HomeMy WebLinkAboutCC AG PKT 2004-02-09 #I AGENDA REPORT P c , o
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DATE: February 9, 2004
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Pamela Arends -King, Director of Administrative Services /Treasurer
Mac Cummins, AICP, Associate Planner /Special Projects Manager
SUBJECT: Budget Amendment for Acquisition and Installation of
'Parking Meters and For Collection of Coin and Maintenance
of Parking Meters
SUMMARY OF REQUEST:
Staff requests City Council approve budget amendment 04 -21 for the acquisition and installation
of parking meters along Main St., and on the non - residential area of Ocean Ave., Central Ave.,
and Electric Ave. up to the alley between Main St. and 8 St. and Main St. and 10 St. Staff also
requests City Council approve service agreement with AMPCO Parking Systems to provide full -
time coin collection and maintenance of the parking meters upon review of City Attorney and
authorize City Manager to sign the agreement.
BACKGROUND:
To enhance parking management and revenue to the City, a parking meter study was brought
before council September of 2002 and after acceptance by the City Council was submitted to the
California Coastal Commission and approved. The City will be purchasing 320 meters. The
location of the meters includes the parking lots along Main Street and the commercial sections of
Ocean, Central, and Electric Avenues.
Total cost of acquiring the meters, change machines, extra maintenance supplies and installation
is estimated not to exceed $178,960. This cost includes the replacement of the 76 obsolete
meters located in the parking lots along Main Street of $30,400. The meters will take coin and
preprogrammed "parking cards ". Change machines will be available at 2 separate locations on
Main St. and the "parking cards" will be available at City Hall in the Finance Department.
Residents and visitors can purchase the amount of parking they wish to pay for and use the cards
in the meters. The cards are rechargeable and the person can bring them back to the Finance
Department and acquire more parking time to use in the meters. The meters have a two -year
warranty and annual replacement costs and supplies are not expected to exceed $6,000 per year.
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fie. 40
Agenda Item I 6 Q
Q 7'
90101
The parking meters will be purchased from POM, who is the leading manufacturer of parking
meters which have been installed in coastal communities. Staff visited Huntington, Redondo, and
Laguna Beaches respectively to inspect the various mechanisms installed in those cities. All
three cities emphatically supported the POM meter as being the most conducive to a salt air
environment. The meters which will be installed will be 2 meter heads per pole, and will be
made with the most up to date technology for parking meters. They will red in color when the
time has expired, and will accept coins as well as parking cards. This technology was approved
by Council in lieu of other alternative parking management types in 2002 when the Council
directed staff to proceed with the parking management program and apply to the California
Coastal Commission for a Coastal Permit.
The parking fee will be $1.00 per hour and the meters will operate from 8 AM to 6 PM seven
days a week. Original estimated revenues for 35% occupancy rate was $379,260 annually and at
50% occupancy rate the annually revenue was estimated at $541,800. After speaking with other
professionals in the parking industry staff has determined the meters will probably be at 50%
occupancy rate and up to 80% occupancy rate during the summer months therefore annual
revenues generated from parking meters could average at least $650,000. Annual costs to
maintain and operate the meter is expected to average $68,000, therefore estimated net annual
revenues the parking meter revenue will generate for the City will be $582,000. The meters are
expected to be installed and operating by the end of April 2004, therefore staff estimates
revenues generated for the last two months for fiscal year 2003/04 will be $90,000 based on a
30% occupancy rate. The cost of purchasing and installing the meters should be recovered by
parking meter revenue within four months of operation. Estimated revenues for the first twelve
months of operation net of purchase, installation and maintenance is expected to be $471,310,
which will be used to replenish the General Fund's undesignated fund balance for the start-up
costs associated with implementing the parking meter program. Additionally, the City will
conduct marketing and outreach programs to help explain the parking meters. This will most
likely happen through ads in the Sun newspaper and flyers to be distributed. The cost for this is
estimated to be $5,000.
