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HomeMy WebLinkAboutCC AG PKT 2003-04-28 #P AGENDA REPORT DATE: April 28, 2003 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Douglas A. Dams, P.E., Director of Public Works /City Engineer Mac Cummins, Associate Planner /Special Projects Manager SUBJECT: Special Event "Music on Main" — Street Closure SUMMARY OF REQUEST: Receive and File. BACKGROUND: For the past few years, the Chamber of Commerce has put on a series of special events called "Music on Main." This year the event will occur on Wednesdays during July and August. Some issues have been raised regarding the event. A proper street closure for the event on Central Avenue between 8th Street Alley & Main St can be implemented. The authority to close public streets has been delegated to the Director of Public Works /City Engineer for permitting. This event has occurred the past couple of years without a major traffic incident. Neither the Orange County Fire Authority nor the Police Department has issue with the closure. Attached is the street closure permit agreement that will need to be executed prior to the event. Special events are routinely approved by staff, subject to section 19E of the City's Municipal Code. This provision allows for applicants to apply for permits to have events within the City which would otherwise not be allowed by Code. The proposed Music on Main event is similar to the event which has been permitted each year during the summer time. The event essentially includes the closure of a public street (Central Ave.) for a period of 3 -4 hours on various Wednesdays during the summer. The music is anticipated to last between the hours of 6 PM and 8 PM. Typically, this type of event draws between 100 and 150 people. FISCAL IMPACT: No fiscal impact. RECOMMENDATION: Agenda Item Receive and File. dre ( 4 0 1 " g ok_ Z.- Douglas A. Dancs Mac Cummins Director of Public Works /City Engineer Associate Planner /Special Projects Manager N • i i1 John Bahorski, City Manager / Attachments (2): 1. Sample Street Closure Permit 2. Letters to the Chamber of Commerce regarding Music on Main Agenda Item Attachment 1 E SEA(. Department of :7ig1 PUBLIC WORKS Attach to Permit Engineering Division 4 Street Closure Permit Agreement • ,l O0iT`t:0 , REGULATIONS TRAFFIC CONTROL The City of Seal Beach requires that a permit be obtained for the • PERMITTEE shall provide, at PERMITTEE's sole cost, all the temporary closure of a public street. A completed permit application barncades and traffic signs necessary for the street closure. All must be filed with the City Engineer, fifteen -(15) calendar days prior to traffic control devices must be set up in accordance with Section the requested date of street closure. 21400 of the California Vehicle Code, and to the satisfaction of the City Engineer and /or his representative. Special events justifying the closure of a public street may include • PERMITTEE shall submit traffic delineation plans, when required, block parties, runs, races, fairs, parades, and other approved events. to the City Engineer and /or his representative for approval. Separate permits from the City Engineer, are required and all other • When the requirement for traffic delineation plans is waived by the types of activities that involve encroachment on the public right -of -way. City Engineer and /or his representative, PERMITTEE shall execute traffic delineation in accordance with the current edition Unless otherwise directed by the City Engineer, closed streets shall of the "Watch Manual ", and to the satisfaction of the City Engineer remain open to public transportation vehicles having designated routes and /or his representative. and /or public safety/emergency vehicles. • PERMITTEE shall obtain the approval of the City Engineer and /or his representative, as well as, the approval of the Police Department, prior to posting no- parking signs. Such signs shall BUSINESS LICENSE be posted seventy-two (72) hours prior to enforcement. Prior to granting a street closure permit, it is required that the applicant CONDUCT ensures the following: • PERMITTEE shall ensure that events authorized by this permit, • Independent contractors providing on -site services shall maintain be conducted in an orderly manner and with a minimum an active Seal Beach City business license, throughout the term inconvenience to the public. of this permit. • PERMITTEE shall protect in place, at PERMITTEE's sole cost, all • Catering services providers, sanitation services providers, improvements within the closed street, and all other affected auxiliary power providers, filming producers and merchandise improvements, including public and private properties, to the sellers that provide on -site staffed services, shall maintain an satisfaction of the City Engineer and /or his representative. active Seal Beach City business license, throughout the term of • PERMITTEE shall remove litter generated by the event, on daily this permit. basis, at PERMITTEE's sole cost, from all improvements within the closed street and from all other affected improvements, INSURANCE, SUBROGATION & INDEMNITY including public and pnvate properties, to the satisfaction of the City Engineer and /or his representative. • PERMITTEE shall maintain on City files, throughout the term of • If the City crews are called upon to perform work due to this permit, a City- Approved General Liability Insurance Policy P 's negligence, the cost of such City- performed work and endorsement naming the City additional insured on primary shaall ll b be e deducted EE d from the deposit of this permit. basis. • PERMITTEE shall maintain on City files, throughout the term of INSPECTION this permit, a City- Approved Workers' Compensation and Employers' Liability Insurance Policy or Declaration. Upon conclusion