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HomeMy WebLinkAboutCC Min 1984-06-05 5-29-84/"6"'!5-84 I discussion. Councilman Grgas referred to the Navy housing development and the impact on the City's pumping station on Seal Beach Boulevard from increased rain runoff, and requested the staff look into this concern and investigate the possible need for an additional pump at the station. Mr. Todd Perrin, member of the Volunteer Firefighters, reported the results of competition involving the restored LaFrance fire truck, and presented a third place trophy awarded for that competition. Councilmember Risner requested Council observance of a moment of silence in memory of Nathan Greer, 5th grade McGaugh student killed in a boating accident the past weekend. There were no other oral communications; Mayor Brownell declared oral communications closed. ADJOURNMENT Risner moved, Tuesday, June second by Grgas to adjourn the meeting to 5th at 7:00 p.m. AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried The meeting adjourned at 10:38 p.m. of I Approyed: {).. - J is/L-..~ eo'" ~K- Mayor Attest: 9.....,0l d City Clerk I Seal Beach, California June 5, 1984 The City Council of the City of Seal Beach met in regular adjourned session at 7:00 o'clock p.m. with Mayor Brownell calling the meeting to order with the Salute to the Flag. I ROLL CALL Present: Mayor Brownell Councilmembers Clift, Grgas, Risner, Wilson Absent: None Also present: Mr. Parker, City Manager Mr. Joseph, Assistant City Manager Mrs. Yeo, City Clerk 6-5-84 PROCLAMATION Mayor Brownell proclaimed Sunday, June 10, 1984 as "Race Unity Day." Members of the Baha'i Community of Seal Beach were present and announced that a celebration is planned for Sunday evening at 7:00 p.m. at McGaugh School, and extended an invitation to join their event. AGENDA AMENDED Risner moved, second by Grgas, to amend the agenda. to consider an easement, as requested by the City Manager. I AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried EASEMENT - SOUTHERN CALIFORNIA EDISON COMPANY - OLD CITY HALL The City Manager reported that the Edison Company will be installing an underground conduit and a transformer for the the Old City Hall which requires an easement from the property owner, the City, prior to its installation. Risner moved, second by Grgas, to approve said easement and authorize the Mayor to execute same on behalf of the City. AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried BUDGET WORKSHOP The City Manager reported that the proposed 1984/85 fiscal year budget shows a slight surplus, approximately $390,000, however does not include anticipated salary or fringe benefit increases pursuant to Council pOlicy. He reported that budget revenues anticipate a six percent water rate increase as well as receipt of $540,000 State motor vehicle I in-lieu fees, and reviewed projected fund revenues, recommended expenditures, and surplus/deficit balances for 1984/85. Mr. Parker reported that the budget reflects two additional positions, an administrative aide to be assigned to planning and engineering functions, a non-sworn records supervisor in the Police Department, and the deletion of one police lieutenant position. He reported a proposed 1984/85 capital improvement budget in the amount of $557,610. Mr. Parker explained that the proposed budget does not include reassignment of discretionary funds, and that the staff is investigating the possibilities of computerization of the City's finance and police systems, costs of which are uncertain at this time. In response to Council, the City Manager confirmed that funds allocated for development of the Armed Forces Reserve Center park will be encumbered. The City Manager referred to page ten of the proposed budget, Estimated Fund Balance Sheet, and his previous proposal relating to assignment of discretionary City revenues, and recommendation to abolish or revise the City's eight discretionary funds. Council discussed the pros and cons of accrual versus cash basis accounting, with the conclusion that the staff be directed to provide a year end accrual report, which is to include obligations due and payable, I anticipated revenues, receivables to specific funds with a payment schedule covering future years, inclUding the Redevelopment Agency. The City Manager continued his report regarding discretionary funds, summarizing the intent of specific funds, and made the following recommendations: 1) that the Vehicle Depreciation Fund be abolished and the remaining balance be returned to the General Operating Fund; 2) that the Plant and Equipment Reserve Fund be 6-5-84 I abolished and the rema~n~ng balance be placed in the Cash Basis Fund, and that any outstanding debts to the Plant and Equipment Reserve Fund be repaid to the Cash Basis Fund; 3) that the mandated year-end balance of the Cash Basis Fund be increased from $600,000 to $1,000,000, and that all monies in excess of the $1,000,000, both principal and interest, accrue to the General Operating Fund; 4) that the Liability Reserve Fund be decreased to an amount that is actually required, from $384,380 to $250,000 with the difference, $134,380, being returned to the General Operating Fund; and 5) that the Workers' Compensation Reserve Fund be increased from $203,180 to $286,500 in order to meet current obligations, with the needed $24,770 being transferred from the General Operating Fund. The City Manager provided the Council with a draft fund balance sheet showing the affect on City funds should Council implement the recommended actions. Members of the Council expressed their views regarding reassignment of the discretionary City revenues, specifically the Vehicle Depreciation Fund. After di~cussion, the City Manager stated he would prepare documents necessary to implement the proposed recommendations for Council consideration at next meeting. I The City Manager stated that the proposed budget reflects a six percent water rate increase, and referred to the City Council Resolution which set forth a fixed asset expense for the water utility for 1984/85 of $282,380, which, if complied with would necessitate a twenty-seven percent increase. The City Manager explained that this past year water costs have increased due to the Orange County Water District increasing its water replenishment assessment thirty-three percent, their equity assessment sixty-four percent, and that the cost of importing water was increased forty-five percent by the Metropolitan Water District. Mr. Parker provided an estimated 1984/85 water utility profit and loss statement which set forth three scenarios: Under Scenario "A" there would be no budget reductions, and be based on a pay-as-you go concept. Mr. Parker pointed out that the Director of Public Works had recommended that Capital Projects be reduced to $145,500 rather than the amount required by the Council policy resolution, therefore reducing the rate increase to 16.8 percent; Scenario "B" basically sets forth the rate increase proposed in the bUdget, additionally would defer the $80,000 repayment to the Plant and