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HomeMy WebLinkAboutCC Min 1985-06-03 6-3-85 Seal Beach, California June. 3, 1985 The City Council of the City of Seal Beach met in regular adjourned session at 5:10 p.m. with Mayor Risner calling the meeting to order with the Salute to the Flag. ROLL CALL present: Mayor Risner councilmembers Brownell, Clift, Wilson I Absent: Grgas Councilman Grgas arrived at 5:18 p.m. Also present: Mr. Parker, City Manager Mr. Joseph, Assistant City Manager Mr. Thomas, Finance Director Mr. Baucke, Director of Development Services Mr. Osteen, Recreation Director Mr. Jue, Assistant City Engineer Mr. Malkemus, Administrative Aide Mrs. Yeo, City Clerk 1985/86 FISCAL YEAR BUDGET - WORKSHOP Review of the Development Services budget continued. Mayor Risner requested that items 1, 4, and 13 listed on page 74 be explained. The Director of Development Services explained that Item 1 deals with the designation of Specific plan areas, that the Planning Commission has held public hearings on a Code amendment which specifies regulations for Specific Plans, establishes procedures for adopting I-- same, defines a specific plan zone, noting that only those properties with that designation could be be developed under a Specific Plan. Mr. Baucke acknowledged that the properties are presently known, therefore what would be involved would be rezoning of those properties to the Specific Plan regulations to be proposed by Ordinance. With regard to Item 4, Mr. Baucke reported that the staff, with the City Attorney, will be revising the Municipal Code, and in conjunction with that, the Department will be doing a technical rewrite of sections within the Zoning Ordinance to make it easier to read and administrate, and that Item 13 provides for general staff reports and hearing items going before the Planning Commission and City Council, averaging approximately seventy-five per year. Mr. Baucke explained that City'S General Plan, adopted in 1973, covered a fifteen year period, and that staff is looking towards updating the plan for another fifteen year period, as set forth in Item 3. Mr. Joseph noted that half of the Code Enforcement Officer is charged to the Building Safety budget. The Assistant City Manager reported that the public Works budget shows a variation from the current budget with regard to manpower distribution, and that the public Works administration is basically unchanged. In response to 1 Councilman Clift, Mr. Joseph reported a total of 40.9 public Works employees, the remaining .1 being a street sweeper in the beach maintenance. The City Manager clarified the increase of 2.5 persons, a maintenance worker in the sewer maintenance crew, reclassification of the clerk typist at the city Yard from part time to full time, and inclusion of the Administrative Aide position that was added this past year. Mr. Joseph reported no changes in the Engineering 6-3-85 I budget, reviewed the Streets and Signal Maintenance budget which includes most of the capital projects. with r-egard to Block Grant funding, Councilman Grgas reported that it is being proposed that the overall program be cut back by ten percent, and reallocation of the way the funding is distributed between urban and rural counties, the affect on counties such as Los Angeles and Orange would be a loss of about twenty-three percent because of the cut on the urban side, therefore it can be anticipated that there will be a substantial reduction in Block Grant funds for Seal Beach as a result. The City Manager clarified that miscellaneous pavement repair is in the 37 Account. The Council inquired about sidewalk repair funds for the upcoming year. The Assistant City Engineer reported no funds were - allocated in the proposed budget, and that the most recent sidewalk survey showed 1200 locations raised one inch or more, also, that the current year's program for which bids were opened this date will repair approximately 350 locations. The City Manager added that $49,000 was budgeted in the current fiscal year, the low bid received was $44,000, therefore $5000 remains that could be carried over. Council indicated they wished to increase funding for sidewalk repair to between $20,000 or $30,000. The City Manager suggested allocation of $6500 from Capital projects Account, $3,000 Environmental Reserve funds, and $1,200 SB 821 funds (reference page II), that $15,000 could be taken from the General Operating Fund, and when added to the unused $5,000 budgeted funds, would total $30,700 for the next fiscal year. Grgas moved, second by Clift, to amend the budget to include $30,700, as stated, for sidewalk repair. I AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried I Councilmember wilson inquired about street and sidewalk repair in College Park West. Staff reported