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HomeMy WebLinkAboutCC AG PKT 2004-03-22 #L AGENDA REPORT 0 DATE: March 22, 2004 i� TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Douglas A. Danes, P.E. Director of Public Works /City Engineer SUBJECT: FLEET REPLACEMENT: PUBLIC WORKS SUMMARY OF REQUEST: The proposed City Council action will adopt Budget Amendment 04 -26 for the lease /purchase of one Ford -450 for the Public Works Department; adopt the attached Resolution No. authorizing the City Manager to execute a lease with option to purchase agreement with Municipal Finance Corporation. BACKGROUND: The proposed purchase would replace three trucks, ranging in age from 14 to 30 years old. The primary use of the vehicle would be in the Street Division but the truck would also serve the rest of the department. This flatbed truck will be equipped with a lift gate and be used to haul pavers, signal poles and other large and or lengthy items. By eliminating three vehicles that are beyond their useful life and purchasing one truck that will serve the same purpose, Public Works is able to control the growth of the fleet and maintenance costs, which are the goals of the Council approved 2002 Fleet Management Report. Additionally, the City incurs both direct and indirect maintenance costs by keeping surplus vehicles in its fleet. The truck would be purchased from the State of California bid list. Subsequently, three vehicles from the Public Works fleet will be auctioned as surplus, by the Finance Department. - The changes to the Public Works Department vehicles have been also identified in Exhibit C as an update to the Fleet Management Report. Also contained are the proposed changes for fleet replacement in the upcoming budget cycle include the proposed vehicle replacements for next fiscal year identified in the past update presented to Council on 2/23/04 in addition to an additional reassignment that will allow for eliminating another vehicle from the fleet. Staff will return to Council both during the budget process and again for actual purchase of any vehicles for the FY04 /05 budget year. FISCAL IMPACT: Total purchase of the vehicle will not exceed $23,000 and total amount financed is $23,000. Because the City is receiving funds to finance the purchase of the vehicle the only impact to the General Fund undesignated fund balance for fiscal year 2003/04 is for the first debt service payment of $2,300. Total General Fund estimated ending • undesignated fund balance before the budget amendment was $3,878,960 and with the Item L increase in expenditures of $2,300 the estimated General Fund ending undesignated fund balance will be $3,876,660. RECOMMENDATION: Staff recommends that the City Council adopt Budget Amendment 04 -26 for the lease /purchase of one Ford -450 for the Public Works Department; adopt the attached Resolution No. authorizing the City Manager to execute a lease with option to purchase agreement with Municipal Finance Corporation. Sub. it. X0 .1 Doug . Dancs, P.E. Director of Public Works /City Engineer NO - 0 A ' • PPROVED: John ' . B. orski, City Manager • achments: Exhibit "A "- State Bid List Exhibit `B "- Fleet Management Update Exhibit "C "- Budget Amendment Exhibit "D "- Purchase Agreement • Exhibit "A "- State Bid List -t- 0000 -cif � U U °° t 0 0 0 w 0 00 �r► . ` m ` m m m m m m m m` to m m m m 00 Ih ` ° m m o 0 0 o m . v v v v o w -200 22 ( v v VE)Y ff m 0 0 E E E E o o o E E o o m ti u ° m u ° � i O o > ti �i 2 0 0 0 0 0 ° U o 0 0 o E o m '68 F I - 1 - m 2 7 C 3 7 7 7 7 3 2 r .. 2 2 3 3 2 O O Y o o Y ` Y Y C O LL C O O L LL LL Y Y W O.. 1 E L ¢ m¢ T T T T a O i= 0 m T T m 2 0¢ J 2 L J L m J J 0 m 3 0 0¢ w >. c 3 J J 0 C 00 j a 0 L .c Y Y Y Y. = = c c . m Y c_ c m o = o m L o o = o m= C • 3 ° ° E E E EE m o 0 0 � j w C C C C w N .0 o m c c o L m W O O 1 0 R w 0 L w 3 a 7 c w 3 3 3 m m E 0 0 > LL S J S • J W W W W 0 0 0 J0MX00 W r W o S 2 LL 2 ( 9 LL LL 2 0 0 20( 0 0 0 o =W U 0 w w w m w 0 w m w w m w m 0 w m w 0 m y m m w w w w m w w m w w m w w w 0 w m m 0 w m w 7 T T T T T T T T T a T T T T T T T T T T T T T T T T T T T T T T T T T T T T �. 0000000 0000000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000000000000000000 O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N IO IO 1O .000000000000000000000 O O O O O O O o 0 o 0 oO o O o 0 0 o O o o d 0 v. �. Q. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000000000000000000011-6-5 o howl iornMw( 69.4, 9wmH(t Vl �l 1 1? Mh4,19Z -2z m 00000000 0 0 00000000000000 0 O O O O O O O O O O p O O o o o O O O O O o V N f0 M M O) 1- M IA 0) V M N Q N ID 1- 1D M 0) 0 ID O h (0 N 10 M v N 10 0) m u1 11) M M ai 1- O ID IA O 1. M O (O 1- N (0 h O N O N O 1-. 0) N a 1D M n i- M M O tD N v 1- Q O N 0) N a0 a0 0) 10 0 10 10 d V' a) O m0 (0 1O o m M r (o OD m0 O Q m 1n 0 t• m O) P O r m o) o M O O o) v O) 07 v N o r IO O N N N O C r r v (7 (O (7 v (h ID O N 1 1n ID 19 ID 1D O O A (0 1- N a0 10 (0 °) (h 11) m )1) (0 (0 O 0) m0 O O Q N (0 M M M M M M M M M M N M M N M M M M M M M M M M M M M M M M h ( M h M M� h ( H ((0 0 ( • m 0 w 0 0 0 4;17° N 0 0010.6150000 0E000000000002 y 0 0 0 0 0 ` 0 0" x 0 0 0 0 0 0 0 O 0 0 0 0 0 0 O ID o 0 0 0 0 0 W o Y W10104 ID ID m 0. 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P 1. N 1- A 1- 1'. N 1'. 1D • O 0 c N M m M M W O M mo v (0 r O m M M M N r O N W N N IO r 10 O r � O O M W N N N m I O O M O m M N 0 O _4- 0 N 0 N O N t 0 M O N ( 0 ( 0 R 0 1` t o m 0 0 0 0 0 v N r 0 N m 0 0 m O O N n 0) n n 0) / 0 00 O O() O O M O O O M 0 0 0 0 0 M O O R (0 N 1- o N N 0 0 - 0 N (0 (o R O N N 0 0 0 0 O Z '7 v '? O O v O v 0 0 v 0 0 0 0 v R' v Q O R O v v Q 0 o v O r r O v 'Q ' 0 0 0 0 .1- ( 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O O o 0 0 0 0 0 0 0 0 0 0 p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 �N ( �oO SO100o00 ° °' ) O° OO O O000O90 000 O O O N NNOOO OO OO O NN N N E ' 2666666666080068686666606680666686............ o5 w1) (0 ((0(0( N n( N )r N )( N )( N )( 0 (0 ( 00 a i(immmm m nn U• (1) N N N N N N N N N N N N N N N N N N N N N N N (V N N N N N N N N N N N N N N N (V (V N N N N . Contract (Mandatory): 1- 04 -23 -20 Rev.: D - VEHICLES: TRUCKS, VANS, AND UTILITY VEHICLE... Page 1 of 40 STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES - PROCUREMENT DIVISION Contract (Mandatory): 1- 04 -23 -20 Rev.: D VEHICLES: TRUCKS, VANS, AND UTILITY VEHICLES SUPPLEMENT NO. 4 EFFECTIVE DATES: 10/22/2003 Through 10/21/2004 SUPERSEDES CONTRACT NO.: 1- 03 -23 -20 AREA: STATEWIDE (FOUR FOB POINTS) DISTRIBUTION: STATE AND LOCAL AGENCIES BUYER NAME: BOB RIOLA BUYER PHONE: 916 - 375 -4454, CALNET 480 -4454 VENDOR ID: 7554 NAME: DOWNTOWN FORD SALES ADDRESS: 525 N 16TH ST SACRAMENTO, CA 95814 CONTACT: DAVE FORBESS 916 - 442 -6931 41(.-.) FAX: 916 - 491 -3138 TERMS OF PAYMENT: $500 EA -20 DAYS FOB: Destination MINIMUM ORDER: ONE (1) VEHICLE VENDOR ID: 52534 NAME: INTERNATIONAL TRUCK & ENGINE ADDRESS: 10 HEGENBERGER CT OAKLAND, CA 94621 CONTACT: TOM FARRELL 510 -562 -0338 FAX: 510- 633 -1576 TERMS OF PAYMENT: NET 45 DAYS FOB: Destination MINIMUM ORDER: ONE (1) VEHICLE VENDOR ID: 117856 NAME: FOLSOM LAKE FORD ADDRESS: 12755 FOLSOM BLVD FOLSOM, CA 95630 CONTACT: DAN RAIMONDI 916 - 353 -2000 FAX: 916 - 353 -2078 TERMS OF PAYMENT: $500 EA -20 DAYS FOB: Destination http: // pdrox. pd. dgs .ca.gov /pin/html /1- 04- 23- 20.htm 3/15/2004 Exhibit `B "- Fleet Management Update • Page . 1 of 3 sb -DPW: 050 Vehicle & Equipment Inventory I * *March 2004 - Fleet Update 2004 Fleet Up p date _.• ' r• .. .�, �.- „ .,� .� ..�. - -, e •::* •, , ; 60 recordstmatched General "Type ,is Vehi cle'.'' " (out =.ofy99) Unit Model! Model � Vehicle SubCategory Number Year! Manufacturer Type Drive Fuel ; Type Update Vehicle - Admin 4 Records Admin Pool ,Admin 02 ; 2002IToyota .Press 12WD . Gasoline lCar - � 1:Compact Admin Pool Admin 01 2002,Toyota Prius 2WD GasolinelCar - ;1:Compact DPW Transit Bus 704 1997 I Ford Bus ; 2WD . DPW Transit Bus 705 1997 Ford Bus 2WD AVG 2000 Vehicle - Lifeguards 6 Records Lifeguard Vehicle 5140 20011Chevy S -10 I4WD . Gasoline jTruck - Replace with Dodge Dakota 4x4. Compact To be purchase from the "State" contract. Finance over 4 year ' period. (CC 2/23/04) Lifeguard Vehicle 5130 2001:Chevy S -10 :4WD GasolinejTruck - Replace with Dodge Dakota 4x4. 'Compact To be purchase from the "State" contract. Finance over 4 year . .period. (CC 2/23/04) Lifeguard Vehicle 5120 20011Chevy IS -10 -- 14W - 4WD ;Gasoline Truck - 'Replace with Dodge Dakota 4x4. I !Compact To be purchase from the "State" 1 I contract. Finance over 4 year _ _ _ - _ _ I _ _ � _ _ I _ - period. (CC 2/23/04) Lifeguard Vehicle 5110 2001 iChevy S -10 I4WD • Gasoline - Replace with Dodge Dakota 4x4. ' Compact To be purchase from the "State" contract. Finance over 4 year I period. (CC 2/23/04) Lifeguard Vehicle 5105 2003fChevy 'Suburban '4WD !GasolinelCar - This unit will not be replaced and 16:Large ;must be returned to the Chevorlet 1SUV Marketing Coalition. (CC 2/23/04) Lifeguard Vehicle 5100 2003jChevy Avalanche .4WD 'GasolinelCar - Replace