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HomeMy WebLinkAboutAGMT - Safeshred (Secured Shredding Services) SAFESHRED RATE REVISION QUOTE Specializing in Secured Shredding Services Co S Ave. DATE: APRIL 11, 2013 Commerce, CA 90248 Phone 800-987-4733 Fax 323-721-4300 CLIENT INFORMATION Company: City of Seal Beach Contact: Tina Knapp Location: Seal Beach (2 sites) Email: tknapp @sealbeachca.gov Phone: 562/431-2527 Qty Unit Description Rate Total 3 64-gallon bin Price per bin, per service visit $ 15.00 ea 1 174-gallon bin Price per bin, per service visit $ 39.00 ea Std. Storage 1 Price per box $ 3.00 ea Box 1 Pickup Fee Off-scheduled service visits $ 0.00 ea RATES TO BE EFFECTIVE APRIL 1, 2013 1. Rates are based on regular scheduled ongoing service. Frequency will be one (1) service visit every four weeks. 2. SAFESHRED guarantees all material is destroyed within one (1) business day. a. SAFESHRED is AAA Certified by the National Association for Information Destruction and adheres to the strictest security guidelines for all aspects of our business. 4. A Certificate of Destruction will be issued and sent with each invoice. 5. SAFESHRED maintains an auditable "chain of custody" from the time of pick up until the material is destroyed. 6. SAFESHRED recycles 100% of all paper that we shred. 7. Rates are valid for any City of Seal Beach office that would like to participate in this program. If you have any questions, please contact me directly at 323-838-2692. We appreciate your continued business with SAFESHRED! Submitted by: Tami Maynard Sales Manager 59285. MALT AVE. * COMMERCE * CA * 90040 * 800-987-4733 * WWW.SAFESHRED.COM CERTIFIED BY THE NATIONAL ASSOCIATION FOR INFORMATION DESRTRUCTION Tina Knapp From: Tami Maynard <tmaynard @safeshred.com> Sent Tuesday, April 16, 2013 11:10 AM To: Tina Knapp Subject: RE: Rate Revision Proposal Hi Tina, Thank you for your kind words and, again, thank you for giving us the opportunity to provide a rate revision quote. You are correct with respect to the frequencies for both City Hall and the Seal Beach PD. The account has been setup so that we service SBPD when we service City Hall and then again in four weeks since SBPD is on the 4-week schedule. • As I promised, I will make the rate revision effective April 1. Please keep in mind that we will honor the new rates for any other City of Seal Beach departments that may have a need for outsourcing paper shredding services. Have a great week! Tami SA FESHRED Direct: 323-838-2692 Cell: 323-974-3746 www.safeshred.com Z Y Triple 'A'Certified by the National Association for Information Destruction (www.naidonline.org) 4 SAFESHRED recycles 100%of all the paper that we shred. Consider the environment; please don't print this email unless you really need to. CONFIDENTIALITY STATEMENT:This E-mail and any attachments thereto,are intended only for use by the addressee(s)named herein and may contain legally privileged and/or confidential information From: Tina Knapp fmailto:tknapp @sealbeachca.uov1 Sent: Monday, April 15, 2013 1:30 PM To: Tami Maynard Subject: FW: Rate Revision Proposal Importance: High Hi Tami, Thank you for your consideration of our rates and providing a very competitive rate revision. As I told you in our phone conversation, we're happy with SafeShred and the services provided—and now with rates in-line with what we might get elsewhere we've decided to keep doing business with you. O 1 • I just want to clarify our pick-up schedule. The Police Department is on an every 4 week schedule and City Hall is currently at every 8 weeks. Is it possible for City Hall coincides with every other pick-up at the Police Department is that okay? Thank you raa Tina Knapp Deputy City Clerk (562) 431-2527 Ext. 1304 NOTICE:This communication may contain privileged or other confidential information. If you are not the intended recipient of this communication,or an employee or agent responsible for delivering this communication to the intended recipient, please advise the sender by reply email and immediately delete the message and any attachments without copying or disclosing the contents.Thank you. From:Tami Maynard [mailto:tmaynard @safeshred.com] Sent: Thursday, April 11, 2013 8:45 AM To: Tina Knapp Subject: Rate Revision Proposal Importance: High Hi Tina, First off, let me thank you again for the opportunity to counter the proposal submitted by Corodata. As you are aware, we have been working with the City of Seal Beach for over seven years and we very much appreciate your continued business, especially with the number of firms that