HomeMy WebLinkAboutCC AG PKT 2003-10-27 #L AGENDA REPORT
DATE: October 27, 2003
TO: Honorable Mayor and City Council
FROM: June Yotsuya, Assistant City Manager
SUBJECT: Confidential /Supervisory /Professional and Technical
Employees
SUMMARY OF REQUEST:
City Council to adopt the attached Memorandum of Understanding establishing wages and
benefits for July 1, 2003 — June 30, 2004.
BACKGROUND:
The City has met and conferred with the Confidential /Supervisory /Professional and Technical
Employees now known collectively as Seal Beach Supervisory & Professional Employees
Association. Both parties have.agreed to a one year contract, which includes a 2% across the
board salary increase effective the first pay period in July 2003 and an increase in the
contribution amount to deferred compensation from $30 per payroll to $40 per payroll.
FISCAL IMPACT:
The approximate impact of providing a 2% increase in salary is $15,516. The approximate
impact of providing an increase in the contribution to deferred compensation is $4,160.
RECOMMENDATION:
With the adoption of the consent calendar, Council will approve the attached Resolution
, adopting the Memorandum of Understanding for the Orange County Employees
Association.
Submitted by:
Alf r af
e Yots fa, Assistant City Manager
• Exhibit A — Memorandum of Understanding
Agenda Item L
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0 EXHIBIT A
_ Adopted by Resolution No.
SEAL BEACH SUPERVISORY & PROFESSIONAL
EMPLOYEES ASSOCIATION
MEMORANDUM OF UNDERSTANDING
FY 2003/04
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EXHIBIT A
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF SEAL BEACH
AND
THE e • - ! • _ _ _ e ' 1' P e- - _ _ • .. SEAL BEACH
SUPERVISORY & PROFESSIONAL EMPLOYEE ASSOCIATION
T e - • ` - • -
SECTION 1 - RECOGNITION
Section 1.
Pursuant to the provisions of Employee - Employer Relations Ordinance Number 769. as
amended, the City of Seal Beach (hereinafter called the "City" and /or "Employer"
interchangeably) has recognized for the purpose of this Memorandum of Understanding the Seal
Beach Chapter of the Confidential /Supervisory /Professional and Technical Employees. an
association of employees of the City of Seal Beach, hereinafter referred to as "Association ".
Section 2.
The City recognizes the Association as the representative of the employees in the classification
and assignments set forth in Section 1 above for the purpose of meeting, its obligations under this
Memorandum of Understanding, the Meyer - Milias -Brown Act, Government Code Section 3500
et se... when Cit Rules, Regulations or laws affectiria wages. hours and/or other terms and
conditions of employment are amended or changed.
Section 3.
The Cit agrees that the recognized re resentatives of Association not exceed four 4 in number
and shall be entitled to meet and confer with City during said recognized representatives' normal
working hours without sufferincr any loss in •a while absent from the duties for such .ur ose
providing that such time shall not exceed two hours in any one week unless agreed to by City.
City also agrees that such representatives may utilize a total of not more than three hours per
year without suffering any loss in pay for such absence for the purpose of meeting with
employees who are members of Association and /or other offices of Association.
Section 4.
Cit recognizes Association's ricrht to a oint or elect re resentatives to meet and confer with
Cit T's management re.resentatives on salaries. wages. and terms and conditions of employment.
Association agrees to notify City in writing as to the identity of the representatives and of
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0 subsequent appointments, if any. Association and City agree that employees appointed or elected
as Association representatives shall be required to work full time.
Section 5. '
It is recognized and agreed that no Association business and /or meetings will be conducted
and /or attended by employees of City during their respective hours of duty and work unless
specified herein.
Section 6.
Representatives and /or officers of Association shall not interrupt the work of any employee of
City at any time to conduct business or other matters connected with Association without prior
consent of Management.
Section 7.
This Memorandum of Understanding shall be effective by and between Management
and Association upon execution by Management and the required number of the' duly authorized
recognized representatives of Association.
III SECTION 2 -L MANAGEMENT RIGHTS I
The City reserves, retains and is vested, solely and exclusively, with all rights of Management
which have not been expressly abridged by specific provisions of this Resolution of
Compensation, as such rights existed prior to the execution of this Resolution.
