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HomeMy WebLinkAboutCC Min 1984-08-13 7-30-84 / 8-l3-84 ADJOURNMENT Wilson moved, second by Clift, to adjourn the meeting at 9:35 p.m. AYES: NOES: ABSENT: Brownell, Clift, Risner, Wilson None Grgas Motion carried I City Seal Approved: O.-4A -v 4 -- - ~ ~ .. ~~ iF Mayor ~ Attest: ~.<<. ./})Jl r:.z Clty Clerk Seal Beach, California August l3, 1984 I The City Council of the City of Seal Beach met in regular session at 7:00 o'clock p.m. with Mayor Brownell calling the meeting to order with the Salute to the Flag. ROLL CALL Present: Mayor Brownell Councilmembers Clift, Grgas, Risner, wilson Absent: None Also present: Mr. Parker, City Manager Mr. Stepanicich, City Attorney Mr. Joseph, Assistant City Manager Mr. Stickney, Assistant City Engineer Mr. Baucke, Principal Planner Mrs. Yeo, City Clerk WAIVER OF FULL READING wilson moved, second by Grgas, to waive the reading in full of all ordinances and resolutions and that consent to the waiver of reading shall be deemed to be given by all Councilmembers after reading of the title unless specific request is made at that time for the reading of such ordinance or resolution. I AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried PRESENTATION - PIER RESTAURANT The City Manager reported the preliminary design of the pier restaurant prepared by Thirtieth Street Architects, 8-l3-84 I Inc. has been completed, and that Council's approval of the design is necessary in order to proceed with the next phase, the working drawings. Mr. Parker reported the estimated cost for construction of the shell only is $l40,000, however other factors, such as contingency, profit and overhead, raises the estimated cost to $190,000. He stated that responsibility for the cost of kitchen equipment and interior furnishings is presently unresolved, estimating those costs to be $65,000, however is a subject of negotiation between the City and the lessee, and reported that he would be reviewing the related provisions of the pier lease with the City Attorney. Mr. Parker reported that the staff contacted the State Coastal Conservancy and was informed that loans are available for such projects, therefore would recommend that application be made for a loan in the amount of $255,000, for both exterior and interior costs. He explained that loan payments would be $38,100 for ten years at eight and one-half percent interest, and that revenues from the pier, once opened, would be sufficient to cover the loan payments. Mr. John Loomis, President, Thirtieth Street Architects, Newport Beach, presented preliminary drawings for rehabilitation of the pier restaurant,' explaining that after inspection of the building it was determined that some of the existing structure was sa1vagable, therefore reducing the cost of construction. Mr. Loomis stated that the interior of the restaurant, with tables and chajrs, will accommodate approximately 108 persons, provides counter service, a waiting area near the entry, standard designed kitchen and preparation areas, and a take-out window. Also, that sizeable restroom facilities are proposed for the outer end of the pier with access from the outside, independent of the restaurant. Mr. Loomis stated that the exterior design projects a simple sea shanty architecture utilizing traditional forms with natural wood shingle or wood clapboard siding, with natural light to the structure via a clear story, and a simple shed style roof. Explaining that since the building is visible from all sides, it was felt important that effective screening of services, utilities and trash storage be included, stated that mu1ti- pane windows are proposed with a wood sash, utilizing a vandal resistant type of glazing, and that the roof material could be a colorful asphalt tile or wood shingle. Mr. Loomis stated the general features of the architecture are simple wood facias, incorporating some dormers, with the top of the third story peaked off with a small flag pOle. The City Manager reported that the preliminary drawings have been reviewed, and area acceptable to the lessee. With regard to relocation of the service/delivery entrance as shown on the north elevation of the building, the City Manager stated a side access for delivery vehicles is not feasible. The Principal Planner reported that after review of the architectural plans, the staff would recommend that the roof be enclosed, rather than the trellis design, in the area of the take-out window as shown on the east elevation, as well as the open roof area shown on the west elevation, as protection from inclement weather conditions as well as removing a resting place for birds. He stated that