HomeMy WebLinkAboutCC Res 6108 2011-02-14RESOLUTION NUMBER 6108
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL
BEACH, CALIFORNIA APPROVING AN AMENDMENT TO THE
CLASSIFICATION PLAN BY ADDING THE CLASSIFICATION OF
ASSISTANT CITY MANAGER, AND ELIMINATING THE
CLASSIFICATION OF ASSISTANT TO THE CITY MANAGER
WHEREAS, amending the classification plan to add the classification of
Assistant City Manager, and eliminating the classification of Assistant to the City
Manager is warranted, including appropriate compensation, to accurately reflect
the current duties and responsibilities and expand upon those duties and
responsibilities to include the span of control over some city departments; and
WHEREAS, the proposed amendment is cost neutral on an annual basis for the
next several years, including future step increases, due to the realized cost
savings of the recent departure of the former City Manager.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH
DOES HEREBY RESOLVE:
Section 1. The classification of Assistant to the City Manager is hereby
eliminated from the classification plan.
Section 2. The classification of Assistant City Manager is hereby added to the
classification plan.
Section 3. The Executive Management/Mid- Management Terms and
Conditions of Employment is hereby amended to eliminate
Assistant to the City Manager and replace it with the title and salary
range of Assistant City Manager.
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Section 4. The other classifications in the classification plan are hereby
amended to reflect reporting requirements necessitated by this
change in classification title and responsibilities.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 14th day of February , 2011 by the following vote:
AYES: Council Members
NOES: Council Members O
ABSENT: Council Members
ABSTAIN: Council Members c
ATTEST:
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Resolution Number 6108
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6108 on file in
the office of the City Clerk, passed, approved, and adopted by the Seal Beach
City Council at a regular meeting held on the 14th day of February , 2011.
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Resolution Number 6108
Assistant City Manager
Department/Division:
City Manager/Administration
Reports To:
City Manager
Provides Direction To:
Director of Administrative Services,
Community Services Supervisor,
Management Analyst, and Executive
Assistant
FLSA Exemption Status:
Exempt
Date Prepared:
February 14, 2011
-
Date Adopted by City Council:
February 14, 2011
GENERAL PURPOSE
Under general direction of the City Manager, plans, directs, manages, and evaluates
the administrative programs and services of the Community Services Department,
Admin Services /Finance Department, Human Resources Department, and Risk
Management, with span of control of department directors; serves as Acting City
Manager with full range of duties in the City Manager's absence; and participates as a
member of the City's Executive Management Team.
DISTINGUISHING CHARACTERISTICS
The Assistant City Manager is distinguished from the City Manager, who has
responsibility for overseeing the City budget and all staffing, goals, work plans, and City
Council initiatives.
ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work
that may be performed. The omission of specific statements of duties does not exclude
them from the position if the work is similar, related, or a logical assignment to the
class.
1. Serves as Acting City Manager with full range of duties in the City Manager's
absence.
2. Participates in developing, implementing, and monitoring City -wide policies, goals,
and long -term plans focused on achieving the City's mission and City Council
priorities.
3. Manages, directs, and oversees assigned services, programs, functions, and
activities within the City Manager's Department, Community Services Department,
Admin Services /Finance Department, Human Resources Department, and Risk
Management.
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4. Selects, trains, motivates and evaluates the work of assigned staff; provides or
coordinates staff training and coaching to correct deficiencies; recommends and
implements disciplinary procedures in consultation with the City Manager.
5. Works closely with the City Manager, City Council, and various public, private and
community organizations in developing and evaluating the success of programs in
achieving City priorities.
6. Advises the City Manager and the City Council on related matters; directs and
coordinates preparation of analyses and recommendations on public policy issues
and on long -range plans for City services.
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Resolution Number 6108
7. Sevres as the City's Chief Negotiator with the City's represented bargaining groups
and oversees the City's human resources programs and services.
8. Oversees the City's risk management services, and the negotiation and settlement
of Workers' Compensation and liability claims.
9. Develops, implements, and evaluates operating expenditures for the City Manager's
Department, human resources, risk management, fire services, City Council, City
Attorney, and City departments.
10. Manages the Property Management Services Agreement between the City and
property management contractor for City -owned properties; reviews and approves
monthly financial statements and disbursements, and works with contractor to
resolve property and real estate issues.
