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HomeMy WebLinkAboutCC AG PKT 2003-04-14 #F RESOLUTION NUMBER .79,Z A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH CALIFORNIA ESTABLISHING PROCEDURAL, RULES FOR CONDUCT OF COUNCIL MEETINGS THE CIT1 COUNC 1L OF THE CITY OF SEAL BEACH DOES HEREB1 RESOLVE AS FOLLOWS Section 1 Regular Meetings Regular meetings of the Crt} Council shall be held on the second and fourth Monday of each month at 7 00 p m (Established by Ordinance Number 1056 — City Charter Section 407) Section 2 Regular Adjourned Meetings The Cit} Council may adjourn or readjourn to a date and hour certain which shall be specified in the adjournment and when so adjourned each adjourned meeting shall be a regulai meetani tor all purposes (City Charter Section 407) Section 3 Special Meetings Special meetings ma} be called at any time by the mayor or by a majorit} of the Crt} Council b} delivering personally or by mail facsimile or other electronic transmission written notice to each councilman and to each local newspaper of general circulation radio or television station requesting notice in writing Notice must be delivered at least 24 hours before the time of the meeting as specified in the notice The call and notice shall specif} the time and place of the special meeting and the business to be transacted No other business shall be considered Written notice ma} be dispensed with as to an councilman who at or prior to the time the meeting convenes files with the Cit} Clerk a written waiver of notice Such waiver ma} be given by telegram Written notice may also be dispensed with as to an councilman who is actually present at the meeting at the time it convenes (Reference Crt) Charter Section 408) Section 4 Meetings to be Public Exception for Closed Sessions All regular and special meetings of the City Council snall be public How ever the Crt} Council may hold closed sessions during a regular or special meeting from which the public may be excluded for the purpose of considering the matters referred to in Government Code Sec iens - )4950 et seq No member of ih - Lit} ! Duncil employee of the City or an other person present during a closed ,es.ion of the Council shall disclose to any person the content or substance of any discuN,ion which took. place during the closed session unless the City council authonzes the disclosure of the information b} majority vote Section 5 Order of Business a) Call to Order b) Pledge of Allegiance c) Roll Call d) Approval of Agenda e) Announcements f) Public Comments g) Presentations/Proclamations h) Council Items i) Consent Calendar j) Items Reino}ed from the Consent Calendar k) Public Hearings 1) New Business m) Reports from Staff n) Council Comments o) Closed Session p) Adjournment The order of business shall not be changed except b} majont} vote of the Cit} Council AGENDA ITEM F Section 6 Waiver of Reading Ordinances and Resolutions in Full Full reading of all ordinances and resolutions adopted at a regular or adjourned meeting may be waived by unanimous vote of the City Council by one motion (e g during approval of the consent calendar) Any member of the public may request full reading of resolutions or ordinances with consent of the Council (City charter Section 412) Section 7 Ordinances Prior Approval by Administrative Staff All ordinances resolutions and contract documents shall before presentation to the Council be approved as to form and legality by the City Attorney and examined and approved for administration by the City Manager or his representative Section 8 Reading of Minutes Unless a reading. of the minutes of a council meeting is requested by a member of the Council the minutes may be apps oved without reading if the City Clerk has previously furnished each member with a copy Directions for changes in the minutes shall be made only by a majority action of the City Council Section 9 Rules of Debate a) Presiding officer may debate and vote etc The Mayor or other member of the council presiding may move second and debate from the chair subject only to such limitations of debate as are by these rules imposed on all members and shall not be deprived of any of the rights and privileges of a councilmember by reason for his /her acting as the presiding officer b) Getting the Floor Improper References to be Avoided Every member desiring to speak shall address the chair and upon recognition by the presiding officer shall confine himself to the question under debate avoiding all personalities and indecorous language c) Interruptions A member once recognized shall not be interrupted when speaking unless it be to call him to order or as otherwise provided in these rules If a member while speaking is called to order he shall stop speaking until the question of order is determined and if in order he shall be permitted to proceed d) Motion to reconsider A motion to reconsider action taken by the Council may be made only on the date action was taken or at the next subsequent meeting It may be made whether immediately during the same session or at a recessed or adjourned session This motion must be made by one of the prevailing side but may be seconded by any member and may be made at any time and have precedence over all other motion or while a member has the floor it is debatable Nothing in these rules prevents a member of the Council from making or remaking the same of any other motion at a subsequent meeting of the Council e) Remarks of Councilmember — When Entered in Minutes A councilmember may request through the presiding officer the privilege of having an abstract of his statement on any subject under consideration by the Council entered in the minutes f) Limitation of Debate No councilmember shall be allowed to speak more than once upon a particular subject until every other councilmember desiring to do so has spoken g) Councilmembers shall limit their comments under City Council Items to no more than fifteen (1 ) minutes each and such time limit shall also be imposed on other City Council agenda items Section 10 Consent Calendar Items on the Consent Calendar are considered to be routine and are enacted by one motion unless prior to approval of the agenda a member of the Council staff or public requests a specific item be removed from