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PROFESSIONAL SERVICES AGREEMENT
between
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a,
City of Seal Beach
211 8 Street
Seal Beach CA 90740
(hereinafter "City")
and
John M. Tettemer & Associates, Ltd.
3151 Airway Avenue, Suite Q -1
Costa Mesa CA 92626
(hereinafter "Consultant ")
for
DESIGN BASIS REPORT
SEAL BEACH BLVD FORCE MAIN
AND
ROCKWELL PUMP STATION
043 - 49724 -060
Contract No. 98004
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into this orgo — day of / , , / by and
CI
the T OF SEAL BEACH (hereinafter call J "City"), and
�® r �yrt _ it , d'. (hereinafter called "Consultant ").
RECITALS
WHEREAS, City is a municipal corporation duly organized and validly existing under the laws of
the State of California as a Charter City, with the power to carry on its business as it is now being
conducted under the Statues of the State of California and the Charter of the City; and
WHEREAS, the City requires the services of a Consultant to provide the professional services as
described in the Scope of Services;
WHEREAS, the Consultant is able and willing to perform the required services under the terms
and conditions of this Contract;
NOW, THEREFORE, the parties do mutually agree as follows:
SECTION 101
101.1 CONSULTANT SERVICES. Consultant, as an independent contractor, agrees to
perform during the term of this Agreement, each and every service set forth on the "Scope of
Services" attached to this Agreement as Exhibit "A ". The initiation of service by the Consultant
will commence upon receipt of a written notice from the Designated Official authorizing
Consultant to proceed, and only to the extent of such authorization. The services of the consultant
shall include the making of all investigations, studies, and analysis required by the conditions
involved in each request of the Designated Official.
101.2 TIME OF PERFORMANCE. Consultant shall complete all services set forth in
"Schedule ", Exhibit C, Schedule. The foregoing time schedule may be modified by the mutual
written consent of the parties hereto.
101.3 COMPENSATION. The City will pay for the services of Consultant as indicated on the
"Schedule of Compensation" which is set forth in Exhibit `B ". No payment for expenses or labor
shall be paid by City unless it is related to a service which is referred to in the "Schedule of
Compensation ". The total cost to the City shall not exceed the amount designated in Exhibit `B ",
without the written approval and authorization of the City Council.
101.4 PAYMENT. The City will pay for services of the Consultant according to the progress
payments schedule established in the Schedule of Compensation. City's payment to Consultant
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shall be made within thirty (30) days of the date of completion of each phase as set forth in the
progress schedule.
101.5 INDEPENDENT CONTRACTOR. Consultant and its subcontractor(s) shall act
hereunder as independent contractors, and shall have no power to incur any debt or obligation for
City. Neither City or any of its officers or employees shall have any control over the conduct of
Consultant, or any of Consultant's employees or subcontractor, except as herein set forth, and
Consultant expressly warrants no to, at any time or in any manner, represent that it, or any of its
agents, servants, subcontractors or employees, are in any manner agents, servants or employees of
City, it being distinctly understood that Consultant is and shall at all times remain to City a wholly
independent contractor and Consultant's obligations to City are solely such as are prescribed by
this Agreement.
101.6 ASSIGNMENT. This Agreement may not be assigned in whole or in part, without the
prior written consent of City.
101.7 DOCUMENT OWNERSHIP. Each and every report, draft, instrument of service, map,
record, and other document reproduced, prepared, or caused to be prepared by the Consultant
pursuant to or in connection with this Agreement shall be the exclusive property of the City. City
acknowledges and agrees that all reports, drafts, instruments of service, maps, records, and other
documents prepared by Consultant pursuant to this Agreement shall be used exclusively on this
project and shall not be used for any other work without the written consent of Consultant. In the
event City and Consultant consent permit the reuse or other use of the reports, drafts, instruments
of service, maps, records, and other documents, City shall require the party using them to
indemnify and hold harmless City and Consultant regarding such reuse or other use, and City shall
require the party using them to eliminate any and all references to Consultant from the reports,
drafts, instruments of service, maps, records, and other documents. This paragraph shall not
restrict the duties of the City under the public records act.