The City will contract the daily maintenance /cleaning of the meters and the counting and
banking of revenue with AMPCO Parking Systems. AMPCO will provide this service
Wednesday through Monday and alternate days off on Tuesdays and Wednesdays. The coins
will be counted at the City Hall and placed in a secure environment and picked up daily with the
armored car service the City uses. Revenues deposited will be reconciled with the revenues
reported from the meters audit trail. Total cost for AMPCO's service is $4,629 per month.
(See attached information on AMPCO Parking Systems.)
FISCAL IMPACT:
The purchase, installation and maintenance of the parking meters will be funded by the General
Fund's undesignated fund balance. Total costs for purchase, installation, initial marketing and
maintenance for fiscal year 2003/04 is $196,360. Total increase in parking meter revenue for
fiscal year 2003/04 is $90,000, therefore the total decrease in General Fund undesignated fund
balance is $106,360. The decrease of $106,360 of undesignated fund balance will be replaced
within the first four months of fiscal year 2004/05 in parking revenue. The General Fund's
Agenda Item
Tri -State Meter, Inc.
P.O. Box 909
Higley, Arizona 85236 -0909
Office: 1- 800 - 782 -4071
Fax 1- 707 - 222 -2701
metrmn @yahoo.com
January 23, 2003
Mr. Mac Cummins
City of Seal Beach
211 8th Street
Seal Beach, Ca 90740
Dear Mac,
Listed below is the pricing information you requested. The meter is constructed of an
all zinc housing, sealed collection system, and Abloy high security locks. The
mechanism comes with the option of using coin or smartcards, has our high visibility
display on the front and back, and is powered by a 6V battery pack.
POM MODEL APM -E COMPLETE $ 355.00 ea.
TWIN MOUNTING ADAPTER $ 25.00 ea.
I have also provided pricing for our 2X parking meter. This meter is the one that is
being used on the streets of Redondo Beach. The option of the magnum vault would
require using a iron vault, but it also increases the coin capacity from $56.00 of
coinage to approximately $120.00.
POM MODEL APM -2X METER COMPLETE $ 425.00 ea.
POM MODEL APM -2X METER WITH MAGNUM VAULT $ 495.00 ea.
Here is the number for Richard Prince, 818- 767 -8299, he is the gentleman I spoke to
you about for installation of the poles. If you have any questions, please feel free to
contact me at 1- 800 - 782 -4071.
Sincerely, l)
evin A. awe
Ne from POM
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patented SmartLock�'system POM Incorporated
Com uter machined no-pry door, PO Box 430, 200 South Elm A ve.
p p y Russellville, AR 72811 -0430
easily exchanged without tools Phone (501) 968 -2880
Toll Free in USA 800- 331 -7275
Website www.p
S - r The Only Logical Solution to
1 ■ E 3 � i t � R ' t
' Parking Meter Database Management
MeterManager features:
➢ User - defined inventory locations and rate ➢ Occupancy reports
programs ➢ Report customization and preview
➢ Revenue auditing ➢ Double password security
➢ Maintenance history tracking ➢ Secure transaction log
➢ Battery level monitoring ➢ Full Windows functionality
➢ File exporting and purging ➢ PaImTm handheld communications
A special patented infrared interface (or alternate smartcard interface) allows the Palm to download
rate programs and service upgrades to POM electronic parking meters. Revenue, maintenance,
inventory, and battery data may be retrieved for uploading to MeterManager, and meter specifications
may be transferred from one meter to another using the Palm. Each Palm arrives with its own
HotSync® cradle, protective cover flap, and desktop software CD. POM will provide the proprietary
attachments and heavy -duty carry case as well.
Palm classic "get
organized" functions:
➢ Address book - .:_matom
➢ Date book .._ ---® -
➢ Clock — ` -5-
➢ To-do list _ 1 :. Memo pad �. ^ _
➢ Note pad �.
,..:. or"...= _ 4 a,. : -.. : 7 ., -- ,
➢ HotSync •r ` .
➢ Preferences s / • - = :. _ _
➢ Graffiti® = ` 3 , , ' : ° — _ _ � . ._ the 1;.1 : :. . style
handwriting ` q' f g i d power.