are now offering document shredding services in your area. I have attached our proposal for your review which I hope you will find acceptable. I do need to advise, though, that I do not want to get into a bidding war with a firm that is also providing records storage services tb the City of Seal Beach. The profit margins for records storage companies are much higher than that of document shredding companies and consequently, many records storage firms that offer shredding services will offer very low rates for document shredding since they are enjoying significant profits on the storage side of the business. I eagerly look forward to your decision. Should you have any questions or require any additional information, please contact me directly via email or 323-838-2692. Kindest regards, Tami Maynard General Manager SAFESHRED 800-987-4733 www.safeshred.com 2 Triple`A'Certified by the National Association for Information Destruction (www.naidonline.org) SAFESHRED recycles 100%of all the paper that we shred! Consider the environment; please don't print this email unless you really need to. CONFIDENTIALITY STATEMENT:This E-mail and any attachments thereto, are intended only for use by the addressee(s)named herein and may contain legally privileged and/or confidential information • 3 5 �� «i,fi � _ •fir S�+e • ■ . L I ;i1: isj CERTIFIED DOCUMENT DESTRUCTION SERVICE AGREEMENT Company: City of Seal Beach Term: 12 Months Start: 12 -12 -06 End: 12 -11 -07 Service: Secured shredding services - offsite Location: Police Department, City Hall Equipment: Type: Lockable security containers Use: Collection and transport of confidential documents Quantity - Size Two (2) 64 gallon bin Billing Rate: $35.00 each per service Service Frequency: Monthly — every 4 weeks Other Services: Services not included in this agreement will be negotiated independent of the terms herein. Renewal Policy: This agreement, after end of initial term, will automatically renew for individual twelve (12) month increments unless cancelled in writing (see Cancellation Policy). Rate Adjustments: Safeshred will guarantee the billing rate for the initial contract term. Safeshred may propose rate adjustments in writing within a thirty (30) day period prior to each renewal date of this agreement. All proposed changes must be in writing and agreed upon by both parties prior to taking effect. Cancellation Policy: Either party may cancel this agreement by providing a minimum of a thirty (30) day written notification prior to the contract roll -over date (see Renewal Policy). A_ - edU;1� J 9,4 Seal B ch SAFE HRED - Dave J J 2,///76 a ia Lc , c Date Date • • DATE (MM/DDNY) ACORD,. CERTIFICATE OF LIABILITY INSURANCE 6/5/06Ab PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Taylor & Taylor, Ltd. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Taylor & Taylor Associates, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 90 Park Avenue New York, New York 10016 Phone: (212) 490 -8511 INSURERS AFFORDING COVERAGE INSURED INSURER A: TOKIO MARINE & NICHIDO FIRE SAFESHRED CO . , INC . INSURER B: STATE NATIONAL INS . CO. /AMERICAN FUJI 5928 SOUTH MALT AVENUE INSURER C. COMMERCE, CA 90040 INSURER D: INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSK TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR, DATE IMMIDD/YYI DATE IMM /DD/YYI GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any One Fire) $ 100,000 1 CPP426095700 03/01/06 03/01/07 CLAIMS MADE © OCCUR MED EXP (Any One Person) $ 5,000 PERSONAL & ADV INJURY $ 1 , 000 , 000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG GE _ x 1 POLICY � FI:T El LOC AUTOMOBILE LIABILITY NAFP144C01 03/01/06 03/01/07 COMBINED SINGLE LIMIT $ B X ANY AUTO (Eaacadent) 1,000,000 ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) X HIRED AUTOS BODILY INJURY X NON -OWNED AUTOS (PeracadeM) PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT 3 _ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY AGG $ EXCESS LIABILITY NAFP144C01 03/01/06 03/01/07 EACH OCCURRENCE $ 4,000,000 B T1 OCCUR n CLAIMS MADE AGGREGATE $ 4,000,000 _$ - DEDUCTIBLE RETENTION $ 10,000 $ A WORKERS COMPENSATION AND WC1040583 03/01/06 03/01/07 IW RYUMTS I 10TH- EMPLOYERS LIABILITY EL EACH ACCIDENT $ 1,000,000 EL DISEASE - EA EMPLOYEE $ 1,000,000 E L DISEASE - POLICY LIMIT $ 1,000,000 OTHER DESCRIPTION OF OPERATI ONS /LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS EVIDENCE OF INSURANCE • CERTIFICATE HOLDER 1 1 ADDITIONAL INSURED: INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE (i2 ACORD 254 (7/97) © ACORD CORPORATION 1988