The URL can be used to link to this page

Home My WebLink AboutCC AG PKT 2004-04-26 #BB AGENDA REPORT j j: // :Yry ° DATE: April 26, 2004 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Lee Whittenberg, Director of Development Services SUBJECT: RESOLUTION NO. CHANGE IN MEETING DATE OF ARCHAEOLOGICAL ADVISORY COMMITTEE SUMMARY OF REQUEST: Adopt Resolution No. , as presented or as amended based upon City Council determinations regarding the ability of the Archaeological Advisory ' Committee to determine an appropriate meeting date based on the detennination of the serving Committee members. Receive and File Archaeological Advisory Committee Administrative Directive 4 - Relating to Regular Meeting Day of the Archaeological Advisory Committee. • -.- BACKGROUND: The Archaeological Advisory Committee currently meets on the first Wednesday after the first Monday of even numbered months. This meeting schedule has become untenable to a member of the Committee due to teaching commitments of that individual. The Committee has determined-that it is appropriate to change its meeting day to the second Monday of the even numbered months to accommodate the conflict. Staff has prepared a Resolution and Administrative Directive for consideration by the Committee, and the resolution and administrative directive was approved by the Committee on April 7, 2004. The adopted resolution of the Committee recommends that the City Council revise the current language in the City Council adopted resolution that established the Archaeological Advisory Committee to require that the Committee meet during each even numbered month, and allows the Committee to determine the appropriate meeting day during the even numbered months by approval of an "Administrative Directive." This process would allow the Committee to adjust its meeting day in the future to accommodate the ability of the Committee members to attend the Committee meetings without having the City Council revise its Resolution that establishes the Committee each time this may be necessary. Future changes in the Committee meeting day would require approval by the Agenda Item Z: \My Documents\ARCHCOMM \2004 Change in Meeting Dat.CC Staff Report.doc \LW \04 -12 -04 City Council Resolution No. , re: Change in meeting Dates for Archaeological Advisory Committee City Council Staff Report April 26, 2004 Attachment 4: Archaeological Advisory Committee Administrative Directive 4 - Relating to Regular Meeting Day of the Archaeological Advisory Committee, adopted April 7, 2004 2004 Change in Meeting Dat CC Staff Report 3 EXCERPT OF THE ARACHAEOLOGICAL ADVISORY COMMITTEE MEETING OF APRIL 7, 2004 1. CONSIDERATION OF RESOLUTION AND ADMINISTRATIVE DIRECTIVE TO REVISE THE MEETING DATE OF THE COMMITTEE. Recommendation: Approve proposed Resolution= and Administrative • Directive with any amendments determined appropriate. Authorize forwarding - of approved Resolution and Administrative Directive to City Council for consideration. Receive and File Staff Report. Member Vesely confirmed that the meeting day is to be changed from Wednesday to the second Monday of each even - numbered month.. Mr. Whittenberg confirmed that this was correct. The Committee then considered the proposal for a 5:00 p.m. "meeting time. Member Vesely questioned whether•meeting at 5:00 p.m. might present a problem for some of the . members who work unti1_5:00 p.m. Member Dixon noted that he is having transportation problems and might not be able to make the 5:00 meeting. Mr. Whittenberg stated that beginning the meetings at 5:00p.m. before the 7:00 p.m. City Council meeting would provide some extra time for discussion on agenda items. He explained that what the proposed Resolution actually states is that the AAC can determine the date and time they wish to meet through an Administrative Directive and not have to come back with a resolution to present-to City Council. He recommended scheduling the next meeting for 5:30 p.m. and see if there are any problems with members getting to the meeting on time, and if so, the Committee could then decide upon a later meeting time. He cautioned that the meeting time should -also allow for " - members of the public to be able to attend if they wish to do so. , The Committee agreed that the next scheduled meeting would be held on June 14, 200,4 at 5:30 PM. - - ' MOTION by. ,Coles; SECOND by Dixon to approve proposed Resolution and 'Administrative Directive'as presented. Authorize forwarding of approved Resolution and Administrative Directive to City Council for consideration. Receive and File Staff Report. MOTION CARRIED: 3 — 0 — 2 AYES: ; Vesely, Coles and Dixon NOES:! None ABSENT: Fitzpatrick and Hoy ** ** Z• \My Documents\ARCHCOMM \Minute Excerpt.04 -07 -04 Meetmg.doc \LW \04 -12 -04 • • ARCHAEOLOGICAL ADVISORY COMMITTEE RESOLUTION NO. 04-1 A RESOLUTION OF THE ARCHAEOLOGICAL ADVISORY COMMITTEE OF THE CITY OF SEAL BEACH, CALIFORNIA, RECOMMENDING TO THE CITY COUNCIL AN AMENDMENT TO RESOLUTION NO. 4186, TO CHANGE THE REGULAR MEETING DAY FOR THE ARCHAEOLOGICAL ADVISORY COMMITTEE ; THE ARCHAEOLOGICAL ADVISORY COMMITTEE OF THE CITY OF SEAL BEACH HEREBY RESOLVES: WHEREAS, the Seal Beach City Council has adopted an "Archaeological and Historical Element" of the General Plan on August 24, 1992; and • WHEREAS; the "Archaeological and Historical Element" requires a standing committee designated as the "Archaeological Advisory Committee" to be appointed by the City Council and such members shall serve without pay for a term not to exceed one (1) • .. year, unless reappointed; and . .. . - - WHEREAS, the City Council created an Archaeological Advisory Committee through the adoption of Resolution No. 4186, on October 26, 1992; and WHEREAS, the Archaeological Advisory Committee has met to consider various matters, and has discussed the appropriateness of determining a regular meeting schedule; and WHEREAS, the Archaeological Advisory Committee has determined that an amendment to City Council Resolution No. 4186 to revise the regular meeting day of the Committee is appropriate. NOW, THEREFORE, BE IT RESOLVED, the Archaeological Advisory Committee of the City of Seal Beach recommends that the City Council consider an amendment to City Council Resolution No. 4186, revising Section 12(a), to read as follows: Z:\My Documents\ARCHCOMM\2004 Change in Meeting Date Reso doc \LW\03 -30 -04 City Council Resolution No. , re: Change in meeting Dates for Archaeological Advisory Committee Cite Council Staff Report April 26, 2004 ATTACHMENT 4 ARCHAEOLOGICAL ADVISORY COMMITTEE ADMINISTRATIVE DIRECTIVE 4 - RELATING TO REGULAR MEETING DAY OF THE . ARCHAEOLOGICAL ADVISORY COMMITTEE, ADOPTED APRIL 7, 2004 2004 Change in Meeting Dat.CC Staff Report 10 ARCHAEOLOGICAL ADVISORY COMMITTEE ADMINISTRATIVE DIRECTIVE 4 RELATING TO REGULAR MEETING DAY OF THE ARCHAEOLOGICAL ADVISORY COMMITTEE 1. PURPOSE To establish the regular meeting day of the Committee. • 2. DETERMINATIONS 2.1 The regular meeting day of the Archaeological Advisory Committee shall be the second Monday of each even - numbered month. 2.2 The Committee may adjourn meetings in accordance with the provisions of City Council Resolution No. 4186, Section 12. 2.3 A change in the regular meeting day of the Committee shall require a majority approval of the Committee to revise this Administrative Directive. 2.4 Any future change in the meeting day of the Committee shall be forwarded to the City Council and the City Clerk for information. A •te/�pril720$ hairman, Archaeological Ad ' ory Committee Z:\My Documents\ARCHCOMMWdministrative Directive 4.doc \LVV\03 -30 -04