of the permitted event, the City shall conduct a • Signing this permit is prima facie evidence that the PERMITTEE thorough inspection of the event site If the closed street and all other hereby waives PERMITTEE's right of subrogation against the City affected improvements, including public and private properties, are of Seal Beach, its officers, elected and appointed officials, inspected and found to be in order, the posted deposits shall be employees and volunteers for any loss, liability, damage, or cost released within approximately thirty (30) calendar days from the date sustained by any person or property, arising out of work or of final inspection, less any and all extra charges and penalties operations performed by or on behalf of the PERMITTEE, incurred. including materials, parts, or equipment furnished in connection with such work or operations. STATEMENT & AGREEMENT • Signing this permit is prima facie evidence that the PERMITTEE hereby agrees to indemnify, defend and hold harmless the City of I, the PERMITTEE, hereby state that I have read and understand the Seal Beach, its officers, elected and appointed officials, above guidelines of this permit. I, the PERMITTEE, hereby agree to employees and volunteers against any loss, liability, damage, or comply with all applicable Federal, State and Local Laws, rules and cost sustained by any person or property, arising out of work or regulations including the above guidelines of this permit. operations performed by or on behalf of the PERMITTEE, including materials, parts, or equipment furnished in connection with such work or operations. Name of event: FEES / DEPOSIT Name of PERMITTEE: • PERMITTEE shall pay all applicable permit and inspection fees, as established by a resolution of the City Council. Signature of PERMITTEE • PERMITTEE shall post minimum cash deposit of $750 for every Or authorized agent: one block of closed street. Date: Permit No.: 211 8TH STREET, SEAL BEACH, CALIFORNIA 90740 • TELEPHONE 562431 -2527 • FACSIMILE 562430 -8763 • WEB WWW SB- PUBLICWORKS COM • 1 • AUGUST 9, 2002 Page 1 of 1 Attachment 2 I'� ''���•� I� - +i ° 201 8th Street, Suite 120, Seal Beach, CALIFORNIA 90740 SEALBEACHCHAMBER& PHONE (562) 799 -0179 FAX (562) 795 -5637 BUSINESS ASSOCIATION WEB PAGE sealbeachchamber.org DATE: April 23, 2003 TO: City Council Members FROM: Board of Directors, Seal Beach Chamber of Commerce SUBJECT: 4th Year of Music On Main Concert Series July 16, 23, 30 & August 6, 13, 20 from 6 p.m. to 8 p.m. Our Music On Main Concert Series has been located at the comer of Main & Central in between Walt's Wharf and Hennessey's. We close off 1/2 of 1 block on Central Avenue only. We have tried Music On Main at the pier, but it was too cold and too close to residents for live music. We do not advertise outside Seal Beach for this event - this is a free event just for Seal Beach. The idea is to invite our residents to get out of their house, grab their beach chair, their kids and their dog, pick up their favorite take -out food and walk or drive down to Main Street to enjoy Seal Beach at it's best. Many of the stores stay open late for shoppers convenience, which helps business and also increases revenue for the city. Music offered is: Country Western, Blues, Dixieland Band, Soft Rock, Swing Band and Hawaiian music with Hula Dancers (no hard rock or rap). Please allow us to help our businesses by bringing Seal Beach residents out of their homes this summer. Respectfully, Seal Beach Chamber of Commerce 4 -22 -2003 8: 324M FPDD 1 WALT., WHARF 3105988554 P t WALT FISH, STEAKS & GRAPES 1 � 4" OAK GRILL 4 r � --- . ,..._. .. , WHARF • ti7.2--T.- 2✓ r.. .et✓e./C.•C:'C z.- ....'G. -• CAL - cl2- ,t.-.- i.• _• -. P.-L.e,. t SEAL BEACH CITY COUNIL Regarding "Music on Main ": Wait and Mona Babcock were concerned last spring when they became aware that Central would be blocked to accommodate the "Music on Main" events. I told there that hopefully our guests would not find it too much of an inconvenience to find parking with the street closed. In the prior year, I was concerned with the safety of pedestrians when the event was held in Hennesey's parking lot and people would walk across the street without paying attention. In 2001, with the street blocked, that problem was solved and it did not negatively impact our business. In 2002, the events went off in a safe and professional manner and once again, our business was not negatively affected. I believe sortie of our guests enjoyed the event and made a night out of it by dining at Walt's Wharf either before or afterwards. Hopefully 2003 will be a repeat of 2002 and the charm of Old Town will continue to flourish. Sincerely, John Ryan Gene ral Manager 201 MAIN STREET • SEAL BEACH, CALIFORNIA 90740 • (562) 598 -4433 April 23, 2003 To City of Seal Beach, This letter is to advise you that during the times the "Bands on Main Street" perform, there have not been any delays in response times here at the fire station. The concerts have been well organized and controlled, and at no time, posted any fire prevention or operational problems. If you have any questions or concerns, please feel free to contact me. Sincerely, 2 ,% , Bill Sinclair, Fire Captain, OCFA E44A 21, 20021 T!3 Wt-FGv IT mAy CCiN4^.ERN ! vI`'nrESSt'f'SST. -1F �'J�.;t'D L!kE TG ExpRyam.= }1G >W'm4tCI+ YL -hf. :" ?vlS.'C GN . IT DEFINITEL? 'N JCrti.FASED Ot.m. sALEs LAST yEAR AND r 4 4-711?_F.4T COMML,V -117\' t` 1TII .S _ SiIS%k 1 1 / 4 ' ACL4NQ ERA r1 CIE4 Page 1 of 1 Kim From The Seal Beach Chamber From: "Herro, Edward" < Edward.Herro @bankofamerica.com> To: <kim©sealbeachchamber.org> Sent: Tuesday, April 22, 2003 3:29 PM Subject: Music On Main Kim, Music On Main is not a problem or a hinderance to our business on Main Street in Seal Beach. Sincerely, Ed Herro Bank of America, Seal Beach Branch 4/22/03