Loading...
HomeMy WebLinkAboutAGMT - UFI Urban Futures Inc. (Prep of a 5-Year Redevelopment Implementation Plan) • • PROFESSIONAL SERVICES AGREEMENT FOR PREPARTAION OF A FIVE YEAR REDEVELOPMENT IMPLEMENTATION PLAN between -'F SEA y s f *' •*$ sssx s r .,BFg - � '`�,�(/NTY. — Redevelopment Agency of the Agency of Seal Beach 211 - 8th Street Seal Beach, CA 90740 UFI, Urban Futures Inc. 3111 North Tustin, Suite 230, Orange, CA 92865 (714) 283 -9334 This Professional Service Agreement ( "the Agreement ") is made as of the 25th day of October , 2010 (the "Effective Date "), by and between UFI ( "Consultant "), a , and the Redevelopment Agency of the Agency of Seal Beach ( "Agency "), (collectively, "the Parties "). 1 of 11 • • RECITALS A. Agency desires certain professional services. B. Consultant represents that it is qualified and able to provide Agency with such services. NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows. AGREEMENT 1.0 Scope of Services 1.1. Consultant shall provide those services ( "Services ") set forth in the attached Exhibit A, which is hereby incorporated by this reference. To the extent that there is any conflict between Exhibit A and this Agreement, this Agreement shall control. 1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to the Agency. 1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local law. 1.4. Consultant will not be compensated for any work performed not specified in the Scope of Services unless the Agency authorizes such work in advance and in writing. The Agency Executive Director may authorize payment for such work up to a cumulative maximum of $10,000. Payment for additional work in excess of $10,000 requires prior Agency authorization. 2.0 Term This term of this Agreement shall commence as of the Effective Date and shall continue for a term of two- hundred seventy (270) days unless previously terminated as provided by this Agreement. 3.0 Consultant's Compensation Agency will pay Consultant in accordance with the hourly rates shown on the fee schedule set forth in Exhibit B for Services but in no event will the Agency pay more than $ 16,000 . Any additional work authorized by the Agency pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B. 2 of 11 41 • 4.0 Method of Payment 4.1. Consultant shall submit to Agency monthly invoices for all services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period. Agency will pay Consultant within 30 days of receiving Consultant's invoice. Agency will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Consultant. 4.2. Upon 24 -hour notice from Agency, Consultant shall allow Agency or Agency's agents or representatives to inspect at Consultant's offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. Agency's rights under this Section 4.2 shall survive for two years following the termination of this Agreement. 5.0 Termination 5.1. This Agreement may be terminated by Agency, without cause, or by Consultant based on reasonable cause, upon giving the other party written notice thereof not less than 30 days prior to the date of termination. 5.2. This Agreement may be terminated by Agency upon 10 days' notice to Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement of comprehensive general liability insurance as required by this Agreement at least 20 days before the expiration date of the previous policy. 6.0 Party Representatives 6.1. The Agency Executive Director Manager is the Agency's representative for purposes of this Agreement. 6.2. William Kelly, Managing Principal, is the Consultant's primary representative for purposes of this Agreement. 7.0 Notices 7.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses: To Agency: Seal Beach Redevelopment Agency 211 -8th Street Seal Beach, California 90740 Attn: Executive Director 3 of 11 • • To Consultant: UFI, Urban Futures Inc. 3111 N. Tustin, Suite 230 Orange, CA 92865 -1753 Attn: William Kelly 7.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 8.0 Independent Contractor 8.1. Consultant is an independent contractor and not an employee of the Agency. All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of Agency and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 8.2. Consultant shall indemnify and hold harmless Agency and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of Agency officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant's personnel practices. Agency shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to Agency from Consultant as a result of Consultant's failure to promptly pay to Agency any reimbursement or indemnification arising under this Section. 9.0 Subcontractors No portion of this Agreement shall be subcontracted without the prior written approval of the Agency. Consultant is fully responsible to Agency for the performance of any and all subcontractors. 10.0 Assignment Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of Agency. Any purported assignment without such consent shall be void and without effect. 4 of 11 • • 11.0 Insurance 11.1. Consultant shall not commence work under ,this Agreement until it has provided evidence satisfactory to the Agency that Consultant has secured all insurance required under this Section. Consultant shall furnish Agency with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the Agency. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the Agency if requested. All certificates and endorsements shall be received and approved by the Agency before work commences. The Agency reserves the right to require complete, certified copies of all required insurance policies, at any time. 11.2. Consultant shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement. Insurance is to be placed with insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in California, and satisfactory to the Agency. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and, if required by the Agency, (3) Professional Liability. Consultant shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Professional Liability: $1,000,000 per claim /aggregate. 11.3. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the Agency to state: (1) coverage shall not be suspended, voided, reduced or canceled except after 30 days prior written notice by certified mail, return receipt requested, has been given to the Agency; (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the Agency, its directors, officials, officers, (3) coverage shall be primary insurance as respects the Agency, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled underlying coverage and that any insurance or self- insurance maintained by the Agency, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it; (4) for general liability insurance, that the Agency, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (5) for automobile liability, that the Agency, its directors, officials, officers, employees, agents 5 of 11 • • and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible. 11.4. All insurance required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to the Agency, its directors, officials, officers, employees, agents, and volunteers. 11.5. Any deductibles or self- insured retentions shall be declared to and approved by the Agency. Consultant guarantees that, at the option of the Agency, either: (1) the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects the Agency, its directors, officials, officers, employees, agents, and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 12.0 Indemnification, Hold Harmless, and Duty to Defend Consultant shall defend, indemnify, and hold the Agency, its officials, officers, employees, volunteers and agents serving as independent contractors in the role of Agency officials (collectively "Indemnities ") free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, Toss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any acts or omissions of Consultant, its employees, or its agents in connection with the performance of this Agreement, including without limitation the payment of all consequential damages and attorneys' fees and other related costs and expenses, except for such loss or damage arising from the sole negligence or willful misconduct of the Agency. With respect to any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against Indemnitees, Consultant shall defend Indemnitees, at Consultant's own cost, expense, and risk, and shall pay and satisfy any judgment, award, or decree that may be rendered against Indemnitees. Consultant shall reimburse Agency and its directors, officials, officers, employees, agents and /or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the Agency, its directors, officials, officers, employees, agents or volunteers. All duties of Consultant under this Section shall survive termination of this Agreement. 13.0 Equal Opportunity Consultant affirmatively represents that it is an equal opportunity employer. Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non - discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination. 6 of 11 0 • 14.0 Labor Certification By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers' Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 15.0 Entire Agreement This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties. 16.0 Severability The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement. 17.0 Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California. 18.0 No Third Party Rights No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement. 19.0 Waiver No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise. 20.0 Prohibited Interests; Conflict of Interest 20.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant "financially interested" (as provided in California Government Code § §1090 and 87100) in any decision made by Agency on any matter in connection with which Consultant has been retained. 7 of 11 • • 20.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, Agency shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift. 20.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of Agency has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to Agency, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in this subsection. 21.0 Attorneys' Fees If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party all of its attorneys' fees and other costs incurred in connection therewith. 