HomeMy WebLinkAboutCC AG PKT 2011-04-11 #L AGENDA STAFF REPORT
DATE: April 11, 2011
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, Acting City Manager
FROM: Sean P. Crumby. P.E., Director of Public Works
SUBJECT: COLLEGE PARK DRIVE INTERSECTION
IMPROVEMENT PROJECT IN COLLEGE PARK WEST
SUMMARY OF REQUEST:
That the City Council receive and file the update report on the College Park Drive
Intersection Improvement Project.
BACKGROUND:
For many years, ingress and egress to the College Park West community has
been negatively impacted by traffic using the westbound on /off ramp for SR 22.
This roadway is a multi jurisdictional freeway off -ramp operated by Caltrans and
located in the City of Long Beach. The City of Seal Beach desires to see
improvements to the intersection at the entrance and exit to College Park West.
This intersection also serves a neighborhood in the City of Long Beach.
The intersection is located at College Park Drive and the SR 22 westbound
Studebaker Road on /off ramp in the City of Long Beach. As residents of Seal
Beach and Long Beach exit from College Park Drive, which terminates at the SR
22 off -ramp, the residents must stop until it is safe to proceed. College Park
Drive and the SR 22 off -ramp is a stop controlled "T" intersection. At various
times of the day, including the morning, noon and evening peak hours, vehicles
wait an inordinate amount of time to exit from these residential areas due to the
continuous stream of vehicles coming on and off the freeway.
There is little concern for local Long Beach residents as they have an alternative
exit through their tract. The City of Long Beach restricts access for Seal Beach
residents to this alternative exit during the times of the day with the highest traffic
by way of a right turn prohibition at Salida Avenue.
On December 8, 2008, the City Council approved an agreement to employ
Wilidan Engineering to provide concept drawings to present to Caltrans, Long
Agenda Item L
Page 2
Beach and OCTA. Staff has met with Caltrans District 7 and 12, OCTA and City
of Long Beach. All are understanding of the situation and are supportive of our
efforts to make improvements. Since the subject location is in Caltrans District 7,
the City of Seal Beach needs the support of District 7 for any improvements
made to this intersection. Caltrans directed the City to gather additional traffic
data and provide concept designs.
On November 7, 2009, City staff held a community meeting at Edison Park to
review various alternatives for improving the entrance /exit to College Park West.
These alternatives were then presented to the community. After receiving input
from the community, the City's consultant, Willdan Engineering, prepared a traffic
study and intersection improvement exhibits. The draft traffic study developed
four possible options to improve vehicular access from College Park Drive to the
SR -22 freeway ramps. After receiving input from the community, two additional
options were added into the study. The six options are briefly described below:
Option 1
Install a traffic signal at the intersection of the SR -22 Ramps and College Park
Drive.
Option 1A
Install a traffic signal at the intersection of the SR -22 Ramps and College Park
Drive, and widen the SR -22 Off -Ramp from one lane to two lanes between the
SR -22 Freeway and College Park Drive.
Option 1B
Install a traffic signal at the intersection of the SR -22 Ramps and College Park
Drive, and widen the SR -22 Off -Ramp from one lane to two lanes between the
SR -22 Freeway and College Park Drive, making the second lane a northbound
right turn only lane onto College Park Drive.
Option 2
Modify the intersection of the SR -22 Ramps and College Park Drive to provide an
acceleration lane on the westbound on -ramp for motorists making left turns from
College Park Drive, provide a free -right turn lane from College Park Drive to the
offramp, and provide a left turn lane from the on -ramp onto College Park Drive.
Option 3
Limit access from College Park Drive to right turns only onto the SR -22 Ramps
and allow U -turns at the SR -22 Ramps and Studebaker Road to provide a way
for motorists on College Park Drive to access the on -ramp and get on the
freeway going westbound.
Option 4
Construct a roundabout at the intersection of the SR -22 Ramps and College Park
Drive.
Each option was analyzed through a computer simulation called Synchro. The
simulation applied real world data and traffic volumes to verify the efficiency and
Page 3
workability. Every alternative improved the operation of the intersection. The
final traffic study is available for review at the City's Engineering Department.
