HomeMy WebLinkAboutCC AG PKT 2004-05-24 #K ,
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AGENDA REPORT
DATE: May 24, 2004
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Douglas A. Danes, P.E., Director of Public Works /City Engineer
SUBJECT: AWARD CONSTRUCTION CONTRACT FOR MARINA
DRIVE REGIONAL TRAIL PROJECT NO. 49991
SUMMARY OF REQUEST:
The proposed City Council action will award a construction contract for a regional trail
along Marina Drive from First Street to Electric Avenue, Project 49991 to the lowest
responsible bidder, All American Asphalt Inc., in the amount of $398,174.50, and
authorize the City Manager to execute the agreement.
BACKGROUND:
In 1998, the City competed for and won federal funding for a regional trail in Seal Beach.
In addition, the City received matching funds from the California State Department of
Parks and Recreation, Orange County Transportation Measure M, and Orange County.
On February 11, 2002, City Council had previously approved the plans and specifications
with the anticipation of "Authorization to Proceed" from Caltrans. During that time, the
project was delayed for additional environmental/historical documentation and State
funding issues. Staff has now secured an "Authorization to Proceed" and the project was
advertised as approved by City Council at its February 9, 2004 meeting.
Marina Drive Regional Trail is the second segment of the Seal Beach Regional Trail
system. This segment will provide connectivity from Seal Beach Boulevard to the San
Gabriel River Trail. The project converts the existing four -lane roadway into two lanes,
matching the proposed cross section at the Marina Drive Bridge and provides a 12 -foot
meandering trail along the northerly side of Marina Drive. Unlike the phase 1 segment
on Seal Beach Boulevard, the roadway will be 48 -feet wide compared to 44 -feet wide
and will accommodate a on -street class 2 bike lane in addition to the off street trail.
Staff incorporated an alternate bid into the project by requesting construction bids for a
project without a traffic circle (i.e. using the existing four -way stop).
Agenda Item A'
Seven bids were received and opened by the City Clerk on Thursday, March 11, 2004 as
listed below:
Company with Traffic Circle without Traffic Circle
Alt. A Alt. B
1. All American Asphalt $582,175.85 $398,174.50
2. Sequel Contractors, Inc. $586,792.00 $406,681.00
3. So. Cal Underground Contractors $626,768.00 $422,485.00
4. Pa 1p, Inc, dba Excel Paving Co. $647,809.90 $476,491.85
5. Orion Contracting, Inc. $654,457.00 $482,479.00
6. Hillcrest Contracting $681,409.34 $476,315.00
7. RJ Noble Co. $864,887.50 $619,266.00
As shown with the bid results, the construction cost without the traffic circle is
substantially less than the one with the traffic circle. Staff has discussed the project in
further detail with the funding agencies, Caltrans and the Federal Highway
Administration to change the project to remove the traffic circle design. The unspent
funds can then be used towards the PCH trail segment which is currently under design
and environmental review by Caltrans. Staff is recommending Alternative B, without the
Traffic Circle being built.
FISCAL IMPACT:
Funds are currently available within the City's Capital Improvement program budget to
construct these improvements under "project numbers 49991 for $2,743,000 for all three
segments. TEA 21 provides $843,000, State Parks and Recreation provides $640,000,
Orange County provides $110,000. Measure M provides $200,000, OCTA CTFP fund
provide $700,000 and CDBG provides $250,000. The Finance department will invoice
Caltrans, California State Parks and Recreation Department, OCTA, and Orange County
as the project progresses to receive the funding.
Since the Public Works Department has already received approval from the Federal
Highway Administration (FHWA) for the council directed concept, no changes can be
made without jeopardizing the funding. Failure to construct this project would forfeit the
federal money back to the OCTA for redistribution due to the "Use It Or Lose It"
provisions of AB 1012. If the Marina Drive phase of the project is not built, the City will
be required to repay $650,000 of funds spent on the first segment along Seal Beach
Boulevard. -
RECOMMENDATION:
It is recommended that the City Council award a construction contract for a regional trail
along Marina Drive from First Street to Electric Avenue, Project 49991 to the lowest
responsible bidder, All American Asphalt Inc., in the amount of $398,174.50, and
authorize the City Manager to execute the agreement.
Agenda Item
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Prepared By: Reviewed By:
0 01,114 , —L-2— ' 7 /
Mark K. Vukojevic, P.E. Douglas A. Danes, P.
Deputy City Engineer Director of Public Works /City Engineer
NO D rI DAPP " D:
Nap
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J o ,I :. Bahorski, City Manager
Agenda Item
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