the Consent Calendar for separate action Section 11 Manner of Addressing Council a) Each person desiring to address the Council shall approach the podium and when recognized by the chair shall step to the microphone state his /her name and address for the record state the subject he /she wishes to discuss state whom he /she is representing if he /she represents an organization or other persons and unless further time is granted by majority vote of the Council shall limit his/her remarks to no more than five (5) minutes All remarks shall be addressed to the Council as a whole and not to an individual member No question shall be asked of a councilmember or a member of the City staff without the permission of the presiding officer b) The presiding officer shall not recognize the same person to speak more than once on the same subject except at the discretion of the City Council unless that person is deemed to be able to give expert advice needed by the Council in their deliberations c) Spokesman for Group of Persons In order to expedite matters and to avoid repetitious presentations whenever any group of persons wishes to address the Council on the same subject matter the presiding officer may request that a spokesman be chosen by the group to address the Council and in case additional matters are to be presented by any other member of the group to limit the number of persons addressing the Council d) After Motion After a motion is made by a councilmember it may be seconded for discussion and such discussion limited by councilmembers or to include discussion by the public and the second shall so state Discussion on the subject shall then be limited to the Council unless a Council majority requests that hearing from the public is in order at that time Hearing from the public shall be closed by order of the chairman and thereafter no member of the public shall interrupt or address the Council from the audience on the matter under consideration without first securing permission to do so by a majority vote of the City Council Section 12 Rules of Decorum a) Councilmembers While the Council is in session the members must preserve order and decorum and a member shall neither by conversation or otherwise delay or interrupt the proceedings or the peace of the Council nor disturb a member while speaking or refuse to obey the orders of the presiding officer b) Employees Members of the City staff and employees shall observe the same rules of order and decorum applicable to the City Council Members of the City staff may leave their seats during a meeting v ithout first obtaining the permission of the presiding officer c) Persons Addressing the Council A person making impertinent slanderous or profane remarks or who becomes boisterous while addressing the Council shall be called to order by the presiding officer and if such conduct continues may at the discretion of the presiding officer be ordered barred from further audience before the Council during that meeting d) Members of the Audience A person in the audience who engages in disorderly conduct such as stamping of feet whistling using profane language yelling or any other type of demonstration the conduct of which disturbs the peace and good order of the meeting or who refuses to comply with the lawful orders of the presiding_ officer shall upon instructions from the presiding officer be removed from the Council Chambers by the Sergeant at Arms Section 13 Enforcement of Decorum The Chief of Police or such member of the police department as he may designate is Sergeant at Arms of the City Council and shall carry out all orders given by the presiding officer for the purpose of maintaining order and decorum at the Council meetings A councilmember may move to require the presiding officer to enforce the rules and the affirmative vote if a majonty of the Council shall require him/her to do so (Reference City Charter Section 410) Section 14 Failure to Vote Every councilmember present shall vote unless he disqualifies himself by reason of conflict of interest An abstention is an indication that a councilmember does not wish his /her position to become known or he /she has no preference of position on the issue For purposes of action of the Council an abstention shall neither be counted for the majority nor for the minority and shall therefore have the effect in result of the vote when counted as though no vote were cast The recorded and published vote however shall show the abstention Section 15 Tie Vote Tie votes shall be lost motions and may be reconsidered Section 16 Changing Vote A member may change his vote only if he makes a timely request to do so immediately following the announcement of the vote by the City Clerk and pnor to the time that the next item in the order of business is taken up A councilmember who publicly announces that he is abstaining from voting on a particular matter may not subsequently withdraw his abstention Section 17 Establishing Meeting Time Limit The City Council shall not consider any nev, agenda item after 11 00 p m at any meeting No later than 10 45 p m the City Council shall determine by a vote thereof to continue the meeting until the remaining agenda items are resolved or reschedule the remaining items to a date certain prior to the next meeting or continue the items until the next meeting Section 18 Final Adjournment Hour The City Council shall adjourn any meeting no later than 11 59 p m on the date of said meeting Section 19 Waiver of Adjournment Time The provisions of Sections 17 and 18 may be v aived for any individual item only upon a majonty vote of the City Council PASSED APPROVED and ADOPTED by City - icil of he City of Seal Beach California at a meeting thereof held on the/ -clay of 2000 by the following vote AYES Councilmembers NOES Councilmembers ABSENT Councilmembers Mayor ATTEST City Clerk STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF SEAL BEACH ) I Joanne M Yeo Cit) Clerk of the City of Seal Beach California do hereby certif} that the foregoing resolution is the original copy of Resolution Number 1 on file in the office of the City Clerk, passed appro c� and adopted t he Cat) Council of the Cit of Seal Beach at a meeting thereof held on the day of Wklet GIN 2000 Au f .„ ,_ , _ _ r i, C y ' lerk