101.8 CITY LIASON. Consultant shall perform under the general supervision of the Director of
Public Works of City or his designee, and all communications, instructions and directions on the
part of the City shall be communicated exclusively through the Director of Public Works or his
designee.
101.9 PERSONNEL. Consultant represents that it has, or shall secure at its own expense, all
personnel required to perform Consultant's services under this Agreement. Consultant may
associate or employ associates or subcontractors in the performance of it services under this
agreement, but all times shall be responsible for their services.
101.10 INSURANCE. Consultant shall procure at its sole expense and maintain in force
throughout the entire term of the Agreement insurance as indicated below. Consultant shall
submit to City certificates indicating compliance with the following minimum insurance
requirements not less than one day prior to the beginning of performance of this Agreement.
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Statutory Workers' Compensation Insurance with Employer's Liability in an amount not
less than $1,000,000 covering all employees of Consultant performing services under this
Agreement.
Comprehensive Commercial Liability Insurance including Blanket Contractual Liability
and Broad Form Property Damage coverage in an amount not less than $1,000,000
combined single limit of liability.
Business Auto Liability Insurance including coverage for Hired and Non -owned Autos in
an amount not less than $1,000,000 combined single limit of liability.
Professional Liability Insurance in an amount not less than $1,000,000 each occurrence
and annual aggregate covering any negligent act, error or omission of the Contractor for
services performed under this Agreement.
101.11 MISCELLANEOUS INSURANCE REQUIREMENTS.
101.11.1 Contractor's Insurance Primary. In the event of claim or loss, any insurance
purchased by the Contractor shall be primary. The City's insurance shall not contribute
with Contractor's in the settlement or payment of any loss or claim.
101.11.2 Policy Requirements. Each policy of insurance shall:
1. Be issued by an insurance company which is an admitted insurer in the State of
California.
2. Specify that it acts as primary insurance.
3. Name and list as additional insured the City, its officers, agents, and employees except
for the Professional Liability Insurance and Worker's Compensation Insurance.
4. Contain a clause substantially in the following words, "It is hereby understood and
agreed that this policy shall not be canceled or materially changed except upon thirty
(30) day's prior written notice to the City of Seal Beach of such cancellation or
material change a evidenced by a return receipt for a registered letter."
101.11.3 Evidence of Insurance. The Contractor shall provide the City with Certificates
of Insurance evidencing each of the coverage's procured to satisfy the requirements of this
Agreement.
101.11.4 Failure to Secure. If the Consultant at any time during the term hereof should
fail to secure or maintain the foregoing insurance, City shall be permitted to obtain such
insurance in the Consultant's name or as an agent of the Consultant and shall be
compensated by the Consultant for the costs of the insurance premiums at the maximum
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rate permitted by law computed from the date written notice is received that the premiums
have been paid.
101.11.5 Subrogation Waiver. Consultant agrees that in the event of loss due to any of
the perils for which it has agreed to provide insurance, that the Consultant shall look solely
to its insurance for recovery. Consultant hereby grant to City, on behalf of any insurer
providing insurance to either Consultant or City with respect to services of Consultant
herein, except professional liability insurance a waiver of any right of subrogation which
any such insurer of said Consultant may acquire against City by virtue of the payment of
any loss under such insurance.
101.12 INDEMNIFICATION. Consultant shall indemnify the City and its officers, employees
• and agents against, and will hold and save them and each of them harmless from, any and all
actions, claims, damages to persons or property, penalties, obligations or liabilities that may be
asserted or claimed by any person, firm, entity, corporation, political subdivision or other
organization arising out of the negligent or intentional tortious acts, errors or omissions of
Consultant, its agents, employees, subcontractors, or invitees.
