HomeMy WebLinkAboutCC AG PKT 2003-02-10 #J AGENDA REPORT Q ®� 0 ,�
DATE: February 10, 2003 r 6
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TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Douglas A. Dancs, P.E. Director of Public Works /City Engineer
SUBJECT: , BUDGET AMENDMENT FOR THE TRAFFIC SIGNAL
BATTERY BACKUP GRANT PROGRAM, PROJECT No.
50017.
SUMMARY OF REQUEST:
The proposed City Council action will approve the plans and specifications, authorize
Staff to initiate the bidding process for the Traffic Signal Uninterrupted Power Supply
(UPS) Program, Project No. 50017, and approve the attached resolution authorizing a
total budget amendment of $63,700 for the 2002/2003 fiscal year.
BACKGROUND:
In fiscal' year 2001 /2002, the City replaced red traffic light bulbs at all traffic
- intersections with energy saving Light Emitting Diodes as part of an Edison rebate
program.- With LED lights in place, UPS systems (a.k.a., battery backup systems) can be
added to traffic signals. These UPS systems allow the signalized intersections to operate
on a red -flash mode in the event of an Edison power failure. Traffic signal UPS systems
were identified in the approved 5 -year Capital Improvement Program (CIP) as needed
and unfunded.
On December 9, 2003, the City Council approved a resolution authorizing the City to
apply for a UPS system grant from the California Energy Commission. Staff
competitively applied for and secured the grant in the amount of $31,850. The grant
requires a local match of 50% and funds are currently unavailable in the 5 -year CIP. A
- $63,700 budget amendment with $31,850 from the undesignated general fund reserve is
required for this project. If the budget amendment is not approved, the City would be
required to return the grant and no funds would be available towards the project. Traffic
signals without the UPS system would remain off in the event of a power failure.
The construction of this project includes the installation of signal batteries and hardware
at various signal locations throughout the City. Six of the twenty -three signals located in
the City have a UPS system. It is estimated that the budget could upgrade up to of
the remaining signals in the City's system. Plans and specifications were completed by
in -house staff.
Agenda Item —J
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FISCAL IMPACT:
Matching funds for the project are currently unavailable within the approved 5 -year
Capital Improvement Program. The total budget and budget amendment required for this
project would be $63,700, $31,850 from CA Energy Commission and $31,850 from the
undesignated general fund reserve. The current estimated 2002/2003 year ending
undesignated general fund balance is $4,641,719 Approval of this budget amendment
would reduce the undesignated general fund reserve by $31,850 to a balance to
$4,602,869.
Recommendation:
It is recommended that the City Council approve the plans and specifications, authorize
Staff to initiate the bidding process for the Traffic Signal Uninterrupted Power Supply
(UPS) Program, Project No. 50017, and approve the attached resolution authorizing a
total budget amendment of $63,700 for the 2002/2003 fiscal year.
Prepared By: Reviewed : Y
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M K. Vukojevic, PE - Douglas . Dancs, PE
Deputy City Engineer Director of Public Works /City Engineer
` T' 1 AND APP " OVED:
Jo B. : ahorski
C Manager
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Agenda Item