys, final plans, and estimates. The
streets forming the basis of the scope of work are per the SOQ from the City
of Seal Beach. The project is comprised of two separate areas, Old Town
and College Park East. These areas consist of a total of 15 streets totaling
approximately 21,000 linear feet. A table of the locations of these streets
and estimated lengths are included in the tables as follows:
AREA 1 • DESIGN TEAM 1 • OLD TOWN !
Estimated Number.
Sheets
Estimated -Plan-°And ' Plan '
Area/Street From. ' To Length . Profile .Only
1" Street Ocean Blvd. Marina Dr 800' 2 N/A
6'5 Street Ocean Blvd Electric Ave. 1,300' 4 N/A
7'5 Street Ocean Blvd. Marina Dr. 1,500' 4 N/A
8'" Street Ocean Blvd. PCH 1,600' 4 N/A
i
Central Avenue Marina Dr 12'"St 3,100' 8 N/A
Seal Way 11'5 St. 14'5 St 1,000' 2 N/A
'AREA 2 • DESIGN TEAM 2 • COLLEGE PARK EAST
ESTIMATED
--NUMBER SHEETS
PLAN
'ESTIMATED <AND `PLAN
AREA/STREET FROM :,. 10 LENGTH PROFILE ONLY `:.
candleberry Ave Aster St Marigold St 3,200' 8 N/A
Elder Ave. Ironwood Ave Fuchsia St 1,600' N/A 2
Fir Ave.(East) Ironwood Ave. Goldenrod St 1,600' N/A 2
Fir Ave.(West) Rose St Wisteria St 1,600' N/A 2
Fuchsia Circle Fir Ave - 600' N/A 1
Fuchsia St. Birchwood Ave. Elder Ave. 600' N/A 1
Goldenrod St Elder Ave 600' N/A 1
Guava Ave Ironwood Ave. - 600' N/A 1
Hazelnut Ave Guava Ave. Heather St 1,000' N/A 1
1"3 Proposal • Local Street Resurfacing Program • Page 3-9
,,,„,,,,,,„„ OP No. 5T0906 •
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FINAL DESIGN PS&E
Task 1 Deliverables: TASK 1: RESEARCH AND BASE DATA REVIEW
✓ Research and Base RBF will research and review relevant base data documents including
Data Review previous project record drawings (as-built drawings) and reports, and other
existing record data. The help of City staff to locate and reproduce
appropriate plans to create accurate utility reference files is anticipated. It is
assumed that the GIS base data provided is accurate for project start-up but
will require verification as field reviews, survey, and right-of-way research are
completed.
Task2 Deliverables: TASK 2: FIELD REVIEWS
✓ Field Reviews RBF will perform detailed field reviews of the site and catalog photographs of
V- Photograph Catalog existing conditions. This task will include a reconnaissance of the existing
conditions as they relate to the as-built plans and existing mapping and to
identify the limits of removal for curb, curb and gutter, alley and driveway
aprons, and miscellaneous asphalt concrete removals ("digouts"). Field
reviews will be conducted concurrently within Area 3 prior to the
preliminary design and the 65% completion level to ensure all field
conditions have been addressed. Approximately three field visits are
• expected to complete this task.
Task 3 Deliverables: TASK 3: SURVEY & BASE MAPPING
✓ Evaluation of Survey Task 3.01: Control Survey
Requirements RBF Consulting will recover and establish horizontal and vertical control for
✓ Topographic Base the project site. Vertical control shall be based on the North American
Files for Each Street Geodetic Vertical Datum of 1929 (NGVD29) as published by the office of
• Survey Notes the Orange County Surveyor. Horizontal control shall be based on the
California State Plane Coordinate system derived from the North American
Datum of 1983 (NAD83) as published by the office of the Orange County
Surveyor.
Task 3.02: Topographic Survey
RBF Consulting shall perform a field topographic Survey of the project
streets. Cross sections shall be taken at 200-foot intervals and at BCs, ECs,
BCRs and ECRs. Topography shall include obtaining locations, elevations and
descriptions of:
• Curb, gutters and driveway openings.
• Pavement finished elevations at street crown line, one-half street, edge of
gutter and at other grade breaks at the cross section locations.
• Cross section elevations at approximate 200-foot intervals.
Proposal • Local Street Resurfacing Program • Page 3-10
CIP No. ST0906 •
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• Accessible storm drain and sewer structures in the street.