A. To manage the City generally and to determine the issues of policy.
B. To determine the existence or nonexistence of facts which are the basis of the Management
decision.
C. To determine the necessity and organization of any service or activity conducted by the City
and expand or diminish services. ,
D. To determine the nature, manner, means and technology and extent of services to be
provided to the public.
E. To determine methods of financing.
F. To determine types of equipment or technology to be used.
G. To determine and/or change the facilities, methods, technology, means, organizational
0 structure and size and composition of the work force and allocate and assign work by which
the City operations are to be conducted.
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III H. To determine and change the number of locations, relocations, and types of operations,
processes and materials to be used in carrying out all City functions including, but not
limited to, the right to contract for or subcontract any work or operation of the City.
I. To assign work to and schedule employees in accordance with requirements set forth in
previous agreements, and to establish and change work schedules and assigrunents upon
reasonable notice insofar as such changes do not conflict with previous Memorandums of
Understanding.
J. To layoff employees from duties because of lack of work or funds, or under conditions
where continued work would be ineffective or non - productive.
K. To establish and modify productivity and perforlance programs and standards.
L. To discharge, suspend, demote, reprimand, withhold salary increases and benefits, or
otherwise discipline employees for cause.
M. To determine minimum qualifications, skills abilities, knowledge, selection procedures and
standards, job classifications and to reclassify employees in accordance with this
Memorandum of Understanding and applicable resolution and codes of the City.
III N. To hire, transfer, promote and demote employees for non - disciplinary reasons in accordance
with the Memorandum of Understanding and applicable resolution and codes of the City.
0. To determine policies, procedures and standards for selection, training and promotion of
employees in accordance with this Memorandum of Understanding and applicable
resolution and codes of the City.
P. To establish reasonable employee perfonnance standards including but not limited to,
quality and quantity standards and to require compliance therewith.
Q. To maintain order and efficiency in its facilities and operation.
R. To ,establish and promulgate and/or modify rules and regulations to maintain order and
safety and which are not in contravention with the Agreement.
S. To restrict the activity of an employee organization on municipal property and on municipal
time except as set forth in this Memorandum of Understanding.
T. To take any and all necessary action to cany out the mission of the Agency in emergencies.
Where the City is required to make changes in its operations because of the requirements of law,
whenever the contemplated exercise of City Rights shall impact the wages, hours and other terms
and conditions of employment of the bargaining unit, the City agrees to meet and confer in good
III faith with representatives of the Association regarding the impact of the contemplated exercise of
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such rights prior to exercising such rights, unless the matter of the exercise of such rights is
provided for in this Memorandum of Understanding.
SECTION 3. INSURANCE PROGRAMS
A. Health and Dental
1. The City shall provide for full -time employees and eligible retired employees a
group hospital, medical and dental insurance plan.
2. Effective Jerry 1, 2003, Tthe City shall contribute to the cost of each medical
and dental plan combined for each eligible employee and their dependents, up to
the following amounts:
For single employees $333/month
For employee and 1 dependent $550 /month
For employee and 2 or more dependents $720 /month
Employees enrolled in the plan are required to pay any premium amounts in
excess of the above City contribution. Such amounts will be deducted from the
affected employee's payroll check on the first two pay periods for each month.
3. Included in the contributions listed above, is the minimum employer contribution
for health insurances required by the Public Employees Medical and Hospital
Care Act. This amount increases from $16 per month to $97 per month in annual
increments -,r - - - - - :: - - _ - w •
D . . • - 0 : . 1 - - - - - . 1 . .. , . • -
on behalf of the employee. SB 1164 became effective January 1, 2003 and
incrementally increases the minimum empleyer contribution for agencies
4. Employees electing to waive enrollment in the City offered medical and dental
plans are eligible to receive $250 per month (after providing proof of medical
insurance through an alternative medical plan not offered by the City.
5. Part-time, seasonal, provisional and /or hourly employees shall not be eligible for
participation in this program.
6. No person who is' eligible to receive Worker's Compensation benefits is eligible to
receive benefits from the City's group medical insurance.
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7. Full -time employees of the City who have completed thirty (30) days of
uninterrupted service shall be enrolled in this insurance program on the first day
of the next succeeding month.