11. Manages and participates as a member of the Orange County Taxi Authority
Program and attends quarterly steering committee meetings; ensures vendor
compliance with City's Taxicab ordinance and adjudicates complaints; serves as the
City's liaison with the OCTA and taxi company representatives.
12. Serves as a liaison to the Parks and Recreation Commission; represents the City
and works closely with appointed boards and committees and public and private
officials to provide technical assistance in resolving problems and executing planned
actions.
13. Represents the City and participates and attends various meetings and functions
with city, community, regional, and intergovernmental agencies, committees, and
professional groups.
14. Makes presentations on various projects or issues to the City Council, City
employees or other internal or external agencies or organizations.
15. Manages and directs follow -up actions in response to City Manager and City Council
requests; fulfills City Manager and City Council instructions and requests.
16. Directs, prepares, and oversees the preparation of a wide variety of reports and
presentations for the City Council, City management and outside agencies.
17. Participates as a member of the Executive Management Team.
QUALIFICATIONS GUIDELINES
Knowledge of:
Operations, services, and activities of a municipal organization; theory, principles,
practices and techniques of public administration, including municipal budgeting,
human resources management, program and policy formulation and evaluation, and
community services functions; management, financial, and public policy issues;
principles of negotiation and contract administration; public information and public
relations principles and practices required to work with public officials, industry
representatives, civic groups, and private citizens; principles and practices of
management, supervision, training, and performance evaluation; principles of business
letter writing and report preparation; pertinent federal, State, and local laws, codes, and
regulations.
Ability to:
Participate in the development, implementation, and administration of City -wide goals,
objectives, policies, procedures, work standards, and internal controls; manage and
direct assigned operations and services; select, supervise, train, and evaluate the work
of staff; prepare clear, concise, and comprehensive administrative, financial, and
technical reports; perform complex analyses and administer projects and research; read
Resolution Number 6108
and interpret complex data, information, and documents; understand, interpret, explain,
and apply applicable federal, State and local statutes and polices; utilize standard office
equipment including computer hardware and related word processing and spreadsheet
software applications; exercise tact and diplomacy in dealing with sensitive political,
public policy, community and employee issues and situations; communicate effectively,
both orally and in writing; establish and maintain effective working relationships with the
City Manager and City Council, staff, management, vendors, consultants, contractors,
community groups, media, and other parties.
Education/Training /Experience:
Bachelor's degree from an accredited four -year college or university with a major in
Public Administration, Business Administration, or a related field is required. Five years
of experience in the management and administration of municipal government
operations is required, preferably including at least two years of administrative and
supervisory experience. Prior experience in the office of a City Manager or County
Administrative Officer is highly desirable. A Master's degree in Public Administration or
a related field is desirable.
Licenses, Certificates; Special Requirements:
Ability to attain a valid Class C California driver's license, acceptable driving record, and
evidence of insurance is required.
Ability to work extended hours in order to complete projects, attend meetings, and
accommodate City needs is required.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must
be met by employees to successfully perform the essential functions of this class.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
Physical Demands:
While performing the duties of this class, the employee is required to frequently sit and
to occasionally stand and walk within work areas. The sensory demands include the
ability to talk, and hear, both in person and by telephone; use hands to finger, handle,
feel or operate computer hardware and standard office equipment; and reach with
hands and arms above and below shoulders. The employee occasionally lifts and
carries records and documents weighing 20 pounds or more.
Specific vision abilities required by this job include close vision and the ability to adjust
focus.
Mental Demands:
While performing the duties of this class, the employee is regularly required to use oral
and written communication skills; read and interpret data; thoroughly analyze and solve
problems; exercise sound judgment in the absence of specific guidelines; use math and
mathematical reasoning; establish priorities and work on multiple assignments and
projects concurrently; meet intense and changing deadlines given interruptions; and
interact appropriately with staff, management, City officials, vendors, contractors,
consultants, and public and private representatives, and others in the course of work.
WORK ENVIRONMENT
The employee frequently works in office conditions where the noise level is usually
moderate, at and below 85 decibels. The employee occasionally attends meetings,
conventions, City events, and other functions on behalf of the City during regular,
evening, and weekend hours.
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