• Above ground street utilities including valves, pull boxes, meters, and
vaults.
All field topography shall be collected electronically for data processing.
Task 3.03: Data Processing and Deliverables
Consultant shall data process all topography in a suitable electronic format.
Line styles will be conventional. Text annotation will be stored in layers
separate from the graphic elements. An AutoCAD file, layering, line style and
color specification will be provided, if requested.
This topographic survey does not include performing monument
replacement surveys.
TASK 4: PAVEMENT INVESTIGATIONS/REPORT/ANALYSIS
. Analysis and design for the preparation of the proposed City of Seal Beach
street improvement plan, CIP No. ST0906, will require the following
engineering services/ processes.
1 • Design of all improvements utilizing the Falling Weight Deflectometer
(FWD) test method, CA Test No. 356. Street improvement
recommendations will be based upon the supplied City of Seal Beach
parameters (TI's; Design Period; Aesthetic value; Performance and ride
characteristics; Maximum allowable cross slopes) will be provided using
the technology established by the Sate of California, County of Orange
for evaluation and design. The test method will incorporate the
destructive acquisition of six (6) inch diameter borings and soil samplings
throughout the study areas. Laboratory analysis coupled with visual
reviews of all street areas will be assimilated to provide improvement
recommendations.
• Elimination or substantial reduction of reflective pavement cracking will
be design perimeter of the final improvement plan. Block cracking
throughout the PCC slab areas is extensive. Crack widths extended to
an observed 1 1/2 inches. Debris and a past crack fill program have
partly filled these areas. Deferential vertical settlement in cracked areas
is an existing situation. Pavement cracking along the traveled wheel path
will be a design consideration.
• Identification of unstable pavement areas will be a design process. The
process of utilizing the FWD will be used to identify the presence'of
Portland Cement Concrete (PCC) areas that are unstable. This situation
exists primarily at the joint interfaces. All unstable pavement areas will
IMF Proposal • Local Street Resurfacing Program • Page 3-11
ca„,,,,,,„, OP No. ST0906 •
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.OFbEAIBf,;.. Approach/Methodology and Scope of Services
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be identified for remediation and/or removal & reconstruction. These
areas will include all of the pavements that are not suitable for City of
Seal Beach established design criteria.
• Grade analysis of longitudinal and cross fall pavement areas (not a part
of the LMI testing) is required. Existing grades are less than one (1)
percent and large areas of pending water are present throughout the
North Park and Old Towne areas. Implementation of potential overlays
to establish new centerline grade finish surfaces may require local, even
substantial center lane removals, edge of roadway removals, and
removals of end limits of streets.
• Overlay improvement materials will include all possible alternatives and
processes for those parameters supplied by the City of Seal Beach.
These alternatives will likely include ARHM (asphalt rubber hot mix) with
the possibility of DGAC (dense graded asphalt concrete) for
reconstruction, and the potential for using engineering fabrics in
conjunction with substantive DGAC overlays. -
Task S Deliverables: TASK 5: UTILITY COORDINATION
✓ Three sets of Utility RBF will utilize record drawings provided by the City and topographic
Notification Letters surveys to identify utility surface features. It is anticipated the City will
and Exhibits coordinate with affected utility companies to notify of this pending project .
✓ Utility Coordination It is our understanding that no utilities will require relocation for this project.
If required it is anticipated that the City will be responsible for the
development of all utility relocation agreements, and/or utility easement
acquisition documents, negotiations with the utility companies for cost
responsibility and processing the utility relocation agreements for signature
approval by the utility company and the City. RBF will review Utility
Relocation Plans, if applicable, received from the utility companies for
conformance to project needs.
Since the project consists of street rehabilitation only, it is assumed that no
new service point connections for lighting, traffic signals, and irrigation
facilities are required. If such service connections are required, their
coordination and completion will be covered under a separate task. It is
assumed that the preparation of plans required to extend utilities to a new
service point connection will be provided by the affected utility company.
Task 6 Deliverables: TASK 6: FINAL PLANS
✓ Final Plans All plan types will be completed in conformance with the latest available
design, drafting, policy, and procedure manuals of the City of Seal Beach.
