HomeMy WebLinkAboutCC AG PKT 2011-02-14 #L AGENDA STAFF REPORT
DATE: February 14, 2011
TO: Honorable Mayor and City Council
THRU: Patrick P. Importuna, City Manager
FROM: Sean P. Crumby P.E., Director of Public Works
SUBJECT: NOTICE OF COMPLETION FOR 2010 ANNUAL
SLURRY SEAL PROJECT NO. ST1006
SUMMARY OF REQUEST:
It is requested that the City Council adopt Resolution No. 6110 to formally accept
completion of the 2010 Annual Slurry Seal, direct the City Clerk to file a "Notice
of Completion" with the Orange County Clerk- Recorder within ten (10) days from
the date of acceptance, and to release retention in the amount of $12,077.67 in
35 days.
BACKGROUND:
On October 25, 2010, City Council awarded a contract to American Asphalt
South, Inc. for the 2010 Annual Slurry Seal Project No. ST1006 in the amount of
$100,642.
This project consisted of slurry sealing selected streets in the Hill and Cove as
identified in the Pavement Management Program report. Application of slurry
seal is typically done every 5 -7 years and extends the effective life of asphalt
concrete pavements by placing a protective seal over existing pavement surface
that are just beginning to show signs of wear.
The low bid was more than 25% below the estimated cost of construction. Due
to the low pricing the slurry seal limits were increased and additional asphalt
concrete pavement replacement areas were added to the project during
construction. The increased quantities were constructed at the bid unit prices
and increased the contract to $120,776.65
Agenda Item L
Page 2
FINANCIAL IMPACT:
In the 2009/10 Adopted Budget, $150,000 of Gas Tax Funds was allocated for
the 2010 Annual Slurry Seal Project No. ST1006. On October 25, 2010, a
contract was awarded in the amount of $100,642. Below is a breakdown and
summary of current expenses for the project:
Estimated Expenses Amount
American Asphalt South, Inc. $ 100,642.00
Additional Project Cost $ 20,134.65
Field Report and Testing $ 1,112.50
Construction Management $ 3,655.00
Total $ 125,544.15
The total cost of amount paid to American Asphalt South, Inc. for the work
performed is $120,776.65.
ANALYSIS:
This project was completed on time. The final product was inspected and tested
and meets all standards and requirements within the project specifications. It is
customary to formally accept the project and file a notice of completion with the
Orange County Clerk.
RECOMMENDATION:
It is recommended the City Council adopt Resolution No. 6110 to formally accept
completion of the 2010 Annual Slurry Seal, direct the City Clerk to file a "Notice
of Completion" with the Orange County Clerk- Recorder within ten (10) days from
the date of acceptance, and to release retention in the amount of $12,077.67 in
35 days.
SUBMITTED BY: NOTED AND APPROVED: _41#411 ir
Sean P. Crumby, P.E. V Patrick P. Im•ort /a r
Director of Public Works City Manager
Prepared by: Cesar Rangel, Assistant Engineer
Attachments:
A. Resolution No. 6110
B. Notice of Completion
RESOLUTION NUMBER 6110
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
DECLARING WORK TO BE COMPLETED PER CONTRACT
DOCUMENTS FOR THE 2010 ANNUAL SLURRY SEAL
PROJECT NO. ST1006
WHEREAS, on October 25, 2010 the City of Seal Beach entered into a contract
with American Asphalt South, Inc.; and
WHEREAS, the City Engineer has determined that the work has been
substantially completed in accordance with the contract documents.
NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY
RESOLVE:
Section 1. That the work required to be performed by American Asphalt
South, Inc. has been completed.
Section 2. That the total cost of amount to be paid to American Asphalt South,
Inc. is $120,776.65 for the work performed.
Section 4. That the work is hereby accepted and approved.
Section 5. It is further ordered that a "Notice of Completion" be filed on behalf
of the City in the Office of the Orange County Recorder within 10
days of the date of this resolution.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 14th day of February , 2011 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6110 on file in
the office of the City Clerk, passed, approved, and adopted by the Seal Beach
City Council at a regular meeting held on the 14th day of February , 2011.
City Clerk
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
* ** No Recording Fee Pursuant to Government Code Section 6103, 27383 * * **
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3. The address of the owner is: 211 — 8th Street, Seal Beach, CA 90740.
4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property hereinafter is described as substantially completed on
December 17, 2010. The work was 2010 Annual Slurry Seal Project No. ST1006.
6. The name of the contractor(s), if any, for such improvement was: American Asphalt South,
Inc. The date of the Contract Award was October 25, 2010.
7. The property on which said work of improvement was completed in the City of Seal Beach,
County of Orange, State of California, and is described as follows: Various locations
Citywide.
Date:
Director of Public Works, City of Seal Beach
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.
VERIFICATION
I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2011, at Seal Beach, California.
(Date of Signature)
Director of Public Works, City of Seal Beach