funds for slurry seal of the streets are contained in the current budget and will be encumbered for that project expected to commence in two to three weeks, that the sidewalks were included in the city-wide survey and will be included in the regular repair program. Mr. Joseph explained that the Tree Trimming budget is increased by $6,000 to $33,000, explaining that the contractor will trim a certain number of trees for that specific amount. Council inquired if it is necessary to rebid for tree trimming. Staff reported it to be their understanding that pursuant to the manner in which the contract was written originally an annual extension is allowed, until such time that the contractor increases the price. The staff agreed to verify their understanding with the City Attorney. Mayor Risner requested that the Edison Company be requested to provide some maintenance of light standards on the Hill. The Assistant City Manager reported that the Sanitation and Street Cleaning budget is substantially representative of the refuse contract, which was recently extended by the Council. The Mayor requested that extension of this contract also be clarified with the City Attorney. Councilman Clift reported a resident's inquiry as to why the City has a twice-per-week trash pickup. It was pointed out that Seal Beach is one of the few Orange County cities with a twice-per-week pickup, and that the cost for the two versus one pickup is minimal. The City Manager noted that the cost is based upon the tonnage involved rather than the number of pickup'S. Budget review continued with Mr. Joseph reporting the Landscape Maintenance budget is basically the same as the previous year, that the manpower is consistent in the Automotive 6-3-85 Maintenance account, and that this account reflects the replacement of a beach tractor and the Engineering staff car. Councilman Grgas requested that the staff pursue the possibility of placing the old beach tractor at Surfside permanently, therefore requiring only the transportation of manpower to that area to operate the equipment. Mr. Joseph reported the Building Maintenance account is unchanged with the exception of repair of the driveway at the Beverly 1- Manor Fire station, repair of the Marina Community Center roof, and purchase of two saws. The Assistant City Manager reported the Sanitary Sewer budget requests the addition of one Maintenance Worker I position, primarily for safety reasons in accordance with CAL OCEA requirements, the additional position to be fully funded by the Sewer Fund. The Mayor asked if, with adoption of the budget, the sewer charges would be increased. Mr. Joseph stated they would not be increased directly, however by increasing the water rates, twenty-two percent of those rates go towards the sewer fund. In response to the City Manager, Mr. Jue reported that the Zebron coating referred to in the capital outlay budget is an epoxy material that coats the manholes. Councilman Brownell suggested that the staff investigate filing a claim with the Sanitation Districts for reimbursement of a portion of the costs relating to the now required Zebron coating. In response to Mayor Risner, Mr. Joseph referenced budget page 91, reflecting $29,000 of capital outlay being charged to the Sewer Fund for alley improvements. The City Manager further clarified that $74,000 is directly related to water and sewer costs, and $76,000 Block Grant monies are for the street costs. Mr. Joseph reported no change in the Storm Drain budget, that the major increase in the Water Fund is in capital outlay, the largest single item being the replacement of the pump engine at the Bolsa 1- Chica Water Well. Mr. Jue explained that the existing electrical pump has been down about fifty percent of the time, and is proposed to be replaced with a natural gas pump, explaining that when the pump is down it necessitates purchase of water from the MWD. with regard to the proposed purchase of a telemetry monitor, Mr. Jue explained that with this equipment all of the wells can be monitored from the City Yard by telephone line, which will alleviate the constant need for personnel to check the four wells. Mr. Malkemus added that as a matter of maintenance policy, personnel will still need to check each well and pump on a daily basis, also that the monitor will maintain a log to alert the Yard of any problems. Staff also referenced the replacement of the 1972 backhoe, the cathodic protector, master meter and pump bowls, all of which are twenty to thirty years old. In response to Councilman Grgas, the staff clarified that the alley east of Main Street is proposed for improvement in this budget. Mr. Grgas inquired if anything has been done regarding the water pooling at 12th Street and Electric. Mr. Joseph stated it was his understanding that