8. Employees who change classification from full -time to part-time provisional,
hourly or seasonal shall not be eligible for this benefit.
9. City shall not pay premiums for any employee on leave of absence without pay,
who is absent from regular duties without authorization during the month and /or
for any employee who has terminated from City employment for any reason. City
shall pay premiums for employees receiving temporary payments from Worker's
Compensation Insurance.
10. The City will work with all City employee Associations to discuss alternate health
care providers during the terns of this Agreement.
B. Life Insurance
All employees incumbent in position classifications listed in Section 18 shall receive a
$50,000 life insurance policy paid by the City. Said insurance shall become effective
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after the employee has completed thirty (30) days of uninterrupted service with said
employee to be enrolled in the program on the first day of the next succeeding month.
C. Income Continuation
All employees incumbent in position classifications listed in Section 18 shall receive an
income continuation policy to provide for income continuation of Sixty -Six and Two -
Thirds Percent (66.67 %) of the employee's monthly salary, up to a maximum of Five
Thousand Dollars ($5,000) per month, whichever is lesser. Said insurance shall become
effective after the employee has completed thirty (30) days of uninterrupted service with
said employee to be enrolled in the program on the first day of the next succeeding
month. Said income continuation shall commence on the thirty -first (31st) day of
sickness or other bona fide absence or upon expiration of sick leave, whichever occurs
later, and continuing thereafter while the employee is absent from work for a period of up
to age 65.
SECTION 4. RETIREE HEALTH PLAN
A. All full -time employees incumbent in position classifications specified in Section 18.A of
this Resolution shall have the option upon retirement, through the Public Employees
Retirement System Health Program (PERS), to continue participation in the City's health
insurance program at the employee's expense.
B. All full -time incumbents in Confidential, Supervisory, and Professional and Technical
position classifications with 20 or more combined years of employment with the City
shall, upon retirement, be provided with individual health insurance coverage through the
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Public Employees Retirement System Health Program (PERS). If said employee has 30
or more combined years of employment with the City upon retirement, eligible dependent
health insurance coverage shall also be provided through the Public Employees
Retirement System Health Program. The City shall contribute to the cost of the selected
coverage consistent with the appropriate level as specified in Section 2 -A.2. Of this
Resolution. An employee with a service retirement as of July 1, 1999 and with 30 or
more combined years of employment with the City upon retirement may also receive an
increase to the health insurance cap in effect at the time of his/her retirement (not to
exceed $175 per month in additional contributions), until Medicare begins at age 65 with
lower supplemental insurance rates. This additional contribution to the cap is to
accommodate increases in health insurance plans over the term of the employee's
retirement.
C. In all cases, the City's contribution for eligible dependent coverage for retirees
shall terminate with the death of the retiree.
D. In the event an eligible retired employee resides in an area were the health plans provided
by the City are not in effect, that retired employee shall be entitled to receive in cash each
month an amount equal to the monthly contribution the City would otherwise have
contributed to that retired employee toward health and dental insurance premiums.
SECTION 5. SICK LEAVE
41) A. - . -- -- - . , : - - - . - , • • , Aall full -time employees covered by 1
this resolution shall accrue sick leave at the rate of one (1) eight (8) hour day per month
of service. Sick leave may be accumulated up to and including 520 hours. Except as
otherwise provided in this resolution, no employee shall receive further accruals once the
520 -hour maximum is reached.
B. Employees who elected to retain sick leave balances prior to conversion to leave time
provision in July 1, 1987:
(1) May utilize those balances for sick leave purposes.
(2) Upon termination, shall be paid for the existing sick leave balance at one - quarter
(25 %) of the employee's then applicable base rate of pay.
C. Except as otherwise provided, employees shall not be eligible for any payment for sick
leave balances upon termination.
D. Employees who are on authorized leaves of absence, without pay, shall not accrue sick
leave hours during said leaves of absence.
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0 SECTION 6. BEREAVEMENT LEAVE
The City agrees to provide forty hours (40) bereavement leave with pay for death in the
immediate family. The bereavement leave shall not be chargeable to or accumulate as sick time .
or leave time. "Immediate family" is defined as spouse, father, mother, son, daughter, brother, '
sister, grandparent, grandchild, step - mother, step - father, step- children, mother -in -law, father -in-
law, domestic partner or dependent relative living with the employee.