Consultant will defend the City, its officers, agents and employees from and against any action or
actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and
will pay all costs and expenses, including attorney's fees for counsel of City's choice incurred in
connection herewith;
Consultant will promptly pay any judgment rendered against the City, its officers, employees or
agents for any such claims, damages, penalties, obligations or liabilities:
In the event, its officers, employees or agents is made a party to any action or proceeding to any
action or proceeding filed or prosectued against Consultant for such damages or other claims
arising out of or in connection with the sole negligence of Consultant hereunder, Consultant
agrees to pay City, its officers, employees or agents, any and all costs and expenses incurred by
City, its officers, employees or agents in such action or proceeding, including but not limited to,
reasonable attorney's fees.
101.13 TERMINATION OF AGREEMENT. This Agreement may be terminated without
cause by City upon ten (10) days' written notice to the Consultant without further action by the
City. This Agreement may be terminated by the Consultant upon thirty (30) days' written notice
to the City. In the event the City terminates this Agreement as provided above, Consultant shall
terminate work at the earliest possible point, and complete all attendant reports and/or graphic
representations, conceptual plans, construction plan, or construction specifications. The City shall
compensate the Consultant proportionately for work, provided such work is in a form useable to
the City.
Notice. Any notice required to be given to the Consulant shall be deemed duly and properly given
upon mailing, postage prepaid, to:
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John M. Tettemer & Associates, Ltd.
3151 Airway Avenue, Suite Q -1
Costa Mesa CA 92626
or personally delivered to Consultant at such address or other address specified to the City in
writing by Consultant.
Any notice required to be given to the City shall be deemed duly and properly given upon mailing,
postage prepaid, to:
Attn: Director of Public Works
City of Seal Beach
211 Eighth Street
Seal Beach CA 90740
or personally delivered to City at such address or address specified to the Consultant in writing by
the City.
101.14 STANDARD OF PERFORMANCE. The Consultant shall perform and require its
Subcontractors to perform the Services in accordance with the requirements of this Agreement
and in accordance with professional standards of skill, care and diligence adhered to by firms
recognized for their expertise, experience and knowledge in performing services of a similar
nature. The Consultant shall be responsible for the professional quality, technical accuracy,
completeness, and coordination of the Services, it being understood that the City will be relying
upon such professional quality, accuracy, completeness, and coordination in utilizing the Services.
The foregoing obligations and standards shall constitute the "Standards of Performance" for the
purposes of this Contract.
The Consultant shall carefully study this Contract, shall verify all figures in these Contract
Documents before performing the Services; shall promptly notify the City of all errors,
inconsistencies, and/or omissions that it discovers; and, in instances where such non - conformities
are discovered, shall obtain specific instructions in writing from the City before Consultant's
proceeding with the Services. Any Services affected which are performed prior to the City's
decision shall be at the Consultant's risk. The Consultant shall not take advantage of any apparent
non- conformity that may be found in this Contract. The City shall be entitled to make such
corrections therein and interpretations thereof as it may deem necessary for the fulfillment of the
intent of this Contract. Omissions or misdescriptions of any Services that are manifestly necessary
to carry out the intent of this Contract, or that are customarily performed, shall not relieve the
Consultant from performing such Services at no additional expense and/or delay, and such
Services shall be performed as if fully and correctly set forth in this Contract.
101.15 WARRANTY. The Consultant warrants that all Services shall be in accordance with this
Contract and shall comply with the Standard of Performance for a period of one year from final
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acceptance of the Services. In the event of breach of this warranty, the Consultant shall take the
necessary actions to correct the breach and the consequences thereof, at the Consultant's sole
expense, in the most expeditious manner as permitted by existing circumstances. If the Consultant
does not promptly take steps to correct the breach upon notification thereof by the City, the City
without waiving any other rights or remedies it may have at law or otherwise, may do or cause
others to do so, and the Consultant shall promptly reimburse the City for all expenses and costs
incurred in connection therewith.