22.0 Exhibits All exhibits referenced in this Agreement are hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control. 23.0 Corporate Authority The person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of said Party and that by his or her execution, the Consultant is formally bound to the provisions of this Agreement. / / / / / 8 of 11 • • IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the date and year first above written. SEAL BEACH REDEVELOPMENT CONSULTANT AGENCY B LOAM 04.0 By: David Carmany Name: � �"' . Executive Director Its: . 4444T u Attest: By: By: Linda Devine Name: Agency Secretary Its: Approved as to Form: By: Quinn Barrow Agency Counsel 9 of 11 • • Exhibit A Scope of Work 10 of 11 • . I Methodology The preparation of the Seal Beach Five-Year Implementation Plan will employ the following methodology which will be conducted in close cooperation with the Agency's staff. TASK 1 DEVELOPMENT OF BACKGROUND INFORMATION 1.1 UFI will identify and then review all of the pertinent information and data sources necessary to complete this Scope of Work (also referred to herein as the "Project"). Agency staff will collect and submit these data to UFI. 1.2 UFI will identify and evaluate specific Agency projects and programs (hereinafter referred to as "Activities") which the Agency has completed or initiated during the previous planning period (2005-2009). Both general redevelopment Activities and those funded from the Low and Moderate Income (LMI) Housing Fund will be considered. UFI will review previous implementation plans and data provided by Seal Beach staff to identify and catalogue Activities. UFI will establish and document the required ongoing nexus between Agency Activities and blight reduction in the Project Area. 1.3 UFI will analyze the time limits and fiscal limits of the Plan to determine compliance with CCRL Sections 33334.2 and 33334.4, assess the affects (if any) that Plan limits may have on the Agency's 2010-2014 goals and objectives, and determine potential opportunities for Plan limit modifications. 1.4 UFI will determine the status of the Agency's compliance with recent State legislation that mandates certain Agency actions (SB 53, SB 1809, AB 987, AB 1389) and permits other discretionary Agency actions (SB 211, SB 1045, SB 1096). TASK 2 2010-14 COMMUNITY DEVELOPMENT IMPLEMENTATION PLAN 2.1 Based on Agency provided financial data, UFI will prepare a preliminary five-year cash flow proforma (fiscal years 2009-10 to 2013-14) for the General Redevelopment Fund including a beginning balance, income (from tax increments, proceeds of bonds, interest income, and other income), known expenditures (administration, pass through payments, debt payments, programs/activities, and miscellaneous expenditures), and provide a projected ending balance 2.2 UFI will work with Agency staff to establish goals and objectives for the 2010-2014 Implementation Plan as well as potential Agency activities/programs to achieve these goals. This Task will include: i) an analysis of whether to include any unmet goals and objectives from the previous Implementation term; and ii) as necessary, recommendations on how the Agency could be more effective in achieving its goals and objectives. 3 t,t;� • • Methodology 2.3 Working with Agency staff, UFI will determine approximate annual costs for Agency activities to implement the goals and objectives identified in Task 2.2. The Implementation Plan will group these activities generally into three categories: i) economic development; ii) community facilities and infrastructure; and iii) affordable housing. The economic development and community facilities/infrastructure Activities are a component of the General Redevelopment Fund budget; housing Activities are included in the LMI Housing Fund budget. 2.4 Once the cost of these activities has been determined, UFI will revise the final five-year cash flow proforma for the General Redevelopment Fund to determine the overall feasibility of the proposed Community Development Implementation Plan. UFI will work with Agency staff to modify the scope of activities to insure financial stability for the five- year period covered by the Plan. TASK 3 TEN-YEAR HOUSING COMPLIANCE PLAN 3.1 In accordance with all aspects of CCRL Section 33413, UFI will examine historic housing production data from the inception of the Project through the period covered by the previous Implementation Plan to determine the status of Agency compliance with inclusionary and replacement housing regulations. The completion of this particular analysis assumes that if required detailed information is missing in the previous Implementation Plans, Agency staff will provide specific counts for all housing which has been enforceably restricted pursuant to CCRL Section 33413 both within and outside the Project Area, and all expenditures from the LMI Fund for affordable housing. 3.2 Based upon information compiled in Task 3.1 UFI will determine whether the Agency is in a deficit or surplus unit position in either of the inclusionary or replacement housing categories, and how either of those positions will affect the Agency during the term of the 2010-14 Implementation Plan, subsequent five year planning cycle, and life of the plan, as appropriate. 