SECTION 7. VACATION
A. All full -time employees covered by this resolution, who shall have at least one year's
continuous service as a full -time employee immediately preceding, shall be granted a
vacation with pay of approximately 80 hours per year up to a maximum of approximately
160 hours per year.
B. All full -time employees, who shall have at least five years of continuous service, shall be
entitled to eight (8) additional hours of vacation per year of full -time continuous service
for each year of service in excess of five years up to a maximum of approximately 160
hours per year.
The vacation accrual schedule is effective the first payroll period of December, 1997, as -
follows:
0 Years Vacation Hourly Accrual Maximum
Of Hours Rate Per Pay Period Vacation
Service Earned Earned
1 80 3.0769 80
2 80 3.0769 80 _
3 80 3.0769 80
4 80 3.0769 80
5 80 3.0769 80
6 88 3.3846 88
7 96 3.6923 96
8 104 4.0000 104
9 112 4.3076 112
10 120 4.6153 120
11 128 4.9230 128
12 136 5.2307 136
13 144 5.5384 144
• 14 152 5.8461 152
15 160 6.1538 160
C. Employees of the City considered as hourly, part -time and /or seasonal employees shall
• not be eligible for paid vacations.
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0 D. Employees who have authorized leaves of absence without pay shall not accumulate
vacation credits or pay during said leave of absence.
E. All full -time employees shall only be allowed to accrue a maximum of 240 hours of
vacation. Once this maximum is reached, all further accruals will cease. Vacation
accruals will recommence after the employee has taken vacation and the employee's
accrued hours drop below the maximum. The maximum can only be exceeded with the
approval of the City Manager in writing.
F. Employees are encouraged to use at least the amount of vacation hours earned each fiscal
year. Those employees who have been credited with preexisting leave hours are expected
to use a portion of the excess as leave time, in addition to the new vacation hours, each
year until the maximum accrual is met. The City recognizes that a number of long -term
employees have accrued substantially more leave time than shorter -term employees, and
that it will likely take them significantly longer to achieve the this goal. It is the intent of
this section to balance the personal interests of the employee with the financial concerns
of the City; as such, significant progress toward reaching the maximum accrual amounts
may be deemed a success.
• Vacation leave time shall not be approved until such time as it has been earned, unless
prior, special arrangements have been made with the City Manager. The time at which
- an employee shall take vacation leave shall be requested by the employee prior to the
0 start of the vacation leave period. Such vacation leave to be taken shall be subject to the
prior approval of the Department Head, or designee, subsequent to consideration of the
departmental workload and other staffing considerations, such as but not limited to, the
previously approved vacation schedule of other employees, sick leave and position
vacancies.
G. Not more than once in each fiscal year, an employee who has completed at least one (1)
year of continuous service shall, upon request, receive compensation for up to fifty (50)
hours of accrued vacation time or banked leave hours provided that the employee has
taken an equal amount of vacation time off within that (fiscal) year.
H. Employees covered by this resolution shall cease accruing general leave effective the
• first payroll period in December, 1997. Previously earned time shall be used/
compensated for as follows: Upon separation of employment with the City, all leave
hours will be paid to the employee at the employee's current base rate of pay.
SECTION 8. HOLIDAYS
1) All employees incumbent in position classifications listed in Section 18 shall be granted
the following holidays with pay:
New Year's Day (January 1) Veteran's Day (November 11)
Ill Martin Luther King Day (3rd Monday in January) Thanksgiving Day (4th Thursday in November)
Washington's Birthday (Third Monday in February) Calendar Day Following Thanksgiving Day
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Memorial Day (Last Monday in May) Christmas Eve (December 24)
Independence Day (July 4) Christmas Day (December 25)
Labor Day (First Monday in September) 1 Floating Holiday
A total of 12 holidays annually.
Note: Floating holidays must be taken during the fiscal year in which they are granted.
Floating holidays may not be carried beyond the item of the compensation resolution or into a
new fiscal year. Floating holidays must be approved by the applicable department head or
designate.
