HomeMy WebLinkAboutCC AG PKT 2004-03-22 #O AGENDA REPORT
DATE: March 22, 2004
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Douglas A. Dancs, P.E., Director of Public Works /City Engineer
SUBJECT: MARINA DRIVE REGIONAL TRAIL PROJECT NO.
49991 - REVIEW OF BID RESULTS /SCOPE CHANGE
SUMMARY OF REQUEST:
The proposed City Council action will review the bid results received and direct staff to
pursue approval from Caltrans/FHWA to change the project description to delete the
installation of a traffic circle (a.k.a. roundabout) and refer the project back to Council so
that a contract may be awarded for the construction of a regional trail along Marina Drive
from First Street to Electric Avenue, Project 49991.
BACKGROUND:
In 1998, the City competed for and won federal funding for a regional trail in Seal Beach.
In addition, the City received matching funds from the California State Department of
Parks and Recreation, Orange County Transportation Measure M, and Orange County.
On February 11, 2002, City Council had previously approved the plans and specifications
with the anticipation of "Authorization to Proceed" from Caltrans. During that time, the
project was delayed for additional environmental/historical documentation and State
funding issues. Staff has now secured an "Authorization to Proceed" and the project was
advertised as approved by City Council at its February 9, 2004 meeting.
Marina Drive Regional Trail is the second segment of the Seal Beach Regional Trail
system. This segment will provide connectivity from Seal Beach Boulevard to the San
Gabriel River Trail. The project converts the existing four -lane roadway into two lanes,
matching the proposed cross section at the Marina Drive Bridge and provides a 12 -foot
meandering trail along the northerly side of Marina Drive. Unlike the phase 1 segment
on Seal Beach Boulevard, the roadway will be 48 -feet wide compared to 44 -feet wide
and will accommodate a on -street class 2 bike lane in addition to the off street trail.
Staff incorporated a alternate bid into the project by requesting construction bids for a
project without a traffic circle (i.e. using the existing four -way stop).
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Seven bids were received and opened by the City Clerk on Thursday, March 11, 2004 as
listed below:
Company with Traffic Circle without Traffic Circle
Alt. A Alt. B
1. All American Asphalt $582,175.85 $398,174.50
2. Sequel Contractors, Inc. $586,792.00 $406,681.00
3. So. Cal Underground Contractors $626,768.00 $422,485.00
4. Palp, Inc, dba Excel Paving Co. $647,809.90 $476,491.85
5. Orion Contracting, Inc. $654,457.00 $482,479.00
6. Hillcrest Contracting $681,409.34 $476,315.00
7. RJ Noble Co. $864,887.50 $619,266.00
As shown with the bid results, the construction cost without the traffic circle is
substantially less than the one with the traffic circle. Staff is proposing to discuss the
project in further detail with the funding agencies, Caltrans and the Federal Highway
Administration to change the project to remove the traffic circle design if it does not
jeopardize the funding. The unspent funds can then be used towards the PCH trail
segment which is currently under design and environmental review by Caltrans. After
discussions with the fiinding agencies, staff will bring back the project to City Council
for award of the project.
There are two other factors to consider by Council; first, spending close to $200,000 on a
roundabout while the City is facing many challenges to its operating budget; second, the
Department of Justice/United States Access Board posted draft guidelines for
requirements within the street right of way. The guidelines include concerns about
roundabouts or traffic circles and how they impact American Disability Act requirements
since they present unique challenges to access, particularly for people with vision
impairments. However, the project still meets its overall goal to provide an off -road trail
with or without the traffic circle.
FISCAL IMPACT:
Funds are currently available within the City's Capital Improvement program budget to
construct these improvements under project numbers 49991 for $2,743,000 for all three
segments. TEA 21 provides $843,000, State Parks and Recreation provides $640,000,
Orange County provides $110,000. Measure M provides $200,000, OCTA CTFP fund
provide $700,000 and CDBG provides $250,000. The Finance department will invoice
Caltrans, California State Parks and Recreation Department, OCTA, and Orange County
as the project progresses to receive the funding. -
Since the Public Works Department has already received approval from the Federal
Highway Administration (FHWA) for the council directed concept, no changes can be
made without jeopardizing the funding. Failure to construct this project would forfeit the
federal money back to the OCTA for redistribution due to the "Use It Or Lose It"
provisions of AB 1012. If the Marina Drive phase of the project is not built, the City will
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Agenda Item
be required to repay $650,000 of funds spent on the first segment along Seal Beach
Boulevard.
RECOMMENDATION:
It is recommended that the City Council review the bid results received and direct staff to
change the project description from the funding agency to delete the installation of a
traffic circle (a.k.a. roundabout) and refer the project back to Council so that a contract
may be awarded for the construction of a regional trail along Marina Drive from First
Street to Electric Avenue, Project 49991.
Prepared By: Revi - - ° d By
P144. A- ;
Mark K. Vukojevic, P.E. Douglas A. Dancs, P.E.,
Deputy City Engineer Director of Public Works /City Engineer
NOTED AN• PPROVE
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Jo • orski, City Manager
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