101.16 DATA AND SERVICES TO BE FURNISHED BY CITY. Consultant shall deliver to
the City the studies, plans, specifications, or other documents as are identified in the Scope of
Services; and Consultant shall upon completion of all work, submit to the City all information
developed in the course of the Consultant's services. Consultant shall, in such time and in such
form as the City may require, furnish reports concerning the status of services required under this
Agreement. Consultant shall, upon request by City and upon completion or termination of this
Agreement, deliver to the City all material furnished to Consultant by the City.
101.17 CONFIDENTIALITY. Consultant shall not disclose, publish, or authorize others to
disclose or publish, design data, drawings, specifications, reports, or other information pertaining
to the projects assigned to consultant by the City or other information to which the consultant has
had access during the term of this agreement without the prior written approval of the designated
Official during the term of this Agreement and for a period of two (2) years after the termination
of this agreement.
101.18 RECORDS. Consultant shall maintain complete and accurate records with respect to
sales, costs, expenses, receipts, and other such information required by the City or the Designated
Official. The Consultant shall maintain adequate records on services provided in sufficient detail
to permit an evaluation of services. All such records shall be maintained in accordance with
generally accepted accounting principles and shall be clearly identified and readily accessible.
Consultant shall provide access to the Designated Official or his designees at all proper times to
such books and records, and gives the Designated Official or his designees the right to examine
and audit such books and records and to make transcripts as necessary, and to allow inspection of
all work, data, documents, proceedings, and activities related to this Agreement.
101.19 ASSIGNMENT. This agreement is personal to the Consultant and the Consultant's
Representative. Any attempt at assignment by the Consultant shall be void unless approved in
writing by the Designated Official. Consultant's services pursuant to this Agreement shall be
provided by the Consultant's Representative or directly under the supervision of the Consultant's
Representative and Consultant shall not assign another to supervise the Consultant's performance
of this Agreement without the prior written approval of the City, by and through the designated
Official.
101.20 SAFETY REQUIREMENT. All work performed under this Agreement shall be
performed in such a manner as to provide safety to the public and to meet or exceed the safety
standards outlined by CAL -OSHA. The City reserves the right to issue restraint or cease and
desist orders to the Consultant when unsafe or harmful acts are observed or reported relative to
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the performance of the work under this agreement. The Consultant shall maintain the work sites
free of hazards to persons and property resulting from its operations. Any hazardous condition
noted by the Consultant which is not the result of his operations shall be immediately reported to
the City.
101.21 NUISANCE. Consultant shall not maintain, commit, or permit the maintenance or
commission of any nuisance in connection with the performance of services under this Agreement.
101.22 PERMITS AND LICENSES. Consultant, at its sole expense, shall obtain and maintain
during the term of this Agreement, all appropriate permits, licenses, and certificates that may be
required in connection with the performance of services under this Agreement.
101.23 CONFLICT OF INTEREST. Consultant covenants that neither consultant, nor any
officer thereof, has any interest, nor shall they acquire any interest, directly or indirectly which will
conflict with in any manner or degree with the performance of the Consultant services under this
Agreement. Consultant further covenants that in the performance of this Agreement, no person
having any such interest shall be employed by Consultant. Consultant further covenants that
Consultant has not contracted with nor is the Consultant performing any services directly or
indirectly, with any developer and/or property owners and/or firms, and/or partnerships owning
property in the City, and further covenants and agrees that Consultant and/or its subcontractors
shall provide no service or enter into any contact with the Developer and/or property owner
and/or firms, and/or partnerships owning property in the City prior to the completion of this
Agreement.
101.24 WAIVER. A waiver by the City of any breach of any term, covenant, or condition
contained in this Agreement shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant, or condition contained in this Agreement whether of the same
or different character.
101.25 COST OF LITIGATION. If any legal action is necessary to enforce any provision of
this Agreement or for damages by reason of any alleged breach of any provisions of this
Agreement, the prevailing party shall be entitled to receive from the losing party all costs and
expenses in such amount as the court may determine to be reasonable. In awarding the cost of
litigation, the court shall not be bound by any court fee schedule, but shall, if it is in the interest of
justice to do so, award the full amount of costs, expenses, and attorneys' fees paid or incurred in
good faith.