SECTION 9. RETIREMENT SYSTEM
A. The retirement program provided by the City shall consist of a depooled Public
Employee's Retirement System (PERS) plan, which includes the following provisions:
1. Section 20024.2 One Year Final Compensation
2. Section 20862.9 Credit of Unused Sick Leave
3. Section 20930.0 Military Service Credit
B. The City shall pay that portion of the affected employee's retirement contribution that is
equal to seven percent (7 %) of the affected employees' base salary.
C. All employees incumbent in Lifeguard position classifications listed in Section 18 shall
participate in the 2% at 50 3% at 50 formula plan for Local Safety Members.
D. The City shall provide PERS Section 21251.32 - 2% @ 55 for miscellaneous members.
E. No later than Februar 1 2004. the Cit will obtain an actuarial • uotation for the 2.7% (D
55 Retirement Program. The actuarial quotation will be distributed td all affected
em lovee or • anizations. The Cit will meet with all affected org_anizations to review the
actuarial quotation.
F. The City agrees to obtain a quotation as to the cost of upgrading to the 1959 Fourth Level
Survivors Benefit. The City will discuss the quotation with the Association upon its
receipt.
SECTION 10. OVERTIME AND CALL OUT PAY
A. Only employee's incumbent in position classifications listed in Section 18 as
Confidential, Supervisory, or Professional and Technical are eligible for overtime or call -
out pay.
B. Call out and overtime pay shall be paid at the rate of time and one -half the hourly rate.
Minimum "call out" time (when returning to work) shall be two (2) hours.
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C. Overtime will be computed by dividing the employee's regular monthly salary by 173.3
to arrive at an hourly wage. Paid overtime for the pay period is to be submitted and
computed with the regular payroll.
D. Notwithstanding any provision of this Section, the employee shall be entitled to select
either compensated overtime or compensatory time off subject to budget limitations and
departmental rules and regulations.
SECTION 11. PROVISIONAL APPOINTMENTS
An employee, when authorized by the City Manager, may receive a provisional appointment to a
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higher classification to fill a temporary vacancy. The employee, when so appointed, must
perform the duties and assume the responsibilities of the higher classification for 120
consecutive working hours and shall be paid according to the step in the assigned salary range of
the new position which is next higher than the salary received before the provisional
appointment.
When necessary and in the best interest of the City, the City Manager may provisionally assign
an employee to a higher level of duty and responsibility than provided for in the employee's
assigned classification which is not otherwise a part of an adopted classification. In the case of
such an assignment, the employee must perform the higher level of duties for 80 consecutive
working hours; thereafter the employee shall receive additional compensation of 5% so long as
the assignment is authorized by the City Manager.
SECTION 12. SENIORITY BONUS
Employees who have achieved ten years of uninterrupted employment with the City shall receive
a five percent (5 %) increase in base salary effective on the 10th anniversary of their employment.
Sworn police personnel are exempt from this section.
SECTION 13. AUTOMOBILES AND MILEAGE
A. Officers and employees of the City, utilizing their privately -owned automobiles for City
business on a non - regular basis, shall be entitled to reimbursement for costs incurred at
the rate established by Internal Revenue Service (IRS).
B. If the City does not provide a City vehicle, then the incumbents in the position
classification of Building Inspector shall be reimbursed at the rate of Four Hundred
Dollars ($400) per month for the use of their privately owned automobiles for the
execution of their job duties on a regular basis. Building Inspectors who utilize private
vehicles for City business may utilize, to a maximum of once per week, the City - assigned
car wash for the purpose of washing their vehicles used for City business.
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SECTION 14. ADMINISTRATIVE LEAVE
A. All incumbents in Confidential, Supervisory, and Professional and Technical position
classifications shall be entitled to 2 (two) days of administrative leave during each fiscal
year.
B. Administrative leave days may not be carried forward to succeeding years nor may they
be turned in for cash value.
SECTION 15. LIMITATIONS
A. No employee who is eligible to receive workman's compensation is eligible to receive
overlapping benefits (except life insurance) stated in this resolution.
B. City shall not make any monthly payments for premiums for any insurance benefit listed
in this resolution, or uniform allowance, supplemental pay of any type and/or type of
bonus on behalf of or to any employee who has been absent without authorization during
said month or for any employee who has terminated for any reasons whatsoever or who is
on leave of absence without pay of who is suspended from duties without pay.