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recognition A-� w S
Other available applications and accessories for the Palm line include: color screen;
digital photography; Bluetooth® wireless technology; a variety of keyboard
attachments; expandable memory; Microsoft Office programs; multimedia expansion
card; E- books; GPS; printers.... the list goes on.
For more information, call
1- 800 - 331 -PARK (7275) or contact:
POM Incorporated
PO Box 430, 200 South Elmira Avenue
Russellville, AR 72811 -0430
Phone (479) 968 -2880, Fax (479) 968 -2840
E -mail pom @pom.com
Visit our Website www.pom.com
Windows is a registered trademark of Microsoft Corporation. HotSync and Graffiti are registered trademarks of Palm" ,
Incorporated. Photos courtesy of Palm, Inc. Bluetooth is a registered trademark of Bluetooth SIG, Inc. MeterManager is a
trademark of POM, Inc.
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PONt` APM =E [1APM 2XrfAPM=4 M ETE R ' S YS TEM .
The APM Meter System delivers everything you've been looking for in Models APM -2X And APM-4X Combine The Convenience And
an electronic parking meter system. Solid state technology. Advanced Enforceability Of Parking Meters With The Cost - Per -Space
engineering design. Rugged, dependable construction. Savings Of Multi-Space Meters.
All APM Meters Feature: Traditional multi-space pay- and - display machines
• Solid State circuitry and quartz timing ; M� require walking hundreds of feet from one's
• co
Microprocessor for storing complex rates and audit data � y parked vehicle, then following complex
• Free -fall coin chute, jam resistant and easy to dear ..0 , instructions to properly pay for parking.
• Discriminates coins by size and metallic content APM-2X or 4X is only a few feet away Push one
• High visibility displays — user friendly and easy to enforce from button for your space number, then insert coins or
street or sidewalk ,- ' ,, ParkCard. It's that simple.
• Lift out mechanism with modular, plug -in components , The APM-2X And 4X Are Easy
• Optional ParkCard reader accepts disposable memory chip cards, To Enforce.
electronic purse cards, or SAM - secured smartcards The APM-2X features a rotary status signal
All APM features also available to APM 2X visible from the front and rear of the meter up to
�° - upgrade existing POM Models N and S 80' away. This signal shows net for expired mode, yellow for trouble mode,
ima , ww • Optional solar pak to supplement and green for paid parking. Separate signals for each space can be seen from
battery during daylight, extends battery the street or sidewalk. After initial time is purchased, the front display shows
, �, life individual symbols for the left and right
• MeterManager PC software allows space, "E" for Expired mode, " "for Paid
time mode with "Jam" or "Fail" to indicate `7 -,,,t g .M '' ;-.
creation of rate programs, auditing time � . � I. � `,,
'r revenue, and trading maintenance trouble with the meter. A rear LCD signal - - -} -_
Twin Adapter and inventory. POM's communications is also available as a base model option'
devices transfer data instantly without having to open the meter for walk -by enforcement The APM-4X High visibility displays allow
• SmartLock revenue management system features a front and rear LCD digital for easy enforcement from
• Peripheral port for program upgrades and accessories display with individual symbols for each the street or sidewalk
• Backlight, LEDs available for night use and enforcement space, "E' for Expired mode, "" for Paid
Vandal Resistant Housing Features Make APM's Hard time mode, with "Jam" or "Fair to indicate , -
To Beat. trouble with the meter. - !,-"' '''' "'
• Tapered base deflects upward bl�us to prevent forced removal of Our ParkCard® Stored Value Chip �k �' . y F
the meter from the post Cards Add Convenience And
• Computer machined door for close tolerance to prevent Increased Revenue. Rear LCD signal is available
prying ParkCard stored value chip cards are as a base model option for
walk -by enforcement
• Rear loaded lock and two heavy -duty locking points to resist convenient for motorists, and they increase
break -in revenue through elimination of coin handling costs and vandalism to the meters.