the staff would also recommend the use of additional dormers to break up the elevations to a greater degree than the architect proposed. It was clarified that the dormers will be fixed glass windows, and that the french windows are proposed to be wood sashed with double glazed panes, explaining that the anOdizing effect on aluminum sash would cause greater prOblems than with wood. In response to Council, Mr. Loomis stated he had no major problem with the staff recommendations, except that the I I 8-13-84 additional dormers could possibly make the 2000 square foot building too busy. Councilman Grgas indicated his preference for the covered roof areas as recommended by staff, however stated he would prefer the architect's design with regard to the number of dormers and the linear effect of the roof. Mr. Loomis explained that the roof trellis had been proposed as a deterent to flies however installation of a fan or other mechanism to circulate the air could accomplish this purpose. Councilmember Risner again stated I she did not care for the visual effect of the north elevation where the delivery door is proposed. It was suggested that the door could be screened at a later time if deemed desirable. ~rgas moved, second by Clift, to approve the design as presented by Thirtieth Street Architects with the exception of enclosure of the East and West elevation open roof areas as proposed by staff, that the staff be authorized to make application for a $255,000 loan from the Coastal Conservancy and any other sources of loans and grants for this project, and that staff return to Council for authorization to go to bid once the working drawings have been completed and appropriate approvals, as the Coastal Commission, have been received. AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried The Council suggested that the staff pursue an extended loan period. The City Manager stated that the color scheme will be considered along with the final drawings, reported a four to six week period for preparation of those drawings, at which time the drawings will be submitted to the Coastal Commission for consideration, that the bidding process will take approximately thirty days, with four to five I months for construction. PROCLAMATION Mayor Brownell proclaimed Saturday, August 18, 1984 as "Volunteer Firefighters Recognition Day," and Orange County Battalion Chief, Marc Hawkins, and Volunteer Captain, Todd Perrin, accepted the Proclamation with appreciation. RESOLUTION NUMBER 3399 - COMPLETION - PIER RESTORATION PHASE IV - PURCHASE and DELIVERY OF DECKING LUMBER - PROJECT NO. S37-D Resolution Number 3399 was presented to Council entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH DECLARING WORK TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS FOR PROJECT NO. 537-D PHASE IV, PURCHASE AND DELIVERY OF DECKING LUMBER, IN ACCORDANCE WITH A CONTRACT ENTERED INTO BETWEEN NIEDERMEYER-MARTIN COMPANY AND THE CITY OF SEAL BEACH." By unanimous consent, full reading of Resolution Number 3399 was waived. Risner moved, second by Clift, to adopt Resolution Number 3399 as presented. AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried PROPOSED RESOLUTION - ESTABLISHING WATER SERVICE RATES I A proposed Resolution was presented to Council entitled ' "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, ESTABLISHING WATER SERVICE RATES AND RESCINDING RESOLUTION NUMBER 3332." By unanimous consent, full reading of the proposed Resolution was waived. The City Manager suggested that consideration of the proposed Resolution be held over until the outcome of the November'Jarvis initiative is known, noting that any portion of the fees exceeding the CPI would have to be returned plus interest, should the initiative be approved. Risner moved, second by Grgas, to postpone consideration of the proposed water rate resolution until the first meeting in December. AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried I RESOLUTION NUMBER 3401 - VACATION - ON-SITE DOMESTIC WATER SERVICE EASEMENT and FACILITIES - TRACT NO. 9783 RlVERBEACH CONDOMINIUMS Resolution Number 3401 was presented' to Council entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH DECLARING ITS INTENTION TO VACATE THE DOMESTIC WATER SERVICE EASEMENT AND APPURTENANT FACILITIES LOCATED ON-SITE IN TRACT NO. 9783 AND SETTING A TIME AND A PLACE FOR A PUBLIC HEARING THEREON." By unanimous consent, full reading of Resolution Number 3401 was waived. The Assistant City Engineer explained that the on-site domestic water service easement had been dedicated to the City pursuant to approval of the Riverbeach Condominium project. Mr. Stickney stated it is in the best interest