with Chevy Trailblazer. To i6:Large be purchase from the "State" .SUV contract. Finance over 4 year period. (CC 2/23/04) AVG 2002: Vehicle - Police _ _ 29 Records Police ACO ' ACO1 1995JChevy 1 S -10 I4WD ; Gasoline Truck - 1 _ • Compact - - Police CSO CS02 1998 :Subaru Legacy ;4WD GasolinelCar - 1 1:Compact Police CSO CS01 20001Jeep Wrangler I4WD ;Gasoline lCar - I 14:Compact ; - ' -- - , 1SUV Police CSO CS03 2000!Jeep Wrangler 4WD Gasoline lCar - •4:Compact ;SUV Police Misc 32 1979'Chevy Van ,2WD 'Gasoline 'Truck - Van Police Patrol Pat.003 1996 +Chevy Caprice -R 2WD GasolinelCar - 3:Full Replace with new vehicle. This unit 1 ,Size Sedan will be auctioned and will not be part of the step down program. (CC 2/23/04) Proposed for FY 04/05 Budget. (CC 3/22/04) Police Patrol ,Pat.001 19961Chevy ,Caprice -R ;2WD GasolinelCar - 3:Full Replace with new vehicle. This unit 'Size Sedan will be auctioned and will not be I I ;part of the step down program. i 1 ' (CC 2/23/04) Proposed for FY 04/05 Budget. (CC 3/22/04) ' Page 2 of 3 Unit Model Model :Vehicle • SubCategory Number Year' Manufacturer Type •Drive; Fuel ;Type Update Police Patrol Pat.009 1999, Ford Crown 2WD CNG Car - 3:Full ,Replace with new vehicle. This unit Victoria -CNG !Size Sedan will be "stepped" down to replace ' 1 Vol -7 (Beige Cherokee). (CC 2/23/04) Proposed for FY 04/05 ' Budget. (CC 3/22/04) Police Patrol Pat.05 2002iFord ,Crown ;2WD GasolinelCar - 3:Full ;Victoria Size Sedan Police Patrol Pat.10 20031Ford Crown .2WD Gasoline Car - 3:Full Victoria 'Size Sedan Police Patrol •Pat.07 2003�Ford ;Crown ;2WD !Gasoline Car - 3:Full , Victoria Size Sedan • Police Patrol ,Pat.04 20031 Ford Crown 2WD GasolinelCar - 3:Full Victoria .Size Sedan Police Patrol 'Pat.08 • 2003I ;Crown '2WD ! GasolinelCar - 3:Full Victoria ;Size Sedan Police Pat.4112 1998iChevy ;Blazer .4WD .GasolinelCar - Patrol.Beach ;5:Regular 'SUV Police 5 20021 Kawasaki ;Motorcycle 12WD 'Gasoline Motorcycle Patrol.Traffic ;1000 ; Police SB 303 2003!BMW RS I 2WD Gasoline j Motorcycle Patrol.Traffic i Police SB 302 2003IBMW :RS ;2WD IGasolinefMotorcycle Patrol.Traffic ! 1 ; w — Police SB 301 2003 BMW RS 2WD : Gasoline !Motorcycle Patrol.Traffic 4 - - - Police Patrol.WC Pat.014 2001 :Ford ;Expedition , 4WD ' Gasoline Car - I I6:Large I I 'SUV Police Det.4 1998 Mercury 'Sable (Dk 2WD ,GasolinelCar - 2:Mid Unmarked.MGMT Blue) ;Size Sedan Police .Cap.3 1998; Ford ;Explorer 14WD ;Gasoline Car - Unmarked.MGMT ; � 5:Regular SUV Police Chi.1 2000 Ford Expedition 2WD Gasoline;Car - Replace with new Ford Crown Unmarked.MGMT ,6:Large Victoria off "State" contract. ' 1 SUV Vehicle currently is over 100,000 miles and has a high rate of fuel consumption by comparision. Auction Vehicle. (CC 2/23/03) ' I 1 I • Proposed for FY 04/05 Budget. (CC ' 1 1 3/22/03) Police Det.31 ! 