HomeMy WebLinkAboutCC AG PKT 2004-02-23 #I AGENDA REPORT
DATE: February 23, 2004
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Pamela Arends -King, Director of Administrative Services /Treasurer
SUBJECT: Professional Services Agreement for Maintenance
of City Website
SUMMARY OF REQUEST:
Staff requests Council approve the one year professional services agreement with
QUECORE Inc. for the maintenance of the City' s website and authorize the City
Manager to sign the agreement.
BACKGROUND:
Over the past few years the City has been maintaining the website "in- house" and was
not set up by individuals who were professionally trained to complete the project,
therefore the website was not always available or useful. During the late fall of 2003 the
website's responsibility was given to the Administrative Services Department. At this
time the City's website was basically obsolete therefore QUECORE Inc., was asked to
rebuild the City' s website. As of the end of December 2003 the City's website was
"rebuilt" and now it needs to be maintained. Based on the firms qualifications and the
quality of work it performs for the City, staff requested QUECORE Inc. maintain the
City's website. Attached is a copy of the agreement between the City and QUECORE
Inc. QUECORE Inc. will assist and provide website template, unlimited text updates and
unlimited PDF update to all City departments excluding Building and Public Works.
Charles Abbott and Associates provides the website for the Building department but
QUECORE Inc. will maintain the link between the City's website and the Building
website. The Public Works department maintains it's own website therefore QUECORE
Inc. will maintain the link between the City's website and the Public Works department
website. QUECORE Inc. will also update the "Headlines" on the front page, recommend
and plan the incorporation of leading edge technologies to improve the website and
coordinate with web hosting provider for technical problems or issues.
• Agenda Item r
FISCAL IMPACT:
The website maintenance fee is $900 a month and the agreement will also include an
advertisement for QUECORE Inc. in the recreation brochure for the term of the
agreement. Website maintenance was budgeted within the General Fund for fiscal year
2003/04 therefore a budget amendment was not prepared for this agreement.
RECOMMENDATIONS:
Council approve the one year professional services agreement with QUECORE Inc. for
the maintenance of the City' s website and authorize the City Manager to sign the
agreement.
Pamela Arends -King
Director of Administrative Services /Treasurer
NOTED • if APPRO .
Jo : /Bahorski
C y Manager
J