101.26 SEVERABILITY. If any part, term, or provision of this Agreement shall be held illegal,
unenforceable, or in conflict with any law of a federal, state, or local government having
jurisdiction over this Agreement, the validity of the reminding portions or provisions shall not be
affected by such holding.
101.27 INTEGRATED CONTRACT. This Agreement represents the entire Agreement
between the City and the Consultant and all preliminary negotiations and agreements are deemed
a part of this Agreement. No verbal agreement or implied covenant shall be held to vary the
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provisions of this Agreement. This Agreement shall bind and inure to the benefit of the parties to
this Agreement and any subsequent successors and assigns.
101.28 CHOICE OF LAW . The terms of this Agreement shall be interpreted according to the
laws of the State of California.
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In recognition of the obligations stated in this Agreement, the parties have executed this
Agreement on the date indicated above.
CONSULTANT: CIT :
By: 4 , ■ilApe' By:
Name: 1 nqv HOl 4 4 4 - rJ Name: KEITH R. TILL
Title: ( NI C Title: CITY MANAGER
Attest: , - Approved as to form:
BY (4 r u p By:
N c JOANNE M. YE0 Name:
Title: CITY CLERK Title:
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EXHIBIT A
SCOPE OF SERVICES
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DESIGN BASIS REPORT
200 GENERAL REQUIREMENTS FOR THE SCOPE OF WORK
200.1 EXAMINATION OF RFP/RFQ DOCUMENTS: The Consultant shall be solely
responsible for examining the City's RFP/RFQ documents, including any addenda
issued, and for informing itself with respect to any and all conditions which may in any
way affect the amount or nature of the proposal, or the performance of the Services in
the event the Consultant is selected. No relief for error or omission will be given.
200.3 E MAIL: The Consultant shall supply the City with individual Internet E — mail
addresses for each of the project managers and principals involved in the project and
other consultant personnel as the City deems necessary.
200.4 INVOICES: The Consultant shall submit not more than one invoice a month and
shall obtain a copy of the accounts payable schedule. The invoice will be in a format
that is acceptable to City Engineering Staff and shall detail individual personnel who
worked on the project, specific tasks performed, hours worked, billing rate, total costs,
and previous billing history, percentage of work completed, percentage of dollars spent.
The Consultant shall prepare invoices that show costs against each major milestone
task.
The Consultant shall notify the City when the cumulative compensation payable under
this Contract has reached 75% of the Contract not to exceed price. If at any time the
Consultant has reason to believe that the total cost to the Authority for the performance
of this Contract will be greater or substantially less that the Contract not to exceed
price, the Consultant shall notify the Consultant in writing to that effect and give its
revised estimate of the total cost for the performance of this Contract. The notice shall
state the estimated amount of additional funds required to continue performance for the
remainder of the contract term. In no event is the Consultant authorized to exceed the
"not to exceed price" without prior written approval from the City.
200.5 COMPUTER FILES: The Consultant shall supply the City with a digital and
editable copy of all files that are included in the hard copy of the report. The Consultant
shall use or transfer into the following formats: Word Processing: Microsoft Word 97,
Spreadsheets: Excel 97, Databases: Filemaker Pro, Microsoft Access, GIS: ArcView,
Drawings: Autocad 14. If the Consultant wishes to use another program that would
increase productivity, the Consultant will provide the City a licensed copy or transfer
into a format that is acceptable to City Engineering Staff. All digital files shall be
submitted on a "zip disk.'
The City shall have the right to use, duplicate, modify or disclose the technical data and
the information contained
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200.6 KEY PERSONNEL: The Consultant shall not reassign any personnel mentioned
in the RFQ/Interview process unless under extraordinary circumstances. The
Consultant shall secure the prior written approval the City for any change or
reassignment of the key personnel, submitting written documentation of the new
individual's qualification.