it was just a low area and that ,the curb and gutter had been fixed. Mr. Grgas asked that it be looked into. The Assistant City Manager stated that the Beach Maintenance and Operations budget is virtually 1- the same, however includes $20,000 for sand replenishment of the east beach. The City Manager clarified that the sand replenishment is being budgeted out of Tideland monies, not from the General Fund. Councilman Grgas explained that this recommendation is being made as a result of two things, the October 1984 Moffit and Nichol study which evaluated the beach conditions, and the Council authorized formation of a committee to evaluate the alternatives and recommendations set forth in that report. Mr. Grgas stated 6-3-85 I that pursuant to the report itself and discussions with the committee members, it was suggested that it would be appropriate for the City to consider a replenishment program consisting of ten thousand cubic yards on the east beach every other year. He stated he wanted it understood that the reason for considering putting sand on the beach at this point is to allow a more effective berm to be built than in the past. Mr. Grgas stated that the report recommended a regular replenishment program be established so that the run-up and wave action would not be as severe as during the storms of 1983, also that the groin be extended to further deter these actions from being so severe, allowing the beach to capture more sand and stabilize, noting that the recommendation for an off-shore breakwater was far too costly. He added that Moffit and Nichol conducted a second study in February 1985 to inspect the groin to determine what damages had been done and what needs to be accomplished. Mr. Grgas noted that the City Engineer would be bringing forth recommendations for an EIR on the groin extension, cost estimates, expected to be about $165,000, and is attempting to obtain access funds rather than using General Funds. The Assistant City Manager reported that the City Engineer has been pursuing a Boating and Waterways grant through the State. Councilman Clift stated he had heard that the Corp of Engineers may cover a portion of the costs, therefore the combined funding may cover nearly one hundred percent of the cost of the groin extension. Councilman Grgas reported that there is a bill being carried by Senator presley regarding a Statewide approach to resolving the beach erosion problem. Mr. Grgas confirmed that a Coastal Commission permit would be necessary, therefore the need for an EIR. Grgas moved, second by Wilson, to approve the $20,000 funding for sand replenishment, that the Council establish policy to continue the program on a bi-annual basis, and that the Engineering staff continue to seek access funding for the groin extension. I AYES: NOES: Brownell, Clift, Grgas, Risner, Wilson None Motion carried I Council discussion continued relative to the Public Transportation account. Councilman Clift spoke in support of continuing the Summer Beach Buggy, a worthwhile service at a reasonable cost. The City Manager reported that the noticeable change in the Pier Maintenance account is the tram driver expense. Mr. Brownell asked if this is the tram that is used daily to transport workers, as required by contract. Mr. Joseph replied that workers are not being transported at this time, just fishermen and visitors. Mr. Joseph acknowledged that the tram does not pay for itself based upon regular riderShip, however it does pay for itself when it is under contract, noting that the tram is operated twelve hours per day, seven days a week. It was also reported that the tram is used to transport supplies to the restaurant and the bait shop, and that the annual revenue from the tram is approximately $7000, plus whatever is provided for in the contract. Mr. Joseph reported he has been contacted by Chevron, as well as Exxon, indicating a desire to use the Seal Beach pier to also transport workers to Belmont Island. As an update on the pier restaurant, Mr. Parker reported the staff is waiting for the contractor to bring in the plans, that he has 150 days to construct the restaurant from the time the contract is signed, noting that he does not anticipate the restaurant to be open for the summer. Mr. Joseph reported one basic change to the Recreation budget, proposing to eliminate the contract 6-3-85 employee paid for through program revenues, and to make the position a full time regular employee. He reported this decision partly stems from a recent Supreme Court decision regarding the Fair Labor Standards Act. He pointed out that the contract called for salary and benefits, therefore there is virtually no change in the expense. Mr. Joseph advised that the expenditure for office chairs, page 147, can be funded through the current