HomeMy WebLinkAboutCC AG PKT 2003-04-28 #K AGENDA REPORT
DATE: April 28, 2003
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Douglas A. Dancs, P.E. Director of Public Works /City Engineer
SUBJECT: AWARD BID FOR THE FY: 02/03 ANNUAL STREET
SEAL PROGRAM, PROJECT NO. 50153
SUMMARY OF REQUESTS:
The proposed action will award a construction contract for the FY 02/03 Annual Street
Seal Program, Project No. 50153 to the lowest responsible bidder, Doug Martin
Contracting Co. Inc., in the amount of $97,030.00 and authorize the City Manager to
execute the agreement.
BACKGROUND:
On February 10, 2003, City Council approved the plans and specifications for this
project. Previously, on August 12, 2002, the City Council approved the City's Pavement
Management System (PMS) which is a requirement of the Transportation Authority
(OCTA) as part of Measure M funding eligibility.
As identified in the PMS, this project will slurry seal several street pavements within the
City. Slurry seals extend the effective life of asphalt concrete pavements by placing a
protective seal over existing pavement surfaces that are just beginning to show signs of
wear. Slurry seals allow the City to stretch pavement rehabilitation funds and maintain a
higher level of pavement quality by protecting pavement from oxidation. Any dollar
spent on keeping pavements in good condition (slurry seal) will save from five to twenty
dollars in rehabilitation repairs that must be made on pavement in poor condition. It is
standard practice to slurry seal every 5 to 8 years
The planned streets to be sealed are as follows:
• Fuchsia Elder to Birchwood
• Fir Heather to Rose
• Dogwood Ironwood to Daisy
• Daisy Dogwood to Candleberry
• Haselnut Heather to Guava
• Rose Lampson to Fir
AGENDA ITEM /�
• Fir Ironwood to Golden Rod
• Fuchsia Cir Fir to End
• Daisy Cir Fir to End
• Pansy Almond to End
• Goldenrod Elder to End
• Sunflower Almond to End
• First St. PCH to Marina
• Rossmoor Ctr. Montecito to Seal Beach Blvd.
• Elder Primrose to Violet
• Oleander Fir to Almond
• Primrose Elder to Dogwood
• Marigold Dogwood to Birchwood
• Blue Bell Birchwood to Almond
• Daisy Birchwood to Almond
• Fir Rose to Sunflower
• Fir Circle Fir to End
• Aster Candleberry to Almond
• Almond Aster to Oleander
• Tulip Lampson to Ironwood
City staff has completed the plans and specifications for this year's program. Upon the
successful bidding process and award of a contract, the project will be completed in July.
Five bids were received and opened by the City Clerk on Tuesday, April 22, 2003 as
listed below:
1. Doug Martin Contracting Co. Inc. $ 97,030.00
2. Pavement Coating Co. $ 98,992.70
3. American Asphalt South, Inc. $102,952.60
4. Roy Allen Slurry Seal, Inc. $104,156.30
5. Sudhakar Co., International $115,873.10
Staff has reviewed the submitted bid documents and found the low bidder to be in
compliance with the contract documents.
With the lower than expected costs, staff is proposing to complete 2 additional street
segments and to complete additional skin patching throughout the City. The two
additional street segments are:
• Marlin Bolsa to Seal Beach Blvd
• Riveria Bolsa to Marlin
FISCAL IMPACT:
Funds in the amount of $75,000 are currently available in fiscal year 2002/2003 from the
Measure M — Local Turnback fund within the City's approved 5 -year Capital
Improvement Program budget to construct these improvements under Project No. 50153.
Unspent project funds in the amount of $75,000 from fiscal year 2001/2002 were carried
over into this year and will be combined for a total project budget of $150,000. The total
estimated cost of the project including the construction of the additional streets and
inspection is $140,000. Any unspent funds will be used for future projects.
RECOMMENDATION:
It is recommended that the City Council award the construction contract for the FY 02/03
Annual Street Seal Program, Project No. 153 to the lowest responsible bidder, Doug
Martin Contracting Co. Inc., in the amount of $97,030.00 and authorize the City Manager
to execute the agreement.
Prepared By: Cone / /
AttWilatell -
Mar K. Vukojevic, P.E. Douglas A. Dancs, P.E.
Deputy City Engineer Director of Public Works /City Engineer
NO -: AN • 'PROVE
, 4i, .
John l.. Bahorski, City Manager
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