The Consultant's project manager shall supervise and direct the services, and have
overall responsibility for the services in accordance with the Consultant agreement and
Scope of Work. The Consultant shall be solely responsible for implementation of all
services, means, methods, techniques, sequences, and procedures and for
coordination of all portions of the services.
All workers shall have sufficient skill and experience to perform the work assigned to
them. The City shall have the right, in its absolute discretion to require the removal of
the Consultant's personnel at any level assigned to the performance of the Services at
no additional fee to the City, if the City considers such removal necessary and in its
best interest and request such removal in writing. Further, an employee who is
dismissed for any of the above reasons shall not be re-employed on this Contract.
200.7 UNAUTHORIZED WORK: Any services not required by the terms of the final
scope of work or proposal that are performed without written authority from the City, will
be considered as unauthorized and at the sole expense of the Consultant. Services so
performed will not be paid for, and no extension in the period of performance shall be
granted on account thereof.
200.8 AUDITS: The Consultant shall keep and maintain full and complete records and
books of account of its costs and expenses relating to the performance of the Services,
in accordance with generally accepted accounting practices. Such records and
accounts shall permit the Consultant to furnish the City, upon written notice, an
accurate written allocation of the costs to the various elements of the Services, as may
be required by the Authority. Upon reasonable advance written notice the City or its
representatives shall have the right to examine, any books, records, accounts, and
other documents of the Contractor directly pertaining to costs when such costs are the
basis of a claim or of reimbursement to the Consultant hereunder. The Consultant will
make reasonable efforts to assure that the any such representative is not a competitor
of the Contractor to which the disclosure of such cost information would have a
detrimental effect on the Consultant's business. The Consultant shall keep and
preserve all such books, records, accounts, and other documents for a period of at
least three years from after completion of the Services after Final Payment or if this
Contract is terminated in whole or in part after the final termination agreement.
200.9 CONSULTANT'S INTERACTION WITH MEDIA AND THE PUBLIC: The
Consultant shall refer all inquiries from the news media to the City. If the Consultant
receives a complaint from a citizen or the community, the Consultant shall inform the
City what action was taken to alleviate the situation.
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200.10 SUBCONTRACTORS/SUBCONSULTANT: The City reserves the right of prior
approval of all subcontractors and retains the right to request the Consultant to
terminate any subcontractor, for any reason appropriate by the City, by so notifying the
Consultant in writing. Should said notification be submitted to the Consultant, it shall
terminate said subcontractor immediately.
The City shall have no liability to any subcontractor(s) for payment for services under
this Contract or other work performed for Contractor. My subcontract entered into by
Consultant under the contract shall duly note that the responsibility for payment for the
technical services or any other services performed shall be the sole responsibility of
the Consultant.
200.11 DIRECT EXPENSES: It is expected that the Consultant has extensive
knowledge and experience performing this type of work. The Consultant shall prepare a
not to exceed budget for direct expenses and breakdown costs for services such as
copying, blue prints, computer time, reproduction, delivery, and any other foreseeable
expense not covered in the Consultant's hourly rates. Therefore, the Consultant shall
receive no additional compensation beyond that which is detailed in their budget. The
City will not pay for mileage charges from the Consultant's office to the City.
200.12 INSURANCE: The Consultant shall obtain a minimum of $1,000,000 worth of
professional error and omissions insurance prior to entering into an agreement with the
City. The insurance requirement is non-negotiable.
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300 DESIGN BASIS REPORT
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PHASE I — PROJECT DESIGN REPORT
Task 1.1 — Field Surveys: The Consultant shall provide a licensed land surveyor who
shall perform and prepare a topographic survey which shall include street width,
median, curb and gutter and sidewalk locations for the east portion of Seal Beach
Boulevard for half the street from centerline to right of way line, all above ground
facilities within east half of the street right of way, all storm drain, sewer main, utility
vault manhole lid elevations, and related visible appurtenances, flow line elevations, a
minimum of a 100' radius around the Rockwell pump station detailing all existing
surface and landscape facilities, adequate topography of the west side of Seal Beach
Boulevard in connection with the Rockwell pump station, a minimum of a 100' radius of
all existing surface and landscape facilities around pump station No. 35, and any other
related survey necessary to provide complete topography for design of the projects.