of the City to vacate the on- site domestic water easement and appurtenant facilities for the following reasons: I) the site is presently served by two domestic water master water meters, therefore City costs for meter reading and maintenance would be reduced; 2) reduce the cost to the affected home owner who would otherwise be required to pay minimum water bills for each service; 3) the City should not be in the position of maintaining a distribution system on the customer's side of the water meter; 4) the developer (Urban West) has requested that the City vacate the water system; and 5) recent Council action eliminated the requirement of individual water meters for properties under separate ownership. The Assistant reported the public hearing will be scheduled for September lO, 1984 at 7:00 p.m. The City Manager corrected the resolution to reflect the public hearing date of September lOth. Grgas moved, second by Wilson, to adopt Resolution Number 340l as corrected. I AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried I RESOLUTION NUMBER 3402 - DIRECTOR OF DEVELOPMENT SERVICES - SALARY RANGE The Assistant City Manager referred to the recent resignation from the position of Chief Building Inspector, reporting that since that resignation the staff has evaluated the position and concluded that the City's interests would best be served by not refilling the position and reallocating the monies elsewhere. Mr. Joseph reported that for the past sixty days minor plan checks have been conducted by the Building Inspectors, with major items being referred to the City's contract plan checker. Also, that the Building Inspectors have shared time in the field and in the office to insure adequate coverage of City Hall activity, with the Principal Planner and Assistant City Engineer providing supervision, however noted one shortcoming experienced has been the lack of manpower to handle research, correspondence and various administrative matters. Based upon those facts, he stated the staff would make the following recommendations: I) that the planning and building functions be merged into one department entitled Development Services; and 2) that the Chief Building Inspector position be eliminated and replaced with an additional Administrative Aide position. Mr. Joseph explained that with the combining of the planning and building functions and the addition of an Administrative Aide position, appropriate supervlslon would be required, therefore the staff would further recommend that the position of Principal Planner be reclassified to the position of Director of Development Services and that the salary be adjusted accordingly, pursuant to the proposed resolution. He noted that the position of Director of Development Services would be exempt from Civil Service provisions. Discus~io~ followed_ .. 1 regarding the salary range of Administrative Aide, the desirability of some planning and engineering backgrounq for the Aide position, reduced responsibilities of the City Engineer position and its relationShip to that salary, and contract plan checking. It was clarified that it is customary to contract for plan checking of complex plans, also that those costs are assumed by the developer. The Council requested, through the Director of Development Services, that the Planning Commission review and/or update the City's General Plan, investigate rezoning of the Bixby Land Company parcels located on Lampson and Seal Beach Boulevard, and also review the term "site." Grgas moved, second by Wilson, to: I) authorize the City Manager to implement the reorganization of the Planning and Building Divisions into the Department of Development Services; 2) amend the 1984/8S budget by eliminating the position of Chief Building Inspection (Account 4311 - delete $32,900), add the position of Administrative Aide (Account 4311 - add $l8,290, add $5,900 to Account 301l, Principal Planner; 3) adopt Resolution Number 3402 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, SETTING FORTH A SALARY RANGE FOR THE POSITION OF DIRECTOR OF DEVELOPMENT SERVICES;" and 4) request the Planning Commission to review the matters requested by 1 Council. AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried CONSENT CALENDAR - ITEMS "G" THROUGH "J" Councilmember Risner requested Item "G" removed from the Consent Calendar; the City Manager requested Items "I" and "J" removed. Risner moved, second by Grgas, to approve the recommended action for items on the Consent Calendar, except Items "G, I, and J", as presented. H. Approved regular demands numbered S3010 through S3210 in the amount of $204,557.08, and payroll demands number 99ll through 10091 in the