Plans will be available for review at various levels of completion for the
anticipated milestone review meetings and no formal submittal will be
FSF Proposal • Local Street Resurfacing Program • Page 3-12
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provided until completed plans are ready for advertising at the final plan
level of completion only. RBF is proposing that for streets requiring plan and
profile and the anticipated detail that will be necessary plans should be
prepared at a scale of 1" = 20' for clarity. The following is a listing of
proposed plan sheets:
I
ESTIMATED -::
:TASK -PLAN ENGLISH SCALE NUMBER OF
"SHEETS
6.01 Title Sheet and Construction Notes Varies 1
6.03 &6.08 Typical Cross Sections& Details Varies 2
6.02 &6.06 Plan and Profile Sheets(see Note 1) 1"=20 ft, 1"=4 ft 32
6.03 &6.07 Plan Sheets Only(see Note 1) 1"=20 ft 11
6.04& 6.09 Signing and Striping 1"=40 ft 10
TOTAL SHEETS S6
Note:(1) Traffic control will be in accordance with the current W.A.T.CH. Handbook and
Plan Sheets for Traffic Control will not be required.
Design cross sections will be prepared for the design purposes only and it is
assumed these sections will not be included within the construction bid plan
sets.
Task 7 Deliverables: TASK 7: FINAL COST AND QUANTITY ESTIMATE
✓ Final Quantity RBF will prepare quantity calculations and final construction cost estimates in
Calculation Back up accordance with City of Seal Beach requirements utilizing current City of
Data and Cost Seal Beach construction cost data and compare to established project
Estimate Summary budgets. Backup of quantity calculations will be provided to the City upon
request.
TASK 8: SPECIAL PROVISIONS
RBF will prepare all Technical Special Provisions and the City will provide
"boilerplate" up-front bid documents. Specifications will be based on the
Standard Specifications for Public Works Construction "Greenbook" (i.e.
Notice to Contractors, Instructions to Bidders, Contractor Forms, etc.) and
will compile plans for bidding purposes. RBF will provide plans, quantity and
cost estimates only.
1"''F Proposal • Local Street Resurfacing Program • Page 3-13
.o",,,,k— CIP No- ST0906 •
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Task 9 Deliverables: TASK 9: PLAN CHECK REVISIONS/APPROVALS/FINAL PLANS
✓ Comment Summary RBF will process the completed plans for the purpose of securing
and Final Approved appropriate approvals from the City of Seal Beach. Submittals to City will
Plans and Permits include all plans and required backup data for review.
Upon receipt of obtaining comments from the City and per scheduled
review meeting with the City, RBF will draft a response to all City and agency
comments at one time. RBF will make revisions to PS&E following the plan
milestone review meetings and for final submittal. When revisions have
been made, RBF will obtain signatures and provide the requested number of
stamped plans to City.
i1
TASK 10: PROJECT TEAM MILESTONE REVIEW MEETINGS
For budgetary purposes it is assumed that one (1) project initiation, and
three (3) milestone meetings will required for the completion of this project.
Any meetings requested by the City separate from these milestone and
initiation meetings will be considered as additional work and will be
provided as a result of an additional work request approved by the City. •
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Task 11 Deliverables: TASK 11: PROJECT MANAGEMENT/COMMUNICATIONS/PROJECT SCHEDULE
✓ Project Management/ RBF will supervise, coordinate, monitor and review design for conformance
Project Coordination with local agency standards, policies and procedures. RBF will communicate
Ni Project Scheduling with the City and other local agencies to facilitate project delivery and assure
✓ Phone Logs that necessary resources are available. Management support will be
provided to support resolution of project design scope and scheduling.
✓ Status of Project and
Project Issues with
project invoicing.
1. other Project Optional Tasks
Documentation as The following tasks are provided for informational purposes of support
appropriate services during construction and as may be needed upon request by the
City. All construction support services or additional optional tasks will be
completed as a result of a separate written authorization from the City for an
additional fee.
TASK AO-1: OPTIONAL STREET PLAN AND PROFILES
As discussed in the approach section and as provided in the scope of work,
plan and profile sheets have not been included for streets that appear to
require only grind and overlay with minimal miscellaneous curb and gutter
removals and replacements to improve isolated drainage issues. A fee to
replace the plan only sheets with plan and profile sheets is included within
this additional task.
Proposal • Local Street Resurfacing Program • Page 3-14
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Task AO-2 Deliverables: TASK A0-2: CONSTRUCTION BIDDING SERVICES (NOT INCLUDED)
✓ Attend pre-bid RBF will advise the City on the appropriate response to bidders' technical
meeting questions and will prepare plans, specifications, and estimates to be issued
✓ Assist in Analysis of as addendums as the City determines appropriate.
Bids
✓ Log questions and
responses to bidders'
questions regarding
the bid documents.
✓ Evaluate need for
addendum to bid
documents to answer '
questions raised and
prepare addendum if
required.
Task A0-3 Deliverables: TASK AO-3: PRE-CONSTRUCTION AND JOB-SITE MEETINGS (NOT INCLUDED)
✓ Attend pre- Attend the pre-construction meeting,job walk, and job-site meetings over
construction meeting the course of the construction schedule.
✓ Attend job site
meetings
Task A04 Deliverables: TASK AO-4: RESPONSE TO REQUEST FOR INFORMATION (NOT INCLUDED)
✓ Log requests for RBF will provide responses to contractor's requests for information (RFI)
information and about the plans and specifications forwarded to RBF by the City. This task
provide responses includes conferring with the City's Construction Manager as appropriate.
Regularly scheduled construction observation is specifically excluded from
this scope of work.
Task A0-5 Deliverables: TASK AO-5: CONSTRUCTION REVISIONS (NOT INCLUDED)
✓ Provide engineering Upon written authorization from the City, RBF will provide engineering
design services for design services for revisions to construction documents resulting from
revisions to construction changed field conditions. Subsequent Change Order documentation and
documents processing will b prepared by the City's Construction Manager and is not
included in this scope of work. Specific fee authorization is required from
the City prior to commencement of work on each revision.
roFProposal • Local Street Resurfacing Program • Page 3-15
.-1.Se.,,,• CIP No. ST0906 •
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Task AO-6 Deliverables: TASK A0-6: PREPARE RECORD DRAWINGS (NOT INCLUDED)
• Furnish a complete set Within 60 days following the completion and acceptance of the project, RBF
of revised, original will furnish the City a complete set of revised, original record drawings.
record drawings Revisions will be solely based on as-built information provided by the City's
Construction Manager and the Contractor. RBF assumes no responsibility
for the accuracy of the information provided by the City's Construction
Manager and the Contractor.
REIMBURSABLE EXPENSES
REPRODUCTION SERVICES, COMPUTER SERVICES AND OTHER EXPENSES
RBF will provide all reproduction services, computer expenses and other
related expenses for the project. This includes all reprographics and
photocopying for submittals, all photocopying for progress plots, quality
control check plots, and in-house reproductions.
The submittals will include the following items delivered to the City of Seal
Beach:
( Milestone Meetings (3 Meetings):
• Five (5) sets of Plans plotted on 11" x 17" sheets
• Five (5) sets Preliminary Cost Estimate
Final Submittal Plans, Specifications, and Estimates:
• Five (5) sets of Plans plotted on 11"x 17" sheets
• Five (5) sets of Cost Estimates
• One (1) set of original, signed, reproducible vellum plans plotted on 24" F
x 36" sheets
• Electronic submittal consisting of a compact disk (CD) with all
deliverable files (plan sheets) copied onto the CD in AutoCAD format
with all reference master files copied directly into the deliverable plan
file. The files will contain all pertinent horizontal and vertical alignment
information, all design details, and all pavement delineation plan sheets.
Reproductions of construction bid documents are specifically excluded from
this task.
MEProposal • Local Street Resurfacing Program • Page 3-16
�o„•,,,,,„, CIP No. ST0906 •
• •
EXHIBIT B
Project Schedule
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• •
EXHIBIT C
Fee Schedule and Standard Billing Rates
15 of 16
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/ 3/5/2009
FEE PROPOSAL JN:10-106773.999
/�
PP!.
a City of Seal Beach.Local Street Resurfacing Program-CIP No.5T0906
CONSLi LTINS
NO.OF SUBCONSULTAN IS 1OTAL HOURS/
SHEETS SHEET
FEE
_ TASK DESCRIPTION Sheets Hours $ Hours $
t k G Z s-'z.+^_ x. .� '•u'' r t Ems%4„r. 4.