The Consultant shall be responsible for researching and plotting all existing
easements.
WORK PRODUCT: At the conclusion of this task, the Consultant shall provide a 1" =
40' topographic survey in both electronic (Auto Cad 14) and reproducible hard copy
format signed by the responsible Land Surveyor in charge.
Task 1.2 - Utility Search: The Consultant shall be responsible for obtaining all utility
information within the street right of way as well as any pump station easements. The
City will provide "as built information" which it has on record.
The Consultant shall be responsible for verifying the depth and location of all utilities
through non-destructive testing or other means. Should pot-holing be necessary, the
consultant shall be responsible for coordination and determination of the location and
depth of utility in pothole areas. The City may allow the Consultant to utilize City forces
to perform the construction of the potholes. No potholing or destructive methods shall
be used without written permission from the Director of Public Works.
WORK PRODUCT: At the conclusion of this task, the Consultant shall provide a 1"= 40'
base map plan of all utility locations necessary for the construction of this project. The
Utility Base Map shall be in both electronic (Auto Cad 14) and reproducible hard copy
format signed by the responsible Registered Civil Engineer in charge.
Task 1.3 - Video inspection: The City will perform a video survey of 1,000 LF of 24"
VCP sewer line. The Consultant shall review the video survey and provide an
explanation and recommendation of the conditions observed.
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WORK PRODUCT: At the conclusion of this task, the Consultant shall provide a letter
report detailing its findings of the review of the video as well as any recommendations.
The City will review this letter report for final incorporation into the Design Basis Reort.
Task 1.4 — Geotechnical Investigation: The Consultant shall provide a licensed
Geotechnical Engineer to peform an geotechnical investigation suitable for design of
any of the alternatives proposed in the Design report. Boring locations must be
approved in advanced by the City. A no-fee encroachment permit will be issued.
WORK PRODUCT: At the conclusion of this task, the Consultant shall provide a
Geotechnical report signed by both a licensed Geotechnical Engineer. Said report shall
cover a foundation investigation at both pump stations as well as ground water
elevations on necessary segments of Seal Beach Boulevard, Pacific Coast Highway,
and Westminster Avenue. The report shall also provide recommendations concerning
shoring, seismic design and other geotechnical problems that may be encountered for
this project.
Task 1.5 — Preliminary Engineering: The Consultant shall provide engineering
analysis and evaluation of the existing and proposed facilities in order to determine
limits of facilities to be replaced, size and capacity of proposed new facilities, and the
alignment which will provide for the least disruption to the public. In addition to
maintaining the existing sewer facilities in service during construction, the Consultant
shall consider access for future maintenance and replacement of equipment and
phasing of construction. The Consultant shall summarize its findings.
WORK PRODUCT: The Consultant shall provide the following analysis and evaluation:
• Hydraulic analysis- Computer Print out and calculations
• Pump size evaluation- Computer Print Out and calculations
• Evaluation affect of new development- Letter Report and back up research
information
• Evaluation of dual pipe system and selection of appropriate layout- Letter Report
• Evaluation of elimination of the siphon condition- Letter Report
• Evaluation of temporary sewer bypass within existing storm drains crossing at
PCH- Letter Report
• Traffic detour and traffic control plan- 1"=100' Auto Cad 14 drawing for each of
the alternatives signed by a registered Civil Engineer
• Initial 30% plans 1"= 40 '.
a. Seal Beach Blvd. Sewer
• 11 sheets Plan and profile
• 2 sheets Traffic detour at PCH/Seal Beach Blvd and at Westminster/Seal
Beach Blvd
b. Rockwell Pump Station
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• 1 plan sheet
• 1 sections
• 1 mechanical plans
The City will review these work products for final incorporation into the Design Report.
Task 1.6- Design Report : The Consultant shall prepare a design report summarizing
its findings along with the City comments.