1997jFord !Explorer 14WD 1GasolinelCar - Unmarked.POOL . i . (Black) ,5:Regular - 'SUV Police ,Det.5 1997; Ford Taurus '2WD GasolinelCar - 2:Mid Unmarked.POOL (Green) ;Size Sedan Police 1Cap.2 1998IMercury ,Marquis '2WD ;Gasoline - 3:Full i Unmarked.POOL ' (Black) ! Size Sedan Police Det.8 2000!Ford Taurus .2WD GasolinelCar - 2:Mid Unmarked.POOL ' (Silver /Grey) ' ;Size Sedan Police Volunteers Vol 7 1989 ;Jeep Cherokee :4WD 'GasolinelCar - Auction this vehicle. Replace with '(beige) i5:Regular step down CNG Pat 009. Proposed ' ;SUV for FY 04/05 Budget. (CC 3/22/03) Police Volunteers Vol. 002 1999:Ford Crown 2WD CNG 'Car - 3:Full Victoria -CNG .Size Sedan Police Volunteers , Vol. 4106 1999 Ford (Crown Victoria -CNG 2WD CNG 'Car - 3:Full 'Size Sedan ; AVG 1 19991 Vehicle - Public Works 21 Records - • Page 3of3 Unit Model. Model 'Vehicle • SubCategory Number Year, Manufacturer Type Drive Fuel Type Update 07 2003 : Ford F -150 '2WD CNG Truck DPW Beach ,37 19911Ford 14 x 4 I4WD ;Gasoline !Truck - 1 Ton DPW Beach 33 1996'Toyota 'Tacoma ,4WD Gasoline ;Truck - Reassign to Engineering to replace Compact Unit 39. (CC 3/22/04) DPW Beach 23 1998;Chevy 4 x 4 14WD iGasolinelTruck - 1 ,Ton DPW Electrician 27 1996.Ford F -250 '2WD !Gasoline!Truck DPW Engineering 39 1994�Dodge Dakota 2WD ;GasolinelTruck - Reassign Unit 33. Auction this unit. ,Compact The 10 year old truck is also a i "stick shift." The replacement 1 ,vehicle will allow for reasonable accomodation for those that can ' not drive manual. (CC 2/23/04, 3/22/04). DPW Fleet 32 1991 Ford F -250 2WD Gasoline Truck - 3/4 ' Iron - I — DPW Sewer 45 19881 Ford ,F -350 2WD !GasolineTruck - 3/4 'Replace this unit. This unit is over j Ton ;15 years old and has over 110,000 ;miles. It serves as the j ' . Emergency /Spill Response Unit for I the Sewer Division. This would be I ;budgeted from sewer fund and not I !general fund. (CC 2/23/04) 1 i 'Proposed for FY 04/05 Budget. (CC - - - - --- -- - - j3/22/04) -. DPW Sewer 15 1989' Ford Van . 2WD Gasoline ;Truck - Van DPW Sewer '35 1999 i Ford ' F -250 I2W D I CNG !Truck DPW Sewer 21 1999•Ford F -250 2WD CNG Truck DPW Streets 51 1971 :International Flatbed 2WD •Gasoline1Truck - 1 Auction units 41, 31, and 51 and ,Ton replace with one Ford 450 flatbed truck. (CC 3/22/04) DPW Streets 41 1985'Dodge D -350 '2WD GasolineJruck - 1 Auction units 41, 31, and 51 and I 'Ton , replace with one Ford 450 flatbed truck. (CC 3/22/04) DPW Streets 31 1989iFord Stake Bed 12WD GasolineiTruck - 1 Auction units 41, 31, and 51 and I I Ton replace with one Ford 450 flatbed - - - - _ truck. (CC 3/22/04) DPW Streets 24 1994, Ford F -350 '2WD .Gasoline 'Truck DPW Streets 91 • 19991John Deere 14600 Equip - Tractor DPW Water 5 19941 Dodge Dakota 12WD ,GasolinelTruck - .Replace unit with Ford Ranger. ;Compact This unit will bie budgeted from 1 water enterprise funds and will not impact the general fund. (CC 2/23/04) Proposed for FY 04/05 Budget. (CC 3/22/04) DPW Water 34 1996. Ford 'F-250 12WD ;Gasoline ' Truck ' DPW Water 30 1999 Ford F -250 2WD 'CNG 'Truck DPW Water 28 i 19991Ford 'F -250 I2WD ;CNG Truck - 3/4 - - - JTon DPW Water 22 1999;Ford F -250 12WD ,CNG ;Truck - 1 'Ton AVG 1994 AVG 1997 Exhibit "C "- Budget Amendment