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HomeMy WebLinkAboutCC AG PKT 2004-02-09 #G AGENDA REPORT DATE: February 9, 2004 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Doug Dancs, P.E., Director of Public Works /City Engineer SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS FOR MARINA DRIVE REGIONAL TRAIL PROJECT NO. 49991 SUMMARY OF REQUEST: The proposed City Council action will approve the plans and specifications, and authorize Staff to initiate the bidding process so that a contract may be awarded for the construction of a regional trail along Marina Drive from First Street to Electric Avenue. BACKGROUND: In 1998, the City competed for and won federal funding for a regional trail in Seal Beach. In addition, the City received matching funds from the California State Department of Parks and Recreation, Orange County Transportation Measure M, and Orange County. On February 11, 2002, City Council had previously approved the plans and specifications with the anticipation of "Authorization to Proceed" from Caltrans. During this time, the • project was delayed for additional environmental/historical documentation and state deficit funding issues. Staff has now secured an "Authorization to Proceed" and is prepared to advertise the project. Marina Drive Regional Trail is the second segment of the Seal Beach Regional Trail system. This segment will provide connectivity from Seal Beach Boulevard to the San Gabriel River Trail. The project converts the existing four -lane roadway into two lanes, matching the proposed cross section at the Marina Drive Bridge and provides a 12 -foot meandering trail along the northerly side of Marina Drive. Unlike the phase 1 segment on Seal Beach Boulevard, the roadway will be 48 -feet wide compared to 44 -feet wide and will accommodate a on -street class 2 bike lane in addition to the off street trail. A public presentation was made at the September 10, 2001 City Council Meeting and the following items were received and approved by the City Council. • The project is funded through TEA -21 with matching funds from California State Parks and Recreation Department, Orange County, Measure M, and the City. Agenda Item G- • The project will construct, along the northerly side of Marina Drive, new curb and gutter, asphalt concrete paving, a traffic circle at 5 and Marina, a 12 foot meandering trail, landscaping, and lighting. • The construction cost including the traffic circle at 5 Street and Marina Drive is estimated at $769,000. The estimated cost without the traffic circle is $566,000 • The existing trees at 5 Street and Marina Drive (Bay City Center) at the northeast corner will be protected. However, some trees will need to be removed on the north west corner to accommodate the trail. In addition, a community information meeting was held on February 5, 2002 to further inform the public. Staff is working with the Tree Committee, Community members and local businesses to implement additional trees and landscaping for the Traffic Circle and the trail. Staff has also incorporated a alternate bid into the project by requesting construction bids for a project without a traffic circle (i.e. using the existing four -way stop). After bids are received, the City Council will have the opportunity to direct Staff to pursue approval from the Federal Highway Administration to change the project if it does not jeopardize the funding. Upon the successful bidding process and award of a contract, the project should be completed by the end of summer. The final phase of the trail, PCH, is currently under environmental review by Caltrans and other state agencies. The design and environmental review is expected to continue through the end of the summer as well. FISCAL IMPACT: Funds are currently available within the City's Capital Improvement program budget to construct these improvements under project numbers 49991 for $2,743,000 for all three segments. TEA 21 provides $843,000, State Parks and Recreation provides $640,000, Orange County provides $110,000. Measure M provides $200,000, OCTA CTFP fund provide $700,000 and CDBG provides $250,000. The Finance department will invoice Caltrans, California State Parks and Recreation Department, OCTA, and Orange County • as the project progresses to receive the funding. Since the Public Works Department has already received approval from the Federal Highway Administration (FHWA) for the council directed concept, no changes can be _ made without jeopardizing the funding. Failure to construct this project would forfeit the federal money back to the OCTA for redistribution due to the "Use It Or Lose It" provisions of AB 1012. If the Marina Drive phase of the project is not built, the City will be required to repay $650,000 of funds spent on the first segment, Seal Beach Boulevard and a budget amendment would be required from undesignated fund reserve. • Agenda Item • RECOMMENDATION: It is recommended that the City Council approve the plans and specifications, and authorize Staff to initiate the bidding process so that a contract may be awarded for the construction of a regional trail along Marina Drive from First Street to Electric Avenue. Prepared By: Revie - _ : : ` / ,4 . / Mar K. Vukojevic, P.E. Doug A. Danes, P.E., Deputy City Engineer Director of Public Works /City Engineer NO 0 ' ►/ D ' 'P OV i Jo :. Bahorski, City Manager Agenda Item