The City of Seal Beach preferred Option 1A and on April 12, 2010 the City
Council approved Resolution No. 5986 supporting this option. During the
summer and fall of 2010, City staff met with Caltrans (District 7 & 12), the City of
Long Beach, and the Orange County Transportation Authority to present the
traffic study. All of those agencies recognized the problem. Every agency that
the City of Seal Beach met with is in favor of Option 2. Caltrans has stated that
as the ramp currently exists they believe that a traffic signal will cause traffic to
stack onto the freeway. They will require extensive further study to pursue the
Option 1A and at this point believe that realignment of the ramp will be
necessary. Every agency was willing to assist the City with the project if Option 2
was pursued.
The study was then presented to Senator Tom Harman, State
Assemblymembers Jim Silva and Bonnie Lowenthal, Orange County Supervisor
John Moorlach, and U.S. House Representative Dana Rohrabacher to gain
support of the project. The meetings were successful and each elected official
recognizes the deficiency in the intersection. The elected officials were briefed
upon the desires of the different agencies and concurred that Option 2 will be the
most achievable solution at this time and in the best interest of the general
public.
During those meetings with Caltrans it was discovered that Caltrans had a
project scheduled to resurface a portion of the ramp for an approximate cost of
$100,000. On July 12, 2010 the City Council authorized sending a request letter
to both districts of Caltrans requesting funding for the project. This request was
delivered to Caltrans as a joint request from the Cities of Seal Beach and Long
Beach. On November 5, 2010 Caltrans responded to the request and pledged
$250,000 towards the project. Caltrans also agreed to allow the City of Seal
Beach to be the lead agency in delivery of the project. A copy of this letter is
attached to this staff report.
On January 10, 2011 the City Council adopted Resolution No. 6103 modifying
the preferred option from the Traffic Study to Option 2. At this time the contract
with Wildan Engineering was amended to include preparation of construction
documents to proceed with this option. This expansion of scope also includes
preparation of all supporting documentation needed from Caltrans to proceed
with the project. The lone remaining obstacle to delivery of the project remains
funding. On January 25, 2011, the City of Seal Beach sent a formal request to
the Orange County Transportation Authority (OCTA) to fund the budgetary
shortfall with delivery of this project. The City of Seal Beach has invested heavily
on solving a problem that exists outside of City limits. On March 16, 2011 OCTA
responded with a commitment of $500,000 towards funding of the project. It
should be noted that both the staff of OCTA and Supervisor John Moorlach's
Page 4
office have been very accommodating toward this complicated project. Copies of
both correspondences are attached to this staff report.
FINANCIAL IMPACT:
There is no financial impact with this action. The upcoming Capital Improvement
Program will include funding for this project.
ANALYSIS:
Currently the City of Long Beach is preparing a Mitigated Negative Declaration
(MND) to comply with the California Environmental Quality Act. The construction
documents are anticipated to be completed within the next 60 days. The MND
will have public hearings scheduled to be heard at the City of Long Beach in the
summer of 2011. The City's Public Works Department will attend these public
hearings and speak in favor of the project. This environmental document must
be approved prior to proceeding with the project. Additionally, staff is working
with Caltrans (District 7), and OCTA regarding the funding they have committed
to the project. Cooperative Agreements for both agencies will be coming forward
to the City Council for approval in the summer of 2011. It is anticipated that once
the CEQA and cooperative agreements are approved, the project can proceed
with construction. The timing of construction will be coordinated with the West
County Connectors project and be built during a period where the impact will be
reduced as much as possible.
RECOMMENDATION:
It is recommended the City Council receive and file this update report.
SUBMITTED BY: NOTED AND APPROVED:
/z/ R
Sean P. Crumby, P.E. i R. Ingram, >♦
Director of Public Work Acting City Manager
Attachments:
A. Caltrans Letter Dated 11 -5 -10
B. City Letter Dated 1 -25 -11
C. OCTA Letter Dated 3 -16 -11
• S -GOF -I1.•fA- cSIN'S S•••TAI* �O�il ENY Ri•_D
DEPARTMENT OF TRANSPORTATION RECEIVED
DISTRICT 7 nk;1 5 ,
100 MAIN STREET, SUITE 100 NOV - 9 2010
LOS ANGELES, CA 90012 -3606
PHONE (213) 897 -0362 (;Ity Mal KRc'•r O!1`!c;o
Fla your power]
FAX (213) 897 -0360 lie energyeitcien11
TTY (213) 897 -4937
November 5, 2010
Mr. David Carmany, City Manager, City of Seal Beach
211 Eighth Street
Seal Beach, CA 90740
Mr. Patrick West, City Manager, City of Long Beach
• 333 W. Ocean Boulevard
Long Beach, CA 90802
Subject: Improvement located on SR -22 at College Park Drive
• Dear Mr. Carmany and Mr. West:
This is in response to your letter regarding the westbound Route 22 off-ramp to Studebaker Road
in Long Beach. You have indicated that the City of Seal Beach has a residential neighborhood
(College Park West) that has its only ingress /egress point located within the ramp and proposing
that Caltrans' overlay project be combined with a larger City project to address pavement and
operational improvements to the ramp.
We support:the •Cities of Seal Beach and Long Beach recommendation. Caltrans also agrees to
contribute $250,000 (depending on the availability of funds) towards the design and construction
of the ramp overlay. We will also take the lead in preparing the cooperative agreement.
Please contact Caltrans Permit Office at (213) - 897 -3631 for the Encroach Permit process.
If you have any questions, please contact Emad Gorgy, Supervising Transportation Engineer, at
(213) 897 -6746.
Sincerely,
r �
William H. Reagan
Interim. Deputy District Director, • • , •
Division.of Program./ Project Management' • • • . • . • • . . : . • , • •
•
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January 25, 2011 (
Kia Mortazavi
Executive Director of Planning
Orange County Transportation Authority
P.O. Box 14184
Orange, CA 92863 -158
RE: College Park Drive /Studebaker Improvements -
Dear Mr. Mortazavi,
Thank you for taking the time to meet with the City of Seal Beach on January 11, 2011. As
discussed in the meeting the City of Seal Beach has been pursuing improvements to the
intersection of College Park Drive and the Studebaker Off Ramp to CA22 freeway. This
intersection has been adversely affecting the City of Seal Beach for more than 20 years. The
intersection lies within the County of Los Angeles, City of Long Beach, and Caltrans District 7.
The intersection has been designed and operating to benefit the residents of these agencies
and not the residential neighborhood that lies to the north within the County of Orange, City of
Seal Beach, and Caltrans District 12. Due to these reasons the City of Seal Beach has had no
success with requests to improve the intersection.
The issue exists because the College Park West neighborhood of Seal Beach is bound between
the 1 -405 freeway and the San Gabriel River. The neighborhood has only one access point
which is located within the CA -22 Studebaker Freeway offramp. In 2008 the City of Seal Beach
began heavily investing in solving the problem. The City has currently invested $215,900 in
traffic studies and preparation of construction documents for the intersection. This does not
include the numerous staff hours spent on the project. Our staff has met with numerous elected
officials to explain the situation.
On September 22, 2010 the City of Seal Beach requested to Caltrans District 7 that the City of
Seal Beach be allowed to be the lead agency on a project with all of the agencies to construct
improvements to the ramp. On November 5, 2010, Caltrans sent a response approving the
City's request. Caltrans and the City of Long Beach have both agreed to contribute towards
delivery of improvements to the Studebaker ramp. Below is a list of the anticipated
expenditures and contributing agencies.
Funding Agency Status
Conceptual Studies & Traffic
$ 100,000 Seal Beach Funded and Complete
Studies
Design Surveying $ 20,000 Long Beach Funded and Complete
Preparation of PS &E and .
Caltrans Encroachment Permit $ 115,900 Seal Beach Funded and In Progress
Application
Environmental Permitting $ 50,000 Long Beach Funded and ready to begin
Construction $ 650,000 Caltrans District 7 will contribute
Construction Management (CM $ 100,000 $250,000 toward the project. The
with Quality Assurance) remainder is not yet funded
Project Total $ 1,035,900
Current Agency Commitment
•
Seal Beach $ 215,900
Long Beach $ 70,000
Caltrans — (District 7) $ 250,000
Funds needed to deliver project $ 500,000
The project currently has a project shortfall of $500,000. City of Seal Beach respectfully
requests that OCTA provide funding to allow for these improvements to be constructed that will
directly benefit residents of Orange County.
If there are any questions please do not hesitate to contact me.
Sincere ,
iiie: -
Sean Crumby, P.E.
Director of Public Works
City of Seal Beach
211 Eighth Street
Seal Beach, CA 90740
562.431.2527 ext. 1318
Attachments: City Request to Caltrans
Caltrans response to City request
CC: Seal Beach City Council
Seal Beach City Manager
Will Kempton, OCTA CEO
David Simpson, OCTA
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September 22, 2010
Michael Miles Cindy Quon
Director - Caltrans District 7 Director — Caltrans District 12
100 S. Main Street . 3347 Michelson Drive, Suite 100
Los Angeles, CA 90012 Irvine, CA 92612
RE: Request for improvements located on Highway 22 ramp
Dear Directors Miles and Quon:
The Cities of Seal Beach and Long Beach request improvements be made to the ramp exiting
the 22 freeway westbound at Studebaker Road. The ramp is currently operating at a level of
service F, and needs improvements constructed for numerous movements. The ramp is not a
simple situation as it is located within the City of Long Beach and Caltrans District 12.
Residents from throughout Southern California exit the 22 Freeway at the Studebaker Road exit
to get to the Cities of Seal Beach and Long Beach. Additionally, the City of Seal Beach has a
residential neighborhood (College Park West) that has it's only ingress /egress point Located
within the ramp. This neighborhood has 306 homes, and is bound by the San Gabriel River and
the 405S/22W ramp connector. A second access point can not be constructed for this
neighborhood. '
The City of Seal Beach has requested improvements to this ramp in the past, but has not come
forward with a proposal for a solution. At this time both cities have conducted numerous
meetings regarding the situation and are proposing the solution detailed within this letter. The
City Council's for both cities are in concurrence in supporting the proposal, and the City's have
met and gamered support from Assemblymember's Bonnie Lowenthal, and Jim Silva, and State
Senator Tom Harmon.
On June 16, 2010 staff from both Cities met with staff from Caltrans District 7 to brainstorm
about constructing improvements to the ramp. The Cities made a presentation documenting the
problems with the intersection and made a proposal for desired improvements to the ramp. Of
the options presented, staff from Caltrans agreed with the Cities that the proposed
improvements will increase the safety of the intersection and continue to allow traffic to exit the
freeway at the same level of service. ' Caltrans has an overlay project (EA 2P6305) programmed
to resurface the ramp. Staff from all three agencies are in agreement that the ramp overlay
project could be combined with a larger project to address constructing operational
improvements to the ramp. If the overlay project moves forward as programmed all three
• agencies lose out on an opportunity to pool resources and construct a project that benefits all of
the residents that use the ramp. Returning to the same location for numerous projects creates
several unfavorable issues. First, many soft costs are duplicated with numerous projects.
Secondly, the perception from the public seeing numerous projects being built in the same
location is never positive. They will ask why the improvements were not constructed at one
time.
•
September 22, 2010
Page Two
Caltrans and the Orange County Transportation Authority are ready to begin construction of the
West County Connectors project. There will be phases during the construction of this project
where the amount of traffic passing through the Studebaker Road overcrossing will significantly
increase. This increased traffic will impact every motorist accessing the intersection, and in
particular make it extremely difficult for the residents of the College Park West neighborhood to
access their homes.
The Cities propose that the City of Seal Beach become the lead agency in designing and
constructing the improvement in question. The City of Seal Beach will lead design and
coordinate approval from both the City of Long Beach and Caltrans. Seal Beach will acquire the
appropriate Caltrans Encroachment Permit. The City of Long Beach will lead the environmental
permitting of the project. The Cities request that Caltrans contribute $250,000 towards
construction of the project. These funds can be justified for the following reasons:
• Caltrans currently has $150,000 budgeted for overlaying a portion of the ramp.
• Caltrans will save on staff time and resources that would have been expended on
delivery of the project, and
® Project EA 2P6305 is slated to repair portions of the ramp. More of the ramp is not
included in the resurfacing project as a portion of the ramp was resurfaced with a thin
overlay last year. This thin overlay is not a long term solution to the ramp. The Cities
propose to increase the area of repair thusly making the pavement on the ramp uniform
and increasing the amount of life that the pavement can expect to last.
Additionally, the Cities request that Caltrans take the lead on drafting a cooperative agreement
on delivery of the new project.
If there are any questions please do not hesitate to contact staff from either City.
Sincerely, .
Ot A ---"t3
David Carmany Patrick West
City Manager City Manager •
CITY OF SEAL BEACH CITY OF LONG BEACH •
211 Eighth Street 333 W. Ocean Boulevard
Seal Beach, CA 90740 Long Beach, CA 90802
562.431.2527 ext. 1300 562.570.6916
cc: City Council — City of Seal Beach
City Council — City of Long Beach
Assemblymember Bonnie Lowenthal
Assemblymember Jim Silva
State Senator Tom Harman
DC:PW:js
5;�ry
OCTA
BOARD OF DIRECTORS March 16, 2011
Patricia Bates
Chair
PaulGlaab Mr. Sean Crumby, P.E.
Vice Chair Director of Public Works
JerryAmante City of Seal Beach
Director 211 Eighth Street
Don Bankhead Seal Beach, CA 90740
Director
PeterBufa Dear Mr. Crumby:
Director
Bill Campbell This letter is in response to your January 25, 2011 letter to the Orange County
Director Transportation Authority (OCTA), requesting OCTA's help in funding proposed
Carolyn Cavecche improvements to the Garden Grove Freeway (State Route 22) /Studebaker Road ramp.
Director
OCTA understands your desire to improve access for your residents and we support your
Larry Crandall effort.
Director
William J. Dalton As you know, the City of- Seal Beach (City) provided funding to OCTA as part of the
Director A y � ( �) p 9 p
Don Hansen West County Co - Project - for local improvements to the Seal Beach Boulevard
Director bridge crossing. As a result of bid savings on these local improvements, OCTA is in the
Peter Herzog position to provide the City with the $500,000 you requested. The City, in turn, can
Director choose to use these savings to help with your improvements to Studebaker Road.
John Moorlach
Director We commend the for the efforts to advance this complex project. We know it has
Shawn Nelson taken a significant amount of work and commitment from the City council and staff to
Director get you to this point.
Janet Nguyen •
Director In order to provide the $500,000 back to the City, we will need to amend Cooperative
MiguelPulido Agreement No. C -9 -0631 between OCTA and the City, as stated in the Recitals Section,
Director page 2, of the above agreement. This amendment is subject to OCTA Board
Tom Tait approval. I will have Kenneth Oh, Program Manager, Highway Project Delivery, call you
Director to set up a meeting to discuss the details. If you have any questions, please feel free to
Greg Winterbottom call Kenneth at (714) 560 -5863 or me at (714) 560 -5741.
Director
CindyQuon Sincerely,
Governor's
Ex- Officio Member •
W* > -
Kia Mortazavi •
CHIEF EXECUTIVE OFFICE Executive Director, Planning
Wrfl Kempton - - - Chief Executive Officer kM:tw • •
c: Seal Beach City Council •
- Patrick lmportuna, Seal Beach City Manager
Will Kempton, OCTA CEO
Jim Beil, OCTA
Kenneth Oh, OCTA
Orange County Transportation Authority
550 South Main Street / P.O. Box 14184 /Orange / California 92863 -1584 / (714) 560 -OCTA (6282)