HomeMy WebLinkAboutCC AG PKT 2003-02-10 #O •
Felpnwav AGENDA REPORT '
DATE: Jan-21, 2003 ge-o
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Douglas A. Dancs, P.E., Director of Public Works / City Engineer
SUBJECT: AUTHORIZATION TO BEGIN DESIGN AND BUDGET
AMENDMENT FOR THE PIER STRUCTURAL REPAIR
PROJECT No. 49715. •
SUMMARY OF REQUEST:
The proposed City Council action will authorize staff to initiate the design process for the
Pier Structural Repair Project No. 49715 and approve the attached resolution authorizing
a total budget amendment of $500,000 for the 2002/2003 fiscal year for Project No.
49715.
BACKGROUND:
On January 27, 2003, the City Council was presented with a condition assessment report
for the Seal Beach Municipal Pier. The report concludes that the Pier is in fair condition
according to the standards set by the American Society of Civil Engineers (ASCE)
Standard Practice Manual on Underwater Investigations. However, several elements of
the pier are in need of repair and replacement including structural components, utilities,
preservation components and aesthetic features. These existing repair conditions limit
the load capacity and accelerate future damage and deterioration to the Pier.
Further estimates including the design, construction, inspection, and permitting estimate -
the cost to make these repairs at $500,000 and a budget amendment from the
undesignated general fund reserve is required for this project. Coupled with the Sand
Retention Groin Project, the total budget amendment required for both projects from the
undesignated general fund reserve is $767,000. If the budget amendment is not
approved, deferral can be significantly more costly and current maintenance funds
allocated in the budget would be insufficient. The Pier would continue to deteriorate and
cause consequent damage to the structure.
As an alternative to the traditional design and construction method, staff evaluated the
benefits using the design -build option in the City's charter. However, a close inspection
of the timeline and the repairs required indicate that design -build would not produce
significant cost savings and or complete the repairs prior to the summer season.
AGENDA ITEM 0
Staff is proposing to negotiate a cost to prepare plans, specifications, construction
management and an annual maintenance program with the on -call consultant Han- Padron
Associates. After the design is complete, staff will bring the project to City Council for
the project to be bid. In order to avoid Pier construction closures and disturbances during
the peak summer period, construction will be scheduled after the Labor Day Holiday. In
the meantime, Public Works Maintenance Staff will continue to repair minor items on the
Pier.
FISCAL IMPACT:
Project funds are currently unavailable within the approved 5 -year Capital Improvement
Program. The total budget and budget amendment required for this project would be
$500,000 from the undesignated general fund reserve. The current estimated 2002/2003
year ending undesignated general fund balance is $4,335,869. Approval of this budget
amendment would reduce the undesignated general fund reserve by $500,000 to a
balance to $3,835,869. Coupled with the Sand Retention Groin Repair Project, the total
amount required from the undesignated general fund reserve is $767,000.
RECOMMENDATION:
It is recommended that the City Council authorize staff to initiate the design process for
the Pier Structural Repair Project No. 49715 and approve the attached resolution ,
authorizing a total budget amendment of $500,000 for the 2002/2003 fiscal year for
Project No. 49715.
Prepared By: Revie d B
r ,
Mark k. Vukojevic, P.E., Douglas A. Dancs, P.E., Director,
Deputy City Engineer Public Works Department
NI D APPRO I D:
John Bahorski, City Manager
•