amount of $137,467.17, as approved by the Finance Committee and authorized warrants to be drawn on the Treasury for the same. AYES: Brownell, Clift, Grgas, Risner, Wilson NOES: None Motion carried ITEMS REMOVED FROM THE CONSENT CALENDAR ITEM "H" - CITY COUNCIL MINUTES Risner moved, second by Wilson, to hold over consideration of the minutes of July 9, July 23 and July 30 until the next regular meeting. .1 AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried 8-13-84 I ITEM "I" - REPORT -ANIMAL CONTROL It was the consensus of the Council to refer this item back to staff, as requested by the City Manager. ITEM "J" - REPORT - SIDEWALK REPAIR The City Manager referred to the staff report prepare~ by the Assistant. City Engineer which reviewed the City's present pOlicy for temporary and emergency sidewalk repair, and compared the advantages, disadvantages and cost of asphalt pavement repair materials to that of epoxy. The staff report explained that for the past several years the City has utilized SB 82l funds to supplement other funds for sidewalk reconstruction, and reported that the 1984/85 program is funded by $S6l0 SB 821 funds, $6000 Gas Tax Funds for damaged sidewalks, $3000 Gas Tax Funds for damaged curbs, which is sufficient to repair approximately sixty-five sidewalk locations. It was reported that there are currently about 250 locations throughout the City which are uplifted three-quarters of an inch or more, that the cost to repair all of those locations as one project would be an additional $35,000. The City Manager reported that it had been suggested by Councilmembers that all of the 250 locations be prepared a~ one time, that future repairs then be dealt with under the customary annual program. Funding for repair of the 250 locations was discussed. The Assistant City Engineer reported that a survey of the locations has shown forty percent of uplifted sidewalks are in the downtown area, thirty percent on the Hill, ten percent in College Park East, five percent in College Park West, and the remainder on arterial streets. Risner moved, second by Grgas, to approve the 1984/85 sidewalk repair program for the 250 reported locations, and authorize appropriation of up to $35,000 from Block Grant and/or Environmental Reserve Funds for this project, in addition to the approved budgeted amount of $14,610. I AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried DOWNTOWN REVITALIZATION WORKSHOP Wilson moved, second by Clift, to establish Monday, September 17, 1984, 7:00 p.m., for a Downtown Revitalization Workshop. AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried APPOINTMENTS - BOARDS and COMMISSIONS Recreation and Parks Commission Councilman Grgas moved to reappoint Marilyn Reilly to the Recreation and Parks Commission from District One for the full term expiring July 1987. Councilmember Risner seconded the motion. I AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried Seal Beach Administration Building Authority Councilman Grgas requested this appointment held over until next meeting. Citizens Participation Committee (H/CD Projects) Mayor Brownell moved to reappoint Mr. Byford Webb to the Citizens Participation Committee, representing District Five. Counci1member Risner seconded the motion. 8-13-84 AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried Councilmember Risner moved to reappoint Mrs. Jody Weir to the Committee from District Three. Councilmember Wilson seconded the motion. AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried I Councilmember Risner requested that the second District Three appointment be held over until next meeting, andl Councilman Grgas requested the District One appointments also be held over. Councilmember Wilson moved to reappoint Mr. Vernon Trexe11 to the Citizens Participation Committee, representing District Two. Councilman Clift seconded the motion. AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried Councilman Clift requested that the District Four appointment be held over until next meeting. It was the consensus of the Council that the staff establish staggered membership terms for the Citizens Participation Committee, for consideration at next meeting. ORAL COMMUNICATIONS Mayor Brownell declared oral communications open. Councilmember Risner requested that attendance data be compiled for the appointed members of Boards and Commissions. 1 There were no other oral communications; Mayor Brownell declared oral communications closed. ADJOURNMENT Wilson moved, at 8:04 p.m. second by Risner, to adjourn the meeting AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried Approved: ?~~-~ ~--L.""'.~~ Mayor Attest: C)h....i2lL(I1 City Cle I