HomeMy WebLinkAboutCC AG PKT 2003-09-22 #M *) , e 0
AGENDA REPORT ���
DA TE: September 22, 2003
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Douglas A. Dancs, P.E. Director of Public Works /City Engineer
SUBJECT: PIER HOLIDAY DECORATIONS — MAINTENANCE
RENTAL/LEASE AND BUDGET AMENDMENT
SUMMARY OF REQUEST:
The proposed City Council action will adopt the attached resolution authorizing a budget
amendment for the 2003/2004 fiscal year to transfer funds within the undesignated fund
reserve.
BACKGROUND:
The Public Works Department is requesting to add eight illuminated 8" "falling star" pole
mounts to the light poles at the base of the Pier which is hoped to add a more festive
appearance to the area. This pole mount design will complement the Main Street,
"shooting stars" decorations adding some continuity to the City's decor program.
Staff received a proposal for the holiday decorating services from Deckra -Lite, which
provided a comprehensive and cost effective proposal for leasing and installing holiday
decorations on the poles. Last year Deckra -Lite placed lights on the 17 Edison light poles
along Main Street. Their rental/leasing program provides a complete service of cleaning,
maintaining, installation, removal, and storage of 8 "falling star" decorations at a cost of
$2,780.00 a year. This initial cost goes down each year of the lease. The lighted "falling
star" would be placed consistently at the same level on each of the light poles at the base
of the Pier. Attached is the sample of the holiday decoration.
Staff is also proposing to work with Chamber of Commerce and other interested
businesses and groups to sponsor these 8 lights. Sponsors would be required to commit
and pay approximately $250.00 per year for the four -year program. If all 8 lights are
sponsored this year, the Department would lease an additional 8 lights for next year and
continue to expand the program based on the demand. One business owner has already
expressed interest in the program. Sample artwork for a sponsor's "Gift Tag" is attached
to this report. The "Gift Tag" would be placed off the side of each of the decoration and
the sponsors name would be stenciled on the gift tag.
Agenda Item M
FISCAL IMPACT:
The total proposed budget amendment is $2,780.00. Funds will be transferred from the
undesignated fund reserve to Non - Departmental Contract Professional Services Account
001- 019 -44000 to fund the cost of the lease agreement. This amendment will reduce the
undesignated fund reserve by $2,780.00.
RECOMMENDATION:
Upon motion of the consent calendar, it is recommended that the City Council:
1. Approve the attached resolution authorizing a budget amendment of $2,780.00
from the Undesignated Fund Reserve to Non - Departmental Contract Professional
Services Account for light decorations on the pier.
Prepare. .
ouglas A. Dancs,,' ? for of Public Works /City Engineer
NOT ! Air APPROV -, •
/id 11
Jo ?, ":. B . orski, City Manager
Attachment - Resolution No. amending 03/04 Budget
Agenda Item
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August 7, 2003
Ms. Karen Walton
City of Seal Beach
211 8th Street
Seal Beach, CA 90740
Dear Karen:
It was great seeing you again last week. At our meeting we reviewed the pole mount
design selected for the _ier, our 8' Falling Star. This pole mount design will complement
our Main Street, Shoot. ng Stars decorations adding some continuity to the City's decor
prelim.
The following are som'. pricing options for co tsideration:
Purchase —
10 - Falling Star - #PMI S, 620 watts, (5.2 amps) @7a S359 /ea 5 3,590.00
Shipping 189.50
Tax 7.75% 278.23
S 4,057.73
Installation, maintenan :e, removal and storage: $ 910.00
Total $ 4,967.73
The mutual cost for ins t illation, maintenance, removal and storage
per pole mount decoral i an is S91/ea = $91000, plus any ,replacement
bulbs and parts.
Leasiug — Our leasing program provides you •;►ith the complete service of cleaning,
maintaining, insstallati,c u, removal, all replaceraent parts, Iight bulbs and storage of the
decorations at a reduced cost;
*Three (3) „mar Leasing Program Per Decoration 10 Units
1" Year - $278.00 $ 2,780.00
10% Discount 2" Year - $250.20 $ 2,502.00
t0% Discount r Year - 5222.40 $ 2,224.00
Option Years 4 & 5 : 0% Discount 4 Year - 51 94.60 $1,946.00
•404 Discount 5a► Year - 5166.80 $ 1,668.00
*At the end of the 5 ''. the City of Seal Beach will own the decorations.