SECTION 16. DEFERRED COMPENSATION
Effective July 1, 2003, tThe City shall contribute the amount of $30.00 540.00 per payroll
period, into a deferred compensation program for each incumbent in the Confidential,
Supervisory, or Professional and Technical position classifications.
SECTION 17. BILINGUAL COMPENSATION
A. Upon the recommendation of a department director, the City Manager may award a
bilingual compensation bonus of $52.50 per payroll period to those employees in
positions determined to require bilingual skills.
B. The City Manager shall require the taking of competency tests to certify the employee as
eligible for bilingual compensation based on the employee's proficiency in speaking the
language determined to be required. Such certification shall be a condition precedent to
qualifying for bilingual pay.
SECTION 18. WORK SCHEDULE
At the discretion of the City Manager, work schedules may be altered to include shifts of four
nine -hour days each week and one additional eight -hour day on alternate weeks (9/80 plan) or
four ten hour days (4/10 plan).
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410 SECTION 19. TUITION REIMBURSEMENT
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The City agrees to modify the existing Tuition Reimbursement Program to provide for ,
maximum annual reimbursement of 51,500.
SECTION 20. PAY FOR PERFORMANCE PLAN
Management will research a pay for performance merit plan with specifically defined criteria for
eligibility under the plan for consideration by employees for the next fiscal year contract.
SECTION 21. SALARIES
Salary ranges will become effective as specified in attached Exhibit B.
Effective the first pay period in July 2003, all unit member shall receive a two (2 %) percent
across the board salary increase.
SECTION 22. LEAVES OF ABSENCE
Section 1. Authorized Leave of Absence Without Pay
A. Upon the Department Head's recommendation and approval of the City Manager,
an employee may be granted a level of absence without pay in cases of an emergency
or where such absence would not be contrary to the best interest of the City, for a
period not to exceed one - hundred eighty (180) working days per Government Code.
B. Upon written request of the employee, the City Council may grant a leave of
absence, with or without pay, for a period not to exceed one (1) year.
C. At the expiration of the approved leave, after notice to return to duty, the employee
shall be reinstated to the position held at the time leave was granted. Failure on the
part of the employee to report promptly at such leave's expiration and receipt of
notice to return to duty shall be cause for discharge.
D. ' During any authorized leave of absence without pay, an employee shall not be
eligible to accumulate or receive fringe benefits, except as specifically provided for
in this Memorandum of Understanding, except that the City shall contribute to an
employee's medical and dental health plan, disability insurance plan, life insurance
plan for the first thirty (30) days of leave of absence.
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• Section 2. Bereavement Leave
The City agrees to provide forty (40) hours bereavement leave with pay for death in the
immediate family. The bereavement leave shall not be chargeable to or accumulate as sick
time. "Immediate family" is defined as spouse, the father, mother, son, daughter, brother,
sister, grandparents, grandchild, step- mother, step- father, mother -in -law, father -in -law,
domestic partner, or dependent relatives living with the employee.
Section 3. Military Leave of Absence
A. Military leave shall be granted in accordance with the provisions of State law. All
employees entitled to military leave shall give the Department Head an opportunity
within the limits of military regulations to determine when such leave shall be taken. -
Whenever possible, the employee involved shall notify the Department Head of such
leave request ten (10) working days in advance of the
beginning of the leave.
B. In addition to provision of State law, the City shall continue to provide eligible
employees on military leave, the current health benefits (medical, dental, disability
and life insurance and retirement (if applicable) for the first three (3) months of
military leave. During said period, the employee shall be required to pay to the City
III the same co- payments as required of other employees. After the first three (3)
months of military leave, the employee may continue said benefits at his cost.
Section 4. Pregnancy Disability Leave of Absence
A. An employee who is disabled due to pregnancy shall be granted a pregnancy
disability leave as provided by the State of California and the Federal Family
Medical Leave Act. The employee may elect to take a lesser period of leave.
B. Disabilities arising out of pregnancy shall be treated the same as other temporary
disabilities in terms of eligibility for, or entitlement to, "leave with or without pay.