• Vault in zinc or iron designs accept standard or expanded Distribution systems are available for dispensing disposable or reprogrammable
capacity sealed coin boxes in zinc or cycolac, or open top boxes cards and trading sales and use of the cards in the parking meters. Let POM
• Patented "Gripper Wedge" show you how ParkCards can also be used AL ,
The Model APM-E Fits Competitor Housings Or POM in multiple applications such as access ,.; it
Model E Housings. control, vending, laundromats and A
To upgrade existing mechanical mass transit. = '
f � �� meters to electronics, simply The APM Is The Only Electronic , ,
I. + ` replace the mechanism.You'll see M Wit
eter System h The POM 4 -P �-L
c' J + an immediate increase in revenue Name Behind It. v. tE "� t ciiii
due to jam resistance and quartz For over 60 years POM has been :Y.,-I.:...,
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timing. On street tests show designing and building meter systems to fit ' * f { `
aw
dramatic improvement in cash the needs of our customers. Our commitment is unequaled r
flow, maintenance and enforcement in the industry. A commitment to product design and customer service. When you
efficiency, and public acceptance of compare the features of the APM model to others on the market take a close look
this electronic meter over previously at the company that stands behind it — POM, we are "the originators of metered
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The Originators � � OfM e t e red P
Quality of product. Innovation in design. At An Interesting Development Occurred.. 1
4
POM it's not a goal to reach... it's a Only three days into the experiment an interesting
commitment to maintain. development began to occur, traffic flowed better on the 13
In every industry there's a leader. An originator. An side of the street that was lined with meters. Businesses i 4
innovator. In the parking meter industry that on the metered side experienced better customer flow.
company is POM. Since 1935, when the first parking One week later the merchants petitioned the city to have
a
meter was built, POM has constantly been on the parking meters installed on both sides of the street. The
41'1, leading edge of innovative technology. Designing birth of the parking meter and POM had occurred. A lot '
a
r ` and building new products to meet the needs of • has changed since those early days, but one thing that
4 t our customers. It's a position we occupy with a hasn't changed is POM's commitment to our customers.
, ,. ` great deal of pride and responsibility. The Future Is Today At POM. •
How The Parking Meter Originated. POM is proud to be the oldest and largest manufacturer `
.4- The parking meter as we know it today began in of parking meter systems in the world, as well as the
a very humble way. The year was 1933 and the leader in pioneering new technology for the parking I i
,„,: merchants of Oklahoma City were trying to market. POM's resident and worldwide network of ' q
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develop a way to increase traffic turnover in front parking systems Y-+e ,,� i, s
' of their stores. Cars would park in a slot and specialists are - - '
remain there for lengthy periods of tune. Business experienced i n ^ - . " . ,y am ;} . , ' ; il l
was feeling the effect of low traffic. structuring and , r ,
z s' r ' i ° . ti � ��� � �
The Solution Was Really Very Simple. implementing I ` 4;#= -�
Place a timing device in front of the stores that would integrated . �! ..
^ i r'm° a llocate set • systems of ; r
�. ` - amounts of time single and r
} 1 ;i ail r for parking. A multi -space meters, accessories, ParkCard systems,
4.- ' - ' f contest was software and communications, and enforcement j '
developed for technology to meet your needs.
engineering students at the local University with a We're Meeting The Challenges For Our , t
grand prize of $500 to be awarded to the student who .Customers . 1 j;
could develop a- working model. When the finished PONI knows the key to long -term success is our ability to 1
f,
product was developed and delivered only a handful of meet the changing needs of our valued customers. POM
meters graced the streets and then only on one side of treats every customer as though they're the largest, stays
t
the street. It seems the founding fathers weren't sure if on top of technological advances, makes 100% quality 1
the parking meters were the solution to the traffic and 100% customer satisfaction its goal, and does
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flow problems. everything possible to keep costs low.