Equipment Fund for this year; and Scenario "c" defers the loan repayment, deletes an alley project and utilizes $95,000 Block Grant funds for alley repair that had not been previously allocated. The City Manager pointed out that at some future time the deficit to the water utility may need to be rectified, which could require a twenty to thirty percent increase, and in addition, advised that it will be necessary for the Council to establish a policy for capital improvements within the next year. Discussion continued regarding the use of water funds for water and alley improvements, assessment of those benefitting properties for such improvements, and past and present City policy for alley improvements. It was clarified that water mains are located in the alleys in the downtown area, and that the alleys are dedicated public streets. After further discussion, the City Manager recommended that the staff recalculate the proposed water rate increase based upon the actual increased water costs to the City. I Councilman Clift reported that when the cable lines were placed in College Park East, street conditions in those 6-5-84 areas were significantly deterriorated, suggesting that a slurry seal of those areas might deter more extensive street reconstruction, and inquired as to the use of cable franchise funds. The Assistant City Manager reported that the $750,000 franchise prepayment, which is payment for use of the underground cable easement, was placed in the Plant and Equipment Fund, and that the annual $75,000 from Group W is designated for local programming. It was suggested-that the Assistant City Manager review the cable agreement to determine if there may be some recourse for proper repair of those street areas. Council discussion continued regarding property and business inventory tax, and State legislation affecting same. Staff commented that the League position was that each city should be prepared to take a ten percent cut in the business inventory tax, and indicated that staff's estimate of property tax revenue may be somewhat conservative. With regard to business licenses, the Finance Director reported the slight increase was based upon increased business tax from the sole gross receipts business within the City, as well as some growth in small businesses. It was explained that revenue from oil production would be approximately $100,000 greater if Chevron's Esther ISland were operational, which affects ninety producing wells, and that the increase to oil production fees is estimated to generate an additional $60,000. It was noted that the decrease of revenue from municipal ordinance violations can be attributed to manpower problems, specifically the motorcycle and parking control operations. Ms. Jeanine Stumph, Balantine Arts, 129-1/2 Main Street, who was present in the audience, stated that fifty-six Main Street merchants and employees had signed a petition requesting that the City enforce existing ordinances relating to parking, bicycles and skateboards, as well as signing. The City Manager explained that in addition to the manpower shortage, pursuant to Council policy, two parking control officers are being deployed to accompany the street sweeper for the sole purpose of issuing sweeper citations, that a part-time parking control officer is being considered for the downtown area on a thirty-five hour per week basis at a cost of approximately $157, the cost of which would be covered by parking citation revenue. He added that the part-time employee would be in addition to the police officer on foot patrol during summer months. He also reported that the matter of deputizing Lifeguards to allow issuance of citations for municipal code violations is being resolved. The Assistant City Manager interjected that of thirty-eight sworn Police officers, four are presently off work with medical prOblems. Council mentioned that the addition of one sworn police officer may be a matter to consider. Council discussed the matter of restricted street parking and the issuance of parking stickers. Councilmember Risner requested Council consideration of funding an update of the City's Emergency Management Plan, and reported that the State Office of Emergency Services will provide assistance in developing an effective Plan. She stated that their representatives will come to the City, provide technical assistance, as well as conduct an on-site emergency exercise. Mrs. Risner reported that the cost of attending the OES California State Training Institute is approximately $350, however representatives will provide assistance and instruction within the City at a cost between $2,000 and $3,000, with an additional cost for a community exercise. Mrs. Risner requested that the City Manager contact OES and request that Seal Beach I I I 6-5-84 be moved forward on their list of cities requesting assistance, taking into consideration the City's proximity to the Naval Weapons Station and the Los A1amitos Reserve Center. Risner moved, second by Clift, to direct the City Manager to pursue updating of the City's Emergency Management Plan. I AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried I In response to Council, the City Manager reported that information and recommendations relating to the Zoeter School site will be forthcoming, and that public discussion would not be in the City's best interest at this time. It was suggested that the staff investigate an alternate material to asphalt for sidewalk repair. The City Manager suggested that if Council chooses to consider adding additional City personnel, the Public Works Department would be recommended since substantial personnel reductions have been made in that Department in the past. Councilmember Risner referred to previous Council discussion regarding the Lifeguard garage facility at which time it was suggested that professional services be retained to design improvements to Eisenhower Park, architecturally integrate the two buildings and deck the new facility, and requested some Council action on this matter prior to the Coastal Commission hearing. Councilman Clift stressed the need for safety rails however cautioned that local residents may again claim that the view is being obstructed. It was suggested that railings could be similar to those on the old pier. The City Manager recommended that any further action relating to the Lifeguard structure be considered at a regular meeting. It was the consensus of the Council that all Council members should plan to attend the Coastal Commission hearing, as well as the City Manager and Principal Planner. The City Manager stated that if it is Council's intent to hold another budget workshop, all department heads will be present to respond to any questions that may arise. CLOSED SESSION It was the consensus of the Council to hold the Closed Session over until the regular meeting, June 11th. ADJOURNMENT Cl i ft moved, 9:47 p.m. AYES: NOES: second by Wilson, to adjourn the meeting at Brownell, Clift, Grgas, Risner, Wilson None Motion carried and ex off1c City Council I Approved: O"'_.....7~ .--h-..U ~ Mayor Attest: