HomeMy WebLinkAboutCC AG PKT 2003-09-22 #O /
AGENDA REPORT A d�
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DATE: September 22, 2003
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Douglas A. Dancs, P.E. Director of Public Works /City Engineer
SUBJECT: ACCEPTANCE OF THE FY: 02/03 ANNUAL STREET
SEAL PROGRAM, PROJECT NO. 50153
SUMMARY OF REQUESTS:
The proposed action will formally accept the completion of the construction of the
Annual Street Seal Program, Project FY 02/03.
BACKGROUND:
On February 10, 2003, City Council approved the plans and specifications for this
project. Previously, on August 12, 2002, the City Council approved the City's Pavement
Management System (PMS) which is a requirement of the Transportation Authority
(OCTA) as part of Measure M funding eligibility.
As identified in the PMS, the project slurry sealed several street pavements within the
City. Slurry seals extend the effective life of asphalt concrete pavements by placing a
protective seal over existing pavement surfaces that are just beginning to show signs of
wear. Slurry seals allow the City to stretch pavement rehabilitation funds and maintain a
higher level of pavement quality by protecting pavement from oxidation. Any dollar
spent on keeping pavements in good condition (slurry seal) will save from five to twenty
dollars in rehabilitation repairs that must be made on pavement in poor condition. It is
standard practice to slurry seal every 5 to 8 years.
All of the streets programmed in the Pavement Management System were completed with
this project. With the lower than expected costs, all of the streets programmed for the
FY03 /04 were also added to and completed with this project. Staff is determining the
scope of the next project and expects to bring plans and specifications for City Council
approval in Spring of 2004.
FISCAL IMPACT:
Funds in the amount of $75,000 are currently available in fiscal year 2002/2003 from the
Measure M — Local Turnback fund within the City's approved 5 -year Capital
Agenda Item 0
Improvement Program budget to construct these improvements under Project No. 50153.
Unspent project funds in the amount of $75,000 from fiscal year 2001/2002 were carried
over into this year and will be combined for a total project budget of $150,000. The
project was within the allocated budget.
RECOMMENDATION:
Upon motion of the consent calendar, it is recommended that the City Council:
1. By resolution, determine the work has been completed in accordance with the
contract documents and declare the work to be accepted and the total amount
of the contract is in the sum of $149,545.80.
2. Direct the City Clerk, within ten (10) days from the date of acceptance, file a
"Notice of Completion" with the Orange County Recorder.
3. Direct City staff, upon expiration of the thirty-five (35) days from the filing of
the "Notice of Completion," to make the retention payment to Doug Martin
Construction Co., Inc. in the amount of $14,954.58.
Prepared By: Concur: - , . - -
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Mar K. Vukojevic, P.E. Douglas A. Dancs, P.E.
Deputy City Engineer Director of Public Works /City Engineer
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John B. ahorski, City Manager
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