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Attachment 3
AMMO 18662 MacArthur Boulevard
Suite 456
SYSTEM Irvine, CA 92612
Telephone: (949) 252 -0678
PARKING Facsimile: (949) 252 -0773
ESTIMATE OF MONTHLY EXPENSES
On and Off Street Meter Collections
City of Seal Beach
Jan -04
Hours of Operation
Wednesday - Monday (off Tues/Wed.) Hours to be adjusted to maximize coverage
6:00 AM - 3:30 PM
Direct Labor Costs:
Hours Hours Monthly Hourly Monthly
No. Classification Days 'er Day Br Week Hours Rate Wages
1 Attendant M -F 8 40 173 $10.00 $ 1,732
1 Off Site Supervision M -F $ 500
2 Labor Subtotal 40 173 = $ 2,232
Benefits
Amount
Vacation = 74
Health Benefits ($0 for limos; $358 for family /mo. thereafter) = $ 365
Payroll Taxes = $ 246
Workers' Compensation = $ 297
General Liability Insurance & Crime Bond = $ 200
Telephone /pager = $ 50
Uniforms = $ 50
Materials and Supplies = $ 25
Transprotation Charge = $ 350
Management Fee = $ 750
TOTAL EXPENSES $ 4,639
*Price includes daily sweep of Approximately 265+ meters and daily maintenance /cleaning, counting
and banking of all revenue
*Additional cost would be for any repairs and /or replacement of meters
*City to provide secure counting room and access to drop safe
*City to provide storage access for additonal meter heads
a subsidiary of 4N Industries Incorporated
"AMPCO
`
/'PARKING
COMPANY PROFILE
Ampco System Parking is one of the largest parking companies in the nation
operating over 1,700 parking facilities, with +9,500 employees, and over $165
million in revenues. We also are a fiduciary for managed accounts that account
for another $700 million collected annually on behalf of commercial clients and
airports. Ampco is engaged in every phase of the parking industry operating
commercial parking garages, and parking facilities at airports, municipal garages,
hotels, sports facilities, universities — and in each of these areas we engage in
parking consulting for our clients making recommendation on operations,
graphics, selection of equipment, and pricing decisions. Then, not only do we
recommend, but we implement our recommendations.
Ampco System Parking is a wholly owned subsidiary of ABM Industries
Incorporated, a public company traded on the New York Stock Exchange since
1971 (symbol: ABM). ABM, established in 1909, is the largest exclusive provider
of maintenance and operational facility services listed on the NYSE. With annual
revenues in excess of $1.8 billion and more than 60,000 employees, ABM
provides its subsidiaries with the financial stability and assets necessary to
compete effectively in today's marketplace.
LOCAL PRESENCE
Ampco System Parking began in 1966 with one location in Los Angeles, and we
have now grown over the last 36 years to our current status as one of the largest
• parking companies in the nation. Ampco System Parking distinguishes itself in
many areas of service to clients, customers, and in the process has remained
completely "debt- free ".
From our corporate headquarters in Los Angeles, Ampco System Parking
continues to expand our presence into markets throughout the United States.
We recently were awarded contracts in Miami, Florida; New Haven, Connecticut;
and Buffalo, New York to name only a few, adding to our presence in hundreds
of cities in 26 states.
With the resources of a nationwide corporation, Ampco System Parking is able to
operate with the responsiveness of a local company through our subdivision into
6 parking regions, each about the size of a local company. A Vice President
Regional Manager manages each region, supported by a full staff of Branch and
Operations Managers, and Human Resources, Customer Service, Auditing, and
Quality Control Departments. The result is attention to detail, local market
knowledge, and, above all, accessibility and responsiveness to our clients.
In addition to establishing and providing first -class standards for parking
operations, we are well -known for our customer service programs, our emphasis
on revenue and cash control supplemented by our extensive internal and
external audit programs. We are also known for our leadership in implementing
state of the art revenue control equipment and proprietary reporting systems.
a subsidiary of (NI Industries Incorporated
/AMMO
,kr SYSTEM
/ 7PARKING
MUNICIPAL EXPERIENCE
Within Southern California, Ampco System Parking operates over 500 locations
including parking operations for Airports, Municipalities and Private industry
which include garages and surface lots with meters, pay by space, central
cashier and pay on exit. Some of our local Municipal clients include the County
of Orange, Cities of Riverside, Long Beach, Santa Barbara, West Hollywood and
Seal Beach to name a few.
In addition to those within the Southern California area, we also serve: San
Francisco, Kalamazoo and Battle Creek MI., Youngstown Ohio, Honolulu, Salt
Lake City, Denver, Detroit, Cincinnati, Omaha, Oklahoma City, and Palm Beach.
In summary parking is our business. We are very proud to be associated with
some of the most prestigious office complexes, retail centers, hotels, municipal
facilities, and airports throughout the nation, and we consider each and every
project, to be our "most important client ".
SEAL BEACH OFF STREET BEACH PARKING
Ampco System Parking has operated the beach parking facilities for Seal Beach
for the past 3+ years, and we help design and develop the current off - street "Pay
and Display" parking program to serve all visitors and beach goers for the City of
Seal Beach. The implementation of these meters and ongoing program has
proven to be successful while increasing the net income and accountability of all
revenues to the city.
AMPCO SYSTEM PARKING DEVELOPMENT PROJECT
REPRESENTATIVE
Ampco System Parking will be represented by our regional manager most
experienced in the specific needs of Seal Beach. Kerry Turner, our regional
manger has been involved in a wide variety of operating and consulting
responsibilities in his 22 years experience in the parking industry. His current
related revenue control experience includes working with the City of Seal Beach,
Long Beach, John Wayne Airport, and the City of Riverside. He additionally has
responsibility for a wide range of commercial accounts from Long Beach south
through San Diego. Kerry will be responsible for bringing the entire resources of
Ampco System Parking to assist the City of Seal Beach in accomplishing the
transition to meter parking throughout the downtown areas.
Resume and experience summary:
a subsidiary of (OA Industries Incorporated
7'AMPCO
SYSTEM
&PARKING
KERRY E. TURNER- REGIONAL MANAGER
• Joined AMPCO System Parking in October 1999 as Regional Manager after 10
years with a well -known local and national parking management competitor.
• Previously worked as an asset manager for a national real estate owner overseeing
properties throughout the West and Southwestem United States.
• Has experience as a consultant, designer and operator of nearly every type of
parking operation. Possesses experience in hotel, retail, office, valet, and on and off
airport parking operations and shuttles.
• BS from Northern Arizona University 1979
• Lt. (Pilot/Squadron Section Commander) for Civil Engineering Squadron USAF `79 - 81
The following is a partial list of recent parking operations and new construction in which
Kerry has consulted on and the different types of consulting and size of project.
❑ 1500 shuttle lot City of Long Beach Long Beach Airport- remote shuttle
Developed Ingress /egress, new revenue control system, stripping
plan and coordinated all phases of construction
❑ 500 car garage City of Long Beach /Janss Co. AMC Pine Square
Plan review for ingress and egress, lighting, traffic pattern, way
finding, and access controls for mixed use facility
❑ 2000+ garage City of Redondo Beach Redondo Beach Pier
Re- design ingress /egress, lighting, way finding, signage, graphics
and new revenue control systems
❑ 3500+ garage Parker Properties The Summit Phases 1,11 & 111
Designed ingress /egress, signage, way finding, and graphics
❑ 2000+ garages City of Burbank AMC, Court House and Police /Fire Garage
Plan review, lighting, traffic patterns, ingress /egress, signage, and
Landscape plan review
❑ 850 shuttle lot John Wayne Airport Remote Shuttle "T" Lot
Re- design existing layout to increase capacity
❑ 1000+ garage City of Santa Monica Parking Structure # 5
Design new access, lighting, signage and graphics and complete
O &M manuals
❑ 5000 + campus Koll Center Newport KCN
Selected a new state of the art control system and help to re-
designed ingress and egress, signage and way finding and new
access systems for 17 acre facility
a subsidiary of (g1 Industries Incorporated