SEAL BEACH BOULEVARD FORCE MAIN: The Consultant shall propose different
alignments and several alternatives for replacement of the Seal Beach Blvd Sewer
Main for review and approval of final design report by City staff. Detail and alternatives
for the following important features of the sewer main will be included:
1: Connection to pump station No. 35
2. Pacific Coast Hwy crossing. The Consultant shall provide alternatives and at a
minimum investigate:
• Use of existing 24' dia steel cassing
- Feasibility of temporary sewer main connection through existing storm drain
cassing
• New crossing with jacked cassing
• Use of existing sewer line
3. Sewerline from Pump Station 35 to Orange County
Sanitation District Connection. At a minimum, the Consultant
shall address:
• Capactiy Analysis
• Size Determination
• Recommended Pipe Replacement including pipe material
• Review of existing sewerline conditions
• Provide a sewerline alternatives for alignment
• Provide sewerline profile alternantives
• Provide air release design
• Use of existing 24-inch dia VCP sewer
- Video of sewer main by City staff
- Replace sewer manholes only
• Replacement of existing 24-inch dia VCP sewer and manholes
. • Extension of gravity sewer to high point of sewer main profile (- 5,600 LF)
The Consultant shall also prepare exhibits and cost estimates for alternatives to be
presented to City staff for review. The consultant shall provide the engineering
calculations and back up source information for the cost estimates.
ROCKWELL PUMP STATION: The Consultant shall provide a design report for
replacement of the pump station within the existing city easement while maintaining the
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existing pump station in service. In addition to maintaining existing pump station in
service, the Consultant shall incorporate into the report vehicle and equipment access
to the station and improved access to perform maintenance and replace equipment
within the pump station. The Consultant anticipates that the new pump station vault
and wet well will be below grade similar to the existing station.
The Consultant shall also prepare exhibits and cost estimates for alternatives to be
presented to City staff for review. The consultant shall provide the engineering
calculations and back up source information for the cost estimates.
WORK PRODUCT: The results, discussions and decisions from the preceding tasks
including preliminary plans and profiles and calculations will be used by the Consultant
to prepare a draft Design Report for submittal to the City. The draft report will prioritize
proposed improvements based on need and construction phasing based on availability
of funding. The Consultant shall subsequently meet with City to address their
comments and revise the draft accordingly: The Final Design Concept Report will be
presented to the City Council and serve as a guide for the final design process.
The Consultant shall prepare cost estimates for the entire recommended final project.
The cost estimates will be developed for each major item of work and include
appropriate contingencies and project costs.
The draft Design Report shall include the following report text describing the
alternatives evaluation, an engineering estimate with an exhibit of the back up, 30%
preliminary plans in reduced to 11° by 17" sheets from the work product in Task 1.6.
Task 1.7 — Project Review Board (PRB): The Consultant shall provide an
independent review of the Design Basis Report. The Consultant proposes to use
Bucknam and Associates for this task. The sub-consultant shall prepare a letter report
directly to the City detailing its comments, concerns, and recommendations.
The Consultant shall then set up a meeting with the City and the Sub-consultant to
discuss the letter report and how the Consultant intends to address any problems
encountered. These final recommendations will be incorporated into the final design
report for final acceptance and review by the City.
TASK 1.8— PROJECT MANAGEMENT
The Consultant shall be responsible for all elements of the project design report
including.subconsultant tasks, city forces tasks, utility coordination, Caltrans review,
Orange County Sanitation District review and City review. In addition, the Consultant
shall e-mail bi-monthly status reports to City staff and prepare a Powerpoint
presentation to City Council for the final Design Report. The Consultant anticipates
attendance at meetings as follows:
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• Kickoff meeting — 1 meeting with City staff
• Design Report—2 meetings with City staff
• Final Design Report—2 meetings with City staff
• Project Review Board — 1 meeting of Board
• Final Design Report— 1 meeting City Council
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EXHIBIT B
Schedule of
Compensation
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EXHIBIT C
Schedule
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