budget, therefore I $910 should be deleted from this proposed budget. with regard to Recreation Programs, Mr. Joseph noted the $12,000 for refurbishing of existing playground equipment. Mr. Osteen stated $3000 of the $12,000 will be used as seed money to secure an additional $12,900 in grant monies. It was reported there is no change in the Swimming Pool budget. The City Manager reviewed the Community Redevelopment budget, specifically noting inclusion of Agency member compensation, reported this should be the final year for relocation payments, and under account 81, general overhead contribution to the General Fund of $53,700 and repayment of loans to the City of approximately $280,000, which could be a source of revenue to the General Fund for about ten years. The City Manager stated he would provide Council with a repayment schedule. Mayor Risner noted Bridgeport and Oakwood were not included as CRA projects; the City Manager explained those were developments that took place, that the projects listed on the commentary were from an expenditure standpoint. Mayor Risner requested a schedule of all loans to the Agency from the City; Mr. Parker stated he would provide same, and clarified that the schedule should set forth in detail what the specific expenditures were for. The Assistant City Manager stated that subsequent to further I discussion and recalculation, it is felt the Revenue Sharing - figure of $100,000 was probably overstated by about $24,000, therefore should be approximately $76,000 if funded for the entire year, also that it has been found the replacement of the Engineering staff car was stated twice, therefore reducing budget expenditures by $7500. The City Manager stated the staff would try to provide for recarpeting of City Hall from the current budget, a reduction of $11,000. Mr. Joseph acknowledged that a portion of the proposed Revenue Sharing funded projects could come from the surplus General Fund, also noted the possibility of purchasing unmarked replacement vehicles from a car rental for a cost saving. The Mayor referred to the desire of the Rossmoor Center to improve the Seal Beach Boulevard median, noting only the design phase is contained in the budget, and inquired if the design could be done in-house. The City Manager stated it could not, expressed his belief that the design cost would be less than the budgeted $14,000, and explained the importance of obtaining an engineering estimate before allocating money to a capital project. It was pointed out that the budget did not reflect that the funds are for median "landscape" design. Councilman Grgas reported discussions with former members of the Seal Beach Fire Department who stated that of all the cities I in Orange County that have gone county Fire, Seal Beach was the only city that did not get a fully recognized seniority program. He asked if this could be made up to them in some way. Mr. Joseph explained the City would have no leverage since a five year agreement exists with the County. The City Manager reported that this matter - was addressed at the time of negotiations and it was County Fire's position at that time that they were providing exactly what had been provided other cities that had come into 6-3-85 / 6-10-85 I their system. Mr. Joseph added that he was aware that Seal Beach received the same as the City of Tustin. Mr. Grgas stated he felt their concern is that a person with less seniority can bid for a better position without their seniority being counted. Mr. Joseph stated it is his understanding that many promotions are going to former Seal Beach firefighters. The City Manager suggested that staff check on this concern. In response to Mayor Risner, Mr. parker explained that approximately $25,000 overhead is built into the 4751 account (refuse contract), for finance costs, computer, etc. Mayor Risner referred to the May 24th League bulletin which noticed a CATV conference in San Jose, June 13 and 14, and suggested a staff representative attend. ADJOURNMENT Grgas moved, 6:38 p.m. AYES: NOES: second by Clift, to adjourn the meeting at Brownell, Clift, Grgas, Risner, Wilson None Motion carried ~..,lJhL4 City rk and ex-offi~o clerk of the Seal each City Council I Approved:____ ~~'J~~~ ~ yor Att.ot, 9."'u~~/ f1.. Seal Beach, California June 10, 1985 The City Council of the City of Seal Beach met in regular session at 7:00 o'clock p.m. with Mayor Risner calling the meeting to order with the Salute to the Flag. ROLL CALL present: Mayor Risner Councilmembers Brownell, Clift, Wilson Absent: Councilmember Grgas I Councilman Grgas arrived at 7:08 p.m. Also present: Mr. parker, City Manager Mr. Thomas, Finance Director Mr. Hemphill, Director of public Ci ty Eng ineer Capt. stearns, police Department Mr. Osteen, Recreation Director Mrs. Yeo, City Clerk Works/