HomeMy WebLinkAboutCC AG PKT 2004-04-26 #T AGENDA REPORT
DATE: April 26, 2004
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Doug Dancs, P.E., Director of Public Works / City Engineer
SUBJECT: AWARD PURCHASE ORDER CONTRACT FOR
VEHICLE WASH RACK
SUMMARY OF REQUEST:
The proposed City Council action will award a purchase order contract to Hotsy of
Southern California, in the amount of $64,783.30 and authorize the City Manager to
execute a purchase order contract.
BACKGROUND:
The Clean Water Act (officially known as the Federal Water Pollution Control Act
Amendments of 1972) was passed into law to restore and maintain the chemical,
physical, and biological integrity of the Nation's waters, and where attainable, to achieve
a level of water quality that provides for the protection and propagation of fish, shellfish,
and wildlife, and for public recreation in and on the water. The first goals of the Clean
Water Act are zero discharge of pollutants and the protection of "fishable /swimmable"
water quality. Since 1993, the City has been a co- permittee with the County of Orange to
meet the requirements of the various regulations associated with the Act. After each
permit renewal, the City is required to continue to implement storm water quality
management programs and develop additional programs in order to control pollutants in
storm water discharges. On January 18, 2002, the SARWQCB adopted Order No.R-
2002 -001 entitled "Waste Discharge Requirements for the County of Orange, Orange
County Flood Control District, and the Incorporated Cities of Orange County within the
Santa Ana Region Area Urban Storm Water Runoff Orange County" known as "the
Permit ".
As part of the permit, the City must make certain that none of its facilities are in violation
of the permit requirements. The City's Maintenance Yard ( "Yard ") is treated as an
industrial facility within the permit and all wash water from vehicles or equipment must
be collected and properly disposed. The Yard's current wash rack system is in need of
replacement and major upgrade. The Department investigated various options and
determined it would be more cost effective to purchase an "off the shelf' unit. The
system would need to accommodate large vehicles and equipment of the Department.
Additionally, the specifications require that the unit be movable, pre - filter and treat wash
water collected in the system so that it is acceptable for discharge into the sewer as well
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as mud and oil separator filtering systems. The water used would also be recycled and aid
in the City's water conservation efforts.
Specifications were brought for to City Council on January 26, 2004 and the project was
subsequently advertised. One bid was received and opened by the City Clerk on Monday
April 5, 2004 by Hotsy of Southern California for $64,783.30. Upon approval by City
Council, installation is planned within the next 4 months.
FISCAL IMPACT:
Funding is available within the approved Capital Improvement Program.
RECOMMENDATION:
It is recommended that City Council award a purchase order contract to Hotsy of
Southern California, in the amount of $64,783.30 and authorize the City Manager to
execute the purchase order contract.
0
Doug Danes` ` "or of Public Works /City Engineer 1 NO • • u APPROVED:
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John 7 B .1 orski, City Manager