3.3 Based on Agency-provided financial data and the analysis completed in Task 2.1, UFI will prepare a preliminary five-year cash flow proforma (fiscal years 2009-10 to 2013- 14) for the LMI Housing Fund including a beginning balance, income (from tax increments, proceeds of bonds, interest income, and other income), known expenditures (administration, pass through payments, debt payments, programs/activities, and miscellaneous expenditures), and provide a projected ending balance 3.4 In accordance with CCRL Section 33334.4, UFI will evaluate Agency 10-year expenditure requirements; and determine the appropriate ratio between LMI Housing Fund expenditures for assistance to housing units which are unrestricted by age of 4 • • Methodology resident and the housing units which could be restricted to persons over the age of 65 years, utilizing the latest (2000) US Census Bureau data or American Community Survey annual updates, as available, and the latest Regional Housing Needs Assessment. 3.5 In conjunction with Tasks 3.1 and 3.2, if the Agency has, or is projected to have an inclusionary or replacement housing deficit, UFI will identify the number and type of housing units needed to erase the deficit during the five-year term of the Implementation Plan and the subsequent five-year planning cycle or longer, as appropriate. UFI will also work with Staff to develop housing activities/programs to eliminate the deficit. 3.6 Once the need for and cost of these housing activities/programs has been determined, UFI will revise the five-year cash flow proforma for the LMI Housing Fund to determine the overall feasibility of the proposed Housing Compliance Plan. UFI will work with Agency staff to modify the scope of housing activities/programs to insure financial stability for the five-year period covered by the Implementation Plan 3.7 UFI will determine whether the Agency has an "excess surplus" (as defined under CCRL Section 33334.12(g)(1)) in its LMI housing fund, and how that position will affect the Agency's long-term, overall fiscal position pursuant to CCRL Sections 33334.10 and 33334.12 TASK 4 DOCUMENT PREPARATION AND PRESENTATION 4.1 UFI will prepare a draft Implementation Plan for staff review and comment. UFI will provide three administrative draft copies. 4.2 UFI will prepare a public hearing notice. Implementation Plan adoption procedures include a noticed public hearing, which notice must be posted in a minimum of four (4) locations in the project area. These postings must be for a minimum of three (3) weeks ending at least ten (10) days prior to the Agency's hearing. Also, the notice for the hearing needs to be published once a week for three (3) weeks in a newspaper of general circulation. The initial notice must be published no fewer than thirty-one (31) days prior to the hearing. UFI will provide ten public review draft copies. 4.3 UFI will prepare the Final Draft Implementation Plan that includes staff comments. 4.4 UFI will prepare the necessary adopting resolution(s) and Agency staff report. 4.5 UFI will prepare for, attend and present the Final Draft Implementation Plan at the required public hearing. 5 NE 17,1 • • [21 Methodology 4.6 Upon adoption of the Implementation Plan by the Agency, UFI will provide twenty final copies to Agency staff which will also incorporate the adopting resolution and Agency staff report. 6 • • Exhibit B Cost Proposal 11 of 11 • • 7 . Proposal Fee r . 6 . . UFI will complete the Implementation Plan, subject to the conditions described in this proposal, for a fixed Professional Services Fee of $15,000. This fee is further defined as follows: Task 1 Development of Background Information $3,000 Task 2 2010-14 Community Development Implementation Plan $5,000 Task 3 Ten-Year Housing Compliance Plan $5,000 Task 4 Document Preparation and Presentation $2,000 The Professional Services Fee includes telephone, e-mail and facsimile expenses, postage and incidental photocopying. The Professional Services Fee does not include out-of-pocket expenses that may be incurred during process of completing the Implementation plan. Out of pocket expenses include, but are not limited to all other necessary materials, supplies, services, printing, electronic data files, travel, etc. All out-of-pocket expenses shall be charged on an actual cost basis, plus 10%. For budgetary purposes, UFI recommends that the Agency set-aside an additional $1,000 to cover such expenses. Therefore, the total recommended budget for the Scope of Work described above, with an estimated allocation for out-of-pocket expenses, is $16,000. Further, in the event that the Agency requires any services that are in addition to the Scope of Work, which includes, but is not limited to, additional meetings in Seal Beach, such additional services will be charged on an actual cost basis at the following rates: CEO/President/Managing Principal $ 225.00 Principal $ 195.00 Associate Staff $ 75.00 Clerical $ 45.00 — 10 fl