Section 5. Family Leave
Upon a demonstration of need and subject to the following conditions, an employee may
take leave or unpaid leave to care for his newborn infant, whether through parentage or
adoption, or to care for a seriously ill or injured member of the employees "immediate
family" as defined in Article XIV.
A. Proof of the birth or adoption of a newborn infant or the serious illness /injury of the
family member must be submitted to the City.
B. Requests for family leave must be submitted in writing to the employee's supervisor
0 at the earliest possible date preceding the time when the leave is to begin.
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0 C. Operational needs of the City shall be relevant in determinations regarding the
granting of family leave in accordance with the provisions of State and Federal
Family Leave laws.
D. In the event of an extended family leave, the employee may be required to
periodically report on the status of the situation giving rise to the leave.
' E. Family leave may be granted only upon the recommendation of the Department
Head and approval of the City Manager consistent with the provisions of State and
Federal Family Leave laws.
F. A maximum of four hundred (400) ' working hours of family leave in any
combination of sick leave and unpaid leave may be taken during any tvvo (2) year
period unless a greater amount is prescribed by state or federal law.
Section 6. Catastrophic Leave
The purpose of the Catastrophic Leave Pool is to enable full time employees to receive and
donate vacation, administrative leave, and compensatory time off (CTO) leave credits on
an hour for hour basis to assist employees who have no leave and who will suffer a financial
hardship due to prolonged illness or injury to themselves or a member of their immediate
III family. Sick Leave is excluded from this program.
The following conditions shall apply to Catastrophic Leave:
A. Catastrophic Leave will be available only to employees who have exhausted their
own paid leave through bona fide serious illness or accident.
B. The leave pool shall be administered by the Finance Department.
C. Employees must be in regular full -time appointed positions to be eligible for
catastrophic leave.
D. Employees receiving Long -Term Disability payments are excluded from this
program.
E. All donations are to be confidential, between the donating employee and the Finance
Department.
F. Employees donating to the pool must have forty (40) hours of paid leave available
after making a donation.
G. Donating employees must sign an authorization, including specifying the specific
0 employee to be a recipient of the donation.
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0 H. Donations will be subject to applicable tax laws.
I. The availability of Catastrophic Leave shall not delay or prevent the City from
taking action to medically separate or disability retire an employee.
J. Catastrophic Leave due to illness or injury of an immediate family member, may
require medical justification as evidenced by a Physician's Statement that the
presence of the employee is necessary.
K. Catastrophic Leave due to the illness or injury of the employee will require medical
justification as evidenced by a Physician's Statement as to the employee's condition.
SECTION 23. MISCELLANEOUS
A. La off: The Cit 7 to -give Association fort 1 -five 45 da s •rior notice •rior to the
effective day of any layoffs. During this forty -five (45) day period, the City will, upon
request, meet and confer on the impact of the layoffs.
SECTION 24. TERM
The term of this Resolution shall commence on July 1, 2002 2003 and shall continue through
June 30, 2003 2004, a one -year term.
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0 EXHIBIT B
The following salaries were effective the first payroll period in January, 20032:
POSITION: SALARY RANGE
Range 1 2 3 4 5
Elected:
City Clerk 53B 4963 5211 5472 5746 6033
Confidential:
Secretary to City Manager 34E 3152 3310 3475 3649 3832
Deputy City Clerk 34D 3136 3293 3458 3631 3813
Secretary to Police Chief 30E 2856 2999 3149 3306 3472
Executive Secretary 28E 2718 2854 2997 3147 3304
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Accounting Technician 27B 2613 2744 2881 3025 3176
Supervisory:
Public Works Supervisor 44A 3955 4153 4361 4579 4808
Chief Water Operator 44A 3955 4153 4361 4579 4808
Equipment Supervisor 41E 3747 3934 4131 4338 4555
Recreation Supervisor 40E 3655 3838 4030 4232 4444
Professional and Technical
Assistant Planner 38A 3411 3582 3761 3949 4146
Building Inspector 40E 3655 3 83 8 4030 4232 4444
Senior Building Inspector 44E 4035 4237 4449 4671 4905
Lifeguard Lieutenant 42E 3841 4033 4235 4447 4669
Public Works Assistant 38B 3428 3599 3779 3968 4167
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16