x PFELIMIINAFiY INVES'71GATIONS/RESEARCH ;'„”c. ,, � .?',1,.}�.ti ,,._";;,„1 § _ems.. >r-•E ,�k `:s.. r s` •
1.00 RESEARCH/MVESTIGATIONBASE DATA REVIEW :- . N/A -2fi $3,478
2.00 FIELD REVIEWS ” . N/A . 26 $4,152
3.00 SURVEY b BASE MAPPING N/A
3.01 Honzontal&Vertical Control • N/A 75' $14,728
.3.02 tope raphic Survey _ N/A 202 $41,202
4.00. PAVEMENT.INVESTIGATONSBEPORT/ANALYSIS N.
- - $30500 , . ,16 '$33,154
'
5.00 UTILRY COORDINATION WA - 9fi $4,657
$aa..-nrT Jw"=-R-sTa2>e '.t,... >?-u - "fs/; tt.a3 t� {. :¢ £tlt f xex y k q' ;,t. T,�v..4 t;;4 ,i.',.kk
6.00 FINALPLANS,_SPECIFICATIONS AND ESTIMATES _1_.a,«n, �1:“ , - .,, a._,S,y ,,.TVfLwe^' n+ ,;n2f .r.. "a4-
,� v:._ �� .lr, F
GENERAL'�PLAN SHEETS.(ALL AREAS) �s, ..:.,pft t ::.a P, .. ,_, .,. ,.,J 5<,E.o K z=Ns fiNalV .,i-0r�.:
6.01 Title Sheet and Construction Notes - 1 37 $4,198 37
OLD.TOWN.(TEAM 1)� .,.�-sxN.nhtiGx«Ma..,.. ?..:' ... C .. -.. L.. .t r:�-_: ! M _, m1.a,. -It°sl"z.d .s.. rh� L.i's frig401.4
6.02 Plan and Profile/Miscellaneous Repairs(Sidewalk,Curb&Gutter) 24 958 $114,524 40
6.03 Typical Cross Sections&Construction Details 1 - 38 $4,584 38
6.04 Signing&Striping 4 75 $8,880 19
6.05 Tree Preservation/Removal Plan(Shown on Street Plans) N/A 0 $0
ur,rma2:utix za .-.�. - ..r ' 4;n`^a t ..
COLLEGE?ARK EAST,.(TEAM 2),..�'., . .v�^ . .. - . °i: .,+s s..,t {lr d .`. '. {jjy:Sda.tia 'v. 3 at J,.»its att
6.06 Plan and Profile/Miscellaneous Repairs(Sidewalk,Curb&Gutter) 8 322 $38,854 40
6.07 Plan Only&Miscellaneous Repairs(Sidewalk,Curb&Gutter) 11 238 $27,912 22
6.08 Typical Cross Sections&Construction Details 1 38 $4,584 38
6.09 Signing&Striping 6 114 $13,464 19
6.10 Tree Preservation/Removal Plan(Shown on Street Plans) N/A 0 $0
7.00 FINAL QDANTITY 8 COST E571MATE _..-. ': .', 56 �- ".C57 �$7,442. 1
8.00 SPECIAL'PROVISIONS N/A ''48 1$6,656
9.00 PLAN CHECK REVISIONS/APPROVALS/EINAL PLANS - - 56 - 723 . $15,425. 2
10.00 PROJECT INITIATION&TEAM WORKSHOP MEETINGS-(4 MEETINGS) N/A "'44 $7,276
11.00 PROJECT MANAGEMENT/CONSULTATIOWPROJECT SCHEDULING NA. . 182 $29870 31 7� 4
' x,}}:,r;,"•1'j R t } ? za aTv s-I,y 1 a >;rl t N sL.^'_— -y` _:' -1 1 e
Vi kit s'ae',719I'7.6�lr�nila=4j ,.,. >; 1' ? 1i .,!�,t.. ',`!yt ip; C <4' ^;„;g S.•s 4 t ,y3:c uv y.
AO 1 OPTIONAL STREET PLAN AND PROFILES(PER SHEET) 1 42 $5,128 42
AO 2 CONSTRUCTION BIDDING PHASE SERVICES-NOT USED N/A 0 T&M
AO 3 PRE-CONSTRUCTION MEETING AND JOB-SITE MEETINGS-NOT USED N/A 0 T&M
AO 4 RESPONSE TO REQUEST FOR INFORMATION-NOT USED N/A 0 T&M
AO 5 CONSTRUCTION REVISIONS-NOT USED - N/A 0 T&M
AO 6 PREPARE RECORD DRAWINGS-NOT USED 56 0 T&M 0
SUBTOTAL CONSTRUCTION SUPPORT AND CONTINGENCY(BUDGETARY T&M) 0 0 $ 40,000
TOTAL BASE DESIGN,CONSTRUCTION SUPPORT&CONTINGENCY 0 $61,000 2,657 $425,235
PERCENTAGE 100%
REIMBURSABLE EXPENSES $3,500
TOTAL 58 0 61,000 2,657 $428,735
Mpdala\I Om1e9E,eammbonY.<MOMVe.,tell,s''wba lee ow 4'
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CONSULTING
•
•
HOURLY RATE SCHEDULE
Effective January 2009 through December 2009
•
OFFICE PERSONNELS/hr. 2009
Senior Principal 250 00
Principal .---_---_----.--------------_---_—. _.—___-23080
Project Director 210 00
Senior Project Manager l000O
pm�c x�oo��e, --'_----'--'--_-- '-----�------'-'-'-_—_---l9&oo
Structural Engineer 190 00
Technical Manager 177 00
Senior Engineer 160 00
Senior Planner 160 oU
Electrical En 153 00
Landscape Architect 1+9 00
Senior QS Analyst--_—• 146 00
Project Engineer 144 00
Pr�cc/P|wono,---------------_-�'-------------- �---'..--l�^�VV
Design Engineer/Senior Designer/Mapper 13I00
GIS Analys 119 00
Designer/Planner 114 06
Graphic Artist 97 00
Environmental Analyst/Staff Planner 97 00
Design Technician 9100
Assistant Engineer/Planner 91 00
Engineering Aid/Planning Aid _�-- -�'—_—'.---_----'---- ----� —.—'7l00
R[,LDpEKS0NN[L
2-Person Survey Crew 240 00
1-Person Survey Crew 165 00
Licensed Surveyor------------------_------,,..—_--_.—_..1751N
CONSTRUCTION MANAGEMENT PERSONNEL
Construction Manager__''-------'--'—''--'----_—'-----'---1oo 00
Resident Engineer/Project Manage 151.00
Senior Construction Inspector 119 00
Construction Inspector 115o0
Field Office Engineer 109 00
Construction Technician 95.00
OTHER SERVICES AND FEES
Project Coordinator 108 00
Permit Processor 81 00
vchidek^i|e�oe-_'-'----�------_-'--`----------� ----'----u�o/mi|�
Note:
Blueprinting,reproduction,messenger service and other direct expenses will be charged as an additional cost plus 15%. x
Sub-consultant Management Fee of fifteen-percent (15%) will be added to the direct cost of all sub-consultant services to
provide for the cost of administration,sub-consultant consultation and insurance.
• •
EXHIBIT D
Consultant Personnel
16 of 16
• •
cpwAaaroef9=51 Project Team
9.ifti*
SECTION 2: PROJECT TEAM
Team Organization
RBF is pleased to present a team of highly qualified professionals to provide
the City of Seal Beach with the necessary engineering services for the Local
Street Resurfacing Program. The Organization Chart below presents RBF's
proposed Project Team.
Sa(B •
ORGANIZATION CHART ,y1/4•{0""%'�s
'• (' � ';-: Michael Ho
fiy���+ r""tr. City Engineer
/
`:PROJECT;MANAGER
Gary Miller,PE Subconsultants
(1)LaBelle Marvin
TEAM 1 :OLD TOWN TEAM 2.-COLLEGE PARK EAST
Task�Manager Y` ,..Task Manager-
Lisa VanDorpe PE '':Brian Anderson,PE
Design Lead Design Lead
Adriana Griffith,PE,LEED AP Natalie Tilds,PE
Design Support Design Support
2 Design Engineers 2 Design Engineers
WICC:arf�rt HP''(.? �. t{Z � �c t U � av
� �1 µ ggP ,
Carlos Oniz,PE,TE, ° Natalie Tilds,PE I. i Jeremy Franzini,RIA Mike Miller,PLS i Griffin Marvin(1)•
PTOE G Adnana Griffith
Cathy Johnson,RLA i I I
John Dorado l i. I L I
More Than 750 Technical and Support Personnel Available for Assignment
Media Arts Water/Wastewater Highway Design
.Permit Pr
Structural Engineering - ocessing Hydrology/Hydraulics
REIFConstruction Management
Proposal • Local Street Resurfacing